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2019-06-17 - Village Board Regular Meeting - Minutes 1 13280 06/17/2019 MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE HELD IN THE JEFFREY S.BRAIMAN COUNCIL CHAMBERS,50 RAUPP BOULEVARD,BUFFALO GROVE,ILLINOIS ON MONDAY,JUNE 17,2019 CALL TO ORDER President Sussman called the meeting to order at 7:30 P.M. Those present stood and pledged allegiance to the Flag. ROLL CALL Roll call indicated the following present: President Sussman;Trustees Stein,Ottenheimer,Weidenfeld, Johnson,Smith and Pike. Also present were: Dane Bragg,Village Manager;Patrick Brankin,Village Attorney;Jennifer Maltas, • Deputy Village Manager;Andrew Brown,Deputy Finance Director;Evan Michel,Management Analyst; Art Malinowski,Director of Human Resources;Katie Golbach,Human Resources Management Analyst; Brett Robinson,Director of Purchasing;Christopher Stilling,Director of Community Development;Mike Reynolds,Director of Public Works;Mike Skibbe,Deputy Director of Public Works;Darren Monico, Village Engineer;Geoff Tollefson,Director of Golf Operations;Julie Dziewior,Deputy Clerk;Fire Chief Baker;Police Chief Casstevens; APPROVAL OF MINUTES Moved by Ottenheimer,seconded by Smith,to approve the minutes of the May 20,2019 Special Meeting. Upon roll call,Trustees voted as follows: AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson,Smith,Pike NAYS: 0—None Motion declared carried. Moved by Johnson,seconded by Weidenfeld,to approve the minutes of the May 20,2019 Regular Meeting. Upon roll call,Trustees voted as follows: AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson,Smith,Pike NAYS: 0—None Motion declared carried. Moved by Weidenfeld,seconded by Smith,to approve the minutes of the June 3,2019 Committee of the Whole Meeting. Upon roll call,Trustees voted as follows: AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson,Smith,Pike NAYS: 0—None Motion declared carried. WARRANT#1302 Mr. Brown read Warrant#1302. Moved by Ottenheimer,seconded by Johnson,to approve Warrant#1302 in the amount of$5,593,243.60 authorizing payment of bills listed. Upon roll call,Trustees voted as follows: AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson,Smith,Pike NAYS: 0—None 13281 06/17/2019 Motion declared carried. VILLAGE PRESIDENT'S REPORT President Sussman introduced Richard Rosen,Vice President of the Northwest Suburban Interfaith Council.Mr.Rosen presented an overview of the upcoming 5K iWalk on June 23,2019 to benefit hungry families in our communities,and he urged residents to participate in this community event that begins at St. Mary Catholic Church. Trustee Johnson reviewed some of the amenities that will be provided at the Hope Lutheran Church half-way point. President Sussman invited all of the members of the Buffalo Grove Environmental Action Team to come forward. Debi Moritz,one of the founding members of the team,provided a PowerPoint presentation highlighting the mission statement and accomplishments of the team over the last 10 years. President Sussman then read a Proclamation recognizing the Buffalo Grove Park District's Environmental Action Team's 10th Anniversary,after which the team was thanked and congratulated by the audience and the Board. President Sussman recognized the 10th anniversary of the Buffalo Grove Farmer's Market. Paulette Greenberg,co-chair of the Farmer's Market,highlighted the accomplishments of the Farmer's Market over the past 10 years,as well as what is planned for 2019. President Sussman noted that she recently attended a luncheon where Paulette Greenberg was honored as a volunteer from the Village of Buffalo Grove,and President Sussman thanked her for being an outstanding volunteer and let her know how much her efforts are appreciated. VILLAGE MANAGER'S REPORT Mr.Bragg asked Scott Anderson to come forward as he read a Proclamation recognizing Scott D. Anderson for more than 26 years of dedicated service to the Village of Buffalo Grove. Mr.Bragg noted that Mr.Anderson has been a true friend and advisor to the staff and anyone who worked with the Village, as he presented a plaque recognizing his years of service to Buffalo Grove. Mr.Anderson thanked everyone for the recognition,noting that it has been a great 26 years and he thanked all of the staff members,volunteers and elected officials that he has worked with over the years. Chief Casstevens introduced Forrest Kulwin who reviewed the credentials of Paul Pulkownik,after which he administered the Oath of Office to Officer Paul Pulkownik,who then had his badge pinned on as he was congratulated and welcomed by the audience and the Board. Mr. Kulwin next reviewed the credentials of Ryan Kass,and administered the Oath of Office to Officer Ryan Kass,who had his badge pinned on by Chief Casstevens as he was welcomed and congratulated by the audience and the Board. President Sussman read a Proclamation recognizing Bike-to-Work Challenge 2019 in the Village of Buffalo Grove. REPORTS FROM TRUSTEES Trustee Johnson reported on the recent Relay for Life which raises funds for the American Cancer Society, noting that storms cancelled the event,but the total amount raised of almost$102,000.00 still far exceeded the goal of$80,000.00. CONSENT AGENDA President Sussman explained the Consent Agenda,stating that any member of the audience or the Board could request that an item be removed for full discussion. The Village Clerk read a brief synopsis of each of the items on the Consent Agenda. 