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2018-04-16 - Village Board Regular Meeting - Minutes 13194 04/16/2018 MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD, BUFFALO GROVE,ILLINOIS ON MONDAY,APRIL 16,2018 CALL TO ORDER President Sussman called the meeting to order at 7:27 P.M. Those present stood and pledged allegiance to the Flag as presented by Eagle Scouts from Troop 140,Troop 79,and Troop 401. ROLL CALL Roll call indicated the following present: President Sussman;Trustees Stein,Ottenheimer,Weidenfeld,Johnson and Smith. Trustee Berman was absent. Also present were: Dane Bragg,Village Manager;William Raysa,Village Attorney;Jennifer Maltas,Deputy Village Manager;Scott Anderson,Finance Director;Andrew Brown,Deputy Finance Director;Pete Cahill,Human Resources Analyst;Brett Robinson,Director of Purchasing;Evan Michel,Management Analyst;Christopher Stilling,Director of Community Development;Nicole Woods,Village Planner;Mike Reynolds,Director of Public Works;Darren Monico,Village Engineer;Geoff Tollefson,Director of Golf Operations;Fire Chief Baker;and Police Chief Casstevens. APPROVAL OF MINUTES Moved by Ottenheimer,seconded by Johnson,to approve the minutes of the March 19,2018 Regular Meeting. Upon roll call,Trustees voted as follows: AYES: 5—Stein,Ottenheimer,Weidenfeld,Johnson,Smith NAYS: 0—None ABSENT: 1—Berman . Motion declared carried. WARRANT#1288 Mr.Anderson read Warrant#1288. Moved by Johnson,seconded by Smith,to approve Warrant#1288 in the amount of$3,144,135.45 authorizing payment of bills listed. Upon roll call,Trustees voted as follows: AYES: 5—Stein,Ottenheimer,Weidenfeld,Johnson,Smith NAYS: 0—None ABSENT: 1—Berman Motion declared carried. VILLAGE PRESIDENT'S REPORT President Sussman recognized several members of Boy Scout Troops 140,79 and 401 who have attained the rank of Eagle Scout. Each of the boys summarized his project,after which they all were congratulated by the audience and the Board for their achievements. President Sussman recognized Samantha Hartman-Stackhouse for her 1st place finish in the NASP State Archery Tournament as she was congratulated by the audience and the Board. President Sussman recognized the Village Clerk for her 40 years of service to the Village of Buffalo Grove. VILLAGE MANAGER'S REPORT 1 13195 04/16/2018 Mr. Stilling introduced Rati Akash as the new Community Development Planner,as she was welcomed by the audience and the Board. REPORTS FROM TRUSTEES There were no reports from Trustees tonight. CONSENT AGENDA President Sussman explained the Consent Agenda,stating that any member of the audience or the Board could request that an item be removed for full discussion. The Village Clerk read a brief synopsis of each of the items on the Consent Agenda. Proclamation—Safe Boating Week Motion to recognize National Safe Boating Week. Proclamation—Senior Celebration Day Motion to recognize Senior Celebration Day. Proclamation—National Crime Victims'Rights Week Motion to recognize April 8-14,2018 as National Crime Victims' Rights Week. Proclamation—Municipal Clerk's Week Motion to recognize May 6-12,2018 as Municipal Clerk's Week. Proclamation—National Police Week Motion to recognize National Police Week 2018 in the Village of Buffalo Grove. Proclamation—Distracted Driving Awareness Motion to recognize April 2018 at Distracted Driving Awareness Month. Proclamation—Arbor Day Motion to recognize April 27,2018 as Arbor Day in the Village of Buffalo Grove. Proclamation—Building Safety Month Motion to recognize May 2018 as Building Safety Month. Proclamation—Safe Digging Motion to recognize April as Safe Digging Month. Gas/Electric Supply Motion to authorize execution of a contract for Natural Gas/Electric Supply and Service for select Village- owned facilities. 