2018-10-15 - Village Board Regular Meeting - Minutes 13225
10/15/2018
`./ MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF
BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD, BUFFALO
GROVE,ILLINOIS ON MONDAY,OCTOBER 15,2018
CALL TO ORDER
President Sussman called the meeting to order at 7:32 P.M. Scouts from Girl Scout Troops 40052 and 40487
presented the Colors and led those present in the Pledge of Allegiance to the Flag
ROLL CALL
Roll call indicated the following present: President Sussman;Trustees Berman,Stein,Ottenheimer,Weidenfeld,
Johnson and Smith.
Also present were: Dane Bragg,Village Manager;William Raysa,Village Attorney;Jennifer Maltas,Deputy
Village Manager; Scott Anderson,Finance Director;Andrew Brown,Deputy Finance Director;Art Malinowski,
Director of Human Resources;Evan Michel,Management Analyst;Christopher Stilling,Director of Community
Development;Mike Reynolds,Director of Public Works;Darren Monico,Village Engineer;Geoff Tollefson,
Director of Golf Operations;Deputy Fire Chief Wagner;and Police Chief Casstevens.
APPROVAL OF MINUTES
Moved by Weidenfeld,seconded by Ottenheimer,to approve the minutes of the September 17,2018 Regular
Meeting. Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Stein,Ottenheimer,Weidenfeld,Johnson, Smith
NAYS: 0—None
Motion declared carried.
Moved by Smith,seconded by Berman,to approve the minutes of the October 1,2018 Committee of the Whole
Meeting.
The minutes were amended to read as follows under Questions From The Audience: Anna Shoichet,resident,
commented on a situation that she has regarding an unpermitted structure report and her reported rude contact with
staff. Mr.Bragg responded the he sent Ms. Shiochet a five-page letter on August 17,2018 responding to her
questions and concerns and considers the matter closed.
Trustees Smith and Berman agreed to the amended minutes. Upon roll call,Trustees voted as follows on the
amended minutes:
AYES: 6—Berman, Stein,Ottenheimer,Weidenfeld,Johnson,Smith
NAYS: 0—None
Motion declared carried.
WARRANT#1294
Mr.Anderson read Warrant#1294. Moved by Ottenheimer,seconded by Stein,to approve Warrant#1294 in the
amount of$7,237,446.55 authorizing payment of bills listed. Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Stein,Ottenheimer,Weidenfeld,Johnson,Smith
NAYS: 0—None
Motion declared carried.
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VILLAGE PRESIDENT'S REPORT
President Sussman read a Proclamation declaring Wednesday,October 31,2018 as Trick or Treat Day in Buffalo
Grove.
President Sussman read a commendation recognizing JV Springman's 22 years of service to the Buffalo Grove
Days Committee,after which she presented him with a plaque from the Village as he was congratulated by the
audience and the Board. Mr.Springman thanked the Board for the opportunity to serve in this capacity,and thanked
the Committee,Village staff,his co-chair and everyone involved in making this such a wonderful experience for
him.
VILLAGE MANAGER'S REPORT
There is no Village Manager's report tonight.
REPORTS FROM TRUSTEES
The Village Clerk commented on information for both the upcoming November 6,2018 election and the April 2,
2018 election.
The Village Clerk shared information on the upcoming Civics Forum and asked the participating students to
introduce themselves.
Trustee Stein commented on recommended actions to deter Skunks from coming on to residents'properties.
CONSENT AGENDA
President Sussman explained the Consent Agenda,stating that any member of the audience or the Board could
request that an item be removed for full discussion. The Village Clerk read a brief synopsis of each of the items on
the Consent Agenda.
Proclamation—World Polio Du
Motion to approve Proclamation declaring World Polio Day 2018 in Illinois to raise awareness of Polio disease and
in support of Polio Research Illinois' important efforts to improve the quality of life of those who are battling this
disease.
Proclamation—Native American Heritage Month
Motion to approve Proclamation declaring November 2018 as Native American Heritage Month in the Village of
Buffalo Grove.
Ordinance No.2018-48—Sky Fitness
Motion to pass Ordinance No.2018-48,approving an Amendment to Ordinance No.2018-19 for Sky Fitness at
1501 Busch Parkway.
Moved by Berman,seconded by Ottenheimer,to approve the Consent Agenda.Upon roll call,Trustees voted as
follows on the Consent Agenda:
AYES: 6—Berman,Stein,Ottenheimer,Weidenfeld,Johnson,Smith
NAYS: 0—None
Motion declared carried.
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ORDINANCE NO.2018-49—DOG&CAT SALES
Mr.Bragg reviewed the proposed ordinance,noting that a revised ordinance has been placed on the dais tonight.
Mr.Raysa clarified that the ordinance being considered tonight has a date of 10/15/2018 in the upper left-hand
corner. There is also a series of numbers underneath that date ending in"v.1",and he asked that"v.1"be deleted in
that spot as well as in any other reference in the proposed ordinance.