13282 06/17/2019 Vendor Contracts Motion to authorize contract extensions with multiple vendors: second single year contract option with PBS for medical billing services;fifth and final contract option with Clarke Environmental Mosquito Management for mosquito abatement services;fifth and final contract option with Fire Safety Consultants, Inc.for third party plan review services;second year contract option with American Hoist and Manlift,Inc. for elevator maintenance services. Project Bids Motion to authorize staff to seek competitive proposals and bids for projects. Northwest Community Hospital Motion to continue the final approvals for the Planned Development Amendment proposed for Northwest Community Hospital located at 15 S.McHenry Road,35 S.McHenry Road and 125 E.Lake Cook Road. Ordinance No.2019-34—Liquor Controls Motion to pass Ordinance No.2019-34,amending Chapter 5.20—Liquor Controls:new license for Grande Jake's and name change for Hanabi Restaurant. Ordinance No.2019-35—Liquor Controls Motion to pass Ordinance No. 2019-35,amending Chapter 5.20—Liquor Controls,Nacho's Tacos Place application. Ordinance No.2019-36—CAFT Property Motion to pass Ordinance No.2019-36,approving an Amendment to Special Use Ordinance No. 1996-35 as amended by Ordinance No. 2000-53 and Ordinance No.2010-42 and Preliminary Plan Approval for the CAFT property 851 Krause Drive. Ordinance No.2019-37—BG FF/PM Agreement Motion to pass Ordinance No.2019-37,approving a Letter of Agreement between the Village of Buffalo Grove and the Buffalo Grove Professional Firefighter/Paramedic Association. a 1 Resolution No.2019-18—Vernon Township Motion to pass Resolution No.2019-18,approving a Vernon Township Intergovernmental Agreement. Resolution No.2019-19—Utility Bill Contract Motion to pass Resolution No.2019-19,award of contract for Utility Bill Printing and Mailing. Resolution No.2019-22—IMRF Motion to pass Resolution No.2019-22,relating to termination of participation by elected officials in the Illinois Municipal Retirement Fund. Moved by Ottenheimer,seconded by Stein,to approve the Consent Agenda. Upon on roll call,Trustees voted as follows to approve the Consent Agenda: 13283 06/17/2019 �,. AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson,Smith,Pike NAYS: 0—None Motion declared carried. RESOLUTION NO.2019-20-EXELON Moved by Pike,seconded by Weidenfeld,to pass Resolution No.2019-20 authorizing execution of an Agreement with Exelon and the Village of Buffalo Grove for a Smart Water Pilot Program. Mr.Skibbe reviewed the proposed resolution,details of which are contained in his memo to Mr.Bragg of June 11,2019,after which he answered questions from the Board. Pat Graves of Exelon also answered Board questions. Upon on roll call,Trustees voted as follows: AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson,Smith,Pike NAYS: 0—None Motion declared carried. RESOLUTION NO.2019-21—CARTEGRAPH SYSTEMS Moved by Pike,seconded by Smith,to pass Resolution No.2019-21,authorizing execution of an Agreement with Cartegraph Systems LLC and the Village of Buffalo Grove for Software Support Services. Mr.Skibbe reviewed the proposed resolution,details of which are contained in his memo to Ms. Maltas of June 5,2019. Upon roll call,Trustees voted as follows: AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson,Smith,Pike NAYS: 0—None Motion declared carried. ORDINANCE NO.2019-38—PET STORES Moved by Johnson,seconded by Ottenheimer,to pass Ordinance No.2019-38,prohibiting the retail sale of dogs and cats at pet stores in the Village of Buffalo Grove in accordance with materials contained in Board packets. Mr.Bragg reviewed the proposed ordinance noting that this item was a topic of discussion at a Committee of the Whole Meeting. Mr.Bragg also noted that it has been suggested that prohibiting the sale of rabbits also be included in the proposed ordinance. Trustees Johnson and Ottenheimer amended the motion to also prohibit the retail sale of rabbits at pet stores in the Village of Buffalo Grove. Trustee Johnson shared some research that she did with regard to her request to prohibit the sale of rabbits. Trustees voted as follows on the motion to amend the ordinance: AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson,Smith,Pike NAYS: 0—None Several residents spoke in favor of the Board enacting the proposed ordinance. i s t a � pp F 1 f}2 { P 1 7 f 9 6 V b E 1 13284 06/17/2019 Upon roll call,Trustees voted as follows on the amended motion: AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson,Smith,Pike NAYS: 0—None Motion declared carried. II QUESTIONS FROM THE AUDIENCE President Sussman reviewed the parameters to be followed by speakers and asked if there were any questions from the audience on items not on tonight's agenda;there were no such questions ADJOURNMENT Moved by Weidenfeld,seconded by Stein,to adjourn the meeting. Upon roll call,Trustees voted as follows: AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson,Smith,Pike NAYS: 0—None Motion declared carried. The meeting was adjourned at 8:46 P.M. 'Janet M.Sirabian,Village Clerk APPROVED BY ME THIS 15th DAY OF July 2019 - ge President Nalod