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2014-02-03 - Village Board Regular Meeting - Minutes 12823 02/03/2014 MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD,BUFFALO GROVE,ILLINOIS ON MONDAY,FEBRUARY 3,2014 CALL TO ORDER President Braiman called the meeting to order at 7:32 P.M. Those present stood and pledged allegiance to the Flag. ROLL CALL Roll call indicated the following present: President Braiman;Trustees Berman,Trilling,Sussman,Terson,Stein and Ottenheimer. Also present were: Dane Bragg,Village Manager;William Raysa,Village Attorney;Jeff Stein,Assistant Village Attorney;Jennifer Maltas,Deputy Village Manager;Lauren Stott,Management Analyst; Scott Anderson,Director of Finance;Art Malinowski,Director of Human Resources;Brett Robinson,Purchasing Manager;Mike Reynolds, Director of Public Works;Robert Pfeil,Village Planner;Darren Monico,Village Engineer;Brian Sheehan,Building Commissioner;Police Chief Casstevens;Fire Chief Vavra. APPROVAL OF MINUTES Moved by Berman,seconded by Terson,to approve the minutes of the January 20,2014 Regular Meeting. Upon roll call,Trustees voted as follows: AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer NAYS: 0—None Motion declared carried. Moved by Ottenheimer,seconded by Stein,to approve the minutes of the January 22,2014 Committee of the Whole Meeting. Upon roll call,Trustees voted as follows: AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer NAYS: 0—None Motion declared carried. WARRANT#1225 Mr.Anderson read Warrant#1225. Moved by Ottenheimer,seconded by Terson,to approve Warrant#1225 in the amount of$2,263,140.70,authorizing payment of bills listed. Upon roll call,Trustees voted as follows: AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer NAYS: 0—None Motion declared carried. VILLAGE PRESIDENT'S REPORT The Village Clerk noted pertinent dates for the upcoming March 18,2014 Primary Election. President Braiman appointed Paige Donnelly to the Community Blood Donor Commission for a term to expire April 30,2015. Moved by Sussman,seconded by Trilling,to concur with President Braiman's appointment. Upon roll call,Trustees voted as follows: AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer NAYS: 0—None 12824 02/03/2014 Motion declared carried. VILLAGE MANAGER'S REPORT Mr.Bragg reported that the upcoming Meeting Schedule will consist of a Rescheduled Regular Meeting on February 24,2014,a Committee of the Whole Meeting on March 3,2014,and a Regular Meeting on March 17, 2014. Representative Nekritz has requested a Town Hall Meeting in the Council Chambers on March 10,2014. Mr.Bragg reported on the new Street Banners that will be on display recognizing our designation as one of Money Magazine's Best Places to Live. PUBLIC HEARING—23031 N.PRAIRIE ROAD President Braiman called the Public Hearing regarding consideration of a Draft Annexation Agreement Concerning the Kedroski Property,23031 N.Prairie Road to order at 7:41 P.M. Notice of Public Hearing was published in the Daily Herald on November 30,2013. Roll call indicated the following present: Trustees Berman,Trilling,Sussman,Terson,Stein,Ottenheimer. President Braiman swore in Jim Kedroski,2467 Madiera Lane,to give testimony. Mr.Kedroski noted the reason for his request for annexation. Mr.Bragg reviewed the request,details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mr.Pfeil. A resident of 23065 N.Prairie Road,Prairie View,asked questions regarding the property,which were answered by Mr.Kedroski and Mr.Monico. President Braiman asked if there were any further questions from the audience or the Board;there were none. Mr.Raysa stated that the purpose of this Public Hearing is for the public to review a Draft Annexation Agreement for the subject property dated 1/29/2014 in the upper left-hand corner of page one. At 7:46 P.M.,President Braiman continued the Public Hearing until later on in the meeting. PUBLIC HEARING—PULTE EASTHAVEN DEVELOPMENT At 7:47 P.M.,President Braiman called to order the Public Hearing for the consideration of a Draft Annexation Agreement concerning the Pulte Easthaven Development,Hoffmann Property,22140 N.Prairie Road. Roll call indicated the following present: Trustees Berman,Trilling,Sussman,Terson,Stein,Ottenheimer. Notice of Public Hearing was published in the Daily Herald on December 30,2013. President Braiman swore in Chuck Byrum,attorney,to give testimony. Mr.Byrum stated that he has worked on this agreement extensively and he believes that they have arrived at a very good document for everyone. In answer to a question from President Braiman,Mr.Raysa stated that he is satisfied with the language in the Annexation Agreement with regard to a homeowner's association. Mr.Bragg noted that action on the proposed agreement is anticipated for February 24,2014. 