2017-09-18 - Village Board Regular Meeting - Minutes 13144
09/18/2017
MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF
BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD, BUFFALO
GROVE,ILLINOIS ON MONDAY,SEPTEMBER 18,2017
CALL TO ORDER
President Sussman called the meeting to order at 7:29 P.M. Those present stood and pledged allegiance to the Flag.
ROLL CALL
Roll call indicated the following present: President Sussman;Trustees Berman,Ottenheimer,Weidenfeld and
Johnson. Trustee Stein was absent.
Also present were: Dane Bragg,Village Manager;Kevin Kearney,Assistant Village Attorney;Jennifer Maltas,
Deputy Village Manager;Art Malinowski,Director of Human Resources;Brett Robinson,Director of Purchasing;
Evan Michel,Management Analyst;Peter Cahill,Human Resources Management Analyst;Christopher Stilling,
Director of Community Development;Mike Reynolds,Director of Public Works;Darren Monico,Village Engineer;
Fire Chief Baker and Deputy Police Chief Szos.
APPROVAL OF MINUTES
Moved by Weidenfeld,seconded by Ottenheimer,to approve the minutes of the August 21,2017 Regular Meeting.
Upon roll call,Trustees voted as follows:
AYES: 4—Berman,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
ABSENT: 1—Stein
Motion declared carried.
Moved by Berman,seconded by Johnson,to approve the minutes of the August 29,2017 Special Meeting. Upon
roll call,Trustees voted as follows:
AYES: 4—Berman,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
ABSENT: 1—Stein
Motion declared carried.
Moved by Ottenheimer,seconded by Johnson,to approve the minutes of the September 5,2017 Special Meeting.
Upon roll call,Trustees voted as follows:
AYES: 4—Berman,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
ABSENT: 1—Stein
Motion declared carried.
WARRANT#1280
Mr.Robinson read Warrant#1280. Moved by Johnson,seconded by Weidenfeld,to approve Warrant#1280 in the
amount of$3,287,889.31,authorizing payment of bills listed. Upon roll call,Trustees voted as follows:
AYES: 4—Berman,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
ABSENT: 1 —Stein
13145
09/18/2017
Motion declared carried.
VILLAGE PRESIDENT'S REPORT
President Sussman appointed Eric Smith to the position of Trustee for the unexpired vacant term ending April 30,
2019.
Moved by Ottenheimer,seconded by Berman,to concur with President Sussman's appointment. Upon roll call,
Trustees voted as follows:
AYES: 4—Berman,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
ABSENT: 1 —Stein
Motion declared carried.
Judge Charles Johnson of the Nineteenth Judicial Circuit Court of Lake County noted that he is honored to be in
attendance this evening. Judge Johnson then administered the oath of office to Village Trustee Eric Smith. Trustee
Smith was congratulated by the audience and the Board.
Moved by Ottenheimer,seconded by Berman,to approve the appointment of Frank Cesario as Chairman of the
Planning&Zoning Commission. Upon roll call,Trustees voted as follows:
AYES: 5—Berman,Ottenheimer,Weidenfeld,Johnson,Smith
NAYS: 0—None
ABSENT: 1 —Stein
Motion declared carried.
President Sussman asked Elaine Nekritz to come forward as she read a Proclamation commending her for her
dedicated service to the citizens of Buffalo Grove. Trustee Berman pointed out that this Proclamation is well
deserved and he concurs with all the accolades given to Elaine Nekritz,but he does believe that it is important to
note that this is about her past service as our representative in the General Assembly,a position from which she is
retiring,and should not be considered a partisan endorsement by this Board since the Board does not act in a
partisan political manner.
Dr.Robert Hudson,Aptakisic-Tripp CCSD 102,shared a Public Service Announcement created by the students in
the B.A.S.I.C.Awareness program,which addresses the areas of bullying,alcohol and drug education,social
networking,internet safety,and cell phone and text usage.
VILLAGE MANAGER'S REPORT
There is no Village Manager's report tonight.
REPORTS FROM TRUSTEES
Trustee Johnson reported on the recent successful Blood Drive held during Buffalo Grove Days.
CONSENT AGENDA
President Sussman explained the Consent Agenda,stating that any member of the audience or the Board could
request that an item be removed for full discussion. The Village Clerk read a brief synopsis of each of the items on
the Consent Agenda.
Proclamation-Domestic Violence Awareness Month
13146
09/18/2017
Motion to approve Proclamation recognizing Domestic Violence Awareness Month.
