2018-03-19 - Village Board Regular Meeting - Minutes 13188
03/19/2018
MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF
BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD, BUFFALO
GROVE,ILLINOIS ON MONDAY,MARCH 19,2018
CALL TO ORDER
President Sussman called the meeting to order at 7:27 P.M. Those present stood and pledged allegiance to the Flag
as presented by Cub Scout Pack 140.
ROLL CALL
Roll call indicated the following present: President Sussman;Trustees Stein,Ottenheimer,Weidenfeld,Johnson and
Smith. Trustee Berman was absent.
Also present were: Dane Bragg,Village Manager;William Raysa,Village Attorney;Jennifer Maltas,Deputy
Village Manager;Scott Anderson,Finance Director;Andrew Brown,Deputy Finance Director;Art Malinowski,
Director of Human Resources;Pete Cahill,Human Resources Analyst;Brett Robinson,Director of Purchasing;
Evan Michel,Management Analyst;Christopher Stilling,Director of Community Development;Mike Reynolds,
Director of Public Works;Brian Sheehan,Building Commissioner;Darren Monico,Village Engineer;Geoff
Tollefson,Director of Golf Operations;Fire Chief Baker;Deputy Fire Chief Wagner;and Police Chief Casstevens.
APPROVAL OF MINUTES
Moved by Weidenfeld,seconded by Ottenheimer,to approve the minutes of the February 26,2018 Rescheduled
Regular Meeting. Upon roll call,Trustees voted as follows:
AYES: 5—Stein,Ottenheimer,Weidenfeld,Johnson,Smith
NAYS: 0—None
ABSENT: 1—Berman
Motion declared carried.
Moved by Johnson,seconded by Smith,to approve the minutes of the March 5,2018 Committee of the Whole
Meeting. Upon roll call,Trustees voted as follows:
AYES: 5—Stein,Ottenheimer,Weidenfeld,Johnson, Smith
NAYS: 0—None
ABSENT: 1 —Berman
Motion declared carried.
WARRANT#1287
Mr.Anderson read Warrant#1287. Moved by Weidenfeld,seconded by Johnson,to approve Warrant#1287 in the
amount of$1,841,515.64 authorizing payment of bills listed. Upon roll call,Trustees voted as follows:
AYES: 5—Stein,Ottenheimer,Weidenfeld,Johnson, Smith
NAYS: 0—None
ABSENT: 1 —Berman
Motion declared carried.
VILLAGE PRESIDENT'S REPORT
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President Sussman read a Proclamation recognizing March 24,2018 between 8:30 PM and 9:30 PM as Earth Hour
2018,and called upon residents and businesses of the Village of Buffalo Grove to observe the occasion by turning
off all non-essential lighting during that hour.
VILLAGE MANAGER'S REPORT
Chief Baker thanked the Board for the opportunity to present Robert Herrmann with his Lieutenant badge,which
was pinned on as Lieutenant Herrmann was congratulated by the audience and the Board.
Fire&Police Commission Chairman Brian Rubin presented a brief introduction of the two new
Firefighter/Paramedics,after which he administered the oath of office to Firefighter/Paramedic Andrew Wojcik
and Firefighter/Paramedic Philip Schroeder who were congratulated by the audience and the Board as their
badges were pinned and they were presented with their helmets.
Fire&Police Commission Chairman Brian Rubin then presented a brief introduction of the two candidates for
Police Officer,after which he administered the oath of office to Police Officer Eric Sarat and Police Office Evan
Woodward,who were congratulated by the audience and the Board as their badges were pinned.
Mr.Bragg congratulated and welcomed each of the gentlemen to the Village of Buffalo Grove team.
On behalf of the Rotary Club of Buffalo Grove,Mr.Bragg briefly explained the mission of Rotary International,
after which he asked Firefighter/Paramedic Bill Navarro to the podium. Mr.Bragg reviewed the accomplishments
of FF/PM Navarro and presented him with the 2017 Firefighter of the Year award. FF/PM Navarro thanked the
Rotary Club,his wife,and his second family,the Buffalo Grove Fire Department,for their support as he was
congratulated by the audience and the Board.