13196 04/16/2018 Ordinance No.2018-19—Sky Fitness Motion to approve a Special Use Amendment for Sky Fitness at 1501 Busch Parkway. Sky Fitness Motion to approve the Sky Fitness Development Improvement Agreement. Ordinance No.2018-18—Metro Storage Motion to pass Ordinance No.2018-18,variation for an electronic message sign at 847 Deerfield Parkway,Metro Storage. Ordinance No.2018-20—Wireless Communication Facility Motion to pass Ordinance No.2018-20,Special Use for a Personal Wireless Communication Facility,as the petitioner seeks to install a small cell antenna device on an existing ComEd utility pole located in the Dundee Road right-of-way. Ordinance No.2018-21—Surplus Village Personal Property Motion to pass Ordinance No.2018-21,authorizing the disposal of surplus Village Personal Property,as detailed in the list of Village owned property that was disposed of during FY 2017. Ordinance No.2018-22—Liquor Controls Motion to pass Ordinance No.2018-22,amending Chapter 5.20,Liquor Controls. Moved by Weidenfeld,seconded by Ottenheimer,to approve the Consent Agenda.Upon roll call,Trustees voted as follows on the Consent Agenda: AYES: 5—Stein,Ottenheimer,Weidenfeld,Johnson,Smith NAYS: 0—None ABSENT: 1 —Berman Motion declared carried. RESOLUTION NO.2018-10—MOTOR FUEL TAX Moved by Stein,seconded by Weidenfeld,to pass Resolution No.2018-10,Village-Wide Street Maintenance Motor Fuel Tax,in accordance with materials contained in Board packets. Mr.Reynolds reviewed the proposed ordinance,details of which are contained in the Village Board Meeting Agenda Item Overview that he prepared. Upon roll call,Trustees voted as follows: AYES: 5—Stein,Ottenheimer,Weidenfeld,Johnson,Smith NAYS: 0—None ABSENT: 1 —Berman Motion declared carried. RESOLUTION NO.2018-11—COMMUNICATIONS POLICY 13197 04/16/2018 Moved by Johnson,seconded by Smith,to pass Resolution No.2018-11,approving revisions to the Communications Policy,as outlined in Board packets. Ms.Maltas reviewed the proposed resolution,details of which are contained in the Village Board Meeting Agenda Item Overview that she prepared. Upon roll call,Trustees voted as follows: AYES: 5—Stein,Ottenheimer,Weidenfeld,Johnson,Smith NAYS: 0—None ABSENT: 1—Berman Motion declared carried. ORDINANCE NO.2018-23—VILLAGE MANAGER COMPENSATION President Sussman reviewed some of the accomplishments of Mr.Bragg during the 2017 year. Mr.Bragg thanked the Board for their consideration,and also thanked all of the Department Heads and the entire Village team for their contributions in making these accomplishments possible. Moved by Johnson,seconded by Stein,to pass Ordinance No.2018-23,providing for compensation of the Village Manager. Upon roll call,Trustees voted as follows: AYES: 5—Stein,Ottenheimer,Weidenfeld,Johnson,Smith NAYS: 0—None ABSENT: 1 —Berman Motion declared carried. ORDINANCE NO.2018-24—COMPREHENSIVE PLAN Moved by Weidenfeld,seconded by Johnson,to pass Ordinance No.2018-24,an amendment to Ordinance No. 2009-15(Comprehensive Plan Update 2009)adopting the Lake Cook Plan. Ms.Woods reviewed the proposed ordinance,details of which are contained in the memo that she and Mr. Stilling sent to the Board on April 12,2018,after which she answered questions from the Board. Trustee Weidenfeld thanked the staff,the Board and the residents for all of the hard work that went into this plan. Upon roll call,Trustees voted as follows: AYES: 5—Stein,Ottenheimer,Weidenfeld,Johnson,Smith NAYS: 0—None ABSENT: 1 —Berman Motion declared carried. ORDINANCE NO.2018-25—BUFFALO GROVE FF/PM Moved by Smith,seconded by Johnson,to pass Ordinance No.2018-25,approving a Letter of Agreement between the Village of Buffalo Grove and the Buffalo Grove Professional Firefighter/Paramedic Association,in accordance with materials contained in Board packets. Ms.Maltas reviewed the proposed ordinance,details of which are contained in the Village Board Meeting Agenda Item Overview that she prepared. 