2018-08-20 - Village Board Regular Meeting - Minutes 13213
08/20/2018
MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF
BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD, BUFFALO
GROVE,ILLINOIS ON MONDAY,AUGUST 20,2018
CALL TO ORDER
President Sussman called the meeting to order at 7:30 P.M. Those present stood and pledged allegiance to the Flag.
ROLL CALL
Roll call indicated the following present: President Sussman;Trustees Berman,Stein,Ottenheimer,Weidenfeld,
Johnson and Smith.
Also present were: Dane Bragg,Village Manager;William Raysa,Village Attorney;Jennifer Maltas,Deputy
Village Manager;Andrew Brown,Deputy Finance Director;Art Malinowski,Director of Human Resources;Katie
Golbach,Human Resources Management Analyst;Brett Robinson,Director of Purchasing;Evan Michel,
Management Analyst;Christopher Stilling,Director of Community Development;Mike Reynolds,Director of
Public Works;Darren Monico,Village Engineer;Geoff Tollefson,Director of Golf Operations;Fire Chief Baker;
and Police Chief Casstevens.
APPROVAL OF MINUTES
Moved by Berman,seconded by Ottenheimer,to approve the minutes of the July 16,2018 Regular Meeting. Upon
roll call,Trustees voted as follows:
AYES: 6—Berman, Stein,Ottenheimer,Weidenfeld,Johnson,Smith
NAYS: 0—None
Motion declared carried.
Moved by Weidenfeld,seconded by Stein,to approve the minutes of the August 6,2018 Committee of the Whole
Meeting. Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Stein,Ottenheimer,Weidenfeld,Johnson,Smith
NAYS: 0—None
Motion declared carried.
WARRANT#1292
Mr.Brown read Warrant#1292. Moved by Johnson,seconded by Ottenheimer,to approve Warrant#1292 in the
amount of$3,720,715.42 authorizing payment of bills listed. Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Stein,Ottenheimer,Weidenfeld,Johnson,Smith
NAYS: 0—None
Motion declared carried.
VILLAGE PRESIDENT'S REPORT
President Sussman read a Proclamation declaring the month of October 2018 as Canavan Disease Awareness
Month to raise awareness of Canavan disease and in support of Canavan Research Illinois' important efforts to
improve the quality of life of those who are battling this disease.
VILLAGE MANAGER'S REPORT
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08/20/2018
`./ Mr.Malinowski introduced our new Human Resources Management Analyst,Katie Golbach,as she was
welcomed by the audience and the Board.
Chief Casstevens recognized Officer Tony Turano and Officer Derek Hawkins for their life-saving actions when
assisting an unconscious resident. The officers were thanked and congratulated by the audience and the Board.
Tia Incapreo and Michael McHugh,representatives from Arthur J.Gallagher Risk Management Services,Inc.,
provided an over view of the Suburban Liability Insurance Pool and its potential benefits to the Village. Further
information on this topic may be found in Mr.Anderson's memo to Mr.Bragg of August 16,2018.
REPORTS FROM TRUSTEES
Trustee Ottenheimer reported that a Mobile Secretary of State service will be available on Friday,September 7,
2018,at Village Hall.
The Village Clerk noted registration dates for the upcoming General Election,and alerted residents who previously
voted at Aptakisic Jr.High School that their voting place will be relocated in November.
Trustee Stein reviewed events that will take place during the upcoming Buffalo Grove Days to be held over Labor
Day weekend.
CONSENT AGENDA
President Sussman explained the Consent Agenda,stating that any member of the audience or the Board could
request that an item be removed for full discussion. The Village Clerk read a brief synopsis of each of the items on
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the Consent Agenda.
`1
Resolution No.2018-16—Intergovernmental Agreement
Motion to pass Resolution No.2018-16,approving an updated Intergovernmental Agreement with Cook County for
the Lake Cook Road Improvement Project.
Ordinance No.2018-39—2017 Budget
Motion to pass Ordinance No.2018-39 amending Fiscal 2017 Budget of the Village of Buffalo Grove.
Lake County Traffic Signal
Motion to approve Amendment#2 to the Lake County Traffic Signal Master Agreement.
2018 Crack Sealing Change Order
Motion to approve 2018 Crack Sealing Change Order.
Bike Path&Parking Lot Project
Motion to approve Change Order for the Bike Path&Parking Lot Project.
Easton Station Development
Motion to approve Certificate of Initial Acceptance and Approval: Easton Station Development.
Elevator Maintenance
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08/20/2018
Motion to award bid for Elevator Maintenance.
Moved by Weidenfeld,seconded by Berman,to approve the Consent Agenda.Upon roll call,Trustees voted as
follows on the Consent Agenda:
AYES: 6—Berman,Stein,Ottenheimer,Weidenfeld,Johnson,Smith
NAYS: 0—None
Motion declared carried.
RESOLUTION NO.2018-15—ENVIRONMENTAL REGULATIONS
Mr.Bragg reviewed the proposed resolution.
Moved by Weidenfeld,seconded by Ottenheimer,to pass Resolution No.2018-15,supporting enforcement of
Environmental Regulations related to the Foxconn/Upstream Development to be located within the Headwaters of
the Des Plaines River.
Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Stein,Ottenheimer,Weidenfeld,Johnson,Smith
NAYS: 0—None
Motion declared carried.
