2018-11-05 - Village Board Regular Meeting - Minutes 13230
11/05/2018
�./ MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF
BUFFALO GROVE HELD IN THE JEFFREY S.BRAIMAN COUNCIL CHAMBERS,
50 RAUPP BOULEVARD,BUFFALO GROVE,ILLINOIS ON MONDAY,NOVEMBER 5,2018
CALL TO ORDER
President Sussman called the meeting to order at 7:32 P.M. Those present stood and pledged allegiance to the Flag.
ROLL CALL
Roll call indicated the following present: President Sussman;Trustees Ottenheimer,Weidenfeld,and Smith.
Trustees Berman, Stein and Johnson were absent.
Also present were: Dane Bragg,Village Manager;William Raysa,Village Attorney;Jennifer Maltas,Deputy
Village Manager;Scott Anderson,Finance Director;Andrew Brown,Deputy Finance Director;Art Malinowski,
Director of Human Resources;Katie Golbach,Human Resources Management Analyst;Brett Robinson,Director of
Purchasing;Evan Michel,Management Analyst;Christopher Stilling,Director of Community Development;Mike
Reynolds,Director of Public Works;Bryan Beitzel,Public Works;Darren Monico,Village Engineer;Geoff
Tollefson,Director of Golf Operations;Fire Chief Baker;and Police Chief Casstevens.
APPROVAL OF MINUTES
Moved by Smith,seconded by Ottenheimer,to approve the minutes of the October 15,2018 Regular Meeting.
Upon roll call,Trustees voted as follows:
AYES: 3—Ottenheimer,Weidenfeld,Smith
NAYS: 0—None
ABSENT: 3—Berman, Stein,Johnson
Motion declared carried.
Moved by Weidenfeld,seconded by Smith,to approve the minutes of the October 22,2018 Special Meeting.
AYES: 3—Ottenheimer,Weidenfeld,Smith
NAYS: 0—None
ABSENT: 3—Berman,Stein,Johnson
Motion declared carried.
WARRANT#1295
Mr.Anderson read Warrant#1295. Moved by Ottenheimer,seconded by Weidenfeld,to approve Warrant#1295 in
the amount of$3,383,341.16 authorizing payment of bills listed. Upon roll call,Trustees voted as follows:
AYES: 4—Ottenheimer,Weidenfeld, Smith,President Sussman
NAYS: 0—None
ABSENT: 3—Berman, Stein,Johnson
Motion declared carried.
VILLAGE PRESIDENT'S REPORT
President Sussman read a Proclamation declaring November 7,2018 as Diwali Awareness Day in Buffalo Grove.
VILLAGE MANAGER'S REPORT
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Mr.Brown presented the 2018 Buffalo Grove Days Financial Report,details of which are contained in the memo
that he and Mrs.Fabyan sent to Mr.Bragg and Mr.Anderson on October 25,2018.
Charles Pozniak,555 Estate Drive,commented on the hiring of an outside consultant to secure sponsorships,as well
as several other line items in the report.
J.V. Springman,Buffalo Grove Days Co-Chair,noted that the weather did have some effect on the overall financial
report for the event,but he wanted to again point out how much time and effort the Police,Fire and Public Works
Departments put into the event and the positive effect that they had on the community. Mr. Springman pointed out
that there were concerns voiced when the event was moved three years ago,and now the response to the move is
overwhelmingly positive,so he believes that the outside consultant will eventually have the same response. Mr.
Springman expressed thanks for being allowed to be a part of this event for so long,and he thanked the Board and
the staff for all of their support.
REPORTS FROM TRUSTEES
There were no reports from Trustees tonight.
CONSENT AGENDA
President Sussman explained the Consent Agenda,stating that any member of the audience or the Board could
request that an item be removed for full discussion. The Village Clerk read a brief synopsis of each of the items on
the Consent Agenda.
Proclamation—Diwali Awareness Day
Motion to approve Proclamation declaring November 7,2018 as Diwali Awareness Day in the Village of Buffalo
Grove.
PUSH Wellness Solutions,Inc.
Motion to authorize the Village Manager to execute an Agreement with PUSH Wellness Solutions,Inc.
Contract Extensions
Motion to authorize execution of contract extensions with multiple vendors:
• Fourth-year contract option with Clarke Environmental for mosquito abatement services.
• Third-year contract option with Service Sanitation for portable restroom rental and services.
• Third-year contract option with Gen Power,Inc.for portable power and lighting
• Fifth-and-final-year contract option with Magic Dreams Productions for video services.
• Fifth-year contract option with Municipal GIS Partners Inc.for geographical information services.
• Third-year contract option with Perfect Cleaning Services for custodial services.
• Third-year contract option with Wold Ruck Pate for architectural services.
• Fourth-year contract option with Ultrastrobe Inc.for emergency vehicle lighting installation services.
• Fourth-and-fifth-year contract options with North American Midway for rides and amusement services for
Buffalo Grove Days.
• Second-year contract option with Presstech for newsletter printing services.
• Second-year contract option with DiMeo Brothers Inc.,Mark Mead Excavators,and Kloepfer Construction,
Inc. for emergency contractor assistance.
• Extension of the engagement of Filippini Law Firm to provide economic development legal services as
needed.
