2017-08-21 - Village Board Regular Meeting - Minutes 13138
08/21/2017
MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF
BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD,BUFFALO
GROVE,ILLINOIS ON MONDAY,AUGUST 21,2017
CALL TO ORDER
President Sussman called the meeting to order at 7:29 P.M. Those present stood and pledged allegiance to the Flag.
ROLL CALL
Roll call indicated the following present: President Sussman;Trustees Berman,Stein,Ottenheimer,Weidenfeld and
Johnson.
Also present were: Dane Bragg,Village Manager;Kevin Kearney,Assistant Village Attorney;Jennifer Maltas,
Deputy Village Manager;Scott Anderson,Director of Finance;Andrew Brown,Deputy Director of Finance;Art
Malinowski,Director of Human Resources;Brett Robinson,Director of Purchasing;Evan Michel,Management
Analyst;Christopher Stilling,Director of Community Development;Brian Sheehan,Building Commissioner;Mike
Reynolds,Director of Public Works;Darren Monico,Village Engineer;Geoff Tollefson,Director of Golf
Operations;Fire Chief Baker and Police Chief Casstevens.
APPROVAL OF MINUTES
Moved by Weidenfeld,seconded by Ottenheimer,to approve the minutes of the July 17,2017 Regular Meeting.
Upon roll call,Trustees voted as follows:
AYES: 5—Berman,Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
Motion declared carried.
Moved by Johnson,seconded by Ottenheimer,to approve the minutes of the August 7,2017 Committee of the
Whole Meeting. Upon roll call,Trustees voted as follows:
AYES: 5—Berman,Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
Motion declared carried.
WARRANT#1279
Mr.Anderson read Warrant#1279. Moved by Weidenfeld,seconded by Johnson,to approve Warrant#1279 in the
amount of$5,474,205.99,authorizing payment of bills listed. Upon roll call,Trustees voted as follows:
AYES: 5—Berman,Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
Motion declared carried.
VILLAGE PRESIDENT'S REPORT
President Sussman presented a Special Recognition to David Posner,who reported a car fire before it could spread,
thereby preventing damage to life and property.
President Sussman recognized Brenda Field for receiving the James A.Tidwell Award for Journalism Education
Excellence from the Illinois Journalism Education Association. This award is given annually to a high school
�•/ journalism educator for the work they do advising and teaching scholastic media.
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President Sussman read a Proclamation Recognizing the Buffalo Grove Park District's BG Singers' 25`h
Anniversary,after which the BG Singers performed a musical selection. Linda Rosen,Director of the BG Singers
thanked the Village,the Park District,the Singers and the residents for their support over the past 25 years.
VILLAGE MANAGER'S REPORT
Mr. Bragg commented on issues with the agenda download,and noted that the agenda may be accessed through the
website.
REPORTS FROM TRUSTEES
Trustee Johnson noted that Buffalo Grove Days is next week;she reviewed some of the activities that will be
offered and thanked the Buffalo Grove Days Committee for all of the hard work that they have put in over the past
year to ensure a fun weekend for all of our residents
CONSENT AGENDA
President Sussman explained the Consent Agenda,stating that any member of the audience or the Board could
request that an item be removed for full discussion. The Village Clerk read a brief synopsis of each of the items on
the Consent Agenda.
Proclamation—Payroll Week
Motion to approve Proclamation recognizing Payroll Week,giving additional support to the efforts of the people
who work in Buffalo Grove and the payroll profession.
Request for Qualifications—Engineering Services
Motion to authorize staff to Request Qualifications(RFQ)to procure professional engineering services from a group
of qualified and approved engineers to help design,specify,and provide documentation for the bidding of projects
related to utility,drainage,and roadway projects
Ordinance No.2017-29—Municipal Code
Motion to pass Ordinance No 2017-29,amending Chapter 10 of the Village of Buffalo Grove Municipal Code,
codifying recently installed yield signs into the Village Code.
Ordinance No.2017-30—Liquor Controls
Motion to pass Ordinance No. 2017-30,amending Chapter 5.20,Liquor Controls.