RESOLUTION NO.2018-17—WEILAND ROAD
Moved by Smith,seconded by Johnson,to pass Resolution No.2018-17,approving a Dedication of Right of Way
and a Grant of Three Temporary Construction Easements—Weiland Road.
Mr.Monico reviewed the proposed resolution,details of which are contained in his memo to Mr.Bragg of August
10,2018.
Mr.Bragg noted that there are several items on tonight's agenda relating to this project representing many,many
years,and he recognized and commended Mr.Monico and his staff for all of the hard work that went into this
project.
Upon roll call,Trustees voted as follows:
AYES: 6—Berman, Stein,Ottenheimer,Weidenfeld,Johnson, Smith
NAYS: 0—None
Motion declared carried.
RESOLUTION NO.2018-18—WEILAND ROAD PROJECT
Moved by Berman,seconded by Weidenfeld,to pass Resolution No.2018-18,approving the Weiland Road Project
Specific Agreement,in accordance with staff memorandum and materials contained in Board packets.
Mr.Monico reviewed the proposed project,details of which are contained in his memo to Mr.Bragg of August 8,
2018.
Trustee Johnson stated that she believes the residents need to know that Mr.Monico and his staff saved the Village
$5,200,000.00 with their hard work.
Upon roll call,Trustees voted as follows:
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AYES: 6—Berman,Stein,Ottenheimer,Weidenfeld,Johnson,Smith
NAYS: 0—None
Motion declared carried.
RESOLUTION NO.2018-19—BRANDYWYN LANE
Moved by Smith,seconded by Johnson,to pass Resolution No.2018-19,approving a Local Public Agency
Agreement for Federal Participation related to Brandywyn Lane Phase II Design,in accordance with materials
contained in Board packets.
Mr.Monico reviewed the proposed project,details of which are contained in his memo to Mr.Bragg of August 16,
2018.
Mr.Bragg again pointed out that,through the work of Mr.Monico and his team fmding projects eligible for Federal
aid,approximately$10,000,000.00 has opened up that was not previously available.
In answer to a question from Trustee Berman,Mr.Raysa confirmed that he has reviewed and approved the
Agreement.
Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Stein,Ottenheimer,Weidenfeld,Johnson,Smith
NAYS: 0—None
Motion declared carried.
RESOLUTION NO.2018-20—BRANDYWYN LANE
Moved by Smith,seconded by Johnson,to pass Resolution No.2018-20,approving Brandywyn Local Public
Agency Agreement and Design Engineering Services,in accordance with materials contained in Board packets.
Mr.Monico reviewed the proposed project,details of which are contained in his memo to Mr.Bragg of August 16,
2018.
Upon roll call,Trustees voted as follows:
AYES: 6—Berman, Stein,Ottenheimer,Weidenfeld,Johnson,Smith
NAYS: 0—None
Motion declared carried.
ORDINANCE NO.2018-38—10 WEST DUNDEE ROAD
Moved by Ottenheimer,seconded by Smith,to pass Ordinance No.2018-38,granting a variation for a Ground Sign
at 10 West Dundee Road,in accordance with materials contained in Board packets.
Mr. Stilling reviewed the proposed ordinance,details of which are contained in his memo to the Board of August 16,
2018.
Plan Commission Chair Cesario reviewed the deliberation that took place at their meeting.
Upon roll call,Trustees voted as follows:
AYES: 6—Berman, Stein,Ottenheimer,Weidenfeld,Johnson,Smith
NAYS: 0—None
Motion declared carried.
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2018 MANHOLE REHABILITATION PROGRAM
Moved by Smith,seconded by Johnson,to approve the contract to Culy Contracting in the amount of$100,691.80
for the 2018 Manhole Rehabilitation Project.
Mr.Monico reviewed the proposal,details of which are contained in his August 16,2018 memo to Mr.Bragg.
Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Stein,Ottenheimer,Weidenfeld,Johnson,Smith
NAYS: 0—None
Motion declared carried.
TOWING&VEHICLE STORAGE
Moved by Ottenheimer,seconded by Weidenfeld,to reject all bids,waive bids,and authorize the Village Manager
to execute a contract with Hillside Auto Body and Service Inc.for towing and vehicle storage services,in
accordance with materials contained in Board packets.
Mr.Robinson reviewed the proposal,details of which are contained in his August 16,2018 memo to Mr.Bragg.
Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Stein,Ottenheimer,Weidenfeld,Johnson,Smith
NAYS: 0—None
Motion declared carried.
QUESTIONS FROM THE AUDIENCE
President Sussman reviewed the parameters to be followed by speakers and asked if there were any questions from
the audience on items not on tonight's agenda.
Marvin Feinberg, 883 Shambliss,commented on the condition of streets in The Crossings subdivision;he stated that
some of the streets had been done,but others had not,and when he inquired,he was told that there was just no
money to continue at this point;he again suggested that the Village add one or two cents to the gas tax to fund the
resurfacing that needs to be done.
ADJOURNMENT
Moved by Weidenfeld,seconded by Smith,to adjourn the meeting. Upon voice vote,the motion was unanimously
declared carried. The meeting was adjourned at 8:34 P.M.
Janet M. Sirabian,Village Clerk
APPROVED BY ME THIS 17th DAY OF September _Mg- -
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