Loading...
2018-06-18 - Village Board Regular Meeting - Minutes 13204 06/18/2018 MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD, BUFFALO GROVE,ILLINOIS ON MONDAY,NNE 18,2018 CALL TO ORDER President Sussman called the meeting to order at 7:30 P.M. Those present stood and pledged allegiance to the Flag. ROLL CALL Roll call indicated the following present: President Sussman;Trustees Berman,Stein,Ottenheimer,Weidenfeld, Johnson and Smith. Also present were: Dane Bragg,Village Manager;William Raysa,Village Attorney;Jennifer Maltas,Deputy Village Manager;Andrew Brown,Deputy Finance Director;Art Malinowski,Director of Human Resources; Brett Robinson,Director of Purchasing;Evan Michel,Management Analyst;Christopher Stilling,Director of Community Development;Mike Reynolds,Director of Public Works;Darren Monico,Village Engineer;Geoff Tollefson, Director of Golf Operations;Fire Chief Baker;and Police Chief Casstevens. APPROVAL OF MINUTES Moved by Ottenheimer,seconded by Johnson,to approve the minutes of the May 21,2018 Regular Meeting. Upon roll call,Trustees voted as follows: AYES: 5—Berman,Ottenheimer,Weidenfeld,Johnson,Smith NAYS: 0—None ABSTAIN: 1 —Stein Motion declared carried. Moved by Johnson,seconded by Weidenfeld,to approve the minutes of the June 4,2018 Committee of the Whole Meeting. Upon roll call,Trustees voted as follows: AYES: 6—Berman,Stein,Ottenheimer,Weidenfeld,Johnson,Smith NAYS: 0—None Motion declared carried. WARRANT#1290 Mr.Brown read Warrant#1290. Moved by Ottenheimer,seconded by Johnson,to approve Warrant#1290 in the amount of$5,485,591.54 authorizing payment of bills listed. Upon roll call,Trustees voted as follows: AYES: 6—Berman, Stein,Ottenheimer,Weidenfeld,Johnson,Smith NAYS: 0—None Motion declared carried. VILLAGE PRESIDENT'S REPORT President Sussman made appointments of Board,Commission and Committee Members,as noted in the list contained in Board packets. Moved by Weidenfeld,seconded by Johnson,to concur with President Sussman's appointments. Upon roll call, Trustees voted as follows: 13205 06/18/2018 AYES: 6—Berman,Stein,Ottenheimer,Weidenfeld,Johnson,Smith NAYS: 0—None Motion declared carried. President Sussman appointed Village Board members as Liaison Appointments to Taxing Bodies in accordance with the table contained in Board packets. Moved by Smith,seconded by Stein,to concur with President Sussman's appointments. Upon roll call,Trustees voted as follows: AYES: 6—Berman,Stein,Ottenheimer,Weidenfeld,Johnson, Smith NAYS: 0—None Motion declared carried. Richard Rosen of the Northwest Suburban Interfaith Council provided an overview of the Council,as well as the upcoming iWalk which will benefit hungry families in the community. VILLAGE MANAGER'S REPORT Lieutenant Michael Rodriguez reviewed the roll out of an initiative to assist our community members who are deaf or hard of hearing and explained how the Visor Cards for the Deaf and Hard of Hearing Motorists will assist them. The cards are free and available at either the Police Department or Village Hall. Further details are contained in the memo from him and Chief Casstevens to of June 14,2018 to Mr.Bragg. REPORTS FROM TRUSTEES Trustee Stein reported on Buffalo Grove Days and commented on opportunities for not-for-profit organizations to become involved. CONSENT AGENDA President Sussman explained the Consent Agenda,stating that any member of the audience or the Board could request that an item be removed for full discussion. The Village Clerk read a brief synopsis of each of the items on the Consent Agenda. Proclamation—Payroll Week Motion to approve Proclamation recognizing the first full week of September as Payroll Week. Proclamation—Bike-to-Work Challenge 2018 Motion to approve Proclamation recognizing the Bike-to-Work Challenge 2018,a two-week competition among Chicagoland companies,public agencies and non-profits which encourages active transportation. National IPA—Joint Purchasing Agreement Motion to authorize the Village Manager or his designee to execute the National IPA Cooperative Purchasing Master Agreement pending final review and approval by the Village Attorney. Contract Extensions—Multiple Vendors Motion to authorize contract extensions with multiple vendors as outlined in the memo of June 14,2018 to Mr. J Bragg from Brett Robinson and Darren Monico. 