2017-06-19 - Village Board Regular Meeting - Minutes 13127
06/19/2017
MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF
BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD,BUFFALO
GROVE,ILLINOIS ON MONDAY,JUNE 19,2017
CALL TO ORDER
President Sussman called the meeting to order at 7:31 P.M. Those present stood and pledged allegiance to the Flag,
as Eagle Scouts from Troops 140,79 and 100 presented the Colors.
ROLL CALL
Roll call indicated the following present: President Sussman;Trustees Berman,Trilling, Stein,Ottenheimer,and
Johnson. Trustee Weidenfeld was absent.
Also present were: Dane Bragg,Village Manager;William Raysa,Village Attorney;Jennifer Maltas,Deputy
Village Manager;Scott Anderson,Director of Finance;Andrew Brown,Deputy Finance Director;Art Malinowski,
Director of Human Resources;Brett Robinson,Director of Purchasing;Christopher Stilling,Director of Community
Development;Mike Reynolds,Director of Public Works;Darren Monico,Village Engineer;Geoff Tollefson,
Director of Golf Operations;Police Chief Casstevens;and Fire Chief Baker.
APPROVAL OF MINUTES
Moved by Berman,seconded by Ottenheimer,to approve the minutes of the May 15,2017 Regular Meeting. Upon
roll call,Trustees voted as follows:
AYES: 5—Berman,Trilling,Stein,Ottenheimer,Johnson
NAYS: 0—None
ABSENT: 1 —Weidenfeld
Motion declared carried.
Moved by Berman,seconded by Johnson,to approve the minutes of the June 5,2017 Committee of the Whole
Meeting. Upon roll call,Trustees voted as follows:
AYES: 5—Berman,Trilling,Stein,Ottenheimer,Johnson
NAYS: 0—None
ABSENT: 1 —Weidenfeld
Motion declared carried.
WARRANT#1277
Mr.Anderson read Warrant#1277. Moved by Berman,seconded by Johnson,to approve Warrant#1277 in the
amount of$6,331,660.77,authorizing payment of bills listed. Upon roll call,Trustees voted as follows:
AYES: 5—Berman,Trilling,Stein,Ottenheimer,Johnson
NAYS: 0—None
ABSENT: 1 —Weidenfeld
Motion declared carried.
VILLAGE PRESIDENT'S REPORT
President Sussman congratulated Trustee Berman on being chosen to become the next President of the Lake
County Bar Foundation.
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Trustee Berman read a Commendation to Trustee Steven Trilling for his dedicated service to the citizens of the
Village of Buffo Grove,and extending sincere well wishes to Trustee Trilling and his family for the future. Trustee
Berman also noted that Trustee Trilling has served as a Trustee for the past 15 years with class,distinction and
honor and will be missed by all.
Trustee Trilling noted that his service to the Village has been very rewarding and encouraged all residents to become
involved in the community.
President Sussman recognized and introduced several Eagle Scouts representing Boy Scouts of America who are
present tonight. Each of the Scouts then briefly described their individual Eagle Scout project. Trustee Stein
commented on the Eagle Scout program.
VILLAGE MANAGER'S REPORT
Paulette Greenberg provided an update on both Buffalo Grove Days and the Buffalo Grove Farmer's Market.
REPORTS FROM TRUSTEES
There were no Trustee Reports.
CONSENT AGENDA
President Sussman explained the Consent Agenda,stating that any member of the audience or the Board could
request that an item be removed for full discussion. The Village Clerk read a brief synopsis of each of the items on
the Consent Agenda.
Ordinance No.2017-27—303 Gardenia Drive
Motion to pass Ordinance No. 2017-27,approving a Special Use for a Child day Care Home at 303 Gardenia Drive.
Resolution No.2017-21—Just Compensation Award
Motion to pass Resolution No.2017-21,approving Disclaimer of Interest in Just Compensation Award. Approval of
Resolution Disclaimer of Interest in Just Compensation Award in the case of IDOT v.DREF Grove LLC,Village of
Buffalo Grove,by reason of Document No.246007,et al.,Case No. 17 ED 12.
Resolution No.2017-22—NCH Paramedic Agreement
Motion to pass Resolution No.2017-22,Northwest Community Hospital Paramedic Preceptor Agreement. The
Buffalo Grove Fire Department has been a paramedic preceptor provider with Northwest Community Hospital.
Being a paramedic preceptor organization allows paramedic students to ride along and gain valuable experience in
medical assessment and intervention.
Proclamation—Senior Celebration Day
Motion to recognize Senior Celebration Day.
Bike Path/Parking Lot
Motion to approve Bike Path and Parking Lot Change Order. Staff recommends that the Village Board approve a
passthrough change order for the Bike Path and Parking Lot project in the amount of$20,000.00 pending the Village
Manager's determination that the change is in the best interest of the Village of Buffalo Grove.
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Plan Review/Inspection Services
Motion to authorize staff to seek proposals for Plan Review and Inspection Services. The Community Development
Department is seeking to have supplemental services in place to maintain continuity of service in the case of long
term illness or other unforeseen staffing shortages.
