2014-01-20 - Village Board Regular Meeting - Minutes 12818
01/20/2014
MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF
BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD,BUFFALO
GROVE,ILLINOIS ON MONDAY,JANUARY 20,2014
CALL TO ORDER
President Braiman called the meeting to order at 7:32 P.M. Those present stood and pledged allegiance to the Flag.
ROLL CALL
Roll call indicated the following present: President Braiman;Trustees Berman,Trilling, Sussman,Terson, Stein
and Ottenheimer.
Also present were: Jennifer Maltas,Acting Village Manager;William Raysa,Village Attorney;Jeff Stein,Assistant
Village Attorney;Lauren Stott,Management Analyst;Scott Anderson,Finance Director;Art Malinowski,Director
of Human Resources;Brett Robinson,Purchasing Manager;Robert Pfeil,Village Planner;Darren Monico,Village
Engineer;Brian Sheehan,Deputy Building Commissioner-Operation;Fire Chef Vavra;Police Chief Casstevens.
APPROVAL OF MINUTES
Moved by Berman,seconded by Trilling,to approve the minutes of the January 6,2014 Regular Meeting. Upon roll
call,Trustees voted as follows:
AYES: 5—Berman,Trilling,Sussman,Terson,Stein
NAYS: 0—None
ABSTAIN: 1 —Ottenheimer
Motion declared carried.
WARRANT#1224
Mr.Anderson read Warrant#1224. Moved by Ottenheimer,seconded by Terson,to approve Warrant#1224 in the
amount of$2,672,274.68,authorizing payment of bills listed. Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
VILLAGE PRESIDENT'S REPORT
President Braiman reported that the Metropolitan Water Reclamation District of Greater Chicago and the Lake
County Forest Preserve District are working on a project to expand the existing Buffalo Creek Reservoir and
improve recreational access to the Buffalo Creek Forest Preserve. There will be a meeting regarding this project in
the Buffalo Grove Council Chambers on January 22,2014.
VILLAGE MANAGER'S REPORT
Ms.Maltas noted the submittal and posting to the website and the e-library of the Monthly Management Report
for December,2013;there were no questions on the report.
Chief Vavra recounted a call on January 5,2014 which was responded to by both Long Grove and Buffalo Grove
Fire Companies. The value of the systems that are in place was tested and every step worked from the initial
dispatch to arrival at the hospital for definitive care in the cardiac unit. As they were congratulated by the audience
and the Board,Chief Vavra presented Company Citations to Dispatcher Cindy Brick,and Companies from both
Buffalo Grove and Long Grove who were all instrumental in the success of this call.
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PUBLIC HEARING—23031 N.PRAIRIE ROAD
Moved by Terson,seconded by Ottenheimer,to continue consideration of a draft Annexation Agreement concerning
the Kedroski property,23031 N.Prairie Road until February 3,2014 at 7:30 P.M. Upon roll call,Trustees voted as
follows:
AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
PUBLIC HEARING—PULTE EASTHAVEN DEVELOPMENT
President Braiman called the Public Hearing for consideration of a Draft Annexation Agreement concerning the
Pulte Easthaven Development,Hoffinann Property,22140 N.Prairie Road,to order at
7:45 P.M. Roll call indicated the following present:
AYES: 6—Berman,Trilling, Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Notice of Public Hearing was published in the Daily Herald on January 4,2014.
Ms.Maltas reviewed the proposal,details of which are contained in the Village Board Meeting Agenda Item
Overview prepared by Mr.Pfeil.
President Braiman swore in the following people to give testimony: Mark Mastrorocco,Pulte Group;Charles
Hanlon,WBK Associates;Walt Nashert,Pulte Group;William Zalewski,Spaceco,Inc.;and Eric Russell,KLOA;
Bill Hoffmann,property owner;Bert Sherman,Hoffmann family attorney;Eve Lev,Hoffman family real estate
consultant;and Katie Mark,Hoffmann family.
Chuck Hanlon reviewed how the plan has evolved since the original meeting with the Village Board on the concept
plan.
Walt Nashert,presented an overview of the product and elevations.
Mr.Mastrorocco stated that this has been collaboration on the part of many,and they truly appreciate the input of
everyone at the Village in evolving a good plan into a great plan.
The development team then answered questions from the Board.
President Braiman asked if there were any questions or comments from any other public bodies or members of the
audience;there were none.
At 8:05 P.M.,President Braiman continued the Public Hearing until February 3,2014.
CONSENT AGENDA
President Braiman explained the Consent Agenda,stating that any member of the audience or the Board could
request that an item be removed for full discussion;there were no such requests The Village Clerk read a brief
synopsis of each of the items on the Consent Agenda.
Ordinance#2014-6—Surplus Village Property
Motion to pass Ordinance#2014-6,authorizing the disposal of surplus Village personal property.
` l Resolution#2014-1—Private Activity Bond
Motion to pass Resolution#2014-1,ceding 2013 unused Private Activity Bond Volume Cap to Lake County.
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Ordinance#2014-7—Chapter 10
Motion to pass Ordinance#2014-7,amending Chapter 10 of the Village of Buffalo Grove Municipal Code.