12825 02/03/2014 Mr.Pfeil reviewed the proposed agreement,highlighting changes that have been made to the document,details of which are contained in the Village Board Meeting Agenda Item Overview that he prepared. The Draft Annexation Agreement before the Board is dated 2/3/2014. Mr.Raysa,the developer,and the Hoffmann all agreed that they are satisfied with the Draft Annexation Agreement as it stands. At 7:53 P.M.,President Braiman continued the Public Hearing until the February 24,2014 meeting. TRUSTEE REPORTS Paulette Greenberg,Co-Chair of the Buffalo Grove Farmer's Market reviewed the proposed plan for the 2014 Farmer's Market,noting that our Farmer's Market has been voted the#1 market in Illinois,as well as in the top 25 in the United States. Ms.Greenberg presented the certificate with the#1 designation to President Braiman. Trustee Ottenheimer stated that Public Works has been doing an outstanding job in clearing snow from our streets. In order to eliminate blind spots at corners where the snow is piled high,he suggested that these piles be removed,as time permits. CONSENT AGENDA President Braiman explained the Consent Agenda,stating that any member of the audience or the Board could request that an item be removed for full discussion;there were no such requests. The Village Clerk read a brief synopsis of each of the items on the Consent Agenda. Ordinance#2014-8—Waterbury Place Motion to pass Ordinance#2014-8,amending Title 10 of the Village of Buffalo Grove Municipal Code(Designation of No Stopping,Standing or Parking within the Waterbury Place Subdivision). Resolution#2014-7—Bike Path Reconstruction Motion to pass Resolution #2014-7,approving an Agreement for Design Engineering Services for the Bike Path Reconstruction and Elevation west of Bordeaux Court. Ordinance#2014-9—ComEd Substation Motion to pass Ordinance#2014-9,amending the Preliminary Plan to allow the addition of a Control Room Structure within the Existing Fenced Area at the Aptakisic Road ComEd Substation at 251 Aptakisic Road. GIS Aerial Mapping Motion to approve authorization to engage the professional services of Ayres Associates for GIS Aerial Mapping. Moved by Ottenheimer,seconded by Berman,to approve the Consent Agenda. Upon roll call,Trustees voted as follows on the Consent Agenda: AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer NAYS: 0—None Motion declared carried. RESOLUTION#2014-8—BUFFALO GROVE GOLF COURSE 12826 02/03/2014 Moved by Stein,seconded by Terson,to pass Resolution#2014-8,approving an agreement for Professional Engineering Services for Floodplain/Floodway Hydraulic Modeling,Wetland Investigation,Preliminary Soils Investigation and Buildable Area—Buffalo Grove Golf Course. Mr.Bragg reviewed the proposed resolution,details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mr.Monico. Brian Costin,Madison Court South,noted that he is concerned that this will be the first of many dollars that will be asked of Buffalo Grove taxpayers. On another note,Mr.Costin stated that he appreciates the improvements to the Village of Buffalo Grove website. Mr.Bragg and Board members responded to Mr.Costin's comments. Trustee Sussman stated that she was not willing to spend$79,000.00 of the Village's money to fund these professional engineering services. She felt that,since Mr.Malk's company,CRM Properties,is specifically mentioned several times by name in the documentation for this resolution,Mr.Malk should pay for these professional engineering services and not the Village of Buffalo Grove. Leon Gopon,737 Bernard Drive,representing the Save Buffalo Grove Group,expressed concern about going on to the golf course property and doing soil borings. The group is concerned about the safety of the construction workers because of hazardous