2017-12-04 - Village Board Regular Meeting - Minutes 13162
12/04/2017
MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF
BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD, BUFFALO
GROVE,ILLINOIS ON MONDAY,DECEMBER 4,2017
CALL TO ORDER
President Sussman called the meeting to order at 7:28 P.M. Those present stood and pledged allegiance to the Flag.
ROLL CALL
Roll call indicated the following present: President Sussman;Trustees Berman, Stein,Ottenheimer,Weidenfeld,
Johnson and Smith.
Also present were: Dane Bragg,Village Manager;William Raysa,Village Attorney;Jennifer Maltas,Deputy
Village Manager;Scott Anderson,Finance Director;Art Malinowski,Director of Human Resources;Peter Cahill,
Human Resources Management Analyst;Brett Robinson,Director of Purchasing;Evan Michel,Management
Analyst;Christopher Stilling,Director of Community Development;Mike Skibbe,Deputy Director of Public
Works;Darren Monico,Village Engineer;Geoff Tollefson,Director of Golf Operations;Fire Chief Baker and
Deputy Police Chief Eisenmenger.
APPROVAL OF MINUTES
There is no approval of minutes tonight.
WARRANT#1283
Mr.Anderson read Warrant#1283. Moved by Ottenheimer,seconded by Stein,to approve Warrant#1283 in the
amount of$5,458,236.28 authorizing payment of bills listed. Upon roll call,Trustees voted as follows:
AYES: 6—Berman, Stein,Ottenheimer,Weidenfeld,Johnson, Smith
NAYS: 0—None
Motion declared carried.
VILLAGE PRESIDENT'S REPORT
President Sussman recognized members of the Buffalo Grove Blood Drive who have consistently volunteered their
time to make the Buffalo Grove Blood Drives a success. Trustee Johnson noted that these volunteers recently
received an award for being in the top twenty blood donor groups in the Chicago area. There was only one other
municipality with a higher donation than Buffalo Grove. On behalf of the Health Commission,Trustee Johnson
presented the award to the Village as a thank you for their support of the mission to save lives. The volunteers were
then congratulated and thanked by the audience and the Board.
VILLAGE MANAGER'S REPORT
Deputy Chief Eisenmenger introduced Officer Carlson of the Traffic Unit who reviewed the Saved by the Belt
award which is promoted by the Illinois Department of Transportation's Bureau of Safety Programs and
Engineering.The award was created to increase awareness of the lifesaving value of safety belts and car seats.
Officer Carlson then reviewed the circumstances where the three-year old daughter of the O'Connor family was
involved in a serious vehicle crash,but was not injured due to her being properly secured in a vehicle car seat. The
O'Connor family came forward and was presented with the award and was congratulated by the audience and the
Board.
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Brian Rubin,Chairman of the Fire&Police Commission,presented Officer Jonathan Officer with his official
Buffalo Grove Police Department badge as he was congratulated by the audience and the Board.
Fire Chief Baker presented Michael Manka with his official Buffalo Grove Fire Department Firefighter/Paramedic
badge as he also was congratulated by the audience and the Board.
PUBLIC HEARING—FY 2018 BUDGET
President Sussman called the Public Hearing to discuss the Fiscal Year 2018 Budget to order at 7:43 PM. Roll call
indicated the following present: President Sussman,Trustees Berman,Stein,Ottenheimer,Weidenfeld,Johnson and
Smith.
President Sussman noted the purpose of the Public Hearing,which was published in the Daily Herald on November
3,2017.
Mr.Anderson noted that a public hearing is required prior to the adoption of the FY 2018 Village Budget.
The FY 2018 Budget was presented to the Village Board during the Special Board Meeting on November 13,2017.
The FY 2018 draft budget has been made available to the public since October 30,2017. The fmal draft budget has
been published on the Village website;he then answered questions from the Board.
At 7:55 PM,President Sussman recessed the Public Hearing until the agenda item later on in this meeting.
REPORTS FROM TRUSTEES
Trustee Ottenheimer wanted everyone to know how hard working and generous the Buffalo Grove Police
Department is,and he noted several ways that our Police Department has engaged with the community throughout
the year,highlighting the recent holiday"Shop with a Cop"event and the$45,000 that they raised for Special
Olympics.
CONSENT AGENDA
President Sussman explained the Consent Agenda,stating that any member of the audience or the Board could
request that an item be removed for full discussion. The Village Clerk read a brief synopsis of each of the items on
the Consent Agenda.
Resolution No.2017-30—Private Activity Bond
Motion to pass Resolution No.2017-30 ceding the 2017 Unused Private Activity Bond Volume Cap of the Village
of Buffalo Grove(Including Volume Cap Transferred from Other Lake County Home Rule Units)to Lake County.
Ordinance No.2017-48—Potable Water Supply
Motion to pass Ordinance No.2017-48,prohibiting the use of groundwater as a Potable Water Supply by the
installation or use of Potable Water Supply Wells or by any other method.
