2017-05-15 - Village Board Regular Meeting - Minutes 13121
05/15/2017
MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF
BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD,BUFFALO
GROVE,ILLINOIS ON MONDAY,MAY 15,2017
CALL TO ORDER
President Sussman called the meeting to order at 7:30 P.M. Those present stood and pledged allegiance to the Flag.
ROLL CALL
Roll call indicated the following present: President Sussman;Trustees Berman,Trilling, Stein,Ottenheimer,
Weidenfeld and Johnson.
Alsopresent were: Dane Bragg,Village Manager;William Village Attorney;Jennifer Maltas,Deputy
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Village Manager; Scott Anderson,Director of Finance; Andrew Brown,Deputy Finance Director;Art Malinowski,
Director of Human Resources;Peter Cahill,Human Resources Management Analyst;Evan Michel,Management
Analyst;Christopher Stilling,Director of Community Development;Mike Reynolds,Director of Public Works;
Darren Monico,Village Engineer;Police Chief Casstevens; and Deputy Fire Chief Wagner.
APPROVAL OF MINUTES
Moved by Johnson,seconded by Ottenheimer,to approve the minutes of the April 17,2017 Regular Meeting. Upon
roll call,Trustees voted as follows:
AYES: 5—Berman,Trilling,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
v ABSTAIN: 1 —Stein
Motion declared carried.
Moved by Weidenfeld,seconded by Stein,to approve the minutes of the May 1,2017 Regular Meeting. Upon roll
call,Trustees voted as follows:
AYES: 6—Berman,Trilling,Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
Motion declared carried.
Moved by Berman, seconded by Ottenheimer,to approve the minutes of the May 1,2017 Committee of the Whole
Meeting. Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling, Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
Motion declared carried.
WARRANT#1276
Mr.Anderson read Warrant#1276. Moved by Johnson, seconded by Weidenfeld,to approve Warrant#1276 in the
amount of$4,066,989.48,authorizing payment of bills listed. Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling,Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
Motion declared carried.
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�./ VILLAGE PRESIDENT'S REPORT
President Sussman appointed Jane Dibbern to Vice Chair of the Board of Fire and Police Commissioners. Moved
by Ottenheimer,seconded by Weidenfeld,to concur with President Sussman's appointment. Upon roll call,
Trustees voted as follows:
AYES: 6—Berman,Trilling, Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
Motion declared carried.
President Sussman read a Proclamation recognizing May 10-16,2017 as Women's Lung Health Week,after which
she presented the Proclamation to Maureen Welborn.
VILLAGE MANAGER'S REPORT
Chief Casstevens reviewed Lieutenant Scott Eisenmenger's accomplishments with the Buffalo Grove Police
Department,after which he administered the oath of office to newly appointed Deputy Chief Eisenmenger,who
was then congratulated by the audience and the Board.
Board of Fire&Police Chair Brian Rubin administered the oath of office to Lieutenant Tara Anderson,after which
Lieutenant Anderson was congratulated by the audience and the Board.
Board of Fire&Police Chair Brian Rubin administered the oath of office to Sergeant Tom Dattilo,after which
Sergeant Dattilo was congratulated by the audience and the Board.
Sergeant Conrad announced the winners of the 2017 Police Department Coloring Contest. Each of the winners
came forward and was presented with a certificate and a$25 gift card.
Mr.Bragg announced that there will be a Public Works Open House on May 20,2017,and urged residents to
attend this event at the Public Service Center.
REPORTS FROM TRUSTEES
Trustee Berman noted that the American Cancer Society Relay for Life will take place at Twin Groves Middle
School on Friday,June 2,2017,and urged residents to participate and/or donate.
CONSENT AGENDA
President Sussman explained the Consent Agenda,stating that any member of the audience or the Board could
request that an item be removed for full discussion. The Village Clerk read a brief synopsis of each of the items on
the Consent Agenda.
Proclamation—National Public Works Week
Motion to recognize May 21, 2017 as National Public Works Week.
