2019-03-18 - Village Board Regular Meeting - Minutes 13257
03/18/2019
MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF
BUFFALO GROVE HELD IN THE JEFFREY S.BRAIMAN COUNCIL CHAMBERS,50 RAUPP
BOULEVARD,BUFFALO GROVE,ILLINOIS ON MONDAY,MARCH 18,2019
CALL TO ORDER
President Sussman called the meeting to order at 7:30 P.M. Those present stood as the Flag was presented by Junior
Girl Scout Troop 40709 and Brownie Troop 40050 and joined the girls in reciting the Pledge of Allegiance.
ROLL CALL
Roll call indicated the following present: President Sussman;Trustees Berman,Stein,Ottenheimer,Weidenfeld,
Johnson and Smith.
Also present were: Dane Bragg,Village Manager;Patrick Brankin,Village Attorney;Jennifer Maltas,Deputy
Village Manager;Scott Anderson,Finance Director;Andrew Brown,Deputy Finance Director;Evan Michel,
Management Analyst;Art Malinowski,Director of Human Resources;Katie Golbach,Human Resources
Management Analyst;Christopher Stilling,Director of Community Development;Brian Sheehan,Building
Commissioner;Bryan Beitzel,Maintenance Superintendent;Darren Monico,Village Engineer;Geoff Tollefson,
Director of Golf Operations;Fire Chief Baker;and Deputy Police Chief Eisenmenger.
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APPROVAL OF MINUTES
Moved by Johnson,seconded by Berman,to approve the minutes of the February 19,2019 Regular Meeting. Upon
roll call,Trustees voted as follows:
AYES: 6—Berman,Stein,Ottenheimer,Weidenfeld,Johnson,Smith
NAYS: 0—None 1
Motion declared carried.
Moved by Stein,seconded by Smith,to approve the minutes of the March 4,2019 Committee of the Whole Meeting.
AYES: 6—Berman,Stein,Ottenheimer,Weidenfeld,Johnson,Smith
NAYS: 0—None
Motion declared carried.
WARRANT#1299
Mr.Anderson read Warrant#1299. Moved by Ottenheimer,seconded by Smith,to approve Warrant#1299 in the
amount of$4,559,544.66 authorizing payment of bills listed. Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Stein,Ottenheimer,Weidenfeld,Johnson,Smith
NAYS: 0—None
Motion declared carried.
VILLAGE PRESIDENT'S REPORT
President Sussman asked the girls to come forward as she read a Proclamation honoring Girl Scout Week 2019,
urging residents to recognize the achievements and leadership of our local Girl Scouts and volunteers,thank them
for their community service,and encourage the future success of the organization.
Trustee Smith read a Proclamation recognizing Earth Hour 2019 and urged residents to observe the occasion by
turning off all nonessential lighting between 8:30 PM and 9:30 PM on March 30,2019.
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VILLAGE MANAGER'S REPORT
Chief Baker recognized Joseph Arizzi for his rapid recognition and interventions for a 15-year-old asthmatic on
February 12,2019 while completing a rental inspection. The patient was in severe respiratory distress and Mr.
Arizzi's ability to keep the patient calm resulted in a lessening of the symptoms and allowed the BGFD paramedics
to more easily manage his asthmatic episode. Mr.Arizzi's ability to provide those interventions were needed for a
successful patient outcome and he was an integral part of the initial recognition and treatment of the patient. Mr.
Arizzi noted that he was very happy that he was able to be of assistance as he was then congratulated by the
audience and the Board.
REPORTS FROM TRUSTEES
Trustee Johnson recognized and congratulated Bryan Beitzel and Mike Reynolds on becoming Certified Public
Works Managers,which is a top national certification given by the American Public Works Association. Trustee
Johnson thanked them for their efforts in making our Public Works Department as stellar as it is. Both gentlemen
were congratulated by the audience and the Board.
The Village Clerk reviewed the various options for voting,and noted that early voting started today for the April 2,
2019 Municipal Election.
CONSENT AGENDA
President Sussman explained the Consent Agenda,stating that any member of the audience or the Board could
request that an item be removed for full discussion. The Village Clerk read a brief synopsis of each of the items on
the Consent Agenda.
Resolution No.2019-9—Closed Session Minutes
Motion to pass Resolution No. 2019-9 relating to the semi-annual review of Closed Session Minutes.
Resolution No.2019-10—2019 Zoning Map
Motion to pass Resolution No.2019-10 adopting the 2019 Zoning Map.
True North Energy
Motion to approve the Development Improvement Agreement True North Energy. Staff recommends approval of
the DIA for the proposed development located at 185 Milwaukee Avenue,subject to review and approval by the
Village Attorney.
CABS System
Motion to approve Intergovernmental Agreement Cook County CABS System. The Police Department is
recommending the execution of the updated IGA with Cook County Sheriff which will result in the department
receiving a new LiveScan machine at no cost,eliminating the need to purchase a new machine and the annual
maintenance fee of$3,500.00
2019 Chatham Lift Station
Motion to authorize execution of an agreement with Ciorba Group for design engineering and services in an amount
not to exceed$34,445.70,pending approval of the Village Attorney.
Landscaping
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Motion to award bid for Landscaping Services to the lowest responsive and responsible bidder,Americana
Landscape Group Inc.,at an amount not to exceed$195,452.00 pending final review and approval of the contract by
the Village Attorney.