Ordinance No.2017-49—Meridian School
Motion to pass Ordinance No.2017-49,grantingPreliminaryPlan Approval and a Special Use for Meridian School
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at 2195 Brandywyn Lane.
Ordinance No.2017-50—1501 Busch Parkway
Motion to pass Ordinance No.2017-50,approving an Amendment to Special Use Ordinance 97-4,2015-56,and
2016-48 for 1501 Busch Parkway.
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Proclamation—National Drunk&Drugged Driving Prevention Month
Motion to approve Proclamation recognizing December 2017 as National Drunk and Drugged Driving Prevention
Month.
Newsletter Printing
Motion to award contract for Newsletter Printing contract to Presstech Inc. in an amount not to exceed$21,081.00.
MPI Emergency Contractor Assistance
Motion to award bid for Emergency Contractor Assistance to the following three contractors: DiMeo Brothers,Inc.,
Mark Mead Excavators,Inc.and Kloepfer Construction,Inc.
Carpet Award of Bid
Motion to award bid to the lowest responsive and responsible bidder,Tiles in Style,in an amount not to exceed
$31,498.00.
Police Pension Fund
Motion to accept the Municipal Compliance Report—Police Pension Fund.
Fire Pension Fund
Motion to accept the Municipal Compliance Report—Fire Pension Fund.
Mr.Bragg noted that,on Item B.,that area is already served by Lake Michigan water and there is no impact to the
Village of Buffalo Grove.
Moved by Berman,seconded by Ottenheimer,to approve the Consent Agenda.Upon roll call,Trustees voted as
follows on the Consent Agenda:
AYES: 6—Berman,Stein,Ottenheimer,Weidenfeld,Johnson, Smith
NAYS: 0—None
Motion declared carried.
ORDINANCE NO.2017-51—LEVY&COLLECTION OF TAXES
Moved by Johnson,seconded by Weidenfeld,to pass Ordinance No.2017-51 for the Levy and Collection of Taxes
for the Fiscal Year commencing on the 1 St of January,2018 and ending on the 31 st day of December,2018.
Mr.Anderson reviewed the proposed ordinance,details of which are contained in his memo to Mr.Bragg of
November 30,2017.
Trustee Berman noted that he will be voting negatively on the proposed ordinance and explained his reasons for
doing so,commending staff for their efforts to produce a meaningful budget under difficult circumstances brought
on by many units of government other than the Village of Buffalo Grove.
Upon roll call,Trustees voted as follows:
AYES: 5—Stein,Ottenheimer,Weidenfeld,Johnson, Smith
NAYS: 1 —Berman
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Motion declared carried.
ORDINANCE NO.2017-52—TAX ABATEMENT
Moved by Johnson,seconded by Ottenheimer,to pass Ordinance No.2017-52,abating taxes levied for the Village
of Buffalo Grove,Cook and Lake Counties,Illinois,as documented in Board packets.
Mr.Anderson reviewed the proposed ordinance,details of which are contained in the Village Board Meeting
Agenda Item Overview that he prepared.
Upon roll call,Trustees voted as follows:
AYES: 6—Berman, Stein,Ottenheimer,Weidenfeld,Johnson, Smith
NAYS: 0—None
Motion declared carried.
RESOLUTION NO.2017-31—LOSS IN COLLECTION—LAKE COUNTY
Moved by Johnson,seconded by Berman,to pass Resolution No.2017-31,requesting the County of Lake not to
collect the Loss in Collection on Taxable Property in the Village of Buffalo Grove.
Mr.Anderson reviewed the proposed ordinance,details of which are contained in the Village Board Meeting
Agenda Item Overview that he prepared.
Upon roll call,Trustees voted as follows:
AYES: 6—Berman, Stein,Ottenheimer,Weidenfeld,Johnson,Smith
NAYS: 0—None
Motion declared carried.
RESOLUTION NO.2017-32—LOSS IN COLLECTION—COOK COUNTY
Moved by Johnson,seconded by Weidenfeld,to pass Resolution No.2017-32,requesting the County of Cook not to
collect the Loss in Collection on Taxable Property in the Village of Buffalo Grove.
Mr.Anderson reviewed the proposed ordinance,details of which are contained in the Village Board Meeting
Agenda Item Overview that he prepared.
Upon roll call,Trustees voted as follows:
AYES: 6—Berman, Stein,Ottenheimer,Weidenfeld,Johnson, Smith
NAYS: 0—None
Motion declared carried.
ORDINANCE NO.2017-53—FISCAL 2018 BUDGET
Moved by Johnson,seconded by Smith,to pass Ordinance No.2017-53,adopting the Fiscal 2018(January 1 to
December 31,2018)Budget for the Village of Buffalo Grove,as documented in Board packets and which has been
published electronically on the Village website.
Mr.Anderson reviewed the proposed ordinance,details of which are contained in the Village Board Meeting
Agenda Item Overview that he prepared,after which he answered questions from the Board.
