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2014-04-07 - Village Board Regular Meeting - Minutes 12843 04/07/2014 MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD,BUFFALO GROVE,ILLINOIS ON MONDAY,APRIL 7,2014 CALL TO ORDER President Braiman called the meeting to order at 7:33 P.M. Those present stood and pledged allegiance to the Flag. ROLL CALL Roll call indicated the following present: President Braiman;Trustees Berman,Trilling, Sussman,Terson,Stein and Ottenheimer. Also present were: Dane Bragg,Village Manager;William Raysa,Village Attorney;Jeffrey Stein,Assistant Village Attorney;Jennifer Maltas,Deputy Village Manager; Scott Anderson,Finance Director;Art Malinowski,Director of Human Resources; Lauren Stott,Management Analyst;Brian Sheehan,Building Commissioner;Brett Robinson, Purchasing Director;Mike Reynolds,Director of Public Works;Darren Monico,Village Engineer;Police Chief Casstevens,Police Sergeant Rodriguez;and Fire Chief Vavra. APPROVAL OF MINUTES Moved by Sussman,seconded by Ottenheimer,to approve the minutes of the March 17,2014 Regular Meeting. Upon roll call,Trustees voted as follows on the motion: AYES: 5—Trilling,Sussman,Terson,Stein,Ottenheimer NAYS: 0—None ABSTAIN: 1 —Berman Motion declared carried. WARRANT#1228 Mr.Anderson read Warrant#1228. Moved by Trilling,seconded by Terson,to approve Warrant#1228 in the amount of$1,594,441.93 authorizing payment of bills listed. Upon roll call,Trustees voted as follows: AYES: 6-Berman,Trilling,Sussman,Terson,Stein,Ottenheimer NAYS: 0—None Motion declared carried. VILLAGE PRESIDENT'S REPORT President Braiman read a Proclamation declaring the week of April 25,2014 as Arbor Day in the Village of Buffalo Grove,and urged all residents and civic organizations to support efforts to protect our trees and woodlands and to support our Village Urban Forestry Program. President Braiman read a Proclamation recognizing the month of April,2014 as the official anniversary and celebration of the 50th anniversary Kingswood United Methodist Church,and expressing appreciation for the integral part that Kingswood has played in our community. President Braiman read a Proclamation declaring the month of April,2014 as National Distracted Driving Awareness Month in the Village of Buffalo Grove,and urged all citizens to put the cell phones down,focus on the roads,and buckle up when driving,and encouraged all citizens,government agencies,businesses,private institutions and schools to promote awareness of the distracted driving problem and to support programs and policies to reduce the incidence of distracted driving. 12844 04/07/2014 VILLAGE MANAGER'S REPORT Mr.Bragg noted that the Finance Department service on the main floor will close at the end of business on April 11,2014,and is scheduled to re-open on June 2,2014. During the construction period,the Finance Department will conduct business on the lower level,currently housing Building&Zoning. Both departments will operate on the lower level until the scheduled June 2,2014 date,at which time both departments will operate on the main floor of Village Hall. Sergeant Mike Rodriguez recounted an incident where a resident was saved from possible tragic injury because of wearing a seat belt and a child being secured in a proper car seat. Sergeant Rodriguez then presented the Saved by the Belt award to Laura LoVerde and her daughter,Eva. Sergeant Rodriguez then recognized Officers Michael Martin,Derek Hawkins,Brian Hansen,Meghan Hansen, Danielle Baron and Matt Mills for their exemplary performance in the area of DUI Enforcement. Through their aggressive traffic enforcement,these officers help to keep our residents and others safe on our roads. Sergeant Rodriguez provided a brief synopsis of the efforts of the Police Department in the area of traffic enforcement and education in high crash locations during the first quarter of 2014. The outcomes that were discussed are linked to the Department's strategic goals of providing high quality patrol,investigation and record management services to residents and businesses. TRUSTEE REPORTS Trustee Berman reported on the American Cancer Society's Relay for Life to be held on June 13,2014 at Stevenson High School. This event is put together solely by our students at Buffalo Grove and Stevenson High Schools,with the assistance of the American Cancer Society,and he urged residents to participate in and/or donate to this worthy cause. CONSENT AGENDA President Braiman explained the Consent Agenda,stating that any member