Ordinance No.2017-31—Title 12
Motion to pass Ordinance No. 2017-31,updating Title 12—Streets,Sidewalks,and Other Public Places.
Ordinance No.2017-32—Chapter 5.20—Liquor Controls
Motion to pass Ordinance No.2017-32,amending Chapter 5.20—Liquor Controls.
Ordinance No.2017-33—330 University Drive
Motion to pass Ordinance No. 2017-33,approving a Special Use for a Child Day Care Home at 330 University
Drive.
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Ordinance No.2017-34—Sign Code
Motion to pass Ordinance No.2017-34,approving variations to the Sign Code for the Four Points by Sheraton at
900 West Lake Cook Road.
Ordinance No.2017-35—Aptakisic School
Motion to pass Ordinance No.2017-35,approving a Special Use and Variation for Aptakisic School at 1231
Weiland Road.
Ordinance No.2017-36—Fines
Motion to pass Ordinance No. 2017-36,amending Table of Offenses and Fines for Solicitation Violations.
Resolution No.2017—23—Closed Session Minutes
Motion to pass Resolution No. 2017-23,relating to the Semi-Annual Review of Closed Session Minutes
Trustee Berman requested that Item 8.E.,Ordinance No.2017-31,and Item 8.G.,Ordinance No.2017-33,be
removed from the Consent Agenda.
Moved by Weidenfeld,seconded by Ottenheimer,to approve the Consent Agenda,minus Item 8.E.and 8.G.Upon
roll call,Trustees voted as follows on the Consent Agenda:
AYES: 5—Berman,Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
Motion declared carried.
RESOLUTION NO.2017-24—INTERGOVERNMENTAL AGREEMENT
Moved by Weidenfeld,seconded by Ottenheimer,to pass Resolution No.2017-24,approving an Amended and
Restated Intergovernmental Agreement between the Villages of Long Grove and Buffalo Grove concerning
Administrative Adjudication and Other Matters,in accordance with materials contained in Board packets.
Ms.Maltas reviewed the proposed ordinance,details of which are contained in the Village Board Meeting Agenda
Item Overview.
Upon roll call,Trustees voted as follows:
AYES: 5—Berman, Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
Motion declared carried.
ORDINANCE NO.2017-37—200 TIMBER HILL
Moved by Ottenheimer,seconded by Stein,to pass Ordinance No.2017-37,approving a Special Use for a Child
Day Care Home at 200 Timber Hill Road,in accordance with the recommendations of the Plan Commission and the
conditions and information provided to the Board
Mr. Stilling reviewed the proposal,details of which are contained in his memo to the Board of August 17,2017,
after which he answered questions from the Board.
Upon roll call,Trustees voted as follows:
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AYES: 5—Berman,Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
Motion declared carried.
ORDINANCE NO.2017-38—201 N.MILWAUKEE
Moved by Stein,seconded by Berman,to pass Ordinance No.2017-38,an Amendment to Ordinance
No.2013-70 for the replacement of a Sign Panel at 201 N.Milwaukee Avenue.in accordance with the
recommendation from the Plan Commission and information contained in Board packets.
Mr. Stilling reviewed the proposed ordinance,details of which are contained in his memo to the Board of August 17,
2017.
Upon roll call,Trustees voted as follows:
AYES: 5—Berman,Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
Motion declared carried.
ORDINANCE NO.2017-39-TOBACCO
Moved by Weidenfeld,seconded by Johnson,to pass Ordinance No.2017-39,amending Chapter 5.32,Tobacco,of
the Buffalo Grove Municipal Code,to increase the minimum age for the sale and purchase of tobacco products and
e-cigarettes from 18 to 21 years old.
Mr. Stilling reviewed the proposed ordinance,details of which are contained in his memo to the Board of August 17,
2017,noting that the Health Commission recommended against the proposed ordinance by a 4-0 vote.
Several members of the Catalyst group from Stevenson High School made presentations with regard to the national
impact that tobacco use has on our country,noting that there is an increase in the number of youth becoming tobacco
users,and urging the Board to pass the proposed ordinance. Several parents and educators also urged the Board to
pass this legislation.
