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2019-05-20 - Village Board Special Meeting - Minutes 13270 05/20/2019 MINUTES OF THE SPECIAL MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE HELD IN THE JEFFREY S.BRAIMAN COUNCIL CHAMBERS,50 RAUPP BOULEVARD, BUFFALO GROVE,ILLINOIS ON MONDAY,MAY 20,2019 CALL TO ORDER President Sussman called the meeting to order at 7:30 P.M. Those present stood and pledged allegiance to the Flag. ROLL CALL Roll call indicated the following present: President Sussman;Trustees Berman,Stein,Ottenheimer,Weidenfeld, Johnson,and Smith. Also present were: Dane Bragg,Village Manager;Patrick Brankin,Village Attorney;Jennifer Maltas,Deputy Village Manager;Andrew Brown,Deputy Finance Director;Evan Michel,Management Analyst;Art Malinowski, Director of Human Resources; Katie Golbach,Human Resources Management Analyst;Brett Robinson,Director of Purchasing;Christopher Stilling,Director of Community Development;Nicole Woods,Village Planner;Mike Reynolds,Director of Public Works;Bryan Beitzel,Maintenance Superintendent;Darren Monico,Village Engineer; Geoff Tollefson,Director of Golf Operations;Julie Dziewior,Deputy Clerk;Fire Chief Baker; Deputy Fire Chief Wagner;Police Chief Casstevens;and Deputy Police Chief Eisenmenger. RESOLUTION NO.2019-17—CANVASS OF VOTES On behalf of the entire staff of the Village of Buffalo Grove,Mr. Bragg extended sincere appreciation to Trustee Berman for his years of service to our Village,his leadership and his dedication to all things Village related. Mr. Bragg then presented Trustee Berman with his own street sign: Berman's Way. Moved by Ottenheimer,seconded by Johnson,to approve Resolution No 2019-17,accepting the Canvass of Votes from the April 2,2019 Consolidated Election. Upon roll call,Trustees voted as follows: AYES: 6—Berman,Stein,Ottenheimer,Weidenfeld,Johnson,Smith NAYS: 0—None Motion declared carried. OATHS OF OFFICE Judge Johnson of the Nineteenth Judicial Circuit Court of Lake County noted that he is honored to be in attendance this evening and wished those taking office a successful term in serving their constituents. Judge Johnson then administered the Oath of Office to Village President Beverly Sussman,Village Clerk Janet Sirabian,and Village Trustees Eric Smith,David Weidenfeld and Gregory Pike. QUESTIONS FROM THE AUDIENCE President Sussman reviewed the parameters to be followed by speakers and asked if there were any questions from the audience on items not on tonight's agenda;there were no such questions. ADJOURNMENT Moved by Stein,seconded by Weidenfeld,to adjourn the meeting. Upon roll call,Trustees voted as follows: AYES: 6—Berman,Stein,Ottenheimer,Weidenfeld,Johnson,Smith NAYS: 0—None Motion declared carried. 13271 05/20/2019 The meeting was adjourned at 7:45 P.M. t(( \ Janet M. Sirabian,Village Clerk APPROVED BY ME THIS 1781 DAY OF June 2019 Vill e esident 13272 05/20/2019 ./ MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE HELD IN THE JEFFREY S.BRAIMAN COUNCIL CHAMBERS,50 RAUPP BOULEVARD,BUFFALO GROVE,ILLINOIS ON MONDAY,MAY 20,2019 CALL TO ORDER President Sussman called the meeting to order at 7:30 P.M. Those present stood and pledged allegiance to the Flag. ROLL CALL Roll call indicated the following present: President Sussman;Trustees Stein,Ottenheimer,Weidenfeld,Johnson, li Smith and Pike. Alsopresent were: Dane Bra Village Manager;Patrick Brankin,Village Attorney;Jennifer Maltas,Deputy Bragg, g gg P Y Village Manager;Andrew Brown,Deputy Finance Director;Evan Michel,Management Analyst;Art Malinowski, Director of Human Resources;Katie Golbach,Human Resources Management Analyst;Brett Robinson,Director of Purchasing;Christopher Stilling,Director of Community Development;Nicole Woods,Village Planner;Mike Reynolds,Director of Public Works;Bryan Beitzel,Maintenance Superintendent;Darren Monico,Village Engineer; Geoff Tollefson,Director of Golf Operations;Julie Dziewior,Deputy Clerk;Fire Chief Baker;Deputy Fire Chief Wagner;Police Chief Casstevens;and Deputy Police Chief Eisenmenger. APPROVAL OF MINUTES Moved by Johnson,seconded by Ottenheimer,to approve the minutes of the April 15,2019 Regular Meeting. Upon roll call,Trustees voted as follows: AYES: 