2014-04-21 - Village Board Regular Meeting - Minutes 12848
04/21/2014
MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF
BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD,BUFFALO
GROVE,ILLINOIS ON MONDAY,APRIL 21,2014
CALL TO ORDER
President Braiman called the meeting to order at 7:35 P.M. Those present stood and pledged allegiance to the Flag.
ROLL CALL
Roll call indicated the following present: President Braiman;Trustees Trilling,Sussman,Terson,and Stein.
Trustees Berman and Ottenheimer were absent.
Also present were: Dane Bragg,Village Manager;William Raysa,Village Attorney;Jeffrey Stein,Assistant Village
Attorney;Jennifer Maltas,Deputy Village Manager;Scott Anderson,Finance Director;Art Malinowski,Director of
Human Resources;Robert Pfeil,Village Planner;Brett Robinson,Purchasing Director;Mike Reynolds,Director of
Public Works;Darren Monico,Village Engineer;Geoff Tollefson,Director of Golf Operations;Police Chief
Casstevens,and Fire Chief Vavra.
APPROVAL OF MINUTES
Moved by Sussman,seconded by Terson,to approve the minutes of the April 7,2014 Regular Meeting. Upon roll
call,Trustees voted as follows on the motion:
AYES: 4—Trilling,Sussman,Terson,Stein
NAYS: 0—None
ABSENT: 2—Berman,Ottenheimer
Motion declared carried.
WARRANT#1229
Mr.Anderson read Warrant#1229. Moved by Trilling,seconded by Stein,to approve Warrant#1229 in the amount
of$1,485,648.81 authorizing payment of bills listed. Upon roll call,Trustees voted as follows:
AYES: 4—Trilling,Sussman,Terson,Stein
NAYS: 0—None
ABSENT: 2—Berman,Ottenheimer
Motion declared carried.
VILLAGE PRESIDENT'S REPORT
President Braiman read a Proclamation declaring the week of May 4,2014 as Municipal Clerk's Week in the
Village of Buffalo Grove,and extended appreciation to all Municipal Clerks for the vital services they perform and
their exemplary dedication to the communities they serve.
President Braiman presented the 2014-2015 Volunteer Committee,Commission and Board Reappointments.
Moved by Sussman, seconded by Stein to concur with President Braiman's appointments. Upon roll call,Trustees
voted as follows:
AYES: 4—Trilling,Sussman,Terson,Stein
NAYS: 0—None
ABSENT: 2—Berman,Ottenheimer
Motion declared carried.
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President Braiman read a Proclamation declaring the June 13-14,2014 as Relay for Life Days in the Village of
Buffalo Grove,and urged all citizens to participate in the Buffalo Grove/Stevenson Relay for Life on June 13-14,
2014.
Sarah Kwak,American Cancer Society coordinator for the Buffalo Grove/Stevenson Relay for Life,noted that this
is a special event as it is planned solely by the Buffalo Grove and Stevenson High School students. Ms.Kwak noted
all of the activities planned for this year's Relay and urged the entire community to become a part of the event.
President Braiman presented the Trustee Liaisons and Portfolios for 2014.
President Braiman commented on HB 5485,Mandatory Minimum Manning Bill,and the effect that this
legislation will have on the Village of Buffalo Grove. President Braiman then asked residents to contact our State
Senators and urge them to cast a negative vote on this legislation.
VILLAGE MANAGER'S REPORT
Mr.Bragg noted the submittal and posting to the website and the e-library of the Monthly Management Report for
March,2014;there were no questions on the report.
Mr.Bragg noted that there will be just one meeting scheduled for the month of June to be held on
June 16,2014. There were no objections from the Board to this change.
Mr.Bragg noted that there will be a joint meeting of the Village of Buffalo Grove Village Board and the Village of
Buffalo Grove Park District Board to occur on May 1,2014 at the Community Arts Center,225 McHenry Road,
for the purpose of touring the facility.
ILEAS AGENCY PREPAREDNESS PROGRAM
Jim Elliott,Regional Coordinator for ILEAS(Illinois Law Enforcement Alarm System),was in attendance to
present an award to the Buffalo Grove Police Department. Mr.Elliott began by reviewing who they are and what
they do and what they do for local communities.
Mr.Elliott then presented a Certificate of Completion to Chief Casstevens recognizing the accomplishments of the
Village of Buffalo Grove Police Department.
TRUSTEE REPORTS
Trustee Stein reported on the Farmer's Market to begin on Sunday,June 15,2014.
CONSENT AGENDA
President Braiman explained the Consent Agenda,stating that any member of the audience or the Board could
request that an item be removed for full discussion;there were no such requests. The Village Clerk read a brief
synopsis of each of the items on the Consent Agenda.
Ordinance#2014-32—Liquor Controls
Motion to pass Ordinance#2014-32,amending Chapter 5.20 Liquor Controls Class J—Roundy's Illinois,LLC.
Resolution#2014-13—Surety Bond
Motion to pass Resolution#2014-13,establishing the Village Manager Surety Bond.
Ordinance#2014-33—Liquor Controls
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Motion to pass Ordinance#2014-33,amending Chapter 5.20,Liquor Controls—Class A—Rito's Mexican Grille
and Cantina,Inc.
Streetlight Maintenance Contract
Motion to authorize execution for Streetlight Maintenance Contract.
Proclamation—National Bike Month
Motion to recognize May as National Bike Month.
Proclamation—Senior Celebration Day
Motion to recognize May 8,2014 as Senior Celebration Day.
Moved by Sussman,seconded by Trilling,to approve the Consent Agenda. Upon roll call,Trustees voted as
follows:
AYES: 4—Trilling,Sussman,Terson,Stein
NAYS: 0—None
ABSENT: 2—Berman,Ottenheimer
Motion declared carried.
