2017-11-06 - Village Board Regular Meeting - Minutes ,-� 13155
11/06/2017
MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF
BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD, BUFFALO
GROVE,ILLINOIS ON MONDAY,NOVEMBER 6,2017
CALL TO ORDER
President Sussman called the meeting to order at 7:31 P.M. Those present stood and pledged allegiance to the Flag.
ROLL CALL
Roll call indicated the following present: President Sussman;Trustees Berman, Stein,Ottenheimer,Weidenfeld,
Johnson and Smith.
Also present were: Dane Bragg,Village Manager;William Raysa,Village Attorney;Jennifer Maltas,Deputy
Village Manager; Scott Anderson,Finance Director;Andrew Brown,Deputy Finance Director;Art Malinowski,
Director of Human Resources;Brett Robinson,Director of Purchasing;Evan Michel,Management Analyst;
Christopher Stilling,Director of Community Development;Mike Reynolds,Director of Public Works;Darren
Monico,Village Engineer;Geoff Tollefson,Director of Golf Operations;Fire Chief Baker and Police Chief
Casstevens.
APPROVAL OF MINUTES
Moved by Ottenheimer,seconded by Weidenfeld,to approve the minutes of the October 16,2017 Regular Meeting.
Upon roll call,Trustees voted as follows:
Lod AYES: 6—Berman, Stein,Ottenheimer,Weidenfeld,Johnson,Smith
NAYS: 0—None
Motion declared carried.
Moved by Johnson,seconded by Smith,to approve the minutes of the October 23,2017 Special Meeting. Upon roll
call,Trustees voted as follows:
AYES: 5—Berman,Ottenheimer,Weidenfeld,Johnson,Smith
NAYS: 0—None
ABSTAIN: 1 —Stein
Motion declared carried.
WARRANT#1282
Mr.Anderson read Warrant#1282. Moved by Berman,seconded by Johnson,to approve Warrant#1282 in the
amount of$3,192,821.27,authorizing payment of bills listed. Upon roll call,Trustees voted as follows:
AYES: 6—Berman, Stein,Ottenheimer,Weidenfeld,Johnson, Smith
NAYS: 0—None
Motion declared carried.
VILLAGE PRESIDENT'S REPORT
President Sussman appointed Shari Ginsberg to the Commission for Residents with Disabilities. Moved by
Weidenfeld,seconded by Ottenheimer,to concur with President Sussman's appointment. Upon roll call,Trustees
voted as follows:
AYES: 6—Berman, Stein,Ottenheimer,Weidenfeld,Johnson,Smith
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NAYS: 0—None
Motion declared carried.
President Sussman asked Samantha Hartman-Stackhouse to come forward as she read Samantha's
accomplishments and recognized her second place finish in the National Archery in the Schools World Tournament
in Orlando,Florida. Samantha was then congratulated by the audience and the Board.
VILLAGE MANAGER'S REPORT
Mr.Bragg announced that the 2018 Village of Buffalo Grove Draft Budget is now available for public inspection
on the Village website,and noted that the Budget Presentation will take place at the Monday,November 13,2017
Board Meeting.
Mr.Brown presented the Buffalo Grove Days Financial Report,details of which are contained the memo from
him and Ms.Fabyan to Mr.Bragg and Mr.Anderson of October 4,2017. Paulette Greenberg and J.V. Springman
commented on the changes that were made to the event this year,and thanked the Board and staff for all of their
help and support to ensure a very successful festival.
TRUTH IN TAXATION DETERMINATION
Mr.Anderson gave a presentation regarding the Truth in Taxation Determination,details of which are contained in
his memo to Mr.Bragg of November 1,2017,noting that a Public Hearing will not be required since the proposed
levy is not more than 105%of the amount extended from the prior tax year.
Moved by Johnson,seconded by Weidenfeld,that the corporate authorities find that that 2017 levy does not exceed
the 2016 levy by more than 5%as documented in Mr.Anderson's memo dated November 1,2017 and by his report
tonight,and that the rate of change was actually 3.27%and,therefore,there will not be a need for a Public Hearing
on December 3,2017.
Trustee Berman noted that this is not the first time that the Board has addressed the question of the levy,noting the
impact of the state actions on our fiscal operations,and he expressed his concerns about the magnitude of the change
in the levy;he believes the levy is higher than it needs to be and he does not agree with the numbers,however he
does absolutely agree with the motion,consequently he is going to vote"present"on the motion.
Upon roll call,Trustees voted as follows on the motion:
AYES: 5—Stein,Ottenheimer,Weidenfeld,Johnson, Smith
NAYS: 0—None
PRESENT: 1 —Berman
Motion declared carried.
REPORTS FROM TRUSTEES
There were no reports from Trustees this evening.
CONSENT AGENDA
President Sussman explained the Consent Agenda,stating that any member of the audience or the Board could
request that an item be removed for full discussion. The Village Clerk read a brief synopsis of each of the items on
the Consent Agenda.
Resolution No.2017-28—Lake Cook Agreement
Motion to approve Third Amendment to the Lake Cook Road Agreement.
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`./ Resolution No.2017-29—Lake County Stormwater Management
Motion to approve consideration for Trustees to sign an Agreement with Lake County Stormwater Management.
TIPS
Motion to authorize TIPS—Joint Purchasing Contract.
