2019-02-19 - Village Board Regular Meeting - Minutes 13252
02/19/2019
MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF
BUFFALO GROVE HELD IN THE JEFFREY S.BRAIMAN COUNCIL CHAMBERS,50 RAUPP
BOULEVARD,BUFFALO GROVE,ILLINOIS ON TUESDAY,FEBRUARY 19,2019
CALL TO ORDER
President Sussman called the meeting to order at 7:30 P.M. Those present stood and pledged allegiance to the Flag.
ROLL CALL
Roll call indicated the following present: President Sussman;Trustees Berman,Stein,Ottenheimer,Weidenfeld,
Johnson and Smith.
Also present were: Dane Bragg,Village Manager;Patrick Brankin,Village Attorney;Jennifer Maltas,Deputy
Village Manager;Scott Anderson,Finance Director;Andrew Brown,Deputy Finance Director;Evan Michel,
Management Analyst;Art Malinowski,Director of Human Resources;Katie Golbach,Human Resources
Management Analyst; Christopher Stilling,Director of Community Development;Mike Reynolds,Director of
Public Works;Bryan Beitzel,Maintenance Superintendent;Darren Monico,Village Engineer;Geoff Tollefson,
Director of Golf Operations;Fire Chief Baker;Deputy Fire Chief Wagner;and Police Chief Casstevens.
APPROVAL OF MINUTES
Moved by Johnson,seconded by Ottenheimer,to approve the minutes of the January 22,2018 Rescheduled Regular
Meeting. Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Stein,Ottenheimer,Weidenfeld,Johnson,Smith
NAYS: 0—None
Motion declared carried.
Moved by Stein,seconded by Smith,to approve the minutes of the February 4,2019 Committee of the Whole
Meeting.
AYES: 5—Berman,Stein,Weidenfeld,Johnson,Smith
NAYS: 0—None
ABSTAIN: 1—Ottenheimer
Motion declared carried.
WARRANT#1298
Mr.Anderson read Warrant#1298. Moved by Berman,seconded by Johnson,to approve Warrant#1298 in the
amount of$4,172,635.47 authorizing payment of bills listed. Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Stein,Ottenheimer,Weidenfeld,Johnson,Smith
NAYS: 0—None
Motion declared carried.
VILLAGE PRESIDENT'S REPORT
President Sussman asked Stan Zoller to come forward as she recognized him for receiving the Journalism Education
Association Lifetime Achievement Award. Mr.Zoller was congratulated by the audience and the Board.
VILLAGE MANAGER'S REPORT
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Chief Baker reviewed the credentials of Firefighter/Paramedic Davis Zabilka before presenting him with his
badge,which was pinned on by his fiancé. FF/PM Zabilka was then welcomed and congratulated by the audience
and the Board.
President Sussman asked for a moment of silence to remember those killed in the recent workplace shooting in
Aurora.
REPORTS FROM TRUSTEES
The Village Clerk noted that March 5,2019 is the last day to register to vote in the April 2,2019 Consolidated
Election.
CONSENT AGENDA
President Sussman explained the Consent Agenda,stating that any member of the audience or the Board could
request that an item be removed for full discussion. The Village Clerk read a brief synopsis of each of the items on
the Consent Agenda.
Proclamation—National Engineers Week
Motion to approve a Proclamation recognizing National Engineers Week from February 17-23,2019.
Investment Policy
Motion to approve an Amendment to the Investment Policy to include Corporate Debt.
Cold Patch
Motion to award bid for Cold Patch to Arrow Road Construction.
Resolution No.2019-7—Des Plaines River
Motion to pass Resolution No. 2019-7 supporting the Des Plaines River Watershed Based Plan.
Resolution No.2019-8—2019 Volume Cap
Motion to pass Resolution No.2019-8 reallocating the 2019 Volume Cap to the Village of Buffalo Grove.
Ordinance No.2019-4—Liquor Controls
Motion to pass Ordinance No. 2019-4 amending Chapter 5.20—Liquor Controls for JPJK.Inc.d/b/a Wood
Restaurant.
Ordinance No.2019-5—1350 Abbott Court
Motion to pass Ordinance No. 2019-5 approving a Special Use to allow a Fitness Facility at 1350 Abbott Court.
Moved by Ottenheimer,seconded by Smith,to approve the Consent Agenda. Upon roll call,Trustees voted as
follows:
AYES: 6—Berman,Stein,Ottenheimer,Weidenfeld,Johnson,Smith
NAYS: 0—None
Motion declared carried.