chemicals;they are concerned about hazardous materials being exposed during the engineering study;they are concerned about the validity of the engineering study in not evaluating hazardous chemicals present in the soils. The second concern is that the group believes that discussions that have taken place with the engineering firm should have been made public. Finally,the group believes that there should be a referendum on this project. Mr.Bragg reviewed the process for the soil borings. Mr.Bragg also responded to the issue with regard to discussions occurring in May of 2013,confirming that there has been nothing to report to the public prior to this action tonight. Mr.Bragg answered a question with regard to studies and costs. Bill Nielsen,600 Elmwood Drive,stated that he is against this proposal,and does not believe that this is the area for this proposal and he does not see how it can work. Ken McNeff,630 Alsace Circle,questioned the total cost of the proposal. Adam Moodhe, 151 Mary Lu Lane,stated that he recalls that CRM was supposed to come back to the Village with their own engineering study. Mr.Moodhe said that he does not recall seeing anything from CRM. Could this money be better spent on properties that are ready for development? Mr.Bragg and President Braiman responded to Mr.Moodhe's comments. Trustee Berman noted that he appreciates the constructive dialog that has taken place tonight;he understands that residents have concerns and the Board needs to address those concerns. Trustee Berman stated that the other properties mentioned by Mr.Moodhe are all privately owned parcels,and the Village does not have control over those properties. What is before the Board tonight is a contract for engineering services necessary to evaluate whether development of the golf course is even feasible. Trustee Berman believes that the cost of this study will ultimately be included in a development agreement with anyone should the development move forward. There is a better chance for objectivity by paying for the study ourselves. Trustee Stein explained his position on this issue. Upon roll call,Trustees voted as follows: AYES: 5—Berman,Trilling,Terson,Stein,Ottenheimer 12827 02/03/2014 NAYS: 1 —Sussman Motion declared carried. BUFFALO GROVE DAYS Moved by Sussman,seconded by Berman,to award contract to Drop zone Portable Services,Inc.for 2014 Buffalo Grove Days Portable Restroom Rental and Service with a budget impact of$52,000 for five years. Mr.Bragg reviewed the proposal,details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mr.Robinson. Mr.Robinson stated this proposal is on par with what has been paid in previous years. Upon roll call,Trustees voted as follows on the motion: AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer NAYS: 0—None Motion declared carried. 2014 SIDEWALK CUTTING Moved by Stein,seconded by Terson,to authorize bid waiver and award of contract for 2014 Sidewalk Cutting Program in accordance with material contained in Board packets. Upon roll call,Trustees voted as follows on the motion: AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer NAYS: 0—None Motion declared carried. QUESTIONS FROM THE AUDIENCE President Braiman reviewed the parameters to be followed by speakers,and asked if there were any questions from the audience on items not on tonight's agenda. Adam Moodhe, 151 Mary Lu Lane,suggested that,rather than naming streets or buildings after former Village Presidents,we have a"walk of honor"with bricks containing the names of former Village Presidents. EXECUTIVE SESSION Moved by Trilling,seconded by Sussman,to move to Executive Session for the purpose of discussing Collective Bargaining pursuant to Section 2(c)(2)of the Illinois Open Meetings Act,and Personnel,pursuant to Section 2 (c)(1)of the Illinois Open Meetings Act. AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer NAYS: 0—None Motion declared carried. The Board moved to Executive Meeting from to 8:52 P.M.to 10:14 P.M. ADJOURNMENT Moved by Berman,seconded by Sussman,to adjourn the meeting. Upon voice vote,the motion was unanimously declared carried. Motion declared carried. The meeting was adjourned at 10:15 P.M. I 12828 02/03/2014 Janet M. Sirabian,Village Clerk APPROVED BY ME THIS 17th DAY OF March ,2014 'llag1ePsident Li