2014-02-24 - Village Board Regular Meeting - Minutes 12829
02/24/2014
MINUTES OF THE RESCHEDULED REGULAR MEETING OF THE VILLAGE BOARD OF THE
VILLAGE OF BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS,
50 RAUPP BOULEVARD,BUFFALO GROVE,ILLINOIS ON MONDAY,FEBRUARY 24,2014
CALL TO ORDER
President Braiman called the meeting to order at 7:32 P.M. Those present stood and pledged allegiance to the Flag.
ROLL CALL
Roll call indicated the following present: President Braiman;Trustees Berman,Trilling, Sussman,Terson, Stein and
Ottenheimer.
Also present were: Dane Bragg,Village Manager;William Raysa,Village Attorney;Lauren Stott,Management
Analyst; Scott Anderson,Director of Finance;Art Malinowski,Director of Human Resources;Brett Robinson,
Purchasing Manager;Mike Reynolds,Director of Public Works;Darren Monico,Village Engineer;Brian Sheehan,
Building Commissioner;Fire Chief Vavra;and Police Chief Casstevens.
APPROVAL OF MINUTES
Moved by Ottenheimer,seconded by Stein,to approve the minutes of the February 3,2014 Regular Meeting.
Trustee Sussman stated that she would like to make an addition to the February 3,2014 minutes.
Moved by Berman,seconded by Ottenheimer,to defer approval of the February 3,2014 minutes until the next
meeting. Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
WARRANT#1226
Mr.Anderson read Warrant#1226. Moved by Terson,seconded by Berman,to approve Warrant#1226 in the
amount of$1,869,906.18,authorizing payment of bills listed. Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
VILLAGE PRESIDENT'S REPORT
There is no Village President's report tonight.
VILLAGE MANAGER'S REPORT
Mr.Bragg noted the submittal and posting to the website and the e-library of the Monthly Management Report for
January,2014;there were no questions on the report.
Mr.Robinson provided a presentation on the updates to the 2014 Environmental Plan. Debi Mortiz of the
Environmental Action Team(EAT)reviewed what the team has accomplished in the five years that they have
been in existence,focusing on the 2013 accomplishments and plans for 2014. President Braiman thanked the team
for all of their efforts and noted that the Village will do their part by promoting the events.
Mike Reynolds made a presentation with regard to the 2013-2014 Snow and Ice Removal efforts. Mr.Reynolds
thanked all of the Public Works employees for their efforts in dealing with the unusually harsh winter that we have
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experienced. Mr.Reynolds also reviewed the procedure for dealing with the issue of potholes. President Braiman
also extended thanks to the Public Works staff and noted that he has heard positive comments from many residents.
PUBLIC HEARING—23031 N.PRAIRIE ROAD
President Braiman called the continued Public Hearing for consideration of an Annexation Agreement concerning
the Kedroski property,23031 N.Prairie Road at 8:01 P.M.
Mr.Bragg stated that there is no further testimony,and all engineering requirements have been met.
President Braiman asked if there were any further questions or comments from the audience or the Board. There
were none.
At 8:02 P.M.President Braiman continued the Public Hearing until later on in the agenda.
PUBLIC HEARING—PULTE EASTHAVEN
President Braiman called the continued Public Hearing for consideration of a draft Annexation Agreement
concerning the Pulte Easthaven Development,Hoffmann Property,22140 N.Prairie Road at 8:03 P.M.
Mr.Bragg reviewed the two proposed amendments to the Annexation Agreement that is on the agenda,details of
which may be found in the Village Board Meeting Agenda Item Overview prepared by Mr.Pfeil.
The developer confirmed that prospective buyers will be provided disclosures of the preservation of the Hoffmann
Farmstead and the activities that will be taking place as part of the contract process and presentation. Mr.Raysa
stated that this is covered on page 15 of the draft Annexation Agreement.
President Braiman asked if there were any further questions or comments from the audience or the Board. There
were none.
At 8:05 P.M.President Braiman continued the Public Hearing until later on in the agenda.
TRUSTEE REPORTS
Trustee Trilling noted that a public meeting to review the Village's draft Bike Plan will be held in the Council
Chambers on Tuesday,February 25,2014 AT 7:00 P.M.
