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2017-11-13 - Village Board Special Meeting - Minutes 13160 11/13/2017 MINUTES OF THE SPECIAL MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD,BUFFALO GROVE, ILLINOIS ON MONDAY,NOVEMBER 13,2017 CALL TO ORDER President Sussman called the meeting to order at 7:28 P.M. Those present stood and pledged allegiance to the Flag. ROLL CALL Roll call indicated the following present: President Sussman;Trustees Berman,Stein,Ottenheimer,Weidenfeld, Johnson and Smith. Also present were: Dane Bragg,Village Manager;Jennifer Maltas,Deputy Village Manager;Evan Michel, Management Analyst; Scott Anderson,Director of Finance;Andrew Brown,Deputy Finance Director;Art Malinowski,Director of Human Resources;Peter Cahill,Human Resources Management Analyst;Brett Robinson, Purchasing Manager;Mike Reynolds,Director of Public Works;Mike Skibbe,Superintendent of Public Works; Dave Haisma, Superintendent of Water Operations;Chris Stilling,Director of Economic Development;Darren Monico,Village Engineer;Brian Sheehan,Building Commissioner;Nicole Woods,Village Planner;Geoff Tollefson,Director of Golf Operations;Joe Bridges,Golf Professional;Fire Chef Baker;Deputy Fire Chief Wagner; Police Chief Casstevens;and Deputy Police Chief Szos. FISCAL 2018 BUDGET PRESENTATION Mr.Bragg presented opening comments and the budget structure for this evening,details of which are contained in his Budget Letter to the Corporate Authorities of October 30,2017. Ms.Maltas presented an overview of the Strategic Plan goals for 2018,and highlighted the key Strategic Plan outcomes for 2017 Mr.Anderson reviewed the process of developing the budget for 2018 and a general review of the budget,noting that there have been several meetings of the whole,as well as individual meetings with Board members to get to this point. The Board and staff have worked on this budget throughout the entire year,and the Board posed questions for staff prior to this meeting. All of those questions were answered by staff,therefore,there are few unanswered questions being posed tonight. Mr.Malinowski reviewed the Wages&Benefits portion of the budget. Mr.Brown reviewed the Internal Service Funds,. Mr.Anderson then reviewed the General Fund expenditures. Department Heads reviewed their individual budgets and answered questions regarding those budgets. Mr.Anderson then summarized the remainder of the budget,and thanked all of the department heads for all of their efforts and hard work in compiling the current budget. Mr.Bragg concluded the presentation and also thanked everyone who spent countless hours preparing the document, again pointing out that this is very much a maintenance budget by being as cost efficient as possible while continuing to maintain the high level of services that residents expect. Mr.Bragg also thanked the Board for their support and for their careful deliberations with regard to public funds. L 13161 11/13/2017 �./ Trustee Johnson commended the Finance Department and all Village staff who committed to building our first truly program-based budget,noting that this type of presentation really allows residents and Board members to easily understand what individual services actually cost our Village. Trustee Johnson further commented on the difficult position being placed on municipalities by the State of Illinois. Mr.Bragg responded to Trustee Johnson's comments regarding future fmancial situations. President Sussman also thanked Mr.Bragg and all department heads and staff for their efforts in presenting this budget. Trustee Berman also commented on the effects that the State's finances have on municipalities;he commended the staff for their efforts in presenting a very lean and conservative budget for 2018,noting that those efforts are very much appreciated. The budget document will be available online throughout the year. QUESTIONS FROM THE AUDIENCE President Sussman asked if there were any questions from the audience on items not on tonight's agenda;there were no such questions. ADJOURNMENT Moved by Weidenfeld,seconded by Johnson,to adjourn the meeting. Upon voice vote,the motion was unanimously declared carried. The meeting was adjourned at 10:03 P.M. Janet M Sirabian,Village Clerk APPROVED BY ME THIS 18th DAY OF December ,2017 ifo Vi �iji_ePresident � � _ _ - - V