Trustee Berman clarified that Resolution No.2017-29 should state that the Village President,not the Trustees,is
authorized to apply for certification.
Moved by Weidenfeld, seconded by Ottenheimer,to approve the Consent Agenda as amended.Upon roll call,
Trustees voted as follows on the Consent Agenda:
AYES: 6—Berman,Stein,Ottenheimer,Weidenfeld,Johnson,Smith
NAYS: 0—None
Motion declared carried.
ORDINANCE NO.2017-45—BITS,INC.
Moved by Ottenheimer,seconded by Berman,to pass Ordinance No.2017-45,approving an Economic Incentive
Agreement with BITS,Inc.at 850 Asbury Drive,subject to the condition that the final agreement is subject to
review and approval by the Village Attorney and in accordance with materials provided in Board packets.
Mr. Stilling reviewed the proposed ordinance,details of which are contained in his memo to Mr.Bragg of
November 2,2017,after which he shared a video highlighting the BITS operation. Bob Frauenheim,representing
BITS,presented a brief history of the company and noted that they are very excited to begin operations in Buffalo
Grove.
Upon roll call,Trustees voted as follows on the motion:
AYES: 6—Berman, Stein,Ottenheimer,Weidenfeld,Johnson, Smith
NAYS: 0—None
Motion declared carried.
ORDINANCE NO.2017-46—1144 LAKE COOK ROAD
Moved by Stein, seconded by Berman,to pass Ordinance No.2017-46,approving a Special Use for an Amusement
Establishment at 1144 Lake Cook Road, in accordance with information contained in Board packets.
Mr. Stilling reviewed the proposed ordinance,details of which are contained in his November 1,2017 memo to the
Board. The petitioner,Lakenya Reid,answered questions from the Board.
Upon roll call,Trustees voted as follows:
AYES: 6—Berman, Stein,Ottenheimer,Weidenfeld,Johnson, Smith
NAYS: 0—None
Motion declared carried.
ORDINANCE NO.2017-47—PLAZA VERDE WEST
Moved by Ottenheimer,seconded by Weidenfeld,to pass Ordinance No.2017-47,Amendment to Ordinance 0-71-
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and a Plat of Subdivision with Variations for Plaza Verde West located at 1315-1515 W.Dundee Road, in
accordance with information provided in Board packets.
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Mr. Stilling reviewed the proposed agreement,details of which are contained in his memo to the Board of
November 1,2017. Mr.Stilling noted a change in the signage as follows: The proposed free standing sign shall be
revised and located in a manner acceptable to the Village. The sign shall be set back a minimum of 21' from the
right-of-way and shall not create a line-of-site issue.
Mr. Stilling's revision was acceptable to Trustees Ottenheimer and Weidenfeld.
Jerry Callahan,General Counsel for the developer,presented a brief background of the company and their proposal,
after which he answered questions from the Board.
Upon roll call,Trustees voted as follows:
AYES: 6—Berman, Stein,Ottenheimer,Weidenfeld,Johnson,Smith
NAYS: 0—None
Motion declared carried.
ROAD SALT
Mr.Robinson reviewed the proposed purchase,details of which are contained in his memo to Mr.Bragg of
November 1,2017,after which he answered questions from the Board.
Moved by Stein, seconded by Weidenfeld,to authorize purchase of Road Salt for the 2017-2018 Winter Season in
accordance with materials contained in Board packets.
Mr.Robinson then answered questions from the Board.
Upon roll call,Trustees voted as follows:
AYES: 6—Berman, Stein,Ottenheimer,Weidenfeld,Johnson, Smith
NAYS: 0—None
Motion declared carried.
VEHICLES
Moved by Smith,seconded by Johnson,to authorize purchase of replacement of Police&Public Works Vehicles
through the Suburban Purchasing Cooperative in a total not to exceed amount of$245,771.00.
Mr.Robinson reviewed the proposal,details of which are contained in the memo that he and Mr.Whalen sent to Mr.
Bragg of October 24,2017,after which he answered questions from the Board and confirmed that these purchases
will be 100%funded through the vehicle reserve.
Upon roll call,Trustees voted as follows:
AYES: 6—Berman, Stein,Ottenheimer,Weidenfeld,Johnson, Smith
NAYS: 0—None
Motion declared carried.
POLICE STATION DETENTION SECURITY UPGRADE
Moved by Smith,seconded by Weidenfeld,to award bid for the Police Station Detention Security Upgrade to All
Tech Energy,Inc. in an amount not to exceed$39,582.40.
Mr.Robinson reviewed the proposal,details of which are contained in his memo to Mr.Bragg of December 2,2017.
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Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Stein,Ottenheimer,Weidenfeld,Johnson,Smith
NAYS: 0—None
Motion declared carried.
QUESTIONS FROM THE AUDIENCE
President Sussman reviewed the parameters to be followed by speakers,and asked if there were any questions from
the audience on items not on tonight's agenda;there were no such questions.
ADJOURNMENT
Moved by Berman,seconded by Stein,to adjourn the meeting. Upon voice vote,the motion was unanimously
declared carried. The meeting was adjourned at 8:20 P.M.
Ja iet M. Sirabian,Village Clerk
APPROVED BY ME THIS 18th DAY OF December 2017
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