4—Ottenheimer,Weidenfeld,Johnson,Smith NAYS: 0—None ABSTAIN: 2—Stein,Pike Motion declared carried. Moved by Ottenheimer,seconded by Smith,to approve the minutes of the May 6,2019 Committee of the Whole Meeting. It was requested that the minutes be corrected to read as follows: • Under SIGN SHOP SERVICES,the word SERVICES is misspelled. • Under AMBULANCE FEE REVIEW,the following sentence should be added: Trustee Smith requested the Village to compare,not only the rates for Medicare,but the rates from Blue Cross Blue Shield. • Under SIGN SHOP SERVICES,the following sentence should be added: Trustee Stein requested that the Village check to make sure that the warranty for our print materials would not be affected by us selling services. Trustees Ottenheimer and Smith amended the motion to add the requested changes. Upon roll call,Trustees voted as follows on the amended motion: AYES: 4—Stein,Ottenheimer,Johnson,Smith NAYS: 0—None ABSTAIN: 2—Weidenfeld,Pike Motion declared carried. ` 13273 05/20/2019 WARRANT#1301 Mr.Robinson read Warrant#1301. Moved by Weidenfeld,seconded by Johnson,to approve Warrant#1301 in the amount of$4,919,272.99 authorizing payment of bills listed. Upon roll call,Trustees voted as follows: AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson,Smith,Pike NAYS: 0—None Motion declared carried. VILLAGE PRESIDENT'S REPORT President Sussman read a Proclamation recognizing the week of May 18-24,2019 as National Safe Boating Week and the start of the year-round effort to promote safe boating and urged all those who boat to practice safe boating habits and wear a life jacket at all times while boating. President Sussman announced that,with the departure of Trustee Berman,a new President Pro Tem must be appointed. In accordance with Mr.Brankin's memo to Mr.Bragg,since Trustees Stein and Ottenheimer share equal seniority,they drew lots to determine who shall hold the position. Trustee Ottenheimer will be the President Pro Tern. President Sussman recommended appointments to the Village's Board,Commissions and Committees,as detailed in the attachment to the Village Board Meeting Agenda Item Overview. Moved by Ottenheimer,seconded by Weidenfeld,to concur with President Sussman's appointments. Upon roll call,Trustees voted as follows: AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson,Smith,Pike NAYS: 0—None Motion declared carried. President Sussman recommended assignments for Village Board Member Portfolios,as detailed in the attachment to the Village Board Meeting Agenda Item Overview. President Sussman read a Proclamation commending the Pinta Pride Project for their efforts to present a Pride Parade in Buffalo Grove and the Buffalo Grove Park District for their community event Uniquely Us celebrating all of Buffalo Grove's uniqueness. President Sussman presented the Proclamation to Robin Eisenstat who thanked the Board,that staff and the community for their support. RESOLUTION NO.2019-12—MARIJUANA Moved by Weidenfeld,seconded by Stein,to pass Resolution No.2019-12,opposing the legalization of the recreational use of marijuana. Jamie Epstein,sponsor of the Catalyst Group at Stevenson High School,whose mission it is to prevent underage drinking and substance abuse in teens,introduced her students. Several students then provided a PowerPoint presentation showing statistics that indicate legalizing marijuana will have a detrimental effect on teens and society in general. The group urged the Board to pass the proposed resolution opposing the legalization of marijuana. Ms. Epstein stated that their group is presenting to numerous municipalities urging Springfield to put the needs of children before profits and slow this proposal down a bit. Board comments are as follows: • Concern about law enforcement issues until there is a reliable method of testing for marijuana use • Some of the statistics presented are in contrast to statistics shown elsewhere • The legalization is for those 21 and over,so this technically would not affect teens 13274 05/20/2019 • If the bill does pass,does the group want Buffalo Grove to opt out • If the bill does pass,Buffalo Grove would still have to enforce the law in Buffalo Grove,but would receive no funding to deal with that