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ORDINANCE NO.2019-6—WASTE MANAGEMENT
Moved by Weidenfeld,seconded by Johnson,to pass Ordinance No.2019-6,authorizing the Village Manager to
execute a contract extension with Waste Management,subject to review and approval by the Village Attorney,and
consistent with materials contained in Board packets.
Mr.Stilling reviewed the proposed ordinance,details of which are contained in his memo to the Board of February
15,2019. Mr.Stilling also focused on the proposed At Your Door service.
Board discussion followed on the pros and cons of the proposed At Your Door enhanced service. It was noted that
staff has done an outstanding job of locking in a very favorable price arrangement for a long period of time.
Upon roll call,Trustees voted as follows:
AYES: 5—Stein,Ottenheimer,Weidenfeld,Johnson,Smith
NAYS: 1—Berman
Motion declared carried
LIQUID DE-ICING
Moved by Johnson,seconded by Weidenfeld,to waive bids and authorize purchase of Liquid De-Icing"Beet Heet".
Mr. Beitzel reviewed the proposal,details of which are contained in his memo to Mr.Robinson of
February 14,2019.
Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Stein,Ottenheimer,Weidenfeld,Johnson,Smith
NAYS: 0—None
Motion declared carried
RADIO EQUIPMENT
Moved by Ottenheimer,seconded by Johnson,to waive bids and purchase 18 Motorola radios as the current radios
are at the end of their useful life,the current radio's technology is not capable of utilizing the necessary advanced
communication capabilities,and more importantly,Motorola no longer provides support or manufactures
replacement parts for the current radios.
Chief Baker reviewed the proposal,details of which are contained in his memo to Mr.Bragg of
February 4,2019.
Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Stein,Ottenheimer,Weidenfeld,Johnson,Smith
NAYS: 0—None
Motion declared carried
2019 GHA CONSTRUCTION MANAGEMENT
Moved by Smith,seconded by Johnson,to authorize staff to execute an agreement with Gewalt Hamilton
Associates,Inc.for resident engineering and construction staking services in an amount not to exceed$199,370.00,
pending approval of the Village Attorney.
�-! Mr.Monico reviewed the proposal,details of which are contained in his memo to Ms.Maltas of January 23,2019.
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Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Stein,Ottenheimer,Weidenfeld,Johnson,Smith
NAYS: 0—None
Motion declared carried
156 IRONWOOD P&Z COMMISSION APPEAL
Mr. Stilling reviewed the appeal of the petitioner,details of which are contained in his memo to the Board of
February 13,2019.
Michael Leissner,the petitioner,went into further details as to the reason that he is appealing the decision of the
Planning&Zoning Commission,and explained why he believes not being allowed to keep his pop-up camper in his
rear yard is a hardship for his family.
Moved by Ottenheimer,seconded by Stein,that the Village Board overturn the decision of the Planning&Zoning
Commission and allow the variance.
P&Z Commission Chair Cesario reviewed the deliberations that took place at their meeting,which are detailed in
the minutes contained in Board packets.
Lengthy discussion ensued as to the necessity to store this pop-up camper in a location that requires a variance and
is offensive to a neighbor;it was suggested that the petitioner meet with his neighbor and try to come to an
agreement satisfactory to both parties.
Upon roll call,Trustees voted as follows:
AYES: 1—Stein
NAYS: 6—Berman,Ottenheimer,Weidenfeld,Johnson,Smith,Sussman
Motion defeated.
QUESTIONS FROM THE AUDIENCE
President Sussman reviewed the parameters to be followed by speakers and asked if there were any questions from
the audience on items not on tonight's agenda;there were no such questions
EXECUTIVE MEETING
Moved by Stein,seconded by Ottenheimer,to move to Executive Session pursuant to Section 2(C)(11)of the
Illinois Open Meetings Act: Litigation,when an action against,affecting or on behalf of the particular Public
Body has been filed and is Pending before a Court or Administrative Tribunal,or when the Public Body finds
that an Action is Probable or Imminent,in which case the basis for the finding shall be recorded and entered
into the minutes of the Closed Meeting, Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Stein,Ottenheimer,Weidenfeld,Johnson,Smith
NAYS: 0—None
Motion declared carried.
The Board Moved to Executive Session from 8:46 P.M. to 9:35 P.M.
ADJOURNMENT
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V Moved by Smith,seconded by Ottenheimer,to adjourn the meeting. Upon voice vote,the motion was unanimously
declared carried. The meeting was adjourned at 9:37 P.M.
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Janet I I. Sirabian,Village Clerk
APPROVED BY ME THIS 18th DAY OF March 2019
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