2019-08-13 - Buffalo Grove Days Committee - Minutes BG Days Committee Meeting
August 13, 2010
Steve Antman, Cody Bartlett, Dianne Bartlett,
Jackie Beegun, Ed Bjes, Sharon Borstein,
Robert Broussard, Arnie Brown, Don Colo,
Alan Danenberg Karen Danenberg, Don Geno,
Shari Ginsberg, Eric Gordon, Ron Greco,
Paulette Greenberg, Lori Hackett, Dave Haisma,
Randy Kittell Michelle Kondrat, Adam Moodhe,
Alan Nudelman, Beth Nudelman, Rodney Odelson,
Doug Primack, Jane Primack, Mike Reynolds,
Marian Rodriguez, Debbie Rymarczyk, Brad Schencker
Eric Smith, Marc Spunt, Andy Stein,
Debbie Verson, Nancy Winter, Paul Zucker,
The meeting was called to order at 7:08
The minutes of the last meeting were discussed. Ed made a motion to accept the minutes.
Jacki seconded the motion. The motion was carried.
Co-Chairs: Paulette Greenberg/Eric Gordon
Paulette stated that there are 15 days to go. She said that it will come together.
Paulette stated that there will be no meeting next week. They will be at the vender
meeting.
Paulette stated she has the parking passes. She will hand them out at the last meeting,
August 27th
Picture day will be the last meeting, August 27th. We will wear our tie dyed t-shirt. The
picture will be taken at 6:30 in the chamber room with the meeting to follow at 7.
Police: Michelle Kondrat/Robert Broussard
Michelle has no report. Michelle noted that there have been question about coolers which
are allowed to be brought in. We can't prohibit them.
Parade: Rodney Odelson/Lee Orlov/Ken Lazar
Rodney announced he had the plaque from Crown Trophies to honor Jeff Berman as Grand
Marshal of the 2019 BG Days parade.
Rodney said that basically we got $200 worth of trophies for free from Crown Trophies.
Rodney stated that he has 69 entries in the parade. Seventeen of them are businesses and
have paid to be in the parade.
Rodney stated he has a sign up at the front table. He needs help passing out flyers on
Friday around 5:30, Sunday morning at 7:00 to place the markers for the parade route and
will need parade marshals to arrive at 9:00. .
Alan stated that he will add Crown Trophies to the in bind donation list.
Mobile Com: Paul Zucher
Paul stated that he will need a list of people from Rodney who will need radios for the
parade.
Fun and Food: Rick Kahen/Debbie Verson
Debbie stated that the courtesy shuttle sign up is on the front table. There are still openings
for drivers..
Fire Department: Joe Welter
Joe was not present.
Park District: Ryan Risinger
Ryan was not present.
Public Works: Dave Haisma/Mike Reynolds
Dave stated that today is the deadline for anyone needing signs.
Sponsorship: Mike Reynolds
Mike stated that they have 15 donors paid for a total of$26,350. He also has 6 committed
donors that have not paid $8950. Mike said that Matt still has 7 in the hopper to work out
for possible donations.
Food Tent: Sarah Lee/JV Springman
Sara was not present. She emailed her report to Jane.
Sarah emailed that the vendor meeting for the Food Tent will be August 20t' at 7:00 at the
Chamber office. Sarah gave a HUGE thank you to JV for filling in for her as she will be
traveling at the time of that meeting.
Not For Profit: Mike Reynolds
Mike stated that they are all set. They will have a meeting next Tuesday to go over the rules
and regulations. Then they should be good to go.
Beer Tent: Brad Schencker
Brad stated that they will be serving predominately Miller products. Buffalo Creek
Brewery from Long Grove will be providing the craft beer this year. They wanted to stay
local.
When asked, Brad stated that they charge $7 per beer.
Brad asked and Dave confirmed that the beer serving trailer will be delivered Thursday by
10 AM.
When asked, Brad said that they have the Basset training under control.
Business Fair: Brad Schencker
Brad stated that they have 18 businesses signed up. They are still collecting people.
Set Up/Take Down: Marc Spunt
Marc asked for volunteers on Thursday night at 9:30 to change the Bingo Tent into the
Food Tent.
Paulette stated that this year we have help on Monday for take down. The Boy Scouts will
be there as they are working on community volunteer hours.
