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2016-06-14 - Buffalo Grove Days Committee - Minutes BG Days Committee Meeting June 14, 2016 Mari Antman, Steve Antman, Jackie Beegun, Alan Danenberg Karen Danenberg, Shari Ginsberg, Tony Goldstein, Eric Gordon, Ron Greco, Paulette Greenberg, Dave Haisma, Debra Jess, Ron Jess, Colleen Kovach, Marlene Kozak, Cristel Mohrman, Hal Norman, Rhonda Norman, Alan Nudelman, Rodney Odelson, Annie Orlove, Lee Orlov, Randi Orlov, Jim Pawlak, Joan Pawlak, Charles Posmak, Doug Primack, Jane Primack, Perim Raphaelson, JV Springman, Arla Sprung, Murray Sprung, Marc Spunt, Janee Stempel, Andy Stein, Mo Welborn, The meeting was called to order at 7:08. Chairman's Report: JV Springman/Paulette Greenberg JV welcomed everyone to the second meeting in June. Paulette stated that by the vote on the shirts at last meeting, we will be using the blue shirts. Three are three blues, light, medium and navy. Most likely we will be using the medium blue. She asked that all committee members chose the style and size you want. If not, she will choose them for you. A suggestion was made to place "Staff" on the back of our shirts to identify us better. Paulette will look into it. Jim and Joan will be stepping down after this year. .Anyone who wants to take over the Arts and Crafts committee need to talk and start working with them to find out what needs to be done. Paulette and JV will also help and work with Joan and Jim. The Rotary has cancelled the pancake breakfast due to low attendance and it was not a money maker for them. They will continue the Bingo on Thursday nights and the duck race on Sunday. The parade time has changed. Step off will be at 11 AM instead of 1 PM. This has been changed for several reasons. With the parade in a different location from the festival, we need time for people to go back and forth either by car or shuttle bus.. The time change is not related to the Buddy Baseball game later that day. The time of the parade previously affected the Carnival, the Arts and Crafts vendors and the entertainment for the rest of the day. The early start time will allow residents to enjoy more of the festival after the parade. Paulette stated that she has had a request from the blinking light vendor from last year. He wants to come again. The committee agreed to let him come back. We are starting to get requests from non-profits for booths. Paulette stated they are unsure where to place those booths at this time. We should be able to find a spot with this new layout. The non-profits will have to bring their own tent. We can supply a table and 2 chairs. Paulette stated that we need someone to run the park-ing committee. Contact her if interested. Police: Vince Positano/Tony Goldstein Tony has no report. Parade: Rodney Odelson//Lee Orlov/Murray Sprung Rodney stated that he will need help putting up signs along the parade route on Sunday. Mobile Com: Paul Zucher Paul could not be present but emailed his "no report"to Jane. Fun and Food: Mara Sabath/Mo Welborn Mara is in Vermont in the cold. Mo has no report. Fire Department: Joe Welter Joe is at a conference in Las Vegas and could not attend. He emailed his "no report" to Jane. Park District: Teri Ebner/Allison Christopoulos Terri is at the Flag Day event at the Park District. Allison is on vacation. Allison stated that if anyone has any questions to email or call her. She will be happy to help. Public Works: Dave Haisma/Mike Reynolds Golf carts have been ordered. It is assumed we will get the standard compliments of carts we usually get. JV thanked Public Works for their work in the layout the new festival location. Thanks also went out to the Police and Fire, and the Park District. Thanks, also to Paulette, JV, Chuck and Alan Danenberg who were also on the committee for the relocation of the festival. Chamber/Local Sponsorship: Scott Fishkin/Roger Sosa Roger was not present. Food Tent: Debra Jess/Penni Raphaelson Perini stated that they have good amount of restaurants, due to Roger's efforts. They arc waiting on a few more restaurants and the not-for-profits are coming in. Set Up Man: Eric Gordon Eric had no report but asked about the tents sizes. Paulette stated that the Food Tent is the same size. The Beer tent may be bigger. There will be two kid's tents, not one. Bingo will be in the