Proclamation—National Police Week
Motion to recognize May 15-21,2017 as National Police Week.
Proclamation—Emergency Medical Services Week
Motion to recognize May 21-27,2017 as National Emergency Medical Services Week.
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Proclamation—National Safe Boating Week
Motion to recognize May 20-26,2017 as National Safe Boating Week.
Proclamation—National Bike Month
Motion to recognize May 15-19,2017 as National Bike Month.
Resolution No.2017-16-IMRF
Motion to pass Resolution No.2017-16 relating to participation by elected officials in the Illinois Municipal
Retirement Fund. The IMRF Board of Trustees recently adopted a resolution which requires recertification of IMRF
eligibility every two years for all elected positions.
Resolution No.2017-17—Emmerich Park East
Motion to pass Resolution No. 2017-17,Emmerich Park East Plat of Easement.
Resolution No.2017-18-SWANCC
Motion to pass Resolution No. 2017-18,appointing a Director and Alternate Director to the Solid Waste Agency of
Northern Cook County.
Ordinance No.2017-19—Municipal Code
Motion to Ordinance No. 2017-19,amending Chapter 10 of the Buffalo Grove Municipal Code. This ordinance
reflects Vernon Township's request that the Village maintain the No Parking restrictions on Ash Street following a
recent annexation.
Ordinance No.2017-20—Prevailing Wages
Motion to pass Ordinance No. 2017-20 concerning Prevailing Wages. This ordinance establishes the effective
prevailing wages for both Cook and Lake Counties for the year beginning June 1,2017 and ending May 31,2018.
Ordinance No.2017-21—Home Rule
Motion to pass Ordinance No. 2017-21,amending Title 1 of the Village of Buffalo Grove Municipal Code with
regard to conflicts with certain Home Rule County Ordinances.
Ordinance No.2017-22—Liquor Controls
Motion to pass Ordinance No. 2017-22,amending Chapter 5.20—Liquor Controls.
• Class B liquor license issued to Buffalo Grove Restaurant,LLC d/b/a Buffalo Restaurant at 1180 Lake
Cook is hereby rescinded.
• Class B liquor license reserved for Buffalo Grove Restaurant and Ice Cream Parlor,Inc.at 1180 Lake Cook
Road.
• Class B. liquor license is reserved for Booming,Inc.d/b/a/Yen Yen of Buffalo Grove at 360 Half Day
Road.
• Class C liquor license issued to Gold Standard Liquors d/b/a/Binny's Beverage Depot at 124 McHenry
Road is hereby rescinded.
• Class E liquor license issued to Coffee House Holdings,Inc.d/b/a Starbucks Coffee#17730 at 1205 W.
Dundee Road is hereby rescinded.
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Hoerr Construction
Motion to approve Change Order Sewer Lining Contract with Hoerr Construction. Staff recommends a reduction of
$151,007.80. This reduction represents a removal of 1,968 linear feet of sewer lining from the originally bid and
awarded amount.
Newsletter Printing
Motion to authorize bid for Newsletter Printing Services,as staff will not be recommending an extension to the
current agreement for 2018,and seeks authorization to bid Newsletter Printing Services.
Turnout Gear
Motion to authorize Turnout Gear Joint Purchase. Staff seeks authorization to purchase Fire Turnout Gear on a joint
bid contract, in an amount not to exceed$45,000.00.
Intergovernmental Agreement
Motion to approve Intergovernmental Agreement between the Village of Buffalo Grove and Arlington Heights.
This agreement would grant the Arlington Heights Police Department permission to transport and house prisoners at
the Buffalo Grove Police Department during the construction(May, 2017 to May, 2019)of the new Arlington
Heights jail facility.
Woodman's Food Market
Motion to approve Woodman's Food Market,Inc.Development Improvement Agreement. Woodman's Food
Market,Inc. is proposing a development at Busch Parkway and Milwaukee Avenue in the Village of Buffalo Gove.
Staff recommends approval of the Development