Tree Removal Services
Motion to authorize bid for Tree Removal Services. Staff recommends taking part in a joint bid through the
Municipal Partners Initiative(MPI)for Tree Removal Services for a small number of elm trees and for emergency
removals.
Replacement Vehicle
Motion to authorize purchase of a Replacement Vehicle through the Suburban Purchasing Cooperative in an amount
not to exceed$32,508.00. This vehicle will be funded through the vehicle reserve.
E-Citation Proposal
Motion to approve E-Citation Proposal. The Police Department is requesting approval to purchase software and
printing equipment,pending final review and approval of the software agreement by the Village Attorney,for an
electronic citation program for traffic related offenses that are processed through the Lake County Clerk's office.
Moved by Ottenheimer,seconded by Berman,to approve the Consent Agenda. Upon roll call,Trustees voted as
follows on the Consent Agenda:
AYES: 5—Berman,Trilling,Stein,Ottenheimer,Johnson
NAYS: 0—None
ABSENT: 1 -Weidenfeld
Motion declared carried.
ORDINANCE NO.2017-25—350 McHENRY Road
Moved by Stein,seconded by Johnson,to pass Ordinance No.2017-25,variations to the Sign Code for Multiple
Wall Signs for Bowlero at 350 McHenry Road,in accordance with information contained in Board packets.
Mr. Stilling reviewed the proposed ordinance,details of which are contained in his memo to the Board of June 15,
2017.
Upon roll call,Trustees voted as follows:
AYES: 5—Berman,Trilling,Stein,Ottenheimer,Johnson
NAYS: 0—None
ABSENT: 1 -Weidenfeld
Motion declared carried.
ORDINANCE NO.2017-26—1050 BARCLAY BOULEVARD
Moved by Stein,seconded by Johnson,to pass Ordinance No.2017-26,approving a Special Use with Variations to
the Sign Code for a Childcare Center at 1050 Barclay Boulevard,in accordance with materials contained in Board
packets.
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Mr. Stilling reviewed the proposed ordinance,details of which are contained in his memo to the Board of June 15,
2017.
Upon roll call,Trustees voted as follows:
AYES: 5—Berman,Trilling, Stein,Ottenheimer,Johnson
NAYS: 0—None
ABSENT: 1 -Weidenfeld
Motion declared carried.
ORDINANCE NO.2017-28—FEES
Moved by Trilling,seconded by Berman,to pass Ordinance No.2017-28,Emergency Medical Service and
Transportation Fees.
Chief Baker reviewed the proposed ordinance,details of which are contained in his memo to the Board of June 7,
2017. Chief Baker confirmed that there is never an out of pocket cost to Buffalo Grove residents.
Upon roll call,Trustees voted as follows:
AYES: 5—Berman,Trilling,Stein,Ottenheimer,Johnson
NAYS: 0—None
ABSENT: 1 -Weidenfeld
Motion declared carried.
RESOLUTION NO.2017-20—BUFFALO GROVE DAYS
Moved by Johnson,seconded by Trilling,to pass Resolution No.2017-20,approving an Agreement with the
Chamber of Commerce for Buffalo Grove Days 2017.
Ms.Maltas reviewed the proposed agreement. Ms.Maltas confirmed that there would be a Chamber member on site
and available during the times that the food tent is open.
Upon roll call,Trustees voted as follows:
AYES: 5—Berman,Trilling,Stein,Ottenheimer,Johnson
NAYS: 0—None
ABSENT: 1 -Weidenfeld
Motion declared carried.
GODDARD SCHOOL
Moved by Trilling,seconded by Berman,to approve the Goddard School Development Improvement Agreement
near the southwest corner of Busch Parkway and Barclay Boulevard.
Mr.Monico reviewed the agreement,details of which are contained in his memo of June 8,2017 to Mr.Bragg. Mr.
Raysa confirmed that he has approved the agreement.
Upon roll call,Trustees voted as follows:
AYES: 5—Berman,Trilling,Stein,Ottenheimer,Johnson
NAYS: 0—None
ABSENT: 1 -Weidenfeld
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Motion declared carried.
SHOREWOOD
Moved by Trilling,seconded by Johnson,to approve the Shorewood Development Improvement Agreement subject
to Village Attorney review and final engineering plan.
Mr.Monico reviewed the agreement,details of which are contained in his memo of June 8,2017 to Mr.Bragg.
Upon roll call,Trustees voted as follows:
AYES: 5—Berman,Trilling, Stein,Ottenheimer,Johnson
NAYS: 0—None
ABSENT: 1 -Weidenfeld
Motion declared carried.
MILWAUKEE/DEERFIELD
Moved by Trilling,seconded by Berman,to approve and accept the Plat of Subdivision for the 25 acre property at
the northwest and southwest corners of Milwaukee Avenue and Deerfield Parkway.
Mr. Stilling reviewed the agreement,details of which are contained in his June 15,2017 memo to the Board.
Trustees Trilling and Berman amended the motion to make it subject to the approval of the Village Attorney and the
Village Engineer.
