2019-07-15 - Village Board Regular Meeting - Minutes 13285
07/15/2019
`.f MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF
BUFFALO GROVE HELD IN THE JEFFREY S.BRAIMAN COUNCIL CHAMBERS,50 RAUPP
BOULEVARD,BUFFALO GROVE,ILLINOIS ON MONDAY,JULY 15,2019
CALL TO ORDER
President Sussman called the meeting to order at 7:30 P.M. Those present stood and pledged allegiance to the Flag.
ROLL CALL
Roll call indicated the following present: President Sussman;Trustees Stein,Ottenheimer,Weidenfeld,Johnson,
Smith and Pike.
Also present were: Dane Bragg,Village Manager;Patrick Brankin,Village Attorney;Jennifer Maltas,Deputy
Village Manager;Christopher Stilling,Deputy Village Manager;Andrew Brown,Interim Finance Director;Evan
Michel,Management Analyst;Art Malinowski,Director of Human Resources;Katie Golbach,Human Resources
Management Analyst;Brett Robinson,Director of Purchasing;Nicole Woods,Deputy Community Development
Director;Mike Reynolds,Director of Public Works;Darren Monico,Village Engineer;Geoff Tollefson,Director of
Golf Operations; Fire Chief Baker;Deputy Fire Chief Wagner;Deputy Police Chief Eisenmenger;
APPROVAL OF MINUTES
Moved by Ottenheimer,seconded by Pike,to approve the minutes of the June 17,2019 Regular Meeting. Upon roll
call,Trustees voted as follows:
AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson,Smith,Pike
NAYS: 0—None
Motion declared carried.
WARRANT#1303
Mr. Brown read Warrant#1303. Moved by Weidenfeld,seconded by Johnson,to approve Warrant#1303 in the
amount of$3,956,338.58 authorizing payment of bills listed. Upon roll call,Trustees voted as follows:
AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson,Smith,Pike
NAYS: 0—None
Motion declared carried.
VILLAGE PRESIDENT'S REPORT
President Sussman read a Proclamation recognizing Buffalo Grove Farmers Market 10th Anniversary and
offering heartfelt congratulations from the Village of Buffalo Grove on ten years of spectacular success. Members
of the Farmer's Market Committee came forward as a video was shown highlighting the accomplishments of the
Farmer's Market over the past 10 years,as well as what is planned for 2019.
Robin Marshall,Director of the Buffalo Grove Community Pageant,reviewed the purpose and goals of the
Pageant,noting that the pageant is an opportunity for young women to participate in community events,improve
public speaking and communication skills,along with achieving goals and obtaining life skills. Each of the girls
was introduced to the audience. Sue Staranowicz,Director of the Lake County Community Pageant,noted that
Buffalo Grove is one of 15 communities that will send representatives to the Lake County Pageant in November.
VILLAGE MANAGER'S REPORT
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Chief Baker reviewed the credentials of Andrew Wright and Kyle Dalton,who were administered the Oath of Office
last Friday as Buffalo Grove's newest Firefighter/Paramedics. FF/PM Andrew Wright had his badge pinned on by
his father,and FF/PM Kyle Dalton also had his badge pinned on by his father,as they were congratulated and
welcomed by the audience and the Board.
REPORTS FROM TRUSTEES
There were no reports from Trustees tonight.
CONSENT AGENDA
President Sussman explained the Consent Agenda,stating that any member of the audience or the Board could
request that an item be removed for full discussion. The Village Clerk read a brief synopsis of each of the items on
the Consent Agenda.
Northwest Community Hospital
Motion to continue the Final Approvals for the Planned Development Amendment proposed for Northwest
Community Hospital located at 15 S. McHenry Road,35 S.McHenry Road,and 125 E.Lake cook Road.
Bike Path&Parking Lot Project
Motion to authorize Change Order for Bike Path Parking Lot Project. Staff is requesting additional bike path and
parking lot work associated with the Village's contract with Denler,Inc.in an amount to exceed$6,772.44.
Ambulance and Fire Billing Services
Motion to authorize execution of an Amendment to the Agreement for Ambulance and Fire Billing services.