Roof Replacement—Fire Station 25
Motion to authorize the Village Manager to execute a contract with DCG Roofing Solutions,Inc,in an amount not
to exceed$149,300.00 for a flat roof replacement project at Fire Station 25.
Roof Replacement—Metra Station
Motion to authorize the Village Manager to execute a contract with the low bidder,Master Project Inc. in an amount
not to exceed$26,600.00 for a roof replacement project at the Buffalo Grove Metra Station.
Roof Replacement—Golf Maintenance Building
Motion to authorize the Village Manager to execute a contract with Sealtight Exteriors Inc, in an amount not to
exceed$35,650.00 for a roof replacement project at the Golf Maintenance Building at 454 Old Checker Road.
Replacement Ambulance
Motion to authorize the Village Manager to purchase a 2017 Freightliner Chassis with a custom Horton Ambulance
Body,from Foster Coach Sales in an amount not to exceed$272,820.00.
Replacement Vehicles
Motion to authorize the Village Manager to purchase two 2017 Ford Fusions from Roesch Ford in a total not to
exceed amount of$40,294.000.
Intergovernmental Agreement
Motion to execute an Intergovernmental Agreement between the Village of Buffalo Grove and PACE.
Resolution No.2017-25
Motion to pass Resolution No.2017-25,adopting the 2017 Lake County All Natural Hazards Mitigation Plan.
Ordinance No.2017-40
Motion to pass Ordinance No.2017-40,amendment to Ordinance No.97-80 for Modifications to an Existing
Communications Tower at 351 Hastings.
Moved by Johnson,seconded by Weidenfeld,to approve the Consent Agenda.Upon roll call,Trustees voted as
follows on the Consent Agenda:
AYES: 5—Berman,Ottenheimer,Weidenfeld,Johnson, Smith
NAYS: 0—None
ABSENT: 1 —Stein
Motion declared carried.
ORDINANCE NO.2017-41—MUNICIPAL CODE
Moved by Berman,seconded by Weidenfeld,to pass Ordinance No.2017-41,amending Chapter 10 of the Village of
Buffalo Grove Municipal Code,in order to create additional turning restrictions from Prairie Road on to Brockman
Avenue as requested by Vernon Township.
•
13147
09/18/2017
Mr.Monico reviewed the proposed ordinance,details of which are contained in his memo to Mr.Bragg of
September 13,2017,after which he answered questions from the Board.
Upon roll call,Trustees voted as follows:
AYES: 5—Berman,Ottenheimer,Weidenfeld,Johnson,Smith
NAYS: 0—None
ABSENT: 1 —Stein
Motion declared carried.
RESOLUTION NO.2017-26—AGREEMENT
Moved by Berman,seconded by Johnson,to pass Resolution No.2017-26,approval of an Agreement with the
Wisconsin Central Railroad and Lake County,for the purpose of collaborating for the creation of a pedestrian
crossing with pedestrian gates at Aptakisic Road at the CN/Wisconsin Central railroad tracks,with grant funding.
Mr.Monico reviewed the proposal,details of which are contained in his September 7,2017 memo to Mr.Bragg,
after which he answered questions from the Board.
Upon roll call,Trustees voted as follows:
AYES: 5—Berman,Ottenheimer,Weidenfeld,Johnson,Smith
NAYS: 0—None
ABSENT: 1 —Stein
Motion declared carried.
MJK DEVELOPMENT
Moved by Weidenfeld,seconded by Johnson,to accept Certificate of Initial Acceptance for MJK Development,
subject to receiving an approved cross access agreement.
Mr.Monico reviewed the proposed agreement,details of which are contained in his memo to Mr.Bragg of
September 7,2017. Mr. Stilling also commented on the proposal,after which both gentlemen answered questions
from the Board.
Upon roll call,Trustees voted as follows:
AYES: 5—Berman,Ottenheimer,Weidenfeld,Johnson, Smith
NAYS: 0—None
ABSENT: 1 —Stein
Motion declared carried.
VILLAGE HALL ROOF REPAIR
Moved by Weidenfeld,seconded by Smith,to approve waiver of bids and authorize the Village Manager to execute
an agreement with National International Roofing,Inc.at a price not to exceed$26,650.00 for roof repairs at Village
Hall,pending review and approval of the agreement by the Village Attorney.