Mr. Stilling confirmed that,other than changes that may be required by IDOT and Lake County,the documents are
acceptable to the Village Attorney and the Village Engineer.
Upon roll call,Trustees voted as follows on the amended motion:
AYES: 5—Berman,Trilling,Stein,Ottenheimer,Johnson
NAYS: 0—None
ABSENT: 1 -Weidenfeld
Motion declared carried.
SIGN EQUIPMENT
Moved by Stein,seconded by Ottenheimer,to approve waiver of bid and authorization to negotiate purchase of Sign
Equipment for the Public Works Street Section in an amount not to exceed$45,920.00 and in accordance with
materials contained in Board packets.
Mr.Reynolds reviewed the proposal,details of which are contained in his June 15,2017 memo to the Board.
Trustee Berman thanked Mr.Reynolds and staff for the comprehensive memo detailing the rationale as to why the
bid waiver is requested,and also the economic benefit breakdown of the purchase.
Upon roll call,Trustees voted as follows:
AYES: 5—Berman,Trilling,Stein,Ottenheimer,Johnson
NAYS: 0—None
ABSENT: 1 -Weidenfeld
Motion declared carried.
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SNOW PLOW TRUCKS
Moved by Stein,seconded by Johnson,to approve waiver of bid for the purpose of upgrading snow plow trucks in
an amount not to exceed$30,900.00 and in accordance with materials contained in Board packets.
Mr.Reynolds reviewed the proposal,details of which are contained in the May 25,2017 memo to him.
Upon roll call,Trustees voted as follows:
AYES: 5—Berman,Trilling,Stein,Ottenheimer,Johnson
NAYS: 0—None
ABSENT: 1 -Weidenfeld
Motion declared carried.
STREAM BANK STABILIZATION
Moved by Trilling,seconded by Ottenheimer,to approve a Grant Agreement with IL EPA for Stream Bank
Stabilization Work in the Buffalo Grove Nature Preserve.
Mr.Monico reviewed the proposal,details of which are contained in his May 31,2017 memo to the Board.
Upon roll call,Trustees voted as follows:
AYES: 5—Berman,Trilling,Stein,Ottenheimer,Johnson
NAYS: 0—None
ABSENT: 1 -Weidenfeld
Motion declared carried.
MANHARD CONSULTING
Moved by Trilling,seconded by Berman,to approve the Manhard Consulting Ltd.Design contract for the Buffalo
Creek Nature Preserve Stream Bank Stabilization Project pursuant to the proposed Federal 319 Grant.
Trustee Johnson recused herself from discussion due to the fact that she has a family member working for Manhard
Consulting.
Mr.Monico reviewed the proposal,details of which are contained in his May 31,2017 memo to Mr.Bragg.
Upon roll call,Trustees voted as follows:
AYES: 4—Berman,Trilling,Stein,Ottenheimer
NAYS: 0—None
RECUSED: 1 —Johnson
ABSENT: 1 -Weidenfeld
Motion declared carried.
SERVER ROOM HVAC
Moved by Ottenheimer,seconded by Johnson,to approve bid waiver and authorization for staff to execute an
agreement for installation of a replacement IT Server Room HVAC Unit,pending final review and approval of the
contract by the Village Attorney.
Mr.Robinson reviewed the proposal,details of which are contained in the June 16,2017 memo to Mr.Bragg.
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Upon roll call,Trustees voted as follows:
AYES: 5—Berman,Trilling,Stein,Ottenheimer,Johnson
NAYS: 0—None
ABSENT: 1 -Weidenfeld
Motion declared carried.
OUESTIONS FROM THE AUDIENCE
President Sussman reviewed the parameters to be followed by speakers,and asked if there were any questions from
the audience on items not on tonight's agenda;there were no such requests
EXECUTIVE MEETING
Moved by Stein,seconded by Berman,to move to Executive Meeting to discuss Section 2(C)(21)of the Illinois
Open Meetings Act:Discussion of Minutes of Meetings Lawfully Closed Under This Act,Whether for Purposes of
Approval by the Body of the Minutes or Semi-Annual Review of the Minutes as Mandated by Section 2.06,and
Section 2(C)(1)of the Illinois Open Meetings Act:the Appointment,Employment,Compensation,Discipline,
Performance,or Dismissal of Specific Employees of the Public Body or Legal Counsel for the Public Body,
Including Hearing Testimony on a Complaint Lodged Against an Employee of the Public Body or Against Legal
Counsel for the Public Body to Determine Its Validity. Upon roll call,Trustees voted as follows:
AYES: 5—Berman,Trilling,Stein,Ottenheimer,Johnson
NAYS: 0—None
ABSENT: 1 -Weidenfeld
Motion declared carried.
The Board moved to Executive Meeting from 8:27 P.M.to 9:34 P.M.
ADJOURNMENT
Moved by Johnson,seconded by Stein,to adjourn the meeting. Upon voice vote,the motion was unanimously
declared carried. The meeting was adjourned at 9:37 P.M.
Janet M. Sirabian,Village Clerk
APPROVED BY ME THIS 17th DAY OF July 2017
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