of the audience or the Board could request that an item be removed for full discussion;there were no such requests. The Village Clerk read a brief synopsis of each of the items on the Consent Agenda. Ordinance#2014-28—Municipal Code Motion to pass Ordinance#2014-28,amending Title 10 of the Village of Buffalo Grove Municipal Code. Ordinance#2014-29—Liquor Controls Motion to pass Ordinance#2014-29,amending 5.20 Liquor Controls—Class A—Little Italian. Ordinance#2014-30—Municipal Code Motion to pass Ordinance#2014-30,amending Chapter 2.28,Board of Fire and Police Commissioners,of the Village of Buffalo Grove Municipal Code Ordinance#2014-31—Alarm Systems Motion to pass Ordinance#2014-31,amending Chapter 9.04 Alarm Systems. Public Works Motion to authorize Request Proposals for Public Works Infrastructure/Operations Management Software. 12845 04/07/2014 Easthaven Subdivision Motion to approve Development Improvement Agreement and Final Plat for Easthaven Subdivision. Board of Fire and Police Commissioners Motion to approve Rules and Regulations of the Board of Fire and Police Commissioners. IT Services Motion to authorize purchase of supplemental IT Services. Moved by Berman,seconded by Ottenheimer,to approve the Consent Agenda. Upon roll call,Trustees voted as follows: AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer NAYS: 0—None Motion declared carried. TREE PLANTING—PHASE I,2014 Moved by Stein,seconded by Berman,to award bid to Nilco,Inc. for Tree Planting Phase I,2014,at a price not to exceed$54,219.00,in accordance with information contained in Board packets. Mr.Bragg reviewed the proposal,details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mr.Robinson. Upon roll call,Trustees voted as follows: AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer NAYS: 0—None Motion declared carried. VILLAGE HALL RENOVATIONS Moved by Trilling,seconded by Terson,to award bid to Carmichael Construction Inc., for Village Hall Finance Department renovations,in accordance with information contained in Board packets. Mr.Bragg reviewed the proposal,details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mr.Robinson. Mr.Robinson elaborated on the bid tabulations,noting that certain bidders did not submit public contract statements which are required by State law. Upon roll call,Trustees voted as follows: AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer NAYS: 0—None Motion declared carried. SEWER JET CLEANER Li 12846 04/07/2014 Moved by Stein,seconded by Trilling,to authorize purchase of a 2014 Vactor V-Series Ramjet Sewer Jet Cleaner mounted on a 2014 International Chassis in an amount not to exceed$243,120.00,in accordance with materials contained in Board packets. Mr. Bragg reviewed the proposal,details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mr.Whalen. Upon roll call,Trustees voted as follows: AYES: 6—Berman,Trilling,Sussman,Terson, Stein,Ottenheimer NAYS: 0—None Motion declared carried. ENERGY MANAGEMENT AGREEMENT Moved by Stein, seconded by Berman,to enter into a five-year Energy Management Agreement with EnerNOC for an Emergency Load Response Program,in accordance with materials contained in Board packets. Mr. Bragg reviewed the proposal,details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mr.Reynolds,and after which he and Mr.Reynolds answered questions from the Board. Trustees Stein and Berman amended the motion to read"subject to the approval of the Village Attorney". Upon roll call,Trustees voted as follows on the amended motion: AYES: 6—Berman,Trilling, Sussman,Terson,Stein,Ottenheimer NAYS: 0—None Motion declared carried. QUESTIONS FROM THE AUDIENCE President Braiman reviewed the parameters to be followed by speakers,and asked if there were any questions from the audience on items not on tonight's agenda. Leon Gopon,737 Bernard Drive,had a question as to whether the Village is looking into aggregation for natural gas,as has been done with the electric aggregation. Mr.Bragg said that staff is investigating the possibility. Mr. Bragg urged residents to be cautious before contracting with suppliers that are soliciting for utility sources. ADJOURNMENT Moved by Sussman,seconded by Berman,to adjourn the meeting. Upon roll call,Trustees voted as follows: AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer NAYS: 0—None Motion declared carried. The meeting was adjourned at 8:20 P.M. Janet M. Sitiabian,Village Clerk APPROVED BY ME THIS 21s` DAY OF April ,2014 12847 j1ll� W 04/07/2014 shillage 'resident V Li r- NIm/