2017-10-16 - Village Board Regular Meeting - Minutes 13150
10/16/2017
MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF
BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD, BUFFALO
GROVE,ILLINOIS ON MONDAY,OCTOBER 16,2017
CALL TO ORDER
President Sussman called the meeting to order at 7:29 P.M. Those present stood and pledged allegiance to the Flag.
ROLL CALL
Roll call indicated the following present: President Sussman;Trustees Berman, Stein,Ottenheimer,Weidenfeld,
Johnson and Smith.
Also present were: Dane Bragg,Village Manager;William Raysa,Village Attorney;Jennifer Maltas,Deputy
Village Manager; Scott Anderson,Finance Director;Andrew Brown,Deputy Finance Director;Art Malinowski,
Director of Human Resources;Brett Robinson,Director of Purchasing;Evan Michel,Management Analyst;
Christopher Stilling,Director of Community Development;Mike Reynolds,Director of Public Works;Darren
Monico,Village Engineer;Geoff Tollefson,Director of Golf Operations;Fire Chief Baker and Deputy Police Chief
Szos.
APPROVAL OF MINUTES
Moved by Ottenheimer,seconded by Berman,to approve the minutes of the September 18,2017 Regular Meeting.
Upon roll call,Trustees voted as follows:
AYES: 5—Berman,Ottenheimer,Weidenfeld,Johnson, Smith
NAYS: 0—None
ABSTAIN: 1 —Stein
Motion declared carried.
Moved by Johnson,seconded by Stein,to approve the minutes of the October 2,2017 Committee of the Whole
Meeting. Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Stein,Ottenheimer,Weidenfeld,Johnson, Smith
NAYS: 0—None
Motion declared carried.
WARRANT#1281
Mr.Anderson read Warrant#1281. Moved by Weidenfeld,seconded by Ottenheimer,to approve Warrant#1281 in
the amount of$3,599,693.73,authorizing payment of bills listed. Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Stein,Ottenheimer,Weidenfeld,Johnson,Smith
NAYS: 0—None
Motion declared carried.
VILLAGE PRESIDENT'S REPORT
President Sussman read a Proclamation recognizing October 31,2017 from 2:00 P.M.to 8:00 P.M.as Trick or
Treat Day in the Village of Buffalo Grove,and encouraged the cooperation of all citizens,young and old,in
making this a happy and safe occasion for children.
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President Sussman asked Bev Hansen to come forward as she read a Proclamation on behalf of the citizens of
Buffalo Grove commending her on her retirement as Steward at Buffalo Grove Prairie and for her service as the
leader of the Buffalo Grove Prairie Guardians,after which she was congratulated by the audience and the Board.
Mrs.Hansen thanked all of the volunteers with whom she has worked for their dedication to the preservation of
these prairies.
VILLAGE MANAGER'S REPORT
Brian Rubin,Chairman of the Fire&Police Commission,and Fire Chief Baker presented Larry Lezon to be
promoted to the position of Fire Lieutenant. Chairman Rubin reviewed his accomplishments,and administered the
oath of office to Fire Lieutenant Larry Lezon,after which Lieutenant Lezon was congratulated by the audience
and the Board.
Dr.Aaron Appell,a past president of the Rotary Club of Buffalo Grove,reviewed the criteria for the 2017 Bill Reid
Community Service Award as well as the accomplishments of the recipient as he presented the award to former
Buffalo Grove Police Chief Steve Balinski. Chief Balinski was congratulated by the audience and the Board,and
he noted that he is honored to receive this award and thanked everyone for the opportunity to serve.
Mr.Bragg,past president of the Rotary Club of Buffalo Grove,noted that October 24,2017 is World Polio Day,
and presented a video by Rotary International that depicts how polio worldwide has been reduced by over 99%and
how Global Polio Eradication Initiative is committed to eradicating the disease completely.
REPORTS FROM TRUSTEES
�,. The Village Clerk reported on the 2017 Civics Forum which will take place on October 23,2017. Each of the
student participants came forward and introduced themselves to the audience and the Board.
L., CONSENT AGENDA
President Sussman explained the Consent Agenda,stating that any member of the audience or the Board could
request that an item be removed for full discussion. The Village Clerk read a brief synopsis of each of the items on
the Consent Agenda.
Proclamation—Canavan Disease Awareness
Motion to approve Proclamation recognizing October as Canavan Disease Awareness Month.
Proclamation—Native American Heritage Month
Motion to approve Proclamation declaring November as Native American Heritage Month.
E-Ticket Contract
Motion to approve the Quicket Solutions e-ticket contract to purchase printers and software.
Fire Stations 25 and 26
Motion to award bid of Exterior Masonry Improvements at Fire Stations 25 and 26.
Golfview Lift Station
Motion to approve Change Order for Golfview Lift Station Reconstruction.