13206 06/18/2018 Resolution No.2018-14—NIPAS Motion to pass Resolution No.2018-14,amended Northern Illinois Police Alarm System Agreement. Ordinance No.2018-31—228 McHenry Road Motion to pass Ordinance No.2018-31,amending Chapter 5.20,Liquor Controls.A Class A liquor license is reserved for Telugu Ruchulu of BG,LLC,d/b/a Nawabi Hyderabad House Biryani Place at 228 McHenry Road. Moved by Berman,seconded by Ottenheimer,to approve the Consent Agenda.Upon roll call,Trustees voted as follows on the Consent Agenda: AYES: 6—Berman,Ottenheimer,Weidenfeld,Johnson,Smith NAYS: 0—None Motion declared carried. ORDINANCE NO.2018-33—BID LIMIT&CHANGE ORDER MODIFICATIONS Moved by Stein, seconded by Berman,to pass Ordinance No.2018-33,Bid Limit and Change Order Modifications to increase bid limit to$25,000.00 in accordance with information contained in Board packets. Mr.Robinson reviewed the proposed ordinance,details of which are contained in his memo to Mr.Bragg of June 14,2018. After discussion,it was moved by Stein and seconded by Berman to amend the ordinance to read as follows in Section 3. J. : "...or the time of completion by a total of 30,but not more than 90,days by determining in writing that...." Upon roll call,Trustees voted as follows on the amendment: AYES: 6—Berman,Ottenheimer,Weidenfeld,Johnson, Smith NAYS: 0—None Motion declared carried. Moved by Stein, seconded by Berman,to pass Ordinance No.2018-33,Bid Limit and Change Order Modifications, as amended. Upon roll call,Trustees voted as follows on the amended ordinance: AYES: 6—Berman,Ottenheimer,Weidenfeld,Johnson,Smith NAYS: 0—None Motion declared carried. ORDINANCE NO.2018-32—ARTS COMMISSION Moved by Berman,seconded by Smith,to pass Ordinance No.2018-33,repealing Chapter 2.40—Arts Commission. Mr.Michel reviewed the proposed ordinance,details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Ms.Maltas,after which he answered questions from the Board,confirming that this does not affect the Buffalo Grove Symphonic Band. Upon roll call,Trustees voted as follows: AYES: 6—Berman,Ottenheimer,Weidenfeld,Johnson,Smith NAYS: 0—None Motion declared carried. 13207 06/18/2018 RESOLUTION NO.2018-12—BUFFALO GROVE DAYS/CHAMBER AGREEMENT Moved by Johnson,seconded by Berman,to pass Resolution No.2018-12,Agreement with Buffalo Grove- Lincolnshire Chamber of Commerce for Buffalo Grove Days pending final review and approval by the Village Attorney and in accordance with materials contained in Board packets. Ms.Maltas reviewed the proposed resolution,details of which are contained in the Village Board Meeting Agenda Item Overview that she prepared. Ms.Maltas then answered questions from the Board and discussion on the proposed agreement ensued. Upon roll call,Trustees voted as follows: AYES: 6—Berman,Ottenheimer,Weidenfeld,Johnson,Smith NAYS: 0—None Motion declared carried. RESOLUTION NO.2018-13—NORTHWEST COMMUNITY HOSPITAL Moved by Ottenheimer,seconded by Weidenfeld,to pass Resolution No.2018-13,Memorandum Of Understanding with Northwest Community Hospital to assist those with mental illness and behavioral health issues. Chief Casstevens reviewed the proposed memorandum and the reasons behind it,details of which are contained in his memo to Mr.Bragg of June 14,2018. The BGPD and NWCH were commended by the Board for being pro- active in dealing with this issue. Upon roll call,Trustees voted as follows: AYES: 6—Berman,Ottenheimer,Weidenfeld,Johnson,Smith NAYS: 0—None Motion declared carried. POLICE DEPARTMENT REMODEL Moved by Ottenheimer,seconded by Stein to authorize staff to reject all bids for the Police Station break Room& Interview Room remodel project,waiving bids for this same project and authorizing the Village Manager to execute a contract with FH Paschen in an amount not to exceed$78,797.82,pending final review and approval of the contract by the Village Attorney,and in accordance with materials contained in Board packets. Mr.Robinson reviewed the proposal and the process,details of which are contained in his memo to Mr.Bragg of June 14,2018. Mr.Robinson then answered questions from the Board during discussion. Upon roll call,Trustees voted as follows: AYES: 6—Berman,Ottenheimer,Weidenfeld,Johnson,Smith NAYS: 0—None Motion declared carried. GHA CHANGE ORDER ROAD AND UTILITY Moved by Smith,seconded by Johnson,to approve GHA