ORDINANCE#2014-34—FISHER CONTAINER
Mr.Bragg reviewed the proposed ordinance,details of which are contained in the Village Board Meeting Agenda
Item Overview prepared by Mr.Pfeil
Don Fisher of Fisher Container reviewed their business and reason for their request,and thanked the Village for
their partnership since 1998.
Fran Fazio of Manhard Consulting also reviewed the changes that will be made to the site plan.
Moved by Sussman, seconded by Terson,to pass Ordinance#2014-34,approving variations to the Village
Development Ordinance,Fisher Container, 1111 Busch Parkway,in accordance with approval by the Village
Engineer.
Upon roll call,Trustees voted as follows:
AYES: 4—Trilling,Sussman,Terson,Stein
NAYS: 0—None
ABSENT: 2—Berman,Ottenheimer
Motion declared carried.
ORDINANCE#2014-35—BICYCLE PLAN
Moved by Trilling,seconded by Sussman,to pass Ordinance#2014-35,approving the Village Bicycle Plan dated
4/21/2014.
Mr.Bragg reviewed the proposed ordinance,details of which are contained in the Village Board Meeting Agenda
Item Overview prepared by Mr.Pfeil.
Upon roll call,Trustees voted as follows:
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AYES: 4—Trilling,Sussman,Terson,Stein
NAYS: 0—None
ABSENT: 2—Berman,Ottenheimer
Motion declared carried.
ORDINANCE#2014-36—EMPLOYMENT AGREEMENT
Moved by Sussman, seconded by Trilling,to pass Ordinance#2014-36,authorizing the execution of an Employment
Agreement.
Mr.Bragg reviewed the proposed,details of which are contained in the Village Board Meeting Agenda Item
Overview that he prepared. Mr.Bragg thanked the Board for their consideration,and noted that,in accordance with
IMRF Posting Rules,this item was posted on the Village website in advance of tonight's meeting.
Upon roll call,Trustees voted as follows:
AYES: 4—Trilling,Sussman,Terson,Stein
NAYS: 0—None
ABSENT: 2—Berman,Ottenheimer
Motion declared carried.
2014 SIDEWALK PROJECT
Moved by Stein,seconded by Sussman,award bid for the 2014 Sidewalk Project to Mondi Construction Inc.in an
amount not to exceed$260,000.00 in accordance with information contained in Board packets.
Mr.Bragg reviewed the proposal,details of which are contained in the Village Board Meeting Agenda Item
Overview prepared by Mr.Robinson.
Upon roll call,Trustees voted as follows on the amended motion:
AYES: 4—Trilling,Sussman,Terson,Stein
NAYS: 0—None
ABSENT: 2—Berman,Ottenheimer
Motion declared carried.
2014 BIKEPATH AND PARKING LOT IMPROVEMENT PROJECT
Moved by Stein,seconded by Sussman,to award bid for the 2014 Bikepath and Parking Lot Improvement Project to
Allstar Asphalt,Inc.in an amount not to exceed$178,571.90,in accordance with information contained in Board
packets.
Mr.Bragg reviewed the proposal,details of which are contained in the Village Board Meeting Agenda Item
Overview prepared by Mr.Robinson.
Upon roll call,Trustees voted as follows on the amended motion:
AYES: 4—Trilling,Sussman,Terson,Stein
NAYS: 0—None
ABSENT: 2—Berman,Ottenheimer
Motion declared carried.
EMPLOYEE SCHEDULING SOFTWARE
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Moved by Terson,seconded by Trilling,to authorize purchase of Enterprise Employee Scheduling Software from
Visual Computer Solutions.
Mr.Bragg reviewed the proposal,details of which are contained in the Village Board Meeting Agenda Item
Overview prepared by Mr.Anderson.
Upon roll call,Trustees voted as follows on the amended motion:
AYES: 4—Trilling,Sussman,Terson,Stein
NAYS: 0—None
ABSENT: 2—Berman,Ottenheimer
Motion declared carried.
BULK ROCK SALT PURCHASE
Moved by Stein,seconded by Sussman,to purchase Bulk Rock Salt in the amount of 3,500 tons from the North
American Salt in accordance with materials contained in Board packets.
Mr.Bragg reviewed the proposal,details of which are contained in the Village Board Meeting Agenda Item
Overview prepared by Mr.Robinson.
Mr.Robinson then answered questions from the Board.
•
Upon roll call,Trustees voted as follows on the amended motion:
AYES: 4—Trilling,Sussman,Terson,Stein
NAYS: 0—None
ABSENT: 2—Berman,Ottenheimer
Motion declared carried.
QUESTIONS FROM THE AUDIENCE
President Braiman reviewed the parameters to be followed by speakers,and asked if there were any questions from
the audience on items not on tonight's agenda. There were no questions from the audience.
EXECUTIVE SESSION
Moved by Trilling,seconded by Sussman,to move to Executive Session for the purpose of discussing Personnel,
Section 2 (c)(1),of the Illinois On Meetings Act and Collective Bargaining,Section 2 (c)(2)of the Illinois Open
Meetings Act.
AYES: 4—Trilling,Sussman,Terson, Stein
NAYS: 0—None
ABSENT: 2—Berman,Ottenheimer
Motion declared carried.
The Board moved to Executive Meeting from to 8:32 P.M.to 9:40 P.M.
ADJOURNMENT
Moved by Sussman,seconded by Stein,to adjourn the meeting. Upon voice vote,the motion was unanimously
declared carried. The meeting was adjourned at 9:41 P.M.
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Janet Sirabian,Village Clerk
APPROVED BY E THIS 5th DAY OF May ,2014
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