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2017-03-14 - Buffalo Grove Days Committee - Minutes BG Days Committee Meeting March 14, 2017 Mari Antman, Steve Antman, Cody Bartlett, Dianne Bartlett, Jackie Beegun, Allison Chirstopoulos, Alan Danenberg Karen Danenberg, Shari Ginsberg, Tony Goldstein, Eric Gordon, Paulette Greenberg, Howard Hoffman, Debra Jess, Marlene Kozak, Ken Lazar, Hal Norman, Rhonda Norman, Alan Nudelman, Beth Nudelman, Jim Pawlak, Charles Posniak, Vince Positano, Doug Primack, Jane Primack, JV Springman, Arla Sprung, Marc Spunt, Andy Stein, Nancy Winter, The meeting was called to order at 7:03. Chairman's Report: JV Springman/Paulette Greenberg JV welcomed everyone back. He stated that this is the first meeting of 2017 BG Days. He also announced that this is Paulette's 24th year on the committee. Paulette welcomed every back. She announced that this is the 121h year that she and JV have chaired the committee together. She and JV have met with the Village and secured the budgets for this year, which are the same as last year. By now, most people should have heard that Mo has resigned from this village committee and plans to volunteer her time with the American Lung Association. We had a few more people also resign for various reasons. We would like to replace these people. If you know anyone who would like to join, please have them contact the village, or Paulette or JV. Overall, Paulette and JV received positive comments from the village about last year. Everyone was very pleased with the new layout. We will be keeping the same general layout but may move a few things around. The bus routes from last year are being reviewed. They have requested that the bus traffic be reversed with entrance to the festival on Rt. 83 and exiting onto Deerfield Parkway. This way,passengers are dropped off on the sidewalk and don't have to cross in front of the buses. Also, they are discussing different stops for the bus routes. The lesser used ones may be combined and they are considering an "express"bus from one location to the festival with no stops. Last year, many people thought they would be able to park on the grounds. They forgot we never had onsite parking in the past. This year the health club lot will only be available with 1 row for handicapped parking, approximately 42 spaces at the south end of the parking lot. The rest of the lot will be open to health club members during health club operating hours The Fun and Food Program has agreed to run the handicap carts for the entire weekend. Our committee members will be supplying some driving of the carts during the weekend. Those who are not certified to drive the golf cars may have to be tested prior to the festival. Paulette will check with Geoff at the golf course for further info. Paulette stated that we will have the trailer porta potties again this year. The contract is already signed. Public Works will do an adjustment on the water to the portable toilets. There was a problem that the water pressure was not strong enough which may be the cause of the "sludge"build up last year. The Village has retained a new cleaning service. Paulette has been assured no volunteer should be cleaning the porta potties again this year. The new company is supposed to have a minimum of 5 people on site to clean the food tent, empty the garbage cans, clean the field and maintain the porta potties. Paulette stated that 3 committees need a backup chair, Publicity, Parking and the BBQ Challenge. If you are interested, speak to Alan D. for publicity, Alan N for Parking and Chuck for the BBQ Challenge. If you want to be named as a village commissioner to any village committee, then you must complete the Open Meetings Act. This needs to be completed annually, due this year by May 1st.. Access is on line. http://foia.ilattorneygeneral.net. There are 2 new jobs that need chair persons. The first is from our committee to the Fun and Food Program. Debra volunteered. The other is a new event on Monday, a car show. Cody and Diane volunteered to chair the new sub-committee. The Chamber has agreed to sell beer on Monday, approximately 11-3, if we do run the car show. Police: Vince Positano/Tony Goldstein Vince said that he and Tony were chosen for Police liaisons, again this year. Tony asked people to go to the little ob.ca website to see the little train he has secured for the festival. When asked, he may investigate them participating on Monday, maybe the parade. Parade: Rodney Odelson//Lee Orlov/Murray Sprung Rodney was not present. Rodney emailed his report to Paulette. He currently has 3 Medinah Shriner groups returning. The start time for the parade will be 11 AM. There will be no politicians this year in the parade. Mobile Com: Paul Zucher Paul was not present and emailed his "no report"to Jane. Fun and Food: Mara Sabath/Debra Jess Mara reported that she has a sponsor for the goodie bags this year. Rick stated that Buddy Baseball will be Thursday night. It worked out better last year on Thursday. Fire Department: Joe Welter Joe was not present. Park District: Allison Christopoulos Allison had no report. Public Works: Dave Haisma/Mike Reynolds Dave was not present. Chamber/Local Sponsorship: Roger Sosa Roger was not present Food Tent: Debra Jess/Penn Raphaelson Debra had no report. Set Up Man: Eric Gordon Eric had no report. Arts and Crafts: Jackie Beegun/Sarah Lee Jackie stated that the have been collecting business cards at craft shows. They are also considering allowing more shall businesses to purchase booths. They already have Tupperware and Tastefully Simple. They are thinking of increasing the booths at the Arts and Crafts. Van Man: Eric Gordon Eric had no report. When asked, Eric said that the van was only used it to go to Sam's club for water. Paulette stated that she could use the van costs elsewhere. There will be no van this year. Kids Craft Tent: Jane Primack/Carol Irvin Jane thanked everyone for all the cans committee members have saved. She asked that members please continue to save as she estimates she needs 300 to 400 this year. Jane stated that she has a new co-chair this year, a friend, Carol Irvin. Grilling, Challenge: Chuck Posniak Chuck had no report. He said that no one has signed up to grill yet. Entertainment: Karen Danenberg/Marlene Kozak Karen stated that she has a budget and has already spent some of it. Sunday she has tentative booked an act. She still will run the Jedi training event. She is looking to get a stage show of Belle and Beauty and the Beast. The rest of the bands are slowly getting put together. Karen stated that we have to talk about the dancers she is looking to book. She has a number of acts but she is concerned about the bad location for them. She said that we need to rethink the space or not have dancers this year. Paulette stated that the duck tank will be smaller this year. They are looking at adding more crafters and will need more space for them also. JV stated that the dance acts will stay. Space for them will be worked out. Karen also said that the parking behind the stage will have to be worked on. Technical Production: Doug Primack/Adam Moodhe Doug had no report. Marketing/Publicity Alan Danenberg Alan stated that he needs a backup chair for the sub-committee. He is looking for someone with skills in writing in marketing and maintaining the website. Clicks and Shutters: Hal Norman/Jim Pawlak- Hal stated that they will be there. Information Booth: Marc Spunt Marc had no report. Carnival: Debra Jess/Penni Raphaelson Debra had no report. Iceman: Ron Jess Ron was not present. Parking and Traffic Control: Alan Nudelman Alan stated that he needs a second for his subcommittee. He stated that whoever is back up chair will be involved in the planning and execution of the parking. Village Liaison: Mike Reynolds Mike was not present Trustee Liaison: Andy Stein/Steve Trilling Andy said great to see everyone and he had no report. Your 2 Cents Worth: All committee members Steve Antman asked if there would be fireworks this year. Paulette stated no, they are a safety issue at our new location. When asked, it was confirmed that the health club would operate under their regular hours this year during the festival. Paulette stated that when it closes, the parking lots are available to us. Beth stated that we need more bike racks for this year. Paulette stated that she would inform Public Works. Paulette stated she has received a letter from a new company to sell glow stuff. It was agreed by the committee to stay with last year's company. JV stated that typically, we don't change vendors unless we have a problem. We want to honor vendor commitments. Paulette stated that the next meeting is scheduled for April 11, which is the second day of Passover. Paulette said that it will change. She has a call into the village regarding availability of the room. Jane will notify the members of the change of date.. JV thanked everyone for coming back this year. He stated that 60 to 65% of the members have been here 12 years or more. Steve Antman asked if we want more volunteers. Paulette stated we need more volunteers. Have any interested parties contact the village or herself or JV. Jackie made a motion to adjourn. Marc seconded the motion. The meeting was adjourned at 7:45. Respectfully submitted, Jane Primack Secretary Remaining meetings April 11 August 1 May 9 August 8 June 13 August 15 June 27 August 22 July 11 August 29 July 25 BG Days 20l7 August 31-September 4, 2017