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Trustee Berman wanted to make clear that he commends the staff for their efforts and for doing an incredibly
difficult job in presenting an excellent document,and notwithstanding his expressed concerns regarding the levy and
budget,and his vote against the levy,in deference to the majority wishes of the Board,he will vote Present,thereby
having his vote count with the majority.
Trustee Stein noted that his comments concern switching to a program-based budget from a line-item budget where
he was able to see exactly where the money was going,as well as to the Internal Services funds and he would hope
that we are getting closer to being able to detail where those Internal Services funds are actually going. Mr.
Anderson responded to Trustee Stein's comments,noting that there is no doubt as to the fact that those funds are
funding the Internal Services operations.
Mr.Bragg also made clear that Internal Service fund transfers cover more than just building maintenance,and
include capital,equipment,information technology and all internal services.
Trustee Johnson noted that the first document sent to the Board was a line-item budget,in addition to the program-
based budget.
Upon roll call,Trustees voted as follows:
AYES: 5—Stein,Ottenheimer,Weidenfeld,Johnson,Smith
NAYS: 0—None
PRESENT: 1 —Berman
Motion declared carried.
Moved by Ottenheimer,seconded by Weidenfeld,to close the Public Hearing. Upon roll call,Trustees voted as
follows:
AYES: 6—Berman, Stein,Ottenheimer,Weidenfeld,Johnson,Smith
NAYS: 0—None
Motion declared carried.
The Public Hearing was closed at 8:24 PM.
President Sussman thanked all staff members and the Village Board for a job well done.
RESOLUTION NO.2017-33—PAY RANGES
Moved by Berman,seconded by Smith,to pass Resolution No.2017-33,approving the 2018 Pay Ranges,as
documented in Board packets.
Mr.Malinowski reviewed the proposed resolution,details of which are contained in his memo to Mr.Bragg and Ms.
Maltas of November 28,2017,after which he answered questions from the Board.
Upon roll call,Trustees voted as follows:
AYES: 6—Berman, Stein,Ottenheimer,Weidenfeld,Johnson,Smith
NAYS: 0—None
Motion declared carried.
RESOLUTION NO.2017-34—PROCUREMENT POLICY
Moved by Johnson,seconded by Berman,to pass Resolution No.2017-34,revising the Procurement Policy.
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Mr.Robinson reviewed the proposed resolution,details of which are contained in his memo to Mr.Bragg of
November 27,2017.
Upon roll call,Trustees voted as follows:
AYES: 6—Berman, Stein,Ottenheimer,Weidenfeld,Johnson, Smith
NAYS: 0—None
Motion declared carried.
RESOLUTION NO.2017-35—2018-2023 STRATEGIC PLAN
Moved by Ottenheimer,seconded by Johnson,to pass Resolution No.2017-35,adopting the 2018-2023 Buffalo
Grove Strategic Plan in accordance with materials presented to the Board.
Ms.Maltas briefly reviewed the proposed resolution,details of which are contained in the Village Board Meeting
Agenda Item Overview that she prepared.
Trustee Johnson commended Deputy Village Manager Maltas and thanked her and Mr.Michel for a job well done.
Trustee Berman noted that,while on the whole,the document reflects the priorities of the Board,there are certain
elements that are missing and should have been addressed. President Sussman noted that those items will be
addressed in January.
Upon roll call,Trustees voted as follows:
AYES: 6—Berman, Stein,Ottenheimer,Weidenfeld,Johnson,Smith
NAYS: 0—None
Motion declared carried.
LED STREET LIGHT IMPROVEMENT
Moved by Stein,seconded by Berman,to approve waiver of bids and authorization to execute an agreement with
BA Lighting in an amount not to exceed$29,839.65 for 118 street light replacements,pending review and approval
of the agreement by the Village Attorney and in accordance with materials provided in Board packets.
Mr.Robinson reviewed the proposed agreement,details of which are contained in the memo from him and Mr.
Monico to Mr.Anderson and Mr.Bragg of November 30,2017.
Trustee Berman commended everyone involved for their efforts in moving this initiative forward on an expedited
basis,and thanked them on behalf of everyone in the community.
Upon roll call,Trustees voted as follows:
AYES: 6—Berman, Stein,Ottenheimer,Weidenfeld,Johnson, Smith
NAYS: 0—None
Motion declared carried.
QUESTIONS FROM THE AUDIENCE
President Sussman reviewed the parameters to be followed by speakers,and asked if there were any questions from
the audience on items not on tonight's agenda.
Megan Ryan,representing one of our local legislators,commented on the services offered by their offices to our
residents.
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ADJOURNMENT
Moved by Smith,seconded by Berman,to adjourn the meeting. Upon voice vote,the motion was unanimously
declared carried. The meeting was adjourned at 8:45 P.M.
Janet M. Sirabian,Village Clerk
APPROVED BY ME THIS 18th DAY OF December 2017 -
age resident
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