Ryan Risinger,President of the Buffalo Grove Rotary Club,and Police Chief Casstevens came forward to present
the 2017 Police Officers of the Year award. Chief Casstevens noted that this year there was a tie vote for the
award,and he briefly reviewed the accomplishments of Detective Brian Hansen and Officer Shannon McMillon,
who shared this year's award,and presented their awards to them. Detective Hansen and Officer McMillon thanked
the Rotary Club for this honor as they were congratulated by the audience and the Board.
REPORTS FROM TRUSTEES
There were no reports from Trustees tonight.
CONSENT AGENDA
President Sussman explained the Consent Agenda,stating that any member of the audience or the Board could
request that an item be removed for full discussion. The Village Clerk read a brief synopsis of each of the items on
the Consent Agenda.
Resolution No.2018-5—Firefighter Property Program
Motion to pass Resolution No.2018-5 to enter into an Agreement for the Firefighter Property Program.
Resolution No.2018-8—Paramedic Agreement
Motion to pass Resolution No.2018-8,Northwest Community Hospital Paramedic Preceptor Agreement.
Resolution No.2018-9—2018 Zoning Map
Motion to pass Resolution No.2018-9,adopting the Village's 2018 Zoning Map.
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Ordinance No.2018-12—1701 Leider Lane
Motion to pass Ordinance No.2018-12,amendment to Ordinance No.2008-07 and variation for an Electronic Sign
at 1701 Leider Lane.
Ordinance No.2018-13—Liquor Controls
Motion to pass Ordinance No.2018-13,amending Chapter 5.20,Liquor Controls.
Ordinance No.2018-14—Ivy Hall School
Motion to pass Ordinance No.2018-14 for additional No Parking near Ivy Hall School.
Ordinance No.2018-15—Easthaven
Motion to pass Ordinance No.2018-15 relating to Recapture Release Easthaven Development.
Ordinance No.2018-16—Administrative Hearing
Motion to pass Ordinance No.2018-16 amending Chapter 2.62 Village Administrative Hearing System.
Tree&Stump Removal
Motion to approve MPI Tree and Stump Removal Agreement.
Moved by Ottenheimer,seconded by Weidenfeld,to approve the Consent Agenda.Upon roll call,Trustees voted as
follows on the Consent Agenda:
AYES: 5—Stein,Ottenheimer,Weidenfeld,Johnson,Smith
NAYS: 0—None
ABSENT: 1 —Berman
Motion declared carried.
ORDINANCE NO.2018-17—FISCAL 2017 BUDGET
Moved by Johnson,seconded by Weidenfeld,to pass Ordinance No.2018-17,amending Fiscal 2017 Budget of the
Village of Buffalo Grove,in accordance with materials contained in Board packets.
Mr.Brown reviewed the proposed ordinance,details of which are contained in his memo to Mr.Anderson of March
17,2018.
Upon roll call,Trustees voted as follows:
AYES: 5—Stein,Ottenheimer,Weidenfeld,Johnson,Smith
NAYS: 0—None
ABSENT: 1 —Berman
Motion declared carried.
LIQUID DE-ICING
Moved by Stein,seconded by Weidenfeld,to approve waiver of bids and authorization to purchase Liquid De-Icing
"Beet Heet",in accordance with materials contained in Board packets.
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Mr.Robinson reviewed the proposed purchase,details of which are contained in Mr.Beitzel's memo to him of
March 15,2018.
Upon roll call,Trustees voted as follows:
AYES: 5—Stein,Ottenheimer,Weidenfeld,Johnson, Smith
NAYS: 0—None
ABSENT: 1 —Berman
Motion declared carried.
RJN PROFESSIONAL ENGINEERING SERVICES
Moved by Stein, seconded by Ottenheimer,to authorize execution of an agreement with RJN Group,Inc.for
professional engineering services to complete a Sewer Rehabilitation Design in an amount not to exceed$43,000.00.
Mr.Reynolds reviewed the proposal,details of which are contained in Mr.Monico's memo to Mr.Bragg of March
13,2018.
Upon roll call,Trustees voted as follows:
AYES: 5—Stein,Ottenheimer,Weidenfeld,Johnson,Smith
NAYS: 0—None
ABSENT: 1 —Berman
Motion declared carried.
REPLACEMENT VEHICLE
Moved by Stein,seconded by Smith,to authorize purchase of a replacement vehicle through Illinois Central
Management Services,in accordance with materials contained in Board packets.
Mr.Robinson reviewed the proposal,details of which are contained in the memo that he and Mr.Whalen sent to Mr.