Right-of-Way Mowing
Motion to award bid for Right-of-Way and Median mowing services to the lowest responsive and responsible
bidder,City Escape Garden&Design,LLC,at an amount not to exceed$101,424.00,pending final review and
approval of the contract by the Village Attorney.
Tree Planting
Motion to award bid for Tree Planting services to the lowest responsive and responsible bidder,Acres Group,and
authorize the Village Manager to execute a contract with Acres Group at an amount not to exceed$143,150.00
pending final review and approval of the contract by the Village Attorney.
2019 Pavement Marking
Motion to award bid for 2019 Pavement Marking project to the lowest responsive and responsible bidder,Superior
Road Striping,Inc.,in the amount$41,886.08 pending Village Attorney review
2019 Pavement Patching
Motion to award bid for 2019 Pavement Patching Project to the lowest responsive and responsible bidder,J.A.
Johnson Paving Company an amount of$201,442.50 pending final review and approval of the contract by the
Village Attorney.
Bike Path&Parking Lot
Motion to award bid Bike Path and Parking Lot Sealcoating project to Denler Inc.and authorize the Village
Manager to execute a contract with Denler Inc.,at an amount not to exceed$45,149.58 pending final review and
approval of the contract by the Village Attorney.
It was requested that Item 8.C.True North Energy be removed from the Consent Agenda.
Moved by Ottenheimer,seconded by Smith,to approve the Consent Agenda as amended.
Upon roll call,Trustees voted as follows to approve the amended Consent Agenda:
AYES: 6—Berman,Stein,Ottenheimer,Weidenfeld,Johnson,Smith
NAYS: 0—None
Motion declared carried.
CAMBRIDGE COMMONS
Mr.Stilling reviewed the proposal,details of which are contained in his memo of March 14,2019 to the Board.
Larry Freedman,Ash,Amos,Freedman&Logan,L.L.C.,attorney for the developer,provided a brief overview of
the concept.
Nick Vittore,Svigos Development,reviewed further details of the proposed plan for this center,after which he
answered questions from the Board,noting that they are not looking for financial participation from the Village.
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It was noted that,since this is going to be a 24-hour facility,care needs to be taken to ensure that the residents in
nearby housing are not disturbed.
Moved by Ottenheimer,seconded by Weidenfeld,to refer the proposed improvements to Cambridge Commons
Shopping Center to the Planning&Zoning Commission for review.
Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Stein,Ottenheimer,Weidenfeld,Johnson,Smith
NAYS: 0—None
Motion declared carried.
2019 STREET IMPROVEMENT
Moved by Smith,seconded by Johnson,to award bid for 2019 Street Improvement Project contract to A Lamp
Concrete Contractors,Inc.in the amount of$1,790,007.60,pending review by the Village Attorney.
Mr. Monico reviewed the proposed project,details of which are contained in his memo to Ms. Maltas of March 15,
2019.
Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Stein,Ottenheimer,Weidenfeld,Johnson,Smith
NAYS: 0—None
Motion declared carried.
2019 SIDEWALK IMPROVEMENT
Moved by Smith,seconded by Weidenfeld,to award bid for 2019 Sidewalk Improvement Project contract to
Schroeder&Schroeder,Inc.in an amount of$203,145.25,pending review by the Village Attorney.
Mr. Monico reviewed the proposal,details of which are contained in his memo to Ms.Maltas of
March 14,2019.
Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Stein,Ottenheimer,Weidenfeld,Johnson,Smith
NAYS: 0—None
Motion declared carried
2019 WINTER REPAIRS
Moved by Johnson,seconded by Berman,to award bid for 2019 Winter Repairs Project to the lowest responsible
and responsive bidder,Chicagoland Paving,in an amount of$112,950.00,pending Village Attorney review.
Mr.Monico reviewed the proposal,details of which are contained in his memo to Ms.Maltas of
March 14,2019.
Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Stein,Ottenheimer,Weidenfeld,Johnson,Smith
NAYS: 0—None
Motion declared carried
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CARDIAC MONITORS
Moved by Ottenheimer,seconded by Johnson,to approve authorization to waive bids and purchase Cardiac
Monitors from Zoll Medical Corporation at a price not to exceed$92,356.32 and in accordance with information
provided in Board packets.
Chief Baker reviewed the proposal,details of which are contained in his memo of March 14,2019 to Mr.Bragg.
Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Stein,Ottenheimer,Weidenfeld,Johnson,Smith,
NAYS: 0—None
Motion declared carried.
TRUE NORTH ENERGY
Trustee Johnson recused herself from discussion on this matter.
Moved by Smith,seconded by Berman,to approve the True North Development Improvement Agreement for the
proposed Gas Station Development located at 185 Milwaukee Avenue,subject to review and approval by the
Village Attorney.
Mr.Monico reviewed the proposal,details of which are contained in his memo of March 6,2019 to Ms.Maltas.
Upon roll call,Trustees voted as follows:
AYES: 5—Berman,Stein,Ottenheimer,Weidenfeld,Smith
NAYS: 0—None
RECUSE: 1—Johnson
Motion declared carried.
QUESTIONS FROM THE AUDIENCE
President Sussman reviewed the parameters to be followed by speakers and asked if there were any questions from
the audience on items not on tonight's agenda;there were no such questions
ADJOURNMENT
Moved by Johnson,seconded by Smith,to adjourn the meeting. Upon voice vote,the motion was unanimously
declared carried. The meeting was adjourned at 8:12 P.M.
Janet M. Sirabian,Village Clerk
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APPROVED BY ME THIS 15th DAY OF April 2019
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l i age President
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