Lengthy discussion took place with regard to the pros and cons of the proposed ordinance and whether or not it
would actually have an effect on curbing smoking among the younger population,as well at its effect on the Village.
The Board thanked all those who attended to urge the Board to pass the proposed ordinance,particularly
commending the members of the Catalyst group for their passion and dedication to avoidance of substance abuse of
any kind
The question was called for a vote. While the vote was in progress,Mr. Stilling raised a concern regarding the
effective date of the ordinance. In response,Trustees Weidenfeld and Johnson amended the motion to specify that
implementation of the ordinance was to be deferred for a period of 120 days. The amended question was then called
and Trustees voted as follows:
AYES: 5—Berman,Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
Motion declared carried.
COPIER LEASE&MAINTENANCE
Moved by Weidenfeld,seconded by Johnson,that the Village enter into the copier and maintenance agreements as
proposed in the documents previously provided to the Board
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Mr.Robinson reviewed the proposed agreements,details of which are contained in his memo to Mr.Bragg of
August 17,2017,after which he answered questions from the Board.
Upon roll call,Trustees voted as follows:
AYES: 5—Berman, Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
Motion declared carried.
16051 DEERFIELD PARKWAY
Mr. Stilling reviewed the proposed development,details of which are contained in his memo to the Board of August
17,2017.
Moved by Stein,seconded by Weidenfeld,to refer the proposed townhome development at 16051 Deerfield
Parkway to the Planning&Zoning Commission for review.
Dave Cumming of Pulte Homes presented further details on the concept being proposed by Pulte Homes,after
which he answered questions from the Board.
Concern was noted with regard to the large three-story products,and the petitioner was asked to work very closely
with the Planning&Zoning Commission to incorporate those structures.
Upon roll call,Trustees voted as follows:
AYES: 5—Berman,Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
Motion declared carried.
ORDINANCE NO.2017-31—TITLE 12
Moved by Stein,seconded by Weidenfeld,to pass Ordinance No.2017-31,updating Title 12—Streets, Sidewalks,
and Other Public Places,in accordance with materials contained in Board packets.
Trustee Berman explained why he asked that this item be removed from the Consent Agenda,noting that he has a
concern with requiring a homeowner to have a diseased tree removed from private property in a relatively short
period of time when it is not impacting public safety,and he does not believe the ordinance should be passed as it is
proposed.
Mr.Reynolds proceeded to answer questions from the Board regarding the proposed ordinance.
Moved by Berman,seconded by Ottenheimer,to defer this item to give staff time to make adjustments to the
proposed ordinance. Upon roll call,Trustees voted as follows:
AYES: 5—Berman,Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
Motion declared carried.
ORDINANCE NO.2017-33—330 UNIVERSITY DRIVE
Moved by Ottenheimer,seconded by Berman,to pass Ordinance No.2017-33,approving a Special Use for a Child
Day Care Home at 330 University Drive,in accordance with the conditions and recommendations from the Planning
&Zoning Commission as well as information provided to the Board.
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�✓ Trustee Berman stated that he asked that this be removed from the Consent Agenda because there were two Day
Care homes on tonight's agenda,with one being on the Consent Agenda and the other not being on the Consent
Agenda,and he does not believe they should be treated differently.
Mr. Stilling responded to Trustee Berman's questions,details of which are contained in his memo to the Board of
August 17,2017.
Trustees Ottenheimer and Berman amended the motion to be sure that the proposed ordinance reflects that there will
be no more than eight(8)children cared for in the home.
Upon roll call,Trustees voted as follows on the amended motion:
AYES: 5—Berman,Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
Motion declared carried.
QUESTIONS FROM THE AUDIENCE
President Sussman reviewed the parameters to be followed by speakers,and asked if there were any questions from
the audience on items not on tonight's agenda;there were no such questions.
ADJOURNMENT
Moved by Weidenfeld,seconded by Johnson,to adjourn the meeting. Upon voice vote,the motion was
unanimously declared carried. The meeting was adjourned at 9:42 P.M.
JAet M. Sirabian,Village Clerk
APPROVED BY ME THIS 18th DAY OF September 2017 = -
Vil e President
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