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Contract Extensions
Motion to execute Contract Extensions with multiple vendors:
• A fifth and fmal contract option with Elevator Inspection Services Company,Inc.(EIS)for elevator
inspection services
• A third year contract option with Clarke Environmental for Mosquito Abatement Services
• A fifth and fmal contract option with Interdev,LLC for Information Technology Services
• A fifth and final contract option with Melrose Pyrotechnics for firework displays
• A fifth and fmal contract option with Indestructo rental company for tent and equipment rental services
• A second year contract option with Service Sanitation for portable restroom rental and services
• A second year contract option with Gen Power Inc. for portable power and lighting
• A fourth year contract option with Magic Dreams Productions for video services
• A fourth year contract option with Municipal GIS Partners,Inc.for geographical information services
• A third and fmal contract option with Denier Inc.for crack sealing services
• A third and fmal contract option with Hydro Vision Inc. for sewer televising services
• A second year contract option with Perfect Cleaning Services for custodial services
• A second year contract option with Wold Ruck Pate for architectural services
• A second year contract option with Reliable Property Services for landscaping services
• A third year contract option with Ultrastrobe Inc.for emergency vehicle lighting installation services
• Fourth and fifth year contract options with Reliable Property Services for golf course maintenance services
at both the Buffalo Grove and Arboretum Golf Courses
Ordinance No.2017-42—Fee and Fine Ordinance
Motion to pass Ordinance No.2017-42,updating the Fee and Fine Ordinance .
Mr.Bragg asked that the Village Manager be authorized to sign the contract for Item 8.C.Quicket Solutions E-
Ticket Contract;and Item 8.G.Fee and Fine Ordinance,does not include service fees for fire transactions.
Moved by Ottenheimer,seconded by Berman,to approve the Consent Agenda as amended.Upon roll call,Trustees
voted as follows on the Consent Agenda:
AYES: 6—Berman,Stein,Ottenheimer,Weidenfeld,Johnson, Smith
NAYS: 0—None
Motion declared carried.
ORDINANCE NO.2017-43—315 GARDENIA DRIVE
Moved by Ottenheimer,seconded by Weidenfeld,to pass Ordinance No.2017-43,approving a Special Use for a
Child Day Care Home at 315 Gardenia Drive,in accordance with the information provided in Board packets and in
accordance with the testimony and exhibits presented at the Planning&Zoning Commission.
Mr. Stilling reviewed the proposed ordinance,details of which are contained in his memo to the Board of October
12,2017,after which he answered questions from the Board.
Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Stein,Ottenheimer,Weidenfeld,Johnson, Smith
NAYS: 0—None
Motion declared carried.
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ORDINANCE NO.2017-44—1610 BARCLAY BOULEVARD
Moved by Stein,seconded by Johnson,to pass Ordinance No.2017-44,approving a Special Use for a Recreational
Facility at 1610 Barclay Boulevard,in accordance with information contained in Board packets.
Mr. Stilling reviewed the proposed ordinance,details of which are contained in his October 12,2017 memo to the
Board,after which he answered questions from the Board.
Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Stein,Ottenheimer,Weidenfeld,Johnson,Smith
NAYS: 0—None
Motion declared carried.
RESOLUTION NO.2017-27—CANADIAN NATIONAL
Moved by Stein,seconded by Berman,to pass Resolution No.2017-27,approving an Intergovernmental Agreement
recertifying the Canadian National Railroad Corridor Quiet Zone,in accordance with information contained in
Board packets.
Mr.Reynolds reviewed the proposed agreement,details of which are contained in his memo to Ms.Maltas of
October 4,2017.
Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Stein,Ottenheimer,Weidenfeld,Johnson,Smith
r NAYS: 0—None
�•J Motion declared carried.
COLLECTIVE BARGAINING AGREEMENT
Moved by Smith,seconded by Berman,to authorize the Village Manager to enter into a Collective Bargaining
Agreement with the International Association of Firefighters,Local 3177.
Mr.Malinowski reviewed the proposed agreement,details of which are contained in the Village Board Meeting
r Agenda Item Overview that he prepared,as well as the Summary of Changes contained in Board packets.
Trustee Berman commended the management team and the union representatives for all of the effort and the
creativity that was brought to the table to achieve a resolution.
Mr.Bragg added his appreciation to the executive negotiating team as well as the union negotiating team for
working together very cooperatively to bring this agreement to fruition.
Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Stein,Ottenheimer,Weidenfeld,Johnson,Smith
NAYS: 0—None
Motion declared carried.
2017 CARPETING PROJECT
Moved by Stein,seconded by Ottenheimer,to reject all bids and rebid the 2017 Carpeting Project.
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Mr.Robinson reviewed the proposal,details of which are contained in the memo that he and Mr. Skibbe sent to Mr.
Bragg of October 12,2017,after which he answered questions from the Board.
Upon roll call,Trustees voted as follows:
AYES: 6—Berman, Stein,Ottenheimer,Weidenfeld,Johnson, Smith
NAYS: 0—None
Motion declared carried.
QUESTIONS FROM THE AUDIENCE
President Sussman reviewed the parameters to be followed by speakers,and asked if there were any questions from
the audience on items not on tonight's agenda;there were no such questions.
ADJOURNMENT
Moved by Berman,seconded by Johnson,to adjourn the meeting. Upon voice vote,the motion was unanimously
declared carried. The meeting was adjourned at 8:15 P.M.
Janet M. Sirabian,Village Clerk
APPROVED BY ME THIS 6th DAY OF November 2017
Vi .e resident
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