enforcement if they opt out • Buffalo Grove representatives were recently in Springfield and lobbied for some of the concerns that are contained in the proposed resolution • The Board needs to look at the best way to represent the entire community • The Village needs to be able to respond quickly to businesses that are not in compliance • The entire Board commended the group for their research and thanked them for taking the time to share that research tonight Ms. Epstein stated that they do not believe that this bill is a"done deal"and they believe that,if the legislature hears negatively from enough municipalities,it will make a difference in whether or not the bill passes. A resident noted that marijuana possession is still a Federal crime,and she would only be in favor of it for medical usage. Another resident wished to add a personal perspective to the discussion; he has a family member who is an addict and commented on the impact on the family when one member becomes addicted;he noted statistics indicating the percentage of marijuana users that go on to more dangerous drugs;he thanked the Board for having the courage to put the proposed resolution to oppose marijuana on the agenda. Another resident stated that he has written to his legislators noting his opposition to the legalization of marijuana;he urged the Board to read the intent of the residents of the Village and oppose the legalization of marijuana. A resident stated that he believes this should be put out for public discussion,and he encouraged the Board to table this item for now and open it up for public discussion to really gauge whether or not the residents support or oppose the bill. A resident stated that he believes that the entire United States is going through a serious drug crisis,and he urged the Board to oppose the legalization of marijuana,and to treat the residents of Buffalo Grove as if they were their own family. A resident who lost a child to heroin noted that it did not start with heroin,and whether or not it starts with marijuana,she does not believe that making marijuana more accessible is a responsible action. It was noted that the Village Board will not have another Regular Meeting until mid-June and this issue will be voted on in Springfield before that time,so if the Board does not take action tonight,it will effectively be the same as taking no action at all. Upon roll call,Trustees voted as follows: AYES: 4—Stein,Ottenheimer,Weidenfeld,President Sussman NAYS: 3—Johnson,Smith,Pike Motion declared carried. VILLAGE MANAGER'S REPORT Chief Baker reviewed the career of FF/PM Dan Pasquarella,and introduced Forrest Kulwin,Chairman of the Board of Fire&Police Commissioners,who administered the Oath of Office to Lieutenant Pasquarella,after which his mother pinned his badge on and as he was congratulated by the audience and the Board. Chief Casstevens briefly highlighted the credentials of Masood Kahn. Forrest Kulwin then reviewed the process used to hire police officers,after which he administered the Oath of Office to Officer Masood Kahn. Officer Kahn 13275 05/20/2019 then had his badge pinned on by Chief Casstevens as he was congratulated and welcomed by the audience and the Board. Mr.Bragg noted that Finance Director Scott Anderson has accepted the position of Village Manager in Barrington,and invited residents to a reception in Mr.Anderson's honor on May 29,2019 in the Jeffrey S.Braiman Council Chambers. Mr. Monico reviewed the plan for increased Bicycle Path Signage,details of which are contained in his memo to Ms. Maltas of May 15,2019. Trustee Johnson related details of a bicycle accident that she had last year which led her to request increased signage to educate residents on bicycle path etiquette. President Sussman noted several events that had taken place in Buffalo Grove over the weekend. REPORTS FROM TRUSTEES Trustee Johnson reported on the American Cancer Society Relay for Life event that will take place on Saturday, June 15,2019 from 3:00 to 10:00 P.M.at Twin Groves Jr.High School,and urged residents to participate,as well as contribute to this cause. Trustee Johnson noted that a Blood Drive will be held at the Alcott Center on June 1,2019,and she urged