13198 04/16/2018 Upon roll call,Trustees voted as follows: AYES: 5—Stein,Ottenheimer,Weidenfeld,Johnson,Smith NAYS: 0—None ABSENT: 1—Berman Motion declared carried. ORDINANCE NO.2018-26—1250 BUSCH PARKWAY Moved by Stein, seconded by Smith,to pass Ordinance No.2018-26,granting Preliminary Plan Approval for a building addition at 1250 Busch Parkway,in accordance with materials contained in Board packets Mr. Stilling reviewed the proposed ordinance,details of which are contained in his memo to the Board of April 12, 2018 Upon roll call,Trustees voted as follows: AYES: 5—Stein,Ottenheimer,Weidenfeld,Johnson,Smith NAYS: 0—None ABSENT: 1—Berman Motion declared carried. 1250 BUSCH PARKWAY DIA Moved by Stein,seconded by Weidenfeld,to approve the Development Improvement Agreement for 1250 Busch Parkway,in accordance with materials contained in Board packets. i 1 Mr.Monico reviewed the proposed approval of the DIA,details of which are contained in his memo to Mr.Bragg of April 12,2018. Upon roll call,Trustees voted as follows: AYES: 5—Stein,Ottenheimer,Weidenfeld,Johnson,Smith NAYS: 0—None ABSENT: 1—Berman Motion declared carried. 2018 SIDEWALK PROJECT Moved by Stein,seconded by Weidenfeld,to award bid for the 2018 Sidewalk Project to the lowest responsive and responsible bidder, Suburban Concrete Inc.,in an amount not to exceed$177,080.00,in accordance with materials contained in Board packets. Mr.Robinson reviewed the proposed bid award for the sidewalk project as well as the proposal for the bike path and parking lot project,details of which are found in the April 12,2018 memo from him and Mr.Biederwolf to Mr. Bragg and his memo to Mr.Bragg of April 10,2018. Upon roll call,Trustees voted as follows: AYES: 5—Stein,Ottenheimer,Weidenfeld,Johnson,Smith NAYS: 0—None ABSENT: 1 —Berman Motion declared carried. 13199 04/16/2018 BIKE PATH&PARKING LOT PROJECT Moved by Stein,seconded by Ottenheimer to authorize the Village Manager to execute a contract with the lowest responsive and responsible bidder,TAT Enterprises Inc.,at an amount not to exceed$176,000.00,in accordance with materials contained in Board packets. Mr.Bragg also made some clarifications regarding this proposal. Upon roll call,Trustees voted as follows: AYES: 5—Stein,Ottenheimer,Weidenfeld,Johnson,Smith NAYS: 0—None ABSENT: 1—Berman Motion declared carried. QUESTIONS FROM THE AUDIENCE President Sussman reviewed the parameters to be followed by speakers and asked if there were any questions from the audience on items not on tonight's agenda;there were none. ADJOURNMENT Moved by Weidenfeld,seconded by Stein,to adjourn the meeting. Upon voice vote,the motion was unanimously declared carried. The meeting was adjourned at 8:12 P.M. ( Lt. S\ . L�o ks Janet M. Sirabian,Village Clerk APPROVED BY ME THIS 21st DAY OF May 2018 �yl/ la resident 1 � ��'---'--'------------------------ --'---------------------�----- ' ---- -----------� | � ~` � �� - ` � � � � � '- � � ��`� � �,'� `� � � � �~ _�_ _ '' _ _ _ ' � ' � ' ' _` ' ' _` _ �� . . i �' � -. ! | �-�/ ! / ' ___ __- _-__� _--_--___ � .- __ . - _ ___-_-