Loading...
2018-02-26 - Village Board Regular Meeting - Minutes 13181 02/26/2018 MINUTES OF THE RESCHEDULED REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD, BUFFALO GROVE,ILLINOIS ON MONDAY,FEBRUARY 26,2018 CALL TO ORDER President Sussman called the meeting to order at 7:27 P.M. Those present stood and pledged allegiance to the Flag. ROLL CALL Roll call indicated the following present: President Sussman;Trustees Berman,Stein,Ottenheimer,Weidenfeld, Johnson and Smith. Also present were: Dane Bragg,Village Manager;William Raysa,Village Attorney;Jennifer Maltas,Deputy Village Manager; Scott Anderson,Finance Director;Andrew Brown,Deputy Finance Director;Art Malinowski, Director of Human Resources;Brett Robinson,Director of Purchasing;Evan Michel,Management Analyst; Christopher Stilling,Director of Community Development;Mike Reynolds,Director of Public Works;Brian Sheehan,Building Commissioner;Darren Monico,Village Engineer;Geoff Tollefson,Director of Golf Operations; Fire Chief Baker;Deputy Fire Chief Wagner;and Police Chief Casstevens. APPROVAL OF MINUTES Moved by Johnson,seconded by Smith,to approve the minutes of the January 22,2018 Rescheduled Regular Meeting. Trustee Stein asked to add the following statement to the minutes at the end of Ordinance No.2018-7—Municipal Code—Recreational Vehicles: Subsequent to the meeting,Attorney Raysa determined that pursuant to State Law (Illinois Municipal Code 65 ILCS 5/3.1-40-40)any Ordinance approved by the Village shall have four(4) affirmative votes to be valid. Trustees Johnson and Smith agreed to this amendment. Upon roll call,Trustees voted as follows on the amended motion: AYES: 5—Berman, Stein,Weidenfeld,Johnson,Smith NAYS: 0—None ABSTAIN: 1 —Ottenheimer Motion declared carried. Moved by Ottenheimer,seconded by Weidenfeld,to approve the minutes of the February 5,2018 Committee of the Whole Meeting. Upon roll call,Trustees voted as follows: AYES: 6—Berman,Stein,Ottenheimer,Weidenfeld,Johnson,Smith NAYS: 0—None Motion declared carried. WARRANT#1286 Mr.Anderson read Warrant#1286. Moved by Johnson,seconded by Berman,to approve Warrant#1286 in the amount of$5,708,015.87 authorizing payment of bills listed. Upon roll call,Trustees voted as follows: AYES: 6—Berman,Stein,Ottenheimer,Weidenfeld,Johnson, Smith NAYS: 0—None l Motion declared carried. i 13182 02/26/2018 VILLAGE PRESIDENT'S REPORT President Sussman noted that the 60th Anniversary of the incorporation of the Village of Buffalo Grove is on March 7,2018. There will be a reception in honor of this milestone prior to the March 5,2018 Committee of the Whole Meeting. VILLAGE MANAGER'S REPORT Chief Baker thanked the Board for reinstating the position of Training Officer in the Buffalo Grove Fire Department,noting that this is an extremely important position in the Department. Battalion Chief Shawn Collins was sworn in by Chief Baker as the new Training Officer as he was congratulated by the audience and the Board. Chief Baker then reviewed the credentials of Joe Alexander,after which he administered the oath of office to Battalion Chief Joe Alexander as he was congratulated by the audience and the Board. Fire&Police Commission Chairman Brian Rubin administered the oath of office to Lieutenant Jeff Morris as he was congratulated by the audience and the Board. Chief Casstevens presented a brief review of School Security measures that exist in the Village of Buffalo Grove school districts,after which he answered questions from the Board. Mr.Bragg confirmed that the Village has constant dialog with the administrations of the school districts to ensure security. REPORTS FROM TRUSTEES The Village Clerk noted the Tuesday,March 20,2018 Primary Election and urged residents to be sure to exercise their right to vote. CONSENT AGENDA President Sussman explained the Consent Agenda,stating that any member of the audience or the Board could request that an item be removed for full discussion. The Village Clerk read a brief synopsis of each of the items on the Consent Agenda. Ordinance No.2018-8—950 Busch Parkway Motion to pass Ordinance No.2018-8,an amendment to Ordinance No.2015-17 for a change in ownership at 950 Busch Parkway(Rockin Jump). Ordinance No.2018-9—600 W.Lake Cook Road Motion to pass Ordinance No.2018-9,approving Sign Variations for 600 W.Lake Cook Road(Amita Health Medical Group). Resolution No.2018-4—2018 Volume Cap Motion to pass Resolution No.2018-4,reallocating the 2018 Volume Cap to the Village of Buffalo Grove. Moved by Ottenheimer,seconded by Weidenfeld,to approve the Consent Agenda.Upon roll call,Trustees voted as follows on the Consent Agenda: AYES: 6—Berman,Stein,Ottenheimer,Weidenfeld,Johnson,Smith NAYS: 0—None Motion declared carried. 