residents to take part in this life-saving event. CONSENT AGENDA President Sussman explained the Consent Agenda,stating that any member of the audience or the Board could request that an item be removed for full discussion. The Village Clerk read a brief synopsis of each of the items on the Consent Agenda. Proclamation—Public Works Week Motion to approve a Proclamation recognizing May 19-25,2019 as National Public Works week. Proclamation—Building Safety Month Motion to approve a Proclamation recognizing the month of May as Building Safety Month. Proclamation—National Emergency Medical Services Week Motion to approve a Proclamation May 19-25,2019 as National Emergency Medical Services Week. PUSH Wellness Solutions Motion to authorize the Village Manager to execute an Agreement with PUSH Wellness Solutions,Inc. Invest in Cook County Grant Motion to approve an Inter-Governmental Agreement with Cook County for an Invest in Cook County Grant. Buffalo Grove Days Motion to approve Buffalo Grove Days Sound and Lighting Change Order. 13276 05/20/2019 1.J Spyder Entertainment Motion to approve a Class A Liquor License for Spyder Entertainment,Inc. D/B/A Traktir the 12 Chairs. Resolution No.2019-13—SWANCC Motion to pass Resolution No.2019-13,appointing a Director and Alternate Director to the Solid Waste Agency of Northern Cook County. Resolution No.2019-14—2019 Pay Ranges Motion to pass Resolution No. 2019-14,approving the Revised 2019 Pay Ranges. Ordinance No.2019-28—Tomatillo Taco-Ville 2 Motion to pass Ordinance No. 2019-28,amending Chapter 5.20-Liquor Controls Class B—Tomatillo Taco-Ville 2 LLC. Ordinance No.2019-29—MOD Pizza&Original Bagel&Bialy Motion to pass Ordinance No. 2019-29,amending Chapter 5.20—Liquor Controls: Class E—MOD Pizza and Original Bagel&Bialy. Ordinance No.2019-30—Prevailing Wages Motion to pass Ordinance No. 2019-30,concerning Prevailing Wages. Ordinance No.2019-31—Traffic Ordinance Motion to pass Ordinance No. 2019-31,amendment to the Traffic Ordinance. Ordinance No.2019-32—Surplus Property Motion to pass Ordinance No. 2019-32,authorizing the Disposal of Surplus Village Personal Property. Moved by Ottenheimer,seconded by Stein,to approve the Consent Agenda. Upon on roll call,Trustees voted as follows to approve the Consent Agenda: AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson,Smith,Pike NAYS: 0—None Motion declared carried. ORDINANCE NO.2019-33—STRATHMORE SQUARE Moved by Smith,seconded by Johnson,to pass Ordinance No.2019-33,approving a variation for two ground signs for the Strathmore Square Shopping Center subject to the proposed ground signs being installed in accordance with the documents and plans submitted as part of this petition. Mr. Stilling reviewed the proposed ordinance,details of which are contained in his memo to the Board of June 16, 2019. Upon roll call,Trustees voted as follows: AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson,Smith,Pike 1 1 13277 05/20/2019 NAYS: 0—None Motion declared carried. RESOLUTION NO.2019-15—VILLAGE TREASURER Moved by Weidenfeld,seconded by Smith,to pass Resolution No.2019-15,appointing Andrew Brown as Village Treasurer. Upon roll call,Trustees voted as follows: AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson,Smith,Pike NAYS: 0—None Motion declared carried. RESOLUTION NO.2019-16—BUFFALO GROVE BANK&TRUST Moved by Weidenfeld,seconded by Ottenheimer,to pass Resolution No.2019-16,award of contract to Buffalo Grove Bank&Trust for banking services pending review and approval of the agreement by the Village Attorney. Trustee Pike recused himself from this discussion and vote. Mr. Robinson reviewed the proposed resolution,details of which are contained in the memo that he and Mr. Brown sent to Mr.Bragg on May 15,2019. Upon roll call,Trustees voted as follows: AYES: 5—Stein,Ottenheimer,Weidenfeld,Johnson,Smith NAYS: 0—None RECUSED: 1 -Pike Motion declared carried. INTERGOVERNMENTAL AGREEMENT Moved by Pike,seconded by Smith,to approve an Intergovernmental Agreement with the Village of Lincolnshire. Mr. Reynolds reviewed the proposed agreement which is the installation of an emergency water supply interconnect. This project will be paid for by the Village of Lincolnshire