Trustee Stein reported on the 2014 Farmer's Market.
Trustee Terson noted that there will be a Blood Drive on Saturday,March 1,2014 at the Alcott Center and he urged
all residents who are able to donate blood.
CONSENT AGENDA
President Braiman explained the Consent Agenda,stating that any member of the audience or the Board could
request that an item be removed for full discussion;there were no such requests. The Village Clerk read a brief
synopsis of each of the items on the Consent Agenda.
Ordinance#2014-10—MAP
Motion to pass Ordinance#2014-10,approving a Letter of Agreement between the Village of Buffalo Grove and the
Metropolitan Alliance of Police(MAP),Buffalo Grove Police Patrol Officer Chapter#672.
Resolution#2014-9—Private Activity Bond Allocation
Motion to pass Resolution#2014-9 transferring$4,171,500 Private Activity Bond Allocation to the Private Activity
Bond Clearinghouse Pool,hosted by the Village of Buffalo Grove.
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Resolution#2014-10—Intergovernmental Agreement
Motion to pass Resolution#2014-10,Intergovernmental Agreement by and between the Illinois Office of the
Comptroller and the Village of Buffalo Grove regarding access to the Comptroller's Local Debt Recovery Program.
Ordinance#2014-11—Tamarind Court
Motion to pass Ordinance#2014-11 amending 5.20 Liquor Controls,Class A—Tamarind Court Indian Cuisine.
Ordinance#2014-12—BG Liquors
Motion to pass Ordinance#2014-12 amending 5.20 Liquor Controls,Class C—BG Liquors.
2014 Crack Sealing Program
Motion to authorize execution of second year contract option with Denier Inc. for 2014 Crack Sealing program.
Finance Department Office Redesign
Motion to authorize bid for Finance Department Office Redesign.
Moved by Terson,seconded by Ottenheimer,to approve the Consent Agenda. Upon roll call,Trustees voted as
follows:
AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
ORDINANCE#2014-13—VILLAGE MANAGER
Moved by Ottenheimer,seconded by Berman,to pass Ordinance#2014-13,establishing annual salary of the Village
Manager. Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
ORDINANCE#2014-14—USA MARTIAL ARTS
Moved by Sussman,seconded by Trilling,to pass Ordinance#2014-14,approving a special use for a recreation
facility in the Industrial District,Spetsnaz USA Martial Arts, 1553 Barclay Boulevard.
Mr.Bragg reviewed the proposed ordinance,details of which are contained in the Village Board Meeting Agenda
Item Overview prepared by Mr.Pfeil.
Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
ORDINANCE#2014-15—KEDROSKI PROPERTY
Moved by Terson,seconded by Berman,to pass Ordinance#2014-15,approving an Annexation Agreement for the
Kedroski property,23031 N.Prairie Road,in accordance with information contained in Board packets.
Li
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Mr.Bragg reviewed the proposed ordinance,details of which are contained in the Village Board Meeting Agenda
Item Overview prepared by Mr.Pfeil,noting that staff recommends approval of the proposed ordinance,as well as
the next two proposed ordinances,and noting that all legal requirements have been met.
Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
ORDINANCE#2014-16—KEDROSKI PROPERTY
Moved by Terson,seconded by Sussman,to pass Ordinance#2014-16,annexing the Kedroski property,23031 N.
Prairie Road,in accordance with information contained in Board packets. Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
ORDINANCE#2014-17—KEDROSKI PROPERTY
Moved by Terson,seconded by Berman,to pass Ordinance#2014-17,approving zoning in the R-2 single-family
residential district for the Kedroski property,23031 N.Prairie Road,in accordance with information contained in
Board packets. Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
President Braiman closed the Public Hearing at 8:17 P.M.
ORDINANCE#2014-18—PULTE EASTHAVEN/HOFFMANN PROPERTY
Moved by Stein, seconded by Ottenheimer,to pass Ordinance#2014-18,approving an Annexation Agreement for
the Pulte Easthaven/Hoffmann property,22140 N.Prairie Road,in accordance with information contained in Board
packets.
Mr.Bragg reviewed the proposed ordinance,details of which are contained in the Village Board Meeting Agenda
Item Overview prepared by Mr.Pfeil,noting that staff recommends approval of the proposed ordinance,as well as
the next two proposed ordinances,and noting that all legal requirements have been met.
Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling,Sussman,Terson, Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
ORDINANCE#2014-19—PULTE EASTHAVEN/HOFFMANN PROPERTY
Moved by Stein,seconded by Terson,to pass Ordinance#2014-19,annexing the Pulte Easthaven/Hoffmann
property,22140 N.Prairie Road,in accordance with information contained in Board packets. Upon roll call,
Trustees voted as follows:
AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
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ORDINANCE#2014-20—PULTE EASTHAVEN/HOFFMANN PROPERTY
Moved by Stein,seconded by Ottenheimer,to pass Ordinance#2014-20,approving zoning in the R-3A single-
family residential district for the Pulte Easthaven/Hoffmann property,22140 N.Prairie Road,in accordance with
information contained in Board packets. Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
President Braiman closed the Public Hearing at 8:20 P.M.
ORDINANCE#2014-21—CHILD DAY CARE
Moved by Sussman,seconded by Berman,to pass Ordinance#2014-21,approving a special use for a child day care
home in the R-5 single-family district, 1211 Lockwood Drive.
Mr.Bragg reviewed the proposed ordinance,details of which are contained in the Village Board Meeting Agenda
Item Overview prepared by Mr.Pfeil.
Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling, Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
ORDINANCE#2014-22—THE SWEATSHOP
Moved by Stein,seconded by Berman,to pass Ordinance#2014-22,approving an amendment of a special use for a
recreation facility in the Industrial District,The Sweatshop,358-362 Lexington Drive,in accordance with
�•/ information contained in Board packets.
Mr.Bragg reviewed the proposed ordinance,details of which are contained in the Village Board Meeting Agenda
Item Overview prepared by Mr.Pfeil.
Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
RESOLUTION#2014-11—WATER MAIN REPLACEMENT
Moved by Stein,seconded by Terson,to pass Resolution#2014-11,approving an Agreement for Design
Engineering Services for Water Main Replacement along Raupp Boulevard(Golfview Terrace to Mohawk Trail),
Golfview Terrace(Chenault Road to Raupp Boulevard)and Chenault Court,in accordance with information
contained in Board packets,and in an amount not to exceed$38,000.
Mr.Bragg reviewed the proposed ordinance,details of which are contained in the Village Board Meeting Agenda
Item Overview prepared by Mr.Monico.
Mr.Monico reviewed the process for choosing Baxter&Woodman for this project.
Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
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Motion declared carried.
SIEMENS INDUSTRY INC.
Moved by Stein,seconded by Ottenheimer,to authorize negotiate a contract with Siemens Industry Inc. for
Performance Contract Services,in accordance with information contained in Board packets.
Mr.Bragg reviewed the proposed contract,details of which are contained in the Village Board Meeting Agenda
Item Overview prepared by Mr.Robinson.
Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling,Sussman,Terson, Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
14 DUNDEE ROAD LLC
Mr.Bragg reviewed the request from 14 Dundee LLC for discussion of an extension to the timeline for facade
improvements to the Cambridge Commons shopping center,consistent with information provided in Board packets.
Nick Vittore,representing 14 Dundee LLC,reviewed the request of the developer. Paul Svigos also reviewed their
request.
Lengthy discussion took place between the developer and the Board as to the reasons for this request for an
extension.
President Braiman asked if any member of the Board wished to make a motion to address the request of the
developer;there were no Board members wishing to make a motion.
QUESTIONS FROM THE AUDIENCE
President Braiman reviewed the parameters to be followed by speakers,and asked if there were any questions from
the audience on items not on tonight's agenda.
EXECUTIVE SESSION
Moved by Terson,seconded by Ottenheimer,to move to Executive Session for the purpose of discussing Personnel,
Section 2(c)(1)of the Illinois Open Meetings Act.
AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
The Board moved to Executive Meeting from to 9:08 P.M.to 9:30 P.M.
ADJOURNMENT
Moved by Stein,seconded by Berman,to adjourn the meeting. Upon voice vote,the motion was unanimously
declared carried.
The meeting was adjourned at 9:32 P.M.
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Jaet Sirabian,Village Clerk
APPROVED BY ME THIS 17th DAY OF March ,2014
soVillage President