13183 02/26/2018 ORDINANCE NO.2018-7—RECREATIONAL VEHICLES Moved by Weidenfeld,seconded by Berman,to reconsider Ordinance No.2018-7 regarding Recreational Vehicles. Mr.Raysa provided background and summary for the reconsideration of this ordinance. On January 22,2018,the Village Board considered a new ordinance amending Chapter 17.36 and Section 8.24.170 of the Buffalo Grove Municipal Code concerning Recreational Vehicles(RVs). This item came to the Board with a unanimous recommendation from the P&ZC.There was motion made and a second to approve the revised RV regulations,as recommended by the P&ZC. Following some discussion,the Village Board voted to approve the Ordinance amending it to include a provision that would allow the P&ZC to have the approval authority for granting a variation to the new RV regulations. The vote upon the motion was 3 ayes and 2 nays and the motion was declared passed by the Village Clerk. Subsequent to the meeting,Attorney Raysa determined that,pursuant to State Law(Illinois Municipal Code 65 ILCS 5/3.1-40-40),any Ordinance approved by the Village shall have a majority of all members holding office on the Village Board,or four(4)affirmative votes,to be valid. To address the matter,a motion to reconsider Ordinance No.2018-7 has been placed on tonight's Village Board agenda.The motion for reconsideration shall be made by a Trustee who voted on the prevailing side of the question to be reconsidered(Trustee Weidenfeld or Trustee Stein). Any Trustee may second a motion to reconsider. Any vote upon the motion to reconsider shall be by roll call vote. If the motion to reconsider passes,then Ordinance No. 2018-7 is before the Village Board for discussion and consideration. The Village Board may approve,deny or amend Ordinance No.2018-7. Staff will then provide the Board with a presentation. During that presentation,staff will provide the Board with additional background regarding Ordinance No.2018-7,and will provide a summary of the variation process as well as recommend a few amendments to the original Ordinance. As noted,any variation from the RV regulations will require a public hearing and approval by the P&ZC. Staff has confirmed with Attorney Raysa that residents may proceed with the variation process prior to the effective date. The P&ZC can grant the variations,provided that it (variation)will not be effective until the RV regulations are effective.Pursuant to the Zoning Ordinance,should the P&ZC deny a request by a resident,the resident may file an appeal to the Village Board who may overrule or modify the P&ZC's decision provided that it receives 4 affirmative votes. Upon roll call,Trustees voted as follows on the motion to reconsider: AYES: 6—Berman,Stein,Ottenheimer,Weidenfeld,Johnson,Smith NAYS: 0—None Motion declared carried. Mr. Stilling then reviewed the proposed ordinance and the changes that staff recommends,details of which are contained in his memo to the Board of February 22,2018. Trustee Weidenfeld moved to adopt the updated ordinance but with the deletion of the second sentence in Section 3. B.(i). Trustee Berman seconded. Discussion on this proposal followed regarding the 10-day restriction. Trustee Stein stated that he is comfortable with the changes made to the proposed ordinance,and especially the opportunity for residents to apply for a variance. Trustee Johnson noted that the original goal of the proposed ordinance was to eliminate long-term or permanent storage of vehicles,and she believes this is a good compromise. Ken Zuber,930 Ridgefield Lane,noted that the previous size regulation was 35',and now it has been changed to 30';he recently purchased a new RV that is just over 31' long;they contacted the Village to be sure the size was allowable;they reviewed all the ordinances to be sure that the new vehicle would be in compliance with Village 13184 02/26/2018 regulations before spending a considerable amount of money on it,and now they find out that it will be in violation of the proposed ordinance. Trustee Berman noted that this is an example of a very quick variation grant by the P&ZC. Bryan Fooden, 1954 Sheridan,thanked staff and the Board for