and will provide water supply capabilities for both Villages on an emergency basis. Upon roll call,Trustees voted as follows: AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson,Smith,Pike NAYS: 0—None Motion declared carried. UNIVERSITY DRIVE Moved by Stein,seconded by Pike,for Award of Design/Construction Management Contract University Drive improvement project in the amount of$90,820.00 for the force main,water main and roadway to Bollinger Lach& Associates,subject to Village Attorney review. Mr. Monico reviewed this project,details of which are contained in his memo of May 13,2019 to Ms. Maltas. The correct dollar amount is$155,076.40. Trustees Stein and Pike amended the motion to reflect the corrected dollar amount of$155,076.40,and also to change the name to BLA,Inc. 13278 05/20/2019 Upon roll call,Trustees voted as follows on the amended motion: AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson,Smith,Pike NAYS: 0—None Motion declared carried. REPLACEMENT VEHICLE Moved by Smith,seconded by Johnson,to authorize purchase of a replacement vehicle through the Suburban Purchasing Cooperative Program in accordance with the Illinois Governmental Joint Purchasing Act in an amount not to exceed$34,181.00. Mr. Robinson reviewed the proposal,details of which are contained in Mr.Whalen's memo to him of May 16,2019. Upon roll call,Trustees voted as follows: AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson,Smith,Pike NAYS: 0—None Motion declared carried. REPLACEMENT VEHICLE Moved by Pike,seconded by Johnson,to authorize purchase of a replacement vehicle to be acquired through Sourcewell(formerly NJPA)joint purchasing program in accordance with the Illinois Governmental Joint Purchasing Act in a total not to exceed amount of$108,964.00. This vehicle will be funded through the vehicle reserve. Mr. Robinson reviewed the proposal,details of which are contained in Mr.Whalen's memo to him of May 16,2019. Upon roll call,Trustees voted as follows: AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson,Smith,Pike NAYS: 0—None Motion declared carried. REPLACEMENT VEHICLE Moved by Pike,seconded by Ottenheimer,to authorize purchase of a replacement vehicle through the Suburban Purchasing Cooperative in accordance with the Illinois Governmental Joint Purchasing Act in a total not to exceed amount of$32,636.00. This vehicle will be funded through the vehicle reserve. Mr.Robinson reviewed the proposal,details of which are contained in Mr. Whalen's memo to him of May 16,2019. Upon roll call,Trustees voted as follows: AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson,Smith,Pike NAYS: 0—None Motion declared carried. 13279 05/20/2019 QUESTIONS FROM THE AUDIENCE President Sussman reviewed the parameters to be followed by speakers and asked if there were any questions from the audience on items not on tonight's agenda. Kathryn Hedlund,a resident,spoke to commend and thank Buffalo Grove's Emergency Medical First Responders for their care and concern and professionalism when she called 9-1-1,and stated that she could not have asked for better care during her emergency situation. EXECUTIVE SESSION Moved by Pike,seconded by Stein,to move to Executive Session pursuant to pursuant to Section 2(C)(5)of the Illinois Open Meetings Act: the Purchase or Lease of Real Property for the use of the Public Body,including meetings held for the purpose of discussing whether a particular parcel should be acquired,and Section 2(C)(21)of the Illinois Open Meetings Act: Discussion of Minutes of Meetings lawfully closed under this Act, whether for purposes of approval by the Body of the Minutes or Semi-Annual Review of the Minutes as mandated by Section 2.06. Upon roll call,Trustees voted as follows: AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson,Smith,Pike NAYS: 0—None Motion declared carried. The Board moved to Executive Session from 9:49 P.M.until 10:21 P.M. ADJOURNMENT Moved by Stein,seconded by Weidenfeld,to adjourn the meeting. Upon voice vote,the motion was unanimously declared carried. The meeting was adjourned at 10:22 P.M. Janet M.Sirabian,Village Clerk � I APPROVED BY ME THIS 17th DAY OF June 2019v24464V"-444, Vil a President • • ftanJ • o — : \./