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Ordinance No.2018-50—Liquor Controls
Motion to pass Ordinance No.2018-50,amending Chapter 5.20—Liquor Controls. A Class A liquor license is
reserved for Black Pepper,Inc.d/b/a Rivaj Indian Cuisine at 1034 Weiland Road. This reservation is subject to the
applicant completing Village requirements for said license on or before February 3,2019. The Class A liquor
license issued to Legas,Inc d/b/a/Rivaj Indian Cuisine at 1034 Weiland Road is hereby rescinded.
Mr.Bragg noted that Item 8.B.is subject to fmal review and approval by the Village Attorney.
Moved by Weidenfeld,seconded by Ottenheimer,to approve the Consent Agenda.Upon roll call,Trustees voted as
follows on the Consent Agenda:
AYES: 4—Ottenheimer,Weidenfeld, Smith,President Sussman
NAYS: 0—None
ABSENT: 3—Berman,Stein,Johnson
Motion declared carried.
RESOLUTION NO.2018-23—MUNICIPAL LEGAL SERVICES
Moved by Ottenheimer,seconded by Weidenfeld,to pass Resolution No.2018-23,authorizing the Village Manager
to negotiate and execute an agreement with Schain Banks Kenny Schwartz LTD for legal services for the year
beginning January 1,2019,in accordance with materials contained in Board packets.
Mr.Robinson reviewed the proposed resolution,details of which are contained in his memo to Mr.Bragg of October
10,2018.
Upon roll call,Trustees voted as follows:
AYES: 4—Ottenheimer,Weidenfeld,Smith,President Sussman
NAYS: 0—None
ABSENT: 3—Berman,Stein,Johnson
Motion declared carried.
TRUTH IN TAXATION
Moved by Weidenfeld,seconded by Smith,to approve the Truth in Taxation determination in regard to the proposed
tax levy for next year,in accordance with materials contained in Board packets.
Mr.Anderson reviewed the Truth in Taxation Determination,details of which are contained in his memo to Mr.
Bragg of November 1,2018.
Upon roll call,Trustees voted as follows:
AYES: 3—Ottenheimer,Weidenfeld, Smith
NAYS: 0—None
ABSENT: 3—Berman,Stein,Johnson
Motion declared carried.
REPLACEMENT VEHICLE
Moved by Weidenfeld,seconded by Smith,to authorize staff to proceed with vehicle replacement and it be procured
through Sourcewell contract#021418-TER in accordance with the Illinois Governmental Joint Purchasing Act in a
total not to exceed amount of$143,000.00,and in accordance with materials contained in Board packets.
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Mr.Robinson reviewed the proposed purchase,details of which are contained in the memo that he and Mr. Whalen
sent to Mr.Bragg on November 1,2018.
Upon roll call,Trustees voted as follows:
AYES: 4—Ottenheimer,Weidenfeld, Smith,President Sussman
NAYS: 0—None
ABSENT: 3—Berman,Stein,Johnson
Motion declared carried.
HVAC MAINTENANCE
Moved by Weidenfeld,seconded by Stein,to authorize the Village Manager to execute a three year agreement with
Youna Mechanical,Inc.(The YMI Group)in a total amount not to exceed$49,322.00,in accordance with materials
contained in Board packets.
Mr.Robinson reviewed the proposal,details of which are contained in his November 1,2018 memo to Mr.Bragg.
Upon roll call,Trustees voted as follows:
AYES: 4—Ottenheimer,Weidenfeld, Smith,President Sussman
NAYS: 0—None
ABSENT: 3—Berman, Stein,Johnson
Motion declared carried.
` HVAC REPLACEMENTS
V
Moved by Weidenfeld,seconded by Smith,to authorize bid waiver and authorize the Village Manager to execute a
contract with the YMI Group for emergency replacement of HVAC units,in an amount not to exceed$263,541.00,
in accordance with materials contained in Board packets.
Mr.Reynolds reviewed the proposed project,details of which are contained in Mr.Beitzel's memo to Ms.Maltas of
November 1,2018,after which he and Mr.Bragg answered questions from the Board,which included explanation
for the bid waiver request as well as the source of the funds.
Upon roll call,Trustees voted as follows:
AYES: 4—Ottenheimer,Weidenfeld,Smith,President Sussman
NAYS: 0—None
ABSENT: 3—Berman,Stein,Johnson
Motion declared carried.
QUESTIONS FROM THE AUDIENCE
President Sussman reviewed the parameters to be followed by speakers and asked if there were any questions from
the audience on items not on tonight's agenda;there were no such requests.
EXECUTIVE MEETING
Moved by Smith,seconded by Ottenheimer,to move to Executive Session Section 2(C)(2)of the Illinois Open
Meetings Act: Collective Negotiating Matters Between the Public Body and its Employees or Their
Representatives,or Deliberations Concerning Salary Schedules for One or More Classes of Employees.Upon roll
call,Trustees voted as follows:
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.../ AYES: 4-Ottenheimer,Weidenfeld, Smith,President Sussman
NAYS: 0-None
ABSENT: 3-Berman,Stein,Johnson
Motion declared carried.
The Board Moved to Executive Session from 8:06 P.M.to 8:31 P.M. •
ADJOURNMENT
Moved by Smith,seconded by Weidenfeld,to adjourn the meeting. Upon voice vote,the motion was unanimously
declared carried. The meeting was adjourned at 8:32 P.M.
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APPROVED BY ME THIS 3rd DAY OF December 2018
4 i age President
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