reconsideration of the proposed ordinance;the only issue that he has with it is that he has a boat that he stores offsite in the winter,and he only has one day for pick up/drop off of the boat and those dates fall before the May 15th date and after the October 15th date. Lowell Nanney,452 Lauren Lane,stated that he has an 18' vehicle that he has been storing on his driveway for 30 years and has had never had any complaints from any neighbors;he stores it offsite in the winter and has an issue with the regulated dates as well. Trustee Weidenfeld amended the amended motion to change the dates to April 15t'through October 15th;Trustee Berman accepted the amendment. Trustee Berman stated that he is hesitant to react too quickly without further research,and although he accepted the amendment for purposes of discussion,he cannot support it. Trustee Johnson agrees with Trustee Berman's comments,and she believes that we should use the first year as a test and see what kind of variances are requested,and if variances are allowed,they should only be for boats;she is not comfortable making radical changes after this brief discussion. Trustee Smith agrees with Trustees Berman and Johnson,however,he has heard many comments from residents that are looking for an ordinance with stricter regulations,and he noted that there are many municipalities that do not allow recreational vehicle parking at all;he believes this is a good compromise. Beth Zuber,930 Ridgefield,stated that this creates a great hardship for her family;they did everything they should do to follow the rules,and now the Village is changing the rules and they will not be compliant. Mr. Stilling again assured residents that the Village will work with property owners to accommodate unusual circumstances. Maggie Anderson,601 Maple Drive,stated that she has always owned an RV,and had she known about these regulations,perhaps would not have purchased the home that she purchased in Buffalo Grove;she does not believe it is clear how enforcement will work. Marilee Higgins,563 St.Mary's Parkway,stated that she and her husband have both recently retired and currently own an RV and are possibly looking to upgrade in the near future;they currently have a 29' RV and would possibly purchase a 34' RV,which would easily fit in their driveway;she understands the reason for the discussion and thanked the Board for their consideration. Trustee Stein noted that,if the proposed ordinance does not go into effect until August 1,2018,the dates would not be affected this year. Mr.Raysa confirmed that the document being considered is designated as#705653 in the upper left-hand corner. Trustee Berman asked that the motion again be modified to restore the second sentence in Section 3.B.(i),and merely change the total number of days from 10 days to 15 days,which would allow the first 15 days in October for 2018,and allow another 15 days in the spring,and there would be an entire year to get information and return to the question of dates in 2019 after we see how things work this year. Trustee Weidenfeld and Trustee Berman accepted Ordinance No.2018-7 as proposed,with the only change being in Section 3.B.(i)changing the total number of days from 10 to 15. 13185 02/26/2018 Upon roll call,Trustees voted as follows on the amended motion: AYES: 6—Berman, Stein,Ottenheimer,Weidenfeld,Johnson,Smith NAYS: 0—None Motion declared carried. Moved by Weidenfeld,seconded by Berman,to pass Ordinance No.2018-7 as amended. Upon roll call,Trustees voted as follows on the amended motion: AYES: 6—Berman, Stein,Ottenheimer,Weidenfeld,Johnson,Smith NAYS: 0—None Motion declared carried. ORDINANCE NO.2018-11—STREETS,SIDEWALKS AND OTHER PUBLIC PLACES Moved by Stein,seconded by Weidenfeld,to pass Ordinance No.2018-11,updating Title 12—Streets, Sidewalks and Other Public Places language modifications to allow the enforcement of the removal of dead trees from private property which pose a hazard,and in accordance with materials contained in Board packets. Mr.Reynolds reviewed the proposed ordinance,details of which are contained in his memo to Ms.Maltas of February 6,2018. Trustees Stein and Weidenfeld withdrew the motion. Moved by Ottenheimer,seconded by Johnson,to pass Ordinance No.2018-11,dated 2/19/2018 in the upper left- hand corner,updating Title 12—Streets,Sidewalks and Other Public Places language modifications to allow the enforcement of the removal of dead trees from