Bragg of March 13,2018,after which he answered questions from the Board.
Upon roll call,Trustees voted as follows:
AYES: 5—Stein,Ottenheimer,Weidenfeld,Johnson,Smith
NAYS: 0—None
ABSENT: 1 —Berman
Motion declared carried.
WEBSITE DEVELOPMENT
Moved by Johnson,seconded by Weidenfeld,authorize the Village Manager to execute and agreement with Civic
Live for website development pending final approval of the agreement by the Village Attorney and in accordance
with materials contained in Board packets.
Mr.Michel reviewed the proposal,details of which are contained in the memo that he and Mr.Robinson sent to Mr.
Bragg of March 8,2018,after which he answered questions from the Board.
Trustee Johnson commented on the extensive and comprehensive work that went into this project,and she believes
this company is head and shoulders above the rest and that this proposal was by far the best received.
Mr.Bragg thanked everyone involved for all of the work that went into this endeavor.
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Mr.Michel pointed out that the parent company of Civic Live is West Interactive Services Corporation.
Upon roll call,Trustees voted as follows:
AYES: 5—Stein,Ottenheimer,Weidenfeld,Johnson,Smith
NAYS: 0—None
ABSENT: 1 —Berman
Motion declared carried.
2018 STREET AND UTILITY IMPROVEMENT PROJECT
Moved by Stein, seconded by Ottenheimer,to award bid for 2018 Street and Utility Improvement Project to
Chicagoland Paving in an amount not to exceed$2,331,444.50,in accordance with materials contained in Board
packets.
Mr.Monico reviewed the proposed project,details of which are contained in his memo to Mr.Bragg of March 13,
2018,after which he answered questions from the Board.
Upon roll call,Trustees voted as follows:
AYES: 5—Stein,Ottenheimer,Weidenfeld,Johnson,Smith
NAYS: 0—None
ABSENT: 1 —Berman
Motion declared carried.
QUESTIONS FROM THE AUDIENCE
President Sussman reviewed the parameters to be followed by speakers,and asked if there were any questions from
the audience on items not on tonight's agenda.
Michael Roseman, 175 Lake Boulevard in Cambridge on the Lake,commented on the property on the southeast
corner of Buffalo Grove and Dundee Roads. Mr.Roseman stated that the property is poorly maintained: there is
garbage all over the property,the building is falling apart,the landscaping has not been maintained,and the building
itself is full of garbage that is visible from the outside. Mr.Roseman is asking what steps the Village is taking to
ensure proper maintenance on this property,and would also like to know who they should contact if there are issues
in the future.
Linda McInerney and Mark Pacholski are board members of the homeowner's association and noted that they get
frequent complaints from residents of Cambridge on the Lake about the property. They believe that boxes and
materials being put into the building could be a fire hazard with possible toxic fumes that could be hazardous to their
residents.
This is at the entrance to Buffalo Grove and presents a"black eye"image to those traveling that route.
Mr.Bragg stated that there is a history with this property,and Mr. Stilling will be in touch with them to explain the
circumstances.
EXECUTIVE SESSION
Moved by Stein,seconded by Ottenheimer,to move to Executive Session to discuss Section 2(C)(1)of the Illinois
Open Meetings Act: the Appointment,Employment,Compensation,Discipline,Performance or Dismissal of
Specific Employees of the Public Body or Legal Counsel for the Public Body,including hearing testimony on
a complaint lodged against an employee of the Public Body or against Legal Counsel for the Public Body to
determine its validity,and also Section 2(C)(5) of the Illinois Open Meetings Act: the Purchase or Lease of
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Real Property for the use of the Public Body,Including Meetings Held for the Purpose of Discussing Whether
a Particular Parcel Should be Acquired.
Upon roll call,Trustees voted as follows:
AYES: 5—Stein,Ottenheimer,Weidenfeld,Johnson, Smith
NAYS: 0—None
ABSENT: 1 —Berman
Motion declared carried.
The Board moved to Executive Session from 8:32 P.M.until 10:25 P.M.
ADJOURNMENT
Moved by Johnson,seconded by Ottenheimer,to adjourn the meeting. Upon voice vote,the motion was
unanimously declared carried. The meeting was adjourned at 10:26 P.M.
Janet M. Sirabian,Village Clerk
APPROVED BY ME THIS 16th DAY OF April 2018 - __ _
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