Loading...
2018-01-22 - Village Board Regular Meeting - Minutes 13172 01/22/2018 MINUTES OF THE RESCHEDULED REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD, BUFFALO GROVE,ILLINOIS ON MONDAY,JANUARY 22,2018 CALL TO ORDER President Sussman called the meeting to order at 7:30 P.M. Those present stood and pledged allegiance to the Flag. ROLL CALL Roll call indicated the following present: President Sussman;Trustees Berman, Stein,Weidenfeld,Johnson and Smith. Trustee Ottenheimer was absent. Also present were: Jennifer Maltas,Deputy Village Manager;Peter Murphy,Acting Village Attorney; Scott Anderson,Finance Director;Andrew Brown,Deputy Finance Director;Art Malinowski,Director of Human Resources;Brett Robinson,Director of Purchasing;Evan Michel,Management Analyst;Peter Cahill,Human Resources Management Analyst;Christopher Stilling,Director of Community Development;Nicole Woods,Village Planner;Mike Skibbe,Deputy Director of Public Works;Brian Sheehan,Darren Monico,Village Engineer;Geoff Tollefson,Director of Golf Operations;Fire Chief Baker and Police Chief Casstevens. APPROVAL OF MINUTES Moved by Johnson,seconded by Smith,to approve the minutes of the December 18,2017 Regular Meeting. Upon roll call,Trustees voted as follows: AYES: 5—Berman, Stein,Weidenfeld,Johnson,Smith �.•/ NAYS: 0—None ABSENT: 1 -Ottenheimer Motion declared carried. Moved by Smith,seconded by Stein,to approve the minutes of the January 8,2018 Committee of the Whole Meeting. Upon roll call,Trustees voted as follows: AYES: 5—Berman, Stein,Weidenfeld,Johnson,Smith NAYS: 0—None ABSENT: 1—Ottenheimer Motion declared carried. WARRANT#1285 Mr.Anderson read Warrant#1285. Moved by Johnson,seconded by Weidenfeld,to approve Warrant#1285 in the amount of$3,733,752.67 authorizing payment of bills listed. Upon roll call,Trustees voted as follows: AYES: 5—Berman, Stein,Weidenfeld,Johnson,Smith NAYS: 0—None ABSENT: 1 —Ottenheimer Motion declared carried. VILLAGE PRESIDENT'S REPORT There is no Village President's report tonight. VILLAGE MANAGER'S REPORT 13173 01/22/2018 Chief Baker reviewed the credentials of Eric Sutherland,after which Fire&Police Commission Chairman Brian Rubin administered the oath of office to Firefighter/Paramedic Eric Sutherland. FF/PM Sutherland was congratulated and welcomed by the audience and the Board as his badge was pinned on. Mr.Brown reported that the Government Finance Officers Association(GFOA)recently conferred upon the Village of Buffalo Grove its Certificate of Achievement for Excellence in Financial Reporting Program(CAFR) Award for the FY 2016 audit report. This is the Village's 35th CAFR Award. The Village also received the Popular Annual Financial Reporting(PAFR)award for the FY 2016 Village of Buffalo Grove PAFR. The Village published its fourth PAFR in as many years. Buffalo Grove is 1 of 13 communities in Illinois to receive this award. Mr. Bragg thanked Mr.Brown and Mr.Anderson for the effort put into receiving these awards. PUBLIC HEARING-16802 W.APTAKISIC ROAD(LINK CROSSING) President Sussman called the Public Hearing for the Annexation Agreement for the property at 16802 W.Aptakisic Road(proposed Link Crossing Development)to order at 7:39 PM. Roll call indicated the following present: President Sussman,Trustees Berman, Stein,Weidenfeld,Johnson and Smith. Trustee Ottenheimer was absent. President Sussman read the Notice of Public Hearing published in the Daily Herald on December 26,2017. Mr. Stilling provided an overview of the proposed Annexation Agreement,details of which may be found in his memo to the Board of January 19,2018,as well as the Village Board Meeting Agenda Item Overview that he prepared. President Sussman swore in the following to give testimony: Lawrence Freedman,Ash,Anos,Freedman&Logan, L-J L.L.C.;Jon Isherwood,K.Hovanian Homes;James Truesdell,K.Hovanian Homes;Javier Millan,KLOA;Zoran Milutinovic,Kane,McKenna and Associates,Inc.;Mark Kurensky,HKM Architects+Planners,Inc.;and Steven Kaminski,Mackie Consultants. Mr.Isherwood went through the evolution of what has transpired over the past 20 months and reviewed the goals and objectives that the developer set out to meet when they began planning the Link Crossing community over 20 months ago. Mr.Isherwood also highlighted recent changes made to the plan as well key points and evolution of the plan. Mr.Isherwood stated that the detention basin will be incorporated as part of the homeowner's association at Link Crossing and will be owned and maintained in perpetuity by