Food Tent, They have increased the number of tables and chairs in the order this year. Thursday night will be the same set up for Bingo and then tear down that event and set up the Food Tent later that night. The food vendors have to go on the Route 83 side if they have grills or are cooking. The vendors can now be outside the tent, part inside and part outside. This way, the Fire department will have access to those vendors in case of fire or emergencies. Arts and Crafts: Jim Pawlak/Joan Pawlak- Jim stated that there is no movement in applications. He will send out a second response to the stragglers. The festival season is starting up and that will jog their memory to sign up. So far, they have 12 applications. Van Man: Eric Gordon Eric stated that we will get a van this year to transport the crafters. Kids Craft Tent: Roshel Rivellino/Jane Primack Jane continues collecting items from Freecycle. Jane asked that if you are doing any cleaning and have any crafts items you want to get rid of, she will take anything except crayons, which can melt in the heat. Items can be brought to the meetings or contact her for a pick up at your home. Grilling Challenge: Chuck Posniak/Matt Dionesotes Chuck has no report. Entertainment: Karen Danenberg/Marlene Kozak Karen stated that she is pretty well booked. Clark the Chicago Cub will be here on Monday as will Skates Skaley and Tommy Hawk for the Fun and Food program. Technical Production: Doug Primack/Adam Moodhe Doug had no report. They will have sound. Publicity: Alan Danenberg Alan stated that the new website is up and running. It is not perfectly done,but they will be adding and fixing things daily. Alan stated that they need info on the BBQ challenge. He also asked if the Resource Fair for the CRD will be running for the Fun and Food program They need a list of sponsors and logos from Roger. For the Food Tent, give him whatever they have, even just the name of the restaurants. They need to post them on the website. They also need a list of Business Fair participants. Their next project will be working on the brochures. WXLC will be broadcasting live from the festival on Friday from 5 to 7. Doug asked if they will need power, which they will. He also asked where they are putting the radio station. Paulette stated that has not been decided yet but will probably go where the crafters are Saturday through Monday, since the space is available. There will be less people in the way. WXLC will run radio spots during the entire week before the festival.. Alan is still negotiating with the Daily Herald about ads. There is a new sales rep who is unaware of what occurred in the past. Andy stated that he texted Rick Kahen, liaison for CRD, who said there is no Resource Fair this year. Rick asked about the handicapped carts. Paulette said that they are ordered. Rick has asked for head lights on the carts.. Clicks and Shutters: Hal Norman/Jim Pawlak— Jim said that they will try to give as much coverage as they do every year. They are looking for a third person to take pictures. Information Booth: Marc Spunt/Mo Welborn Marc has no information. Mo will try to get as much info as possible. Carnival: Debra Jess/Penni Raphaelson Debra stated that they will revise the posters this year as there will be no fireworks. There is also a different time for the parade. Wrist band sales will be available on line this year with a $5 discount. Iceman: Ron Jess Ron was not present but Debra stated that he is getting 2 chest freezers for the ice for$90 each. Set up to cost $40 and ice will be $3.50 a bag, same as last year. Village Liaison: Scott Anderson Scott was not present Trustee Liaison: Andy Stein/Steve Trilling Andy has no report. Your 2 Cents Worth: All committee members Karen asked if the coalition will be coming again this year. There has been a request from Marty for a booth for the coalition to pass out literature. There will be no music this year. Karen asked about getting signage up regarding the new location starting August 1st Banners should be up no later than August 1st with the new BG Days new location. Rodney made a motion to adjourn. Murry seconded the motion. The meeting was adjourned at 7:44. Respectfully submitted, Jane Primack Secretary Remaining meetings July 12 August 9 July 26 August 16 August 2 August 23 BG Days 20 16 September 1-5