Ordinance No.2019-39—Liquor Controls
Motion to pass Ordinance No. 2019-39,amending Chapter 5.20—Liquor Controls: Donato Restaurant Group,Inc.
d/b/a Buffalo Restaurant&Ice Cream Parlor at 1180 Lake Cook Road.
Ordinance No.2019-40—Traffic Ordinance
Motion to pass Ordinance No. 2019-40,Traffic Ordinance Update. Staff has reviewed and determined that a No
Right Turn turning restriction is warranted for the right turn from northbound Checker Drive to southbound Illinois
Route 83.
Resolution No.2019-23—Public Works Mutual Aid Agreement
Motion to pass Resolution No.2019-23,Public Works Mutual Aid Agreement. Staff recommends approval of the
Agreement allowing for the Buffalo Grove Public Works Department to join the Illinois Public Works Mutual Aid
Network to provide a statewide network for the Public Works Agencies to access during emergency situations.
Resolution No.2019-24—Electrical Supply
Motion to pass Resolution No. 2019-24,ratifying execution of an Agreement for Electrical Supply&Service with
Constellation New Energy.
It was requested that Item 8.E.Traffic Ordinance,be removed from the Consent Agenda.
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Moved by Ottenheimer,seconded by Smith,to approve the Consent Agenda minus Item 8.E. Upon roll call,
Trustees voted as follows to approve the Consent Agenda as amended:
AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson,Smith,Pike
NAYS: 0—None
Motion declared carried.
ORDINANCE NO.2019-41-FEES
Moved by Smith,seconded by Johnson,to pass Ordinance No.2019-41,amending the Emergency Medical Service
and Transportation Fee.
Chief Baker reviewed the proposed ordinance,details of which are contained in his memo to Mr.Bragg of July 11,
2019,after which he answered questions from the Board.
It was noted that residents of Buffalo Grove are only charged what their insurance covers.
Upon on roll call,Trustees voted as follows:
AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson,Smith,Pike
NAYS: 0—None
Motion declared carried.
RESOLUTION NO.2019-25—COMPREHENSIVE PLANNING SERVICES
Moved by Ottenheimer,seconded by Smith,to pass Resolution No. 2019-25,authorizing the Village Manager to
execute an Agreement with Ratio Architects,Inc.for Comprehensive Planning Services in an amount not to exceed
$223,656.00 and pending approval of the Village Attorney.
Mrs.Woods introduced Lesley Roth of Ratio,Fergat Zerin of Ginkgo,and Zach Borders from Civic Artworks,who
reviewed a PowerPoint presentation of the proposal and their approach,details of which are contained the memo
from Mrs.Woods to Mr. Bragg of July 15,2019,after which they answered questions from the Board.
Upon roll call,Trustees voted as follows:
AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson,Smith,Pike
NAYS: 0—None
Motion declared carried.
RESOLUTION NO.2019-26—LINK CROSSISNG
Moved by Johnson,seconded by Ottenheimer,to pass Resolution No.2019-26,approving an Assignment of the
Link Crossing Annexation Agreement and the Development Improvement Agreement,subject to the final review
and approval by the Village Attorney and in accordance with materials contained in Board packets.
Mr. Stilling reviewed the proposed resolution,details of which are contained in his memo to Mr.Bragg of July 11,
2019.
Jon Isherwood,K.Hovanian Homes,Inc.,and Lawrence Freedman,attorney for the developer,further reviewed
their request and answered questions from the Board.
Upon roll call,Trustees voted as follows on the motion:
AYES: 4—Stein,Ottenheimer,Johnson,Smith
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NAYS: 2—Weidenfeld,Pike
Motion declared carried.
RESOLUTION NO.2019-27—LINK CROSSISNG
Moved by Johnson,seconded by Ottenheimer,to pass Resolution No. 2019-27,approving a Minor Amendment to
the Link Crossing Plat of Subdivision and Declarations(Change in Ownership Name),in accordance with materials
contained in Board packets.
Mr. Stilling reviewed the proposed resolution,details of which are contained in his memo to Mr.Bragg of July 11,
2019.