�./ Resolution#2014-2—Surplus Property Program
Motion to pass Resolution#2014-2,for participation in the State of Illinois Federal Surplus Property Program.
Resolution#2014-4—Motor Fuel Tax
Motion to pass Resolution#2014-4,Calendar Year 2014 Village Wide Contractual Street Maintenance Program
Motor Fuel Tax Resolution.
Moved by Sussman,seconded by Berman,to approve the Consent Agenda. Upon roll call,Trustees voted as
follows:
AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
RESOLUTION#2014-3—2014 STREET MAINTENANCE
Moved by Stein,seconded by Terson,to pass Resolution#2014-3,approving an Agreement for Design Engineering
Services for the 2014 Village Wide Contractual Street Maintenance Project,in accordance with materials contained
in Board packets.
Ms.Maltas reviewed the proposed resolution,details of which are contained in the Village Board Meeting Agenda
Item Overview prepared by Mr.Monico.
Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
RESOLUTION#2014-5—2014 STREET MAINTENANCE
Moved by Stein,seconded by Berman,to pass Resolution#2014-5,approving an Agreement for Design Engineering
Services for the 2014 Village Wide Contractual Street Reconstruction Project—Phase 2,in accordance with
information contained in Board packets.
Ms.Maltas reviewed the proposed resolution,details of which are contained in the Village Board Meeting Agenda
Item Overview prepared by Mr.Monico.
Upon roll call,Trustees voted as follows on the motion:
AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
RESOLUTION#2014-6—LAKE COOK/WEILAND ROADS
Moved by Berman,seconded by Trilling,to pass Resolution#2014-6,approving the Phase I Study and
Environmental Assessment for Lake Cook Road and Weiland Road in the Village of Buffalo Grove,in accordance
l J with materials contained in Board packets.
President Braiman reviewed the format to be followed with regard to the proposed resolution.
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Mr.Monico presented an overview of the entire project,details of which are contained in the Village Board Meeting
Agenda Item Overview that he prepared.
Dr. Spiro Stamelos,stated that this new plan will take away access to his property. Mr.Monico stated that he has
been in touch with the Cook County Highway Department to see if there is a solution to this issue.
Tom Anderson,20328 Weiland Road,commented on the bike lane which will seriously affect his property.
Jack Schneiderman, 164 Newtown Drive,stated that he is adamantly opposed to this entire project;he believes this
will destroy the residential nature of the neighborhood.
Mr.Monico commented on the turning lanes and the noise walls proposed for the project.
Nora Beckman,unincorporated Prairie View,asked that the Board reconsider taking the 5 homes in the
unincorporated block of Prairie View.
Jeff Lieberman,2250 Avalon Drive,stated that he does not believe that there have been opportunities for residents
to speak to the Board and to the public;there are many residents who oppose this project and believe that it is a
waste of time. The road does need work,but creating a 4 lane thoroughfare will do nothing for our community.
Marge Foss,Carlyle Court,asked how the public will be apprised of scheduling,and how properties will be
protected during construction. Mr.Monico addressed Ms.Foss' questions.
A resident of Newtown Court East raised a concern with the safety of children in the area.
Trustee Stein explained the reason that he is voting the way that he will be voting.
Trustee Sussman believes the proposal will create more congestion with the construction of this road.
Trustee Trilling responded to Trustees Sussman and Stein's statement.
Mr.Monico confirmed that the alternate proposal would impose a surcharge to every property owner in the Village
of several thousand dollars over the next 18 years,rather than the one-time approximately$3 charge for the proposal
currently before the Board,
Trustee Ottenheimer stated that he believes that residents have had ample opportunity to view all the documentation
concerning this proposal.
President Braiman stated that he believes there has been ample communication with residents regarding this project.
Upon roll call,Trustees voted as follows on the motion:
AYES: 5—Berman,Trilling, Sussman,Terson,Ottenheimer
NAYS: 1 —Stein
Motion declared carried.
TREE PURCHASE
Moved by Stein,seconded by Berman,to waive bids and to purchase 682 trees for EAB replacements in the spring
of 2014 from Breezy Hill Nursery in an amount of$93,490.00.
Mr.Robinson reviewed the proposal,details of which are contained in the Village Board Meeting Agenda Item
Overview that he prepared. Mr.Robinson also reviewed the reasons for the bid waiver request.
Upon roll call,Trustees voted as follows on the motion:
AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer
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NAYS: 0—None
Motion declared carried
QUESTIONS FROM THE AUDIENCE
President Braiman reviewed the parameters to be followed by speakers,and asked if there were any questions from
the audience on items not on tonight's agenda.
Adam Moodhe,Mary Lu Lane,suggested that the Village forward the names of those wishing to comment on the
Weiland Road project to IDOT.
Mr.Moodhe also asked the status of the proposed traffic signal at the shopping center on Buffalo Grove Road just
north of Dundee Road. Mr.Monico responded to Mr.Moodhe.
ADJOURNMENT
Moved by Sussman,seconded by Berman,to adjourn the meeting. Upon roll call,Trustees voted as follows on the
motion:
AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
The meeting was adjourned at 9:10 P.M.
l J Janet M.Sirabian,Village Clerk
APPROVED BY ME THIS 20th DAY OF January ,2014
illage resident
LI