private property which pose a hazard. Trustee Berman appreciates the updated language,but he still has several issues with the proposed ordinance. In light of Trustee Berman's comments,Trustee Ottenheimer moved to table the proposed ordinance until everyone has had an opportunity to fully review the revised ordinance and language. Trustee Stein seconded the motion to table. Upon roll call,Trustees voted as follows on the motion to table: AYES: 6—Berman, Stein,Ottenheimer,Weidenfeld,Johnson,Smith NAYS: 0—None Motion declared carried RESOLUTION NO.2018-6—STRATEGIC PLAN Moved by Ottenheimer,seconded by Weidenfeld,to pass Resolution No.2018-6,adopting the Amendment to the 2018-2023 Strategic Plan based on the information provided in Board packets. Ms.Maltas noted that this proposal addresses the Board priorities that were discussed at the last Committee of the Whole Meeting. Upon roll call,Trustees voted as follows: AYES: 6—Berman,Stein,Ottenheimer,Weidenfeld,Johnson,Smith NAYS: 0—None Motion declared carried. 13186 02/26/2018 RESOLUTION.2018-7—LAKE COUNTY MAJOR CRIMES TASK FORCE Moved by Smith,seconded by Berman,to pass Resolution No.2018-7 authorizing the execution of By-Laws and Intergovernmental Agreement—Lake County Major Crimes Task Force,in accordance with information received in Board packets. Trustee Berman stated that this is a matter that is long overdue,and he commends staff for their hard work to get us to this point. Mr.Bragg confirmed that$2M single occurrence/$4M aggregate on an annual basis is the highest level of coverage that the Task Force would be able to secure. Further details of the proposed resolution are contained in Mr.Bragg's memo to the Board of February 21,2018. Upon roll call,Trustees voted as follows: AYES: 6—Berman,Stein,Ottenheimer,Weidenfeld,Johnson,Smith NAYS: 0—None Motion declared carried STRAND PROFESSIONAL ENGINEERING SERVICE Moved by Stein,seconded by Ottenheimer,to approve staff authorization to seek professional engineering services with Stand Professional Engineering Services in an amount not to exceed$122,630.00 in accordance with materials contained in Board packets. Mr.Reynolds reviewed the proposal,details of which are contained in his February 15,2018 memo to Mr.Bragg. Mr.Bragg confirmed that the Water&Sewer Utility will pay for the cost of these services, Upon roll call,Trustees voted as follows: AYES: 6—Berman, Stein,Ottenheimer,Weidenfeld,Johnson,Smith NAYS: 0—None Motion declared carried. GHA CONSTRUCTION MANAGEMENT Moved by Stein, seconded by Berman,to authorize staff to execute an agreement with Gewalt Hamilton Associates, Inc.for resident engineering and construction staking services in an amount not to exceed$190,344.00 in accordance with information contained in Board packets. Mr.Monico reviewed the proposal,details of which are contained in his February 15,2018 memo to Mr.Bragg, after which he answered questions from the Board. Upon roll call,Trustees voted as follows: AYES: 6—Berman, Stein,Ottenheimer,Weidenfeld,Johnson,Smith NAYS: 0—None Motion declared carried. DRAINAGE IMPROVEMENT PROJECT Moved by Stein, seconded by Weidenfeld,to award Halloran&Yauch,Inc.the 2018 rear-yard drainage improvement in an amount not to exceed$37,400.00 and in accordance with materials contained in Board packets. 13187 02/26/2018 Mr.Monico reviewed the proposal,details of which are contained in his February 16,2018 memo to Mr.Bragg. Upon roll call,Trustees voted as follows: AYES: 6—Berman,Stein,Ottenheimer,Weidenfeld,Johnson, Smith NAYS: 0—None Motion declared carried. LAKE COUNTY TRAFFIC SIGNAL MASTER AGREEMENT Moved by Berman,seconded by Ottenheimer,to approve the Lake County Traffic Signal Master Agreement Amendment#1, Mr.Monico reviewed the proposal,details of which are contained in his February 15,2018 memo to Mr.Bragg. Upon roll call,Trustees voted as follows: AYES: 6—Berman,Stein,Ottenheimer,Weidenfeld,Johnson,Smith NAYS: 0—None Motion declared carried. QUESTIONS FROM THE AUDIENCE Daniel Didech,Vernon Township Supervisor,noted the new location for early voting in Vernon Township and asked that the Village use its communication avenues to help publicize this fact. ADJOURNMENT Moved by Johnson,seconded by Weidenfeld,to adjourn the meeting. Upon voice vote,the motion was unanimously declared carried. The meeting was adjourned at 9:28 P.M. Janet M. Sirabian,Village Clork APPROVED BY ME THIS 19th DAY OF March 2018 — - - , / ge President