Mr.Robinson reviewed the proposal,details of which are contained in the September 13,2017 memo sent to Mr.
Bragg from him and Mr. Skibbe,after which he answered questions from the Board.
Upon roll call,Trustees voted as follows:
AYES: 5—Berman,Ottenheimer,Weidenfeld,Johnson,Smith
13148
` 09/18/2017
�-�/ NAYS: 0—None
ABSENT: 1 —Stein
Motion declared carried.
PRINTING SERVICES
Moved by Berman,seconded by Johnson,to approve the requested authorization to negotiate printing services in
accordance with the material contained in Board packets.
Trustees Berman and Johnson amended the motion to reject previous bids and authorize bid waivers.
Mr.Robinson reviewed the proposal,details of which are contained in his memo to Mr.Bragg of September 13,
2017,after which he answered questions from the Board.
Upon roll call,Trustees voted as follows:
AYES: 5—Berman,Ottenheimer,Weidenfeld,Johnson,Smith
NAYS: 0—None
ABSENT: 1 —Stein
Motion declared carried.
PUBLIC SERVICE CENTER HVAC
Moved by Weidenfeld,seconded by Berman,to award bid for the Public Service Center HVAC system to Pro-Temp
of Illinois,Inc. in an amount not to exceed$193,000.00.
Mr.Robinson reviewed the proposal,details of which are contained in the September 14,2017 memo to Mr.Bragg
from him and Mr. Skibbe.
Upon roll call,Trustees voted as follows:
AYES: 5—Berman,Ottenheimer,Weidenfeld,Johnson,Smith
NAYS: 0—None
ABSENT: 1 —Stein
Motion declared carried.
185 N.MILWAUKEE AVENUE
Trustee Johnson recused herself from this discussion since she has a family member who is employed by Manhard
&Associates,and although there is no legal conflict of interest,she will recuse herself out of an abundance of
caution.
Mr. Stilling introduced the proposed new Shell Gas Station at 185 N.Milwaukee Avenue.
Representatives from True North Energy,LLC presented a brief introduction of the True North team and their
history,after which they presented a summary of the project,details of which are contained in Mr. Stilling's memo
to the Board of September 13,2017.
Board discussion followed with the primary focus on the possible saturation of gas stations in the area,and the
proximity of the gas pumps to the roadway.
Moved by Berman,seconded by Smith,to refer this matter to the Planning&Zoning Commission for review. Upon
roll call,Trustees voted as follows:
13149
l 09/18/2017
�•../ AYES: 5—Berman,Ottenheimer,Weidenfeld,Johnson,Smith
NAYS: 0—None
ABSENT: 1 —Stein
Motion declared carried
QUESTIONS FROM THE AUDIENCE
President Sussman reviewed the parameters to be followed by speakers,and asked if there were any questions from
the audience on items not on tonight's agenda.
Paulette Greenberg and J.V. Springman briefly commented on the planning that goes into planning Buffalo Grove
Days,and thanked everyone involved in making it successful. A full report will be presented in the future when the
final financials are presented.
Trustee Smith thanked the Village President and the Board for the trust they placed in him by appointing him to the
position of Village Trustee,and promised that he will work very hard to validate that trust. Trustee Smith also
promised the residents that he will listen to everyone and always work in the best interests of the Village of Buffalo
Grove.
EXECUTIVE MEETING
Moved by Johnson,seconded by Weidenfeld,to move to Executive Session to discuss Section 2(C)(1)of the Illinois
Open Meetings Act: the Appointment,Employment, Compensation,Discipline,Performance,or Dismissal of
Specific Employees of the Public Body or Legal Counsel for the Public Body,Including Hearing Testimony on a
Complaint Lodged Against an Employee of the Public Body or Against Legal Counsel for the Public Body to
Determine its Validity,and Section 2(C)(2)of the Illinois Open Meetings Act:Collective Negotiating Matters
between the Public Body and its Employees or their representatives,or Deliberations Concerning Salary Schedules
of one or more classes of employees
The Board moved Executive Session from 8:59 to 10:15 P.M.
ADJOURNMENT
Moved by Ottenheimer,seconded by Berman,to adjourn the meeting. Upon voice vote,the motion was
unanimously declared carried. The meeting was adjourned at 10:16 P.M.
Janet M. Sirabian,Village Clerk
APPROVED BY ME THIS 16th DAY OF October 2017
, )44A,(2)"4-440 _ _ _
14.
Vii _e President
`111,