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2019-03-12 - Buffalo Grove Days Committee - Minutes BG Days Committee Meeting March 12, 201 Cody Bartlett, Dianne Bartlett, Jackie Beegun, Ed Bjes, Alan Danenberg Karen Danenberg, Eric Gordon, Paulette Greenberg, Howard Hoffman, Joanne Johnson, Randy Kittell Noopur Mehrotra, Sara Lee, Adam Moodhe, Rhonda Norman, Alan Nudelman, Beth Nudelman, Lee Orlov, Randi Orlov, Doug Primack, Jane Primack, Mike Reynolds, Marian Rodriguez, Vikas Shah, Arti Sinhg JV Springman, Marc Spunt, Andy Stein, Nancy Winter, Stan Zoller, The meeting was called to order at 7:10. Chairman's Report: JV Springman/Paulette Greenberg Paulette and Eric introduced the new members of the committee. Paulette stated that she has the disclosure forms that need to be completed by chairs and sub chairs annually. New members need to do it when they j oin. Eric stated that new members get to choose what they would like to do or what subcommittee they would like to work on. Alan Nudelman talked about the need for advanced planning for possible rain during the festival. He stated that every sub chair needs to figure out how they can withstand rain and talk about alternatives if it does rain with lightening. Paulette stated that Fire and Police make the decision to close the festival. Patrons cannot be around the metal in the tents. Paulette stated that the carnival goes on if there is a misty rain. The Entertainment is all outside. Alan N suggested that we give away free ponchos in the case of rain and people can still attend. Mike stated that will not likely succeed. People may not want to stick around in the rain. Alan N urged the committee chairs to come up with ideas in case of rain and in case of storms with lightening. Alan N stated that between now and our meeting next month, he would be happy to sit down with sub chairs and run through ideas. He suggested that if you have ideas for another sub-committee; send it to the subcommittee chair. Eric suggested that each sub chair come up with ideas for their event in case of rain and come to the next meeting ready to discuss. Police: Michelle Kondrat/Robert Broussard No one from the Police was present. Paulette stated that we have a new Police Liaison, Bobby Broussard. Parade: Rodney Odelson/Lee Orlov Rodney was not present but emailed his report to Paulette. Rodney stated that he will need extra help this year as he one co-chair, Lee Orlov, will continue helping but he may be limited due to health issues. Murry and Arla have resigned from the committee and were a BIG help on Friday night, Sunday morning and during the parade. Depending on the election, he may need a new announcer for the parade. With Eric now co-chair of the committee, Rodney is unsure if Eric and his wife will continue to be judges. If not,he will need 2 new judges. Rodney has some ideas for the Grand Marshal but will wait until next month to discuss them. Mobile Com: Paul Zucher Paul was not present. Fun and Food: Rick Kahen Rick could not be present but emailed to Jane that CRD will have their regular events at the festival. Fire Department: Joe Welter Joe was not present. Park District/Sponsorship: Ryan Risinger Ryan was not present but emailed his "no report"to Jane. After the discussion at the end of the meeting, the Part District will be handling the Sponsorship for the committee. Public Works: Dave Haisma/Mike Reynolds Mike had no report. Food Tent: Sarah Lee/Marc Sprunt After discussion that occurred at the end of the meeting, Sarah and Marc volunteered to approach and get area restaurants to participate in the Food Tent. Beer Tent: Chamber There was no report. Business Fair: Roger Sosa Roger could not be present but emailed Jane that he has 2 businesses signed up for the Business Fair. Set Up/Take Down: Eric Gordon Eric had no report. Arts and Crafts: Jackie Beegun/Sarah Lee Sarah stated that she needs to get together with Roger to determine what a craft is and what a business is. Kid's Craft Tent: Jane Primacl{Xarol Irvin Jane stated that she already has her sponsor again for this year, Lucas Orthodontics. Jane stated that she is in need of 14 to 20 ounce cans. She asked that committee members save them and bring them to meetings,hopefully clean, without labels. Grilling Challenge: Ed Bjes Ed had no report. Entertainment: Karen Danenberg/Marlene Kozak Karen stated that she is rolling along, but has nothing booked. She has talked to some agents about acts. Technical Production: Doug Primack/Adam Moodhe Doug asked if we put any more tables in the food tent, we need to put more chairs. We were low on chairs last year. Paulette stated to bring it up in August when they order the tables and chairs. Doug asked if the sound contract had been sign. Mike stated that we are still on the three year contract signed last year. Marketing/Publicity Alan Danenberg/Stan Zoller Alan stated that the Village will continue helping with the brochure with their outside communications consultant. Stan agreed to be second to Alan for Marketing. Clicks and Shutters: Marian Rodriguez/Randy Kittell Marian had no report. Car Show: Cody and Diane Bartlett Diane had no report. Jane has gotten a new volunteer for the Car Show. Beth asked about using the Fitness Center's empty parking lot for the show. Mike said that the Park District will not allow that as long as the center is open_ Information Booth/Ice Man: Marc Spunt Marc had no report. Carnival: Paulette Greenberg Paulette stated that they are raising the ticket rates for the first time in 10 years. One coupon will cost $1.50, 20 coupons will cost $25 and 50 coupons will cost $60. There is something else they tried it at other festival and it worked well. They will be implementing it at BG Days this year. People attending can buy an "Express Access"Pass with their tickets or wristband for the day, at any point during the day. The purchase price will be an additional $10-$15. For this they will receive an added special wrist band and an Express Access badge. There will be special Express Access lines to avoid waiting in the regular long lines. This will bring in additional revenue. Village Liaison: Mike Reynolds Mike stated that Jenny, Joanne, Palette and Eric met last week. The Village will not be bringing back Matt. Mike stated that the Park District will partner with the committee for sponsorship. They have people already in place seeking out sponsorship for the Park District. They do a lot of that kind of work. Mike stated that the BG Days committee is taking over the Food Tent as its own. Mike stated that the budget is pretty much status quo. The Not-for-Profits will be the same as last year with some tweaking. Alan and Beth volunteered to set up and run the Not-for-Profits Sarah and Marc will work at procuring the Food Tent vendors. We will still need people to run the Food Tent during the festival. Trustee Liaison: Andy Stein/Joanne Johnson Joanne reminded everyone that the election is 3 weeks from tonight. Your 2 Cents Worth: All committee members Eric told the new members of the committee that if they have any ideas, speak up. If you have an idea for an event, come to the meeting with suggestions. That is how the BBQ Challenge and the Car show got started. Jackie made a motion to adjourn. Alan seconded the motion. The meeting was adjourned at 7:56. Respectfully submitted, Jane Primack Secretary Remaining meetings April 9 August 6 May 14 August 13 June 11 August 20 June 25 August 27 July 9 July 23 BG Days 2019 August 29-September 2, 2019