2017-07-17 - Village Board Regular Meeting - Minutes 13134
07/17/2017
MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF
BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD,BUFFALO
GROVE,ILLINOIS ON MONDAY,JULY 17,2017
CALL TO ORDER
President Sussman called the meeting to order at 7:30 P.M. Those present stood and pledged allegiance to the Flag.
ROLL CALL
Roll call indicated the following present: President Sussman;Trustees Berman,Stein,Ottenheimer,Weidenfeld and
Johnson.
Also present were: Dane Bragg,Village Manager;William Raysa,Village Attorney;Jennifer Maltas,Deputy
Village Manager; Scott Anderson,Director of Finance;Art Malinowski,Director of Human Resources;Brett
Robinson,Director of Purchasing;Evan Michel,Management Analyst;Christopher Stilling,Director of Community
Development;Mike Reynolds,Director of Public Works;Darren Monico,Village Engineer;Geoff Tollefson,
Director of Golf Operations;Fire Chief Baker and Deputy Fire Chief Wagner.
APPROVAL OF MINUTES
Moved by Berman,seconded by Johnson,to approve the minutes of the June 19,2017 Regular Meeting. Upon roll
call,Trustees voted as follows:
AYES: 4—Berman,Stein,Ottenheimer,Johnson
NAYS: 0—None
ABSENT: 1 —Weidenfeld
Motion declared carried.
WARRANT#1278
Mr.Anderson read Warrant#1278. Moved by Ottenheimer,seconded by Johnson,to approve Warrant#1278 in the
amount of$3,144,893.83,authorizing payment of bills listed. Upon roll call,Trustees voted as follows:
AYES: 5—Berman,Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
Motion declared carried.
VILLAGE PRESIDENT'S REPORT
President Sussman thanked the staff for their excellent response to the recent severe storms that went through the
Village. Trustee Stein also thanked all the volunteers who helped.
President Sussman reported that the Village is seeking applicants to fulfill the Trustee vacancy for a term to expire
April 30,2019,and urged interested residents to apply.
VILLAGE MANAGER'S REPORT
Board of Fire&Police Commission Vice Chair Jane Dibbern reviewed the qualifications of our two new firefighters
Cody Kruse and Gary Steadman. Vice Chair Dibbern then administered the oath of office to
Firefighter/Paramedic Code Kruse and Firefighter/Paramedic Gary Steadman,after which they were
welcomed and congratulated by the audience and the Board.
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REPORTS FROM TRUSTEES
Trustee Berman commented on the recent ComEd power outages,and requested that staff contact our ComEd
representative in an effort to obtain a meaningful explanation for the apparent failure of the ComEd system to
reasonably or efficiently recover from a summer rain event without causing substantial effects on our residents.
CONSENT AGENDA
President Sussman explained the Consent Agenda,stating that any member of the audience or the Board could
request that an item be removed for full discussion. The Village Clerk read a brief synopsis of each of the items on
the Consent Agenda.
Resolution No.2017-23—Closed Session Minutes
Motion to pass Resolution No.2017-23,relating to the semi-annual review of Closed Session Minutes.
Office Supply Contract
Motion to award a one-year contract,with four possible one-year extensions,for office supplies with Logsdon
Office Supply.
Tree Planting Contract
Motion to approve Tree Planting Contract Change Order.
ComEd
Motion to approve ComEd Improvements Pumpstation#7 Project Change Order.
Goddard School
Motion to approve Plat of Easement for the proposed Goddard School on Barclay Boulevard.
Sidewalk Replacement
Motion to approve Sidewalk Replacement Project Change Order to replace 2,700 square feet of sidewalk as a result
of a large water main break along Buffalo Grove Road.
Software
Motion to authorize staff to seek proposals for Computer Aided Dispatch Software.
Golf Cart Leasing
Motion to authorize staff to waive bids and seek proposals for Golf Cart Leasing Services.
The Village Clerk requested that Item 8.A.,Resolution No.2017-23,be removed from the Consent Agenda and be
considered at the next meeting.
Moved by Ottenheimer,seconded by Johnson,to approve the Consent Agenda,minus Item 8.A. Upon roll call,
Trustees voted as follows on the Consent Agenda:
AYES: 5—Berman,Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
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Motion declared carried.
ORDINANCE NO.2017-24—BUFFALO GROVE MUNICIPAL CODE
Moved by Berman,seconded by Weidenfeld,to pass Ordinance No. 2017-24,amending Chapter 10 of the Village of
Buffalo Grove Municipal Code in accordance with the staff memo dated July 13,2017,and the draft ordinance
contained in Board packets.
Mr.Monico reviewed the proposed ordinance,details of which are contained in his memo to Mr.Bragg of June 15,
2017.
Trustee Berman noted that he frequently travels this route and he completely agrees with the staff recommendation.
Upon roll call,Trustees voted as follows:
AYES: 5—Berman,Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
Motion declared carried.
SURFACE SUPPLIED AIR SYSTEM
Moved by Ottenheimer,seconded by Johnson,to authorize bid waiver and purchase of a surface supplied air system
for the Fire Department Water Rescue team.
Mr.Robinson reviewed the proposal,details of which are contained in the Village Board Meeting Agenda Item
Overview that he prepared.
Upon roll call,Trustees voted as follows:
AYES: 5—Berman,Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
Motion declared carried.
WEBSITE DESIGN/HOSTING SERVICES
Moved by Weidenfeld,seconded by Berman,to authorize staff to seek proposals for website design and hosting
services in accordance with materials contained in Board packets.
Mr.Robinson reviewed the proposal,details of which are contained in the Village Board Meeting Agenda Item
Overview that he prepared.
Trustee Weidenfeld commented that he is very much in favor of this proposal.
Upon roll call,Trustees voted as follows:
AYES: 5—Berman,Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
Motion declared carried.
CARTEGRAPH SOFTWARE AGREEMENT
Moved by Weidenfeld,seconded by Ottenheimer,to authorize a Cartegraph Software Agreement with Cartegraph
Systems Inc. for the additional licensing,continued implementation integration,and training for Cartegraph OMS
through the end of June 2019 in accordance with materials contained in Board packets.
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`� Mr.Robinson reviewed the agreement,details of which are contained in the memo that he and Mr. Skibbe sent to
Mr.Bragg of July 13,2017,after which he answered questions from the Board.
Upon roll call,Trustees voted as follows:
AYES: 5—Berman,Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
Motion declared carried.
QUESTIONS FROM THE AUDIENCE
President Sussman reviewed the parameters to be followed by speakers,and asked if there were any questions from
the audience on items not on tonight's agenda.
Daniel Minaghan, 1078 Shambliss,commented on the condition of the parking lot at the Crossings and sought
assistance from the Village in rectifying the situation;staff will investigate and contact Mr.Minaghan.
Adam Moodhe, 151 Mary Lu,commented on the recent ComEd power outages. Mr.Moodhe also commented on
the outstanding job that the Public Works and Engineering Departments completed several years ago,noting that if
it was not for that project,the flooding in his area would have been much,much worse,and he complimented and
thanked the Village for their efforts on this project.
ADJOURNMENT
Moved by Berman,seconded by Johnson,to adjourn the meeting. Upon voice vote,the motion was unanimously
declared carried. The meeting was adjourned at 8:23 P.M.
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et M. Sirabian,Village Clerk
APPROVED BY ME THIS 21st DAY OF August 2017..Aatilit441440
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