Arts Fair: Jackie Beegun/Sharon Borstein
Sharon stated that she has 19 artists and 18 booths. There are several that have not paid
yet. She is still trying to contact them.
Sharon stated that everything is in good order with a nice variety of fine art.
She has one booth of kid's artwork.
Not for Profit Booth Management: Arti Sinha
Paulette stated that she has 14 signed up for the booths. Most will be there Sunday, with a
few who can't come on Monday.
Paulette stated that they are not being charged. They are not allowed to sell or serve food.
Kids Craft Tent: Jane Primack/Carol Irvin
Jane stated that the supplies have been ordered and have arrived. She continues to try to
contact the person at St. Mary's who said she could provide volunteers for the tent but has
been unable to connect. Jane said she is good for cans this year. She still needs tiles if
anyone has a source or connection.
Grilling Challenge: Ed Bjes
Ed stated that he sent out an email to the committee members about judging. He suggests
that you respond to him, even if you are not sure if you can show up.
Paulette stated that the aprons here. They are on the back table. Please do not take them as
they are for the grillers only. If there are extras after the challenge, committee members
can take one.
Ed stated that the trophies are ordered.
Entertainment: Karen Danenberg/Marlene Kozak
Karen stated that everything is fine and is rolling along well. They are good.
Technical Production: Doug Primack/Adam Moodhe
Doug stated that all set with Gand for One Night with Queen. They are providing the back
line.
Doug said that the band is not bringing a trailer. He is not sure if they are bringing a bus.
If they do we will have to provide power,
Karen stated that she will take care of the hotel and food.
Doug stated that Bob Boxer will help out with the sound for the parade.
Eric said that he has people looking for something to do.
Doug stated that he needs people to collect chairs from Main Stage field and return them
back to the Beer Tent. Doug says this is a constant problem with people taking the chairs
from the Beer Tent. At the end of the night, they need to be returned Doug sad that on
Thursday night, he will need help moving the risers from Bingo Tent to the Kids
Entertainment tent.
When asked, Paulette stated that we will have the gators on Thursday
Paulette stated that there is one more addition for entertainment for the entertainment for
the Car Show Monday Public Works has a band that will play after the Stingrays.
The group is called Rick's Podium. When asked, Mike said they only need 15 minutes
between acts. They will put the drum kit together ahead of time
Marketing/Publicity: Alan Danenberg
Alan stated that he continues keeping the website updated as he gets more Food Tent
information from Sarah.
He continues to add in kind donors. He said he needs a list of stores donating prizes to put
them on the website.
Clicks and Shutters: Marian Rodriguez/Randy Kittell
Paulette stated that committee members should wear their tie dyed t-shirts for the
committee picture at our last meeting on August 27`h. The group picture will be taking in
the Chamber room at 6:30.
Car Show: Cody and Diane Bartlett
Diane stated that she needs volunteers at the Car Show starting at 7:00.
Diane sated that she needs extra orange cones Paulette said to talk to Dave.
Information Booth/Ice Man: Marc Spunt
Marc had no report.
Carnival: Paulette Greenberg
Paulette states that she had no report about the counter. sales for tickets. She also had no
idea about online on sales.
Village Liaison: Mike Reynolds
Mike had no report.
Trustee Liaison: Andy Stein/Eric Smith
Andy and Eric had no report.
Your 2 Cents Worth: All committee members
Paulette stated that she had received a check for $100 from someone who wants to sponsor
the baggo contest. Brad said that be will reach out to him. The donor will get a booth in
the Business Fair, not the art fair, as he assumed.
Paulette stated that she is working on an in kind donation from the Ax place next to Jimmy
John's in Town center,
She is also working on gift cards for the BBQ Challenge prizes.
Menards will also be providing prizes for the BBQ challenge and the Car Show
Mike stated that he will add the water and paper towels to Woodman's
in kind donation.
Steve Antman asked about Friends of the Fest donations. There is no big board but Mike
says they still accept donation for this.
Rodney made a motion to adjourn. Jackie seconded the motion.
The meeting was adjourned at 7:46.
Respectfully submitted,
Jane Primack
Secretary
Remaininfz meetings
August 27
BG Days 2019 August 29-September 2, 2019