requested change order of$21,580.00 for additional construction management time related to water main replacement activities based on staffs request to repair the additional failing water main. \i1 13208 06/18/2018 Mr.Monico reviewed the staff request,details of which are contained in his memo of June 8,2018 to Mr.Bragg. Upon roll call,Trustees voted as follows: AYES: 6—Berman,Ottenheimer,Weidenfeld,Johnson, Smith NAYS: 0—None Motion declared carried, 2018 PAVEMENT MARKING PROJECT Moved by Smith,seconded by Berman,to approve the contract for the 2018 Pavement Marking Project to Superior Road Striping,Inc.in the amount of$118,037.17,in accordance with materials contained in Board packets. Mr.Monico reviewed the proposed project,details of which are contained in his memo of June 13,2018 to Mr. Bragg. Upon roll call,Trustees voted as follows: AYES: 6—Berman,Ottenheimer,Weidenfeld,Johnson,Smith NAYS: 0—None Motion declared carried. 2018 PAVEMENT PATCHING PROJECT Moved by Smith,seconded by Johnson,to approve the contract for the 2018 Pavement Patching Project to Schroeder Asphalt Services in the amount of$400,000.00,in accordance with materials contained in Board packets. Mr.Monico reviewed the proposed project,details of which are contained in his memo of June 13,2018 to Mr. Bragg. Upon roll call,Trustees voted as follows: AYES: 6—Berman,Ottenheimer,Weidenfeld,Johnson,Smith NAYS: 0—None Motion declared carried. STREET LIGHT MAINTENANCE Moved by Johnson,seconded by Stein,to award bid for Street Light Maintenance to Aldridge Electric in an amount not to exceed$435,406.93,in accordance with materials contained in Board packets. Mr.Robinson reviewed the proposal,details of which are contained in his memo of June 14,2018 to Mr.Bragg. Upon roll call,Trustees voted as follows: AYES: 6—Berman,Ottenheimer,Weidenfeld,Johnson,Smith NAYS: 0—None Motion declared carried. CIVILTECH ENGINEERING Moved by Stein,seconded by Ottenheimer,to approve a contract with Civiltech Engineering,Inc. for communication assistance with public meetings,website hosting,attending project meetings,and mailings and handout creation for the Lake Cook Road and Weiland Road improvement projects. �� �� 6 r-, �� 13209 06/18/2018 Mr.Monico reviewed this proposal,details of which are contained in his memo of June 13,2018 to Mr.Bragg. Upon roll call,Trustees voted as follows: AYES: 6-Berman,Ottenheimer,Weidenfeld,Johnson,Smith NAYS: 0-None Motion declared carried. QUESTIONS FROM THE AUDIENCE President Sussman reviewed the parameters to be followed by speakers and asked if there were any questions from the audience on items not on tonight's agenda. A resident on Mill Creek Drive commented on the deteriorating condition of her neighbor's house,and she is concerned about the effect that this is having on the value of her property. This is a condition that has been ongoing for several years,and she is asking if there is any help that the Village can provide. Mr.Bragg responded that staff will discuss this issue with her,since they are aware of the property in question. Lou Schriber,Sherwood Development Group,the developers of the property at Deerfield and Milwaukee, commented on the cross-access issue,noting that they have not been able to come to an agreement and asked for assistance from the Village. Mr.Bragg stated that staff will be in contact with Mr. Schriber. EXECUTIVE MEETING Moved by Berman,seconded by Stein,to move to Executive Session Section 2(C)(11)of the Illinois Open Meetings Act: Litigation,when an action against,affecting or on behalf of the particular Public Body has `,/ been filed and is pending before a Court or Administrative Tribunal,or when the Public Body finds that an action is probable or imminent,in which case the basis for the finding shall be recorded and entered into the minutes of the Closed Meeting. Upon roll call,Trustees voted as follows: AYES: 6-Berman,Ottenheimer,Weidenfeld,Johnson,Smith NAYS: 0-None Motion declared carried. The Board moved to Executive Session from 9:02 P.M.until 10:07 P.M. ADJOURNMENT Moved by Johnson,seconded by Stein,to adjourn the meeting. Upon voice vote,the motion was unanimously declared carried. The meeting was adjourned at 10:08 P.M. <rA,,,,, CYlvak� Yanet-M.Sirabian,Village Clerk APPROVED BY ME THIS 16th DAY OF July 2018' �./ dent lag a President - `s