2017-12-18 - Village Board Regular Meeting - Minutes 13169
12/18/2017
MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF
BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD, BUFFALO
GROVE,ILLINOIS ON MONDAY,DECEMBER 18,2017
CALL TO ORDER
President Sussman called the meeting to order at 7:28 P.M. Those present stood and pledged allegiance to the Flag.
ROLL CALL
Roll call indicated the following present: President Sussman;Trustees Berman, Stein,Ottenheimer,Weidenfeld,
Johnson and Smith.
Also present were: Jennifer Maltas,Deputy Village Manager;William Raysa,Village Attorney; Scott Anderson,
Finance Director;Andrew Brown,Deputy Finance Director;Art Malinowski,Director of Human Resources;Brett
Robinson,Director of Purchasing;Evan Michel,Management Analyst;Christopher Stilling,Director of Community
Development;Mike Reynolds,Director of Public Works;Darren Monico,Village Engineer;Joe Bridges,Golf
Professional;Fire Chief Baker and Police Chief Casstevens.
APPROVAL OF MINUTES
Moved by Weidenfeld,seconded by Ottenheimer,to approve the minutes of the November 6,2017 Regular
Meeting. Upon roll call,Trustees voted as follows:
AYES: 6 Berman,Stein,Ottenheimer,Weidenfeld,Johnson, Smith
NAYS: 0—None
Motion declared car—ried.
Moved by Smith,seconded by Johnson,to approve the minutes of the November 13,2017 Special Meeting. Upon
roll call,Trustees voted as follows:
AYES: 6—Berman, Stein,Ottenheimer,Weidenfeld,Johnson,Smith
NAYS: 0—None
Motion declared carried.
Moved by Stein,seconded by Berman,to approve the minutes of the December 4,2017 Regular Meeting. Upon roll
call,Trustees voted as follows:
AYES: 6—Berman,Stein,Ottenheimer,Weidenfeld,Johnson,Smith
NAYS: 0—None
Motion declared carried.
WARRANT#1284
Mr.Anderson read Warrant#1284. Moved by Johnson,seconded by Ottenheimer,to approve Warrant#1284 in the
amount of$2,770,883.15 authorizing payment of bills listed. Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Stein,Ottenheimer,Weidenfeld,Johnson,Smith
NAYS: 0—None
Motion declared carried.
VILLAGE PRESIDENT'S REPORT
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There is no Village President's report tonight.
VILLAGE MANAGER'S REPORT
There is no Village Manager's report tonight.
REPORTS FROM TRUSTEES
Trustee Ottenheimer wished everyone a Happy New Year,and he thanked the Board for working very well together
noting that a lot was accomplished with thanks to staff for helping achieve those accomplishments,and he
welcomed Trustee Eric Smith to the Village Board.
CONSENT AGENDA
President Sussman explained the Consent Agenda,stating that any member of the audience or the Board could
request that an item be removed for full discussion. The Village Clerk read a brief synopsis of each of the items on
the Consent Agenda.
Resolution No.2017-36—Construction on State Hi2hways
Motion to pass Resolution No.2017-36 for Construction on State Highways.
Competitive Bids
Motion to authorize staff to seek competitive bids for various projects.
Competitive Proposals
Motion to authorize staff to waive bids and seek competitive proposals for various projects for FY 2018.
Moved by Ottenheimer,seconded by Smith,to approve the Consent Agenda.Upon roll call,Trustees voted as
follows on the Consent Agenda:
AYES: 6—Berman, Stein,Ottenheimer,Weidenfeld,Johnson, Smith
NAYS: 0—None
Motion declared carried.
ORDINANCE NO.2017-54—PERSONNEL MANUAL
Moved by Ottenheimer,seconded by Berman,to pass Ordinance No.2017-54 amending the Village's Personnel
Manual to include an updated policy Prohibiting Sexual Harassment.
Mr.Malinowski reviewed the proposed ordinance,details of which are contained in his memo to Mr.Bragg of
December 12,2017. Mr.Malinowski noted that the Village of Buffalo Grove has had this type of policy in place for
many years,and this ordinance simply makes minor changes in order to bring it into compliance with State
mandates.
Upon roll call,Trustees voted as follows:
AYES: 6—Berman, Stein,Ottenheimer,Weidenfeld,Johnson,Smith
NAYS: 0—None
Motion declared carried.
t—! RESOLUTION NO.2017-37—GOLF CART LEASE
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Moved by Weidenfeld,seconded by Berman,to pass Resolution No.2017-37,execution of a lease for Golf Carts at
Buffalo Grove Golf Club and Arboretum Golf Club,consistent with materials continued in Board packets.
Mr.Bridges and Mr.Robinson reviewed the proposed lease,details of which are contained in Mr.Tollefson's memo
to Mr.Bragg of December 14,2017.
Upon roll call,Trustees voted as follows:
AYES: 6—Berman, Stein,Ottenheimer,Weidenfeld,Johnson,Smith
NAYS: 0—None
Motion declared carried.
COLLECTIVE BARGAINING AGREEMENT
Moved by Smith,seconded by Johnson,to authorize the Village Manager to enter into a Collective Bargaining
Agreement with Metropolitan Alliance of Police,Police Patrol Officer Chapter#672.
Ms.Maltas reviewed the proposed Agreement,details of which are contained in the Village Board Meeting Agenda
Item Overview.
President Sussman thanked staff for all of the hard work that went into this agreement.
Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Stein,Ottenheimer,Weidenfeld,Johnson,Smith
NAYS: 0—None
Motion declared carried.
�••J QUESTIONS FROM THE AUDIENCE
President Sussman reviewed the parameters to be followed by speakers,and asked if there were any questions from
the audience on items not on tonight's agenda;there were no such requests.
President Sussman wished everyone a very happy and healthy 2018.
ADJOURNMENT
Moved by Johnson,seconded by Ottenheimer,to adjourn the meeting. Upon voice vote,the motion was
unanimously declared carried. The meeting was adjourned at 7:47 P.M.
Janet M.Sirabian,Village Clerk
APPROVED BY ME THIS 22nd DAY OF January 2018
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