Upon roll call,Trustees voted as follows on the motion:
AYES: 4—Stein,Ottenheimer,Johnson,Smith
NAYS: 2—Weidenfeld,Pike
Motion declared carried.
2018 AUDIT
Moved by Weidenfeld,seconded by Johnson,to accept the annual Audit for Fiscal Year 2018. In accordance with
state statute,this was completed and submitted to the State of Illinois within six months of the closing of the fiscal
year end.The audit is presented in the form of a Certified Annual Financial Report(CAFR),and is included in
Board packets.
Mr. Brown briefly reviewed the audit,as well as Mr.Anderson's letter to the Board of April 29,2019.
Upon roll call,Trustees voted as follows:
AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson,Smith,Pike
NAYS: 0—None
Motion declared carried.
2019 LOCAL SEWER LINING
Moved by Stein,seconded by Weidenfeld,to approve award of bid for the 2019 Local Sewer Lining to the
lowest responsible and responsive bidder,Hoerr Construction,in the amount of$553,844.28, pending Village
Attorney review.
Mr.Monico reviewed the proposal,details of which are contained in his memo of July 12,2019 to Mr. Bragg.
Upon roll call,Trustees voted as follows:
AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson,Smith,Pike
NAYS: 0—None
Motion declared carried.
2019 TRUNK SEWER LINING
Moved by Stein,seconded by Weidenfeld,to approve award of bid for the 2019 Trunk Sewer Lining Project to the
lowest responsible and responsive bidder,Insituform Technologies,in the amount of$290,923.60 pending Village
Attorney review.
�..44 Mr. Monico reviewed the proposal,details of which are contained in his memo of July 12,2019 to Mr.Bragg.
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Upon roll call,Trustees voted as follows:
AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson,Smith,Pike
NAYS: 0—None
Motion declared carried.
LANDSCAPING
Moved by Pike,seconded by Johnson,to authorize staff to execute a second year contract extension with Lucas
Landscape for tree removal and trimming services in an amount not to exceed$100,000.
Mr. Robinson reviewed the proposal,details of which are contained in his memo of July 9,2019 to Mr.Bragg.
Upon roll call,Trustees voted as follows:
AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson,Smith,Pike
NAYS: 0—None
Motion declared carried.
ORDINANCE NO.2019-40—TRAFFIC ORDINANCE
Moved by Pike,seconded by Johnson,to pass Ordinance No.2019-40,Traffic Ordinance authorizing a No Right
Turn turning restriction for the right turn from northbound Checker Drive to southbound Illinois Route 83.
Mr. Monico reviewed the proposed ordinance,details of which are contained in his memo to Mr. Bragg of July 10,
2019,after which he answered questions from the Board.
Upon roll call,Trustees voted as follows:
AYES: 0—None
NAYS: 6—Stein,Ottenheimer,Weidenfeld,Johnson,Smith,Pike
Motion defeated.
QUESTIONS FROM THE AUDIENCE
President Sussman reviewed the parameters to be followed by speakers and asked if there were any questions from
the audience on items not on tonight's agenda.
Jeff Slepak,443 Cedar Court South,noted that he has been looking into installing solar panels on his home. After
doing considerable research,he encountered companies that choose not to do business in Buffalo Grove because
they were unable to work smoothly with the Village of Buffalo Grove in the permitting and inspection process. Mr.
Slepak noted that comments that he heard from contractors were that Buffalo Grove is more restrictive than other
communities. Mr.Slepak stated that he is here tonight to try to resolve these issues and make it easier for Village
residents to engage certified commercial installers for residential solar systems,and asked that the Village be as
flexible as possible in their requirements and as communicative as possible to residents who wish to install solar
panels. Mr.Stilling responded and will follow up with Mr.Slepak.
ADJOURNMENT
Moved by Weidenfeld,seconded by Stein,to adjourn the meeting. Upon roll call,Trustees voted as follows:
AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson,Smith,Pike
NAYS: 0—None
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LI Motion declared carried.
The meeting was adjourned at 9:16 P.M.
: Imo, ` s-c&--,- .
sJa iet M.Sirabian,Village Clerk
APPROVED BY ME THIS 19th DAY OF August 2019 -
illage President
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