Moved by Weidenfeld,seconded by Smith,to pass Ordinance No.2018-49,an ordinance establishing a moratorium
on the retail sale of dogs and cats at pet stores in the Village of Buffalo Grove.
After discussion,it was determined that any reference to the word"retail"should be changed to"retail and
wholesale".
Trustee Berman noted that he does not believe the proposed ordinance accomplishes its intended purpose. The way
it is currently worded,a resident would not be able to sell a litter of puppies to another resident. Since there are
currently no pet stores in the Village,Trustee Berman sees no urgency to enact an ordinance of this type.
Upon roll call,Trustees voted as follows:
AYES: 4—Stein,Weidenfeld,Johnson,Smith
NAYS: 2—Berman,Ottenheimer
Motion declared carried.
RESOLUTION NO.2018-22—UNCOMMITTED FUND BALANACE
Moved by Stein, seconded by Weidenfeld,to pass Resolution No.2018-22,authorizing the use of Prior Period
Uncommitted Fund Balance Reserves to pay off a Line of Credit.
Mr.Anderson reviewed the proposed resolution,details of which are contained in the Village Board Meeting
Agenda Item Overview that he prepared.
Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Stein,Ottenheimer,Weidenfeld,Johnson,Smith
NAYS: 0—None
Motion declared carried.
SPOERLEIN COMMONS
Mr. Stilling reviewed the proposed Amendment to the Spoerlein Commons Planned Development for a new 2,800
square foot building(proposed Dunkin Donuts with a drive-through),details of which are contained in his memo to
the Board of October 11,2018.
Dan Kovacevic,Regional Vice President of Whitestone REIT,presented a brief background history of the company
and their proposal for this site.
Rick Burton,Whitestone REIT,summarized a basic presentation of the proposed project.
Rory Fancler,Kimley Horn Engineering,reviewed the parking study that has been done on the site.
Paul Leder,RWG Engineering,presented a brief overview of the engineering for the project.
`,/ The petitioners and staff then answered questions from the Board.
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10/15/2018
Moved by Stein,seconded by Johnson,to refer the proposed Amendment to the Spoerlein Commons Planned
Development for a new 2,800 square foot building(proposed Dunkin Donuts with a drive-through)to the Planning
&Zoning Commission for review and consideration.
Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Stein,Ottenheimer,Weidenfeld,Johnson, Smith
NAYS: 0—None
Motion declared carried.
AUDIT SERVICES
Moved by Stein,seconded by Ottenheimer,to approve award of contract for audit services to Lauterbach and Amen
in an amount not to exceed$86,373.00 pending fmal approval of the agreement by the Village Attorney.
Mr.Robinson reviewed the proposed award of contract,details of which are contained in the memo that he and Mr.
Anderson sent to Mr.Bragg.
Upon roll call,Trustees voted as follows:
AYES: 6—Berman, Stein,Ottenheimer,Weidenfeld,Johnson,Smith
NAYS: 0—None
Motion declared carried.
PUBLIC WORKS SHOWER&BATHROOM REMODEL
Moved by Johnson,seconded by Weidenfeld,to authorize the Village Manager to executive a contract with FH
Paschen in accordance with the Illinois Governmental Joint Purchasing Act in a total not to exceed amount of
$41,293.26 for remodeling of the Public Works Shower&Bathroom,to be funded through the Capital Improvement
Fund,in accordance with materials contained in Board packets.
Mr.Robinson reviewed the proposed project,details of which are contained in the memo that he and Mr. Skibbe
sent to Mr.Bragg on October 11,2018.
Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Stein,Ottenheimer,Weidenfeld,Johnson, Smith
NAYS: 0—None
Motion declared carried.
NAVAJO STORM SEWER REHAB PROJECT
Moved by Smith,seconded by Berman,to award to Insituform Technologies USA,LLC the Navajo Storm Sewer
Rehab Project 2018 in an amount not to exceed$160,000.00.
Mr.Monico reviewed the proposed project,details of which are contained in his memo to Ms.Maltas of October 5,
2018. Mr.Bragg also commented on the funding.
Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Stein,Ottenheimer,Weidenfeld,Johnson,Smith
NAYS: 0—None
Motion declared carried.
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10/15/2018
QUESTIONS FROM THE AUDIENCE
President Sussman reviewed the parameters to be followed by speakers and asked if there were any questions from
the audience on items not on tonight's agenda;there were no such requests.
ADJOURNMENT
Moved by Berman,seconded by Stein,to adjourn the meeting. Upon voice vote,the motion was unanimously
declared carried. The meeting was adjourned at 8:28 P.M.
Jaht . Sirabian,Village Clerk
APPROVED BY ME THIS 5th DAY OF November 2018 -
(64AltAlt‘gr42614:144"4°President - - -
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