that homeowner's association;he confirmed that the streets are designed to Village requirements and would be publicly dedicated. President Sussman swore in Stacy Bachar,Assistant Superintendent for Business Services at Aptakisic School District 102 to give testimony. Ms.Bachar confirmed that the developer's figures are correct and the plan does have a positive impact on the school district,and also confirmed that District 102 has reviewed the most current plan. Mr.Stilling confirmed that all normal standards and requirements are met with this plan;he also reviewed the ratio of single-family detached to multi-family,which has changed from the original plan to the current plan. Mr. Stilling noted that there is a traffic signal on Buffalo Grove Road that less than 1000'to the north at Thompson, so the LCOT stated that the future opportunity for a traffic signal at this site is not likely to occur. Mr. Stilling commented on the pricing of the proposed residences and what the property taxes might be and if they would be competitive with similar developments in the area. President Sussman pointed out that Board members are in possession of all of the minutes from the P&ZC meetings as well as all comments made by residents at the public information meetings. 13174 01/22/2018 As the following residents came forward to speak,President Sussman separately swore in each of them to give testimony before hearing their comments. Robby Young,50 Carlyle Lane,stated that she is a resident and a realtor and she is concerned with the amount of traffic that this development will impose on the area;as a realtor,she finds that those 55 and older are not staying in Buffalo Grove because no one wants to pay the taxes;she believes we need single-family homes starting at less than $500,000;the residents in the area do not want this development to proceed. Mark Benjoya,2071 Wright Boulevard,stated that no Board member has asked the developer why they are not reducing the density as they were told to do by the P&ZC;he believes that there are too many townhomes and not enough single-family homes,and he urges the Board to reject this proposal. Mike Garfield,2118 Jordan Terrace,stated that he has lived here for 35 years and he believes that the density is too high,and neither he nor any one of his neighbors are in favor of this density;they are in favor of development,but not in favor of this density;he believes that the density numbers are skewed because much of the property cannot be used since it is wetlands. Elliott Hartstein,908 Providence,would like to talk about price,property and the process;he believes the developer is paying too much for this property;he believes our community prides itself on creating neighborhoods with reasonable density,and this particular proposal is simply too dense. Mr.Hartstein is proud of the fact that we have a community that has a good process in place,and the Village Board sent this proposal to the P&ZC. The P&ZC used a thorough,comprehensive and dedicated process to try to come up with the best possible answer on this project. The answer was to reject this proposal,and he strongly urges the Board to respect the process,to respect the P&ZC decision and to reject this proposal. Kyle Olsen,738 Aspen,stated that there are no positive comments concerning this development,and overall the feedback is incredibly negative;he noted the majority of the comments from the Commissioners were negative as well;the density is just too high;he also questions the fact that this will have a positive impact on the schools. Jeff Braiman,26 Canterbury,thanked staff for all of their work on this project,and he commended Mr. Stilling for his efforts to keep residents informed of the progress on the plan. Mr.Braiman believes the plan is flawed because of zoning,density and housing stock. The Comprehensive Plan shows this property to be developed with single- family,large-lot homes;the proposed zoning is contrary to neighboring zoning;this plan does not correspond to that which surrounds it,it is not compliant with the Comprehensive Plan,and it is not in the best interest of the Village. The way the Board votes today will have significant impact and implications moving forward. The P&ZC and the residents are overwhelmingly opposed to this development and he urges the Board to reject this proposal in its present form. Rani Sharma,2013 Olive Hill,believes that the number of townhomes should be decreased to approximately 70;she commented on the increased traffic that this development will bring because of the density that could bring another 380 cars into the area;she has two small children and she is very concerned about safety and there are a lot of small children and she is concerned that there could be a serious accident because of the proximity to the park;she urges the Board to listen to constituents and reject this proposal. Jennifer Murilloo, 197 Hoffman,noted that she will literally be right next door to this development;she is in favor of development on the land;she does appreciate some of the changes that have been made over the many months of this process;she still believes that the density is much too high;this is a quality of life issue for this neighborhood. Julie LeFar,2038 Jordan Terrace,agrees with most of the previous comments;she is concerned with investors coming in and buying large amounts of units for rental property and she urges the Board to address the issue before it becomes a problem;although traffic has been addressed,construction traffic has not been mentioned and it does need to be addressed so that the residents are not negatively affected by the construction traffic,which will occur over a long period of time because of the amount of homes being built. 13175 01/22/2018 Eric Brehm, 191 Hoffman Drive,is very upset because he does not believe the residents were aware of this meeting and he does not believe that the Village wanted the residents to be aware of this meeting;he is upset because of the amount of townhomes;he is very concerned because of the increased traffic that this development will bring to the neighborhood. Mr. Stilling commented on the density in LeParc. Mr.Freedman stated that they do not want to eliminate the possibility of rental properties here,and they are willing to work with staff to come up with a plan where rental properties will be the exception and not the rule. Mr.Bragg noted that issue may be addressed with the Final Plat of Covenant. Mr. Stilling explained how they have worked with the LCOT to minimize construction traffic so as to minimally affect the surrounding residents. Mr.Freedman addressed the density issue and the comparisons that were brought up by speakers. With regard to the school numbers,they sat down with the school district,where their calculations were validated as not only correct, but actually conservative. The Village has validated that housing product needs to vary,and they have done that with their proposal. At 9:18 PM,President Sussman continued the Public Hearing until later on in tonight's agenda. REPORTS FROM TRUSTEES The Village Clerk noted that Tuesday,February 20,2018 is the last day to register to vote in the Primary Election to be held on March 20,2018. CONSENT AGENDA President Sussman explained the Consent Agenda,stating that any member of the audience or the Board could request that an item be removed for full discussion. The Village Clerk read a brief synopsis of each of the items on the Consent Agenda. Resolution No.2018-1—Procurement Policy Motion to pass Resolution No.2018-1 revising the Procurement Policy. Ordinance No.2018-1—55 Dundee Road Motion to pass Ordinance No.2018-1,approving an Amendment of Village Ordinance No.2015-47 to allow for a name change for 55 Dundee Road. Ordinance No.2018-2—Buffalo Grove High School Motion to pass Ordinance No.2018-2,approving a Special Use and Variation for Buffalo Grove High School at 1100 W.Dundee Road. Ordinance No.2018-3—Municipal Code Motion to pass Ordinance No.2018-3,amending Chapter 10 of the Village of Buffalo Grove Municipal Code. Prairie Road Motion to accept Prairie Road Dedication Hoffman Parcel. 13176 01/22/2018 Proclamation—National Engineers Week Motion to approve a Proclamation declaring the week of February 18-24,2018 as National Engineers Week. Moved by Smith,seconded by Berman,to approve the Consent Agenda.Upon roll call,Trustees voted as follows on the Consent Agenda: AYES: 5—Berman, Stein,Weidenfeld,Johnson,Smith NAYS: 0—None ABSENT: 1 —Ottenheimer Motion declared carried ORDINANCE NO.2018-4—ANNEXATION AGREEMENT-16802 W.APTAKISIC Moved by Stein,seconded by Weidenfeld,to pass Ordinance No.2018-4,approving an Annexation Agreement for the property at 16802 W.Aptakisic Road(proposed Link Crossing Development). In answer to a question from Trustee Berman,Mr.Murphy stated that he has personally reviewed the document and it complies with Illinois law. Mr. Stilling stated that he has spoken with Mr.Raysa and he is comfortable overall with the Annexation Agreement. Trustee Stein stated that,as he looks at this property,he is comfortable with the transition going from lower density single family to the townhomes. Trustee Johnson stated that this has been a long process and has been thoroughly vetted by the P&ZC and our staff; the density has decreased by over 15%and is less dense than other neighborhoods in Buffalo Grove;our Comprehensive Plan does recommend clustered and single-family homes for this property;the plan achieves all goals set by the Park District;the plan is fiscally positive to the school districts;it is in line with the Village's economic and development strategic plans;it is a fact that the Village needs diversity in our housing stock. Although there are residents that are unhappy,she has personally spoken with many people who are looking to downsize and are waiting for this development to break ground. Trustees Stein and Weidenfeld amended the motion to make it subject to putting a maximum ratio of rental units in the final plat,and also to include a construction traffic management plan that is comfortable to staff. Mr.Isherwood stated that the developer would think a maximum of 10%to 20%rental units would be appropriate. Upon roll call,Trustees voted as follows on the amended motion: AYES: 5—Berman,Stein,Weidenfeld,Johnson, Smith NAYS: 0—None ABSENT: 1—Ottenheimer Motion declared carried Moved by Berman,seconded by Johnson,to close the Public Hearing. Upon roll call,Trustees voted as follows: AYES: 5—Berman,Stein,Weidenfeld,Johnson,Smith NAYS: 0—None ABSENT: 1 —Ottenheimer Motion declared carried Li 13177 01/22/2018 The Public Hearing was closed at 9:35 PM. ORDINANCE NO.2018-5—ANNEXING THE PROPERTY 16802 W.APTAKISIC Moved by Stein,seconded by Weidenfeld,to pass Ordinance No.2018-5,annexing the property at 16802 W. Aptakisic Road(proposed Link Crossing Development)in accordance with materials contained in Board packets. Upon roll call,Trustees voted as follows: AYES: 5—Berman,Stein,Weidenfeld,Johnson,Smith NAYS: 0—None ABSENT: 1—Ottenheimer Motion declared carried ORDINANCE NO.2018-6—REZONING THE PROPERTY AT 16802 W.APTAKISIC Moved by Stein, seconded by Weidenfeld,to pass Ordinance No.2018-6,approving a rezoning for the property at 16802 W.Aptakisic Road(proposed Link Crossing Development)in accordance with materials contained in Board packets. In answer to a question from Trustee Berman,Mr. Stilling confirmed that the variations currently requested were actually less now than those that were originally requested. The requested zoning is a part of the Zoning Ordinance and is available for use for a development. Upon roll call,Trustees voted as follows: AYES: 5—Berman, Stein,Weidenfeld,Johnson,Smith NAYS: 0—None ABSENT: 1 —Ottenheimer Motion declared carried. ORDINANCE NO.2018-7—MUNICIPAL CODE—RECREATIONAL VEHICLES Moved by Stein, seconded by Berman,to pass Ordinance No.2018-7 approving an Amendment to Chapter 17.36 and Section 8.24.170 of the Municipal Code concerning Recreational Vehicles(RV's)in accordance with materials contained in Board packets Mr. Stilling reviewed the proposed ordinance,details of which are contained in his memo to the Board of January 18,2018. Trustee Stein stated that he has concerns about the proposed ordinance,and he believes that researching the number of residents that will be impacted should have been done before bringing the ordinance forth. Trustee Stein stated that he believes the older section of the Village will be disproportionately affected because they do not have large enough lots to store vehicles out of sight. Mr. Stilling responded that the P&ZC brought up that issue,and there will be a variation process for those instances. Sue Wiebe,a resident of Chevy Chase Drive stated that the complaints being voiced are against large RV vehicles,a trailer that has not been moved,and a vehicle that has vegetation growing up through it,but she has not heard a complaint against a boat or a jet ski;she is wondering why the ordinance is so broad;she does have a 16'boat that is properly and safely stored on a cut-out to her driveway;she does not have a side yard but the boat is shielded by bushes;she does not believe that 10 days per year is long enough for boat or jet ski storage;she believes this will affect many Buffalo Grove residents without any due notice. 13178 01/22/2018 Trustee Stein understands the impetus of the proposed ordinance,but he believes that there has to be a less restrictive way to enforce what we are looking to enforce. Upon roll call,Trustees voted as follows: AYES: 3—Berman,Johnson, Smith NAYS: 2—Stein,Weidenfeld ABSENT: 1 —Ottenheimer Motion declared carried. RESOLUTION NO.2018-2—COMBINED AREA TRAINING FACILITY Moved by Johnson,seconded by Weidenfeld,to pass Resolution No.2018-2,approving a Revised Intergovernmental Agreement for the Combined Area Fire Training Facility. Chief Baker reviewed the proposed resolution,details of which are contained in his memo to President Sussman of January 3,2018. Upon roll call,Trustees voted as follows: AYES: 5—Berman,Stein,Weidenfeld,Johnson,Smith NAYS: 0—None ABSENT: 1 —Ottenheimer Motion declared carried. RESOLUTION NO.2018-3—2018 PERSONNEL MANUAL REVISIONS Moved by Berman,seconded by Weidenfeld,to pass Resolution No.2018-3,adopting the 2018 Personnel Manual Revisions in accordance with the staff memorandum contained in Board packets and the draft resolution that appears on page 538 of Board packets. Mr.Cahill reviewed the proposed resolution,details of which are contained in the memo that he and Mr. Malinowski sent to the Board on January 18,2018. Upon roll call,Trustees voted as follows: AYES: 5—Berman, Stein,Weidenfeld,Johnson,Smith NAYS: 0—None ABSENT: 1—Ottenheimer Motion declared carried. TOTAL PATCHER VORTEX Moved by Stein,seconded by Weidenfeld,to waive bids and purchase the Total Patcher Vortex unit from Hampton Equipment in Raymond,IL in an amount not to exceed$69,517.67 in accordance with materials contained in Board packets Mr.Robinson reviewed the proposal,details of which are contained in the January 11,2018 memo that he and Mr. Reynolds sent to Mr.Bragg,after which he answered questions from the Board. Upon roll call,Trustees voted as follows: AYES: 5—Berman,Stein,Weidenfeld,Johnson,Smith NAYS: 0—None 13179 01/22/2018 ABSENT: 1 —Ottenheimer Motion declared carried. REPLACEMENT VEHICLES Moved by Stein,seconded by Berman,to authorize purchase of Replacement Vehicles through the Suburban Purchasing Cooperative in accordance with the Illinois Governmental Joint Purchasing Act in a total not to exceed amount of$300,289.00,in accordance with materials contained in Board packets. Mr.Robinson reviewed the proposal,details of which are contained in the January 11,2018 memo that he and Mr. Reynolds sent to Mr.Bragg. Upon roll call,Trustees voted as follows: AYES: 5—Berman,Stein,Weidenfeld,Johnson,Smith NAYS: 0—None ABSENT: 1—Ottenheimer Motion declared carried. SIDEWALK CUTTING Moved by Stein,seconded by Weidenfeld,to approve authorization of waiver of bids and authorization to execute an agreement with Safe Step,LLC in an amount not to exceed$34,999.00,pending final review and approval of the agreement by the Village Attorney and in accordance with materials contained in Board packets and information presented sent by Deputy Village Manager Maltas. Mr.Robinson reviewed the proposal,details of which are contained in the January 11,2018 memo that he and Mr. Monico sent to Mr.Bragg. Upon roll call,Trustees voted as follows: AYES: 5—Berman, Stein,Weidenfeld,Johnson,Smith NAYS: 0—None ABSENT: 1 —Ottenheimer Motion declared carried. EQUIPMENT PURCHASE Moved by Stein,seconded by Smith,to approve the staff recommendation that equipment be acquired through the National Joint Powers Alliance program in accordance with the Illinois Governmental Joint Purchasing Act in a total not to exceed amount of$172,154.59 in accordance with information contained in Board packets. Mr.Robinson reviewed the proposal,details of which are contained in the January 11,2018 memo that he and Mr. Reynolds sent to Mr.Bragg. Upon roll call,Trustees voted as follows: AYES: 5—Berman, Stein,Weidenfeld,Johnson,Smith NAYS: 0—None ABSENT: 1—Ottenheimer Motion declared carried. QUESTIONS FROM THE AUDIENCE 11 13180 01/22/2018 President Sussman reviewed the parameters to be followed by speakers,and asked if there were any questions from the audience on items not on tonight's agenda;there were no such requests. ADJOURNMENT Moved by Johnson,seconded by Weidenfeld,to adjourn the meeting. Upon voice vote,the motion was unanimously declared carried. The meeting was adjourned at 10:24 P.M. find M. Sirabian,Village Clerk • APPROVED BY ME THIS 26th DAY OF February 2018 - A si ent 1 / V 1 _-___-_-_____-__--___-'___-__�_---�'--'- ___-___ _- __---_�___- -- ��� �`_ ' � � ` _ � '� `� . `� -- � ` � � � -. � � � ~ ' - � � - � .`� '� � _ . ' � - - � -� , � - _ �` ` -_ �� ' - ' -. ` � � ^ ' �'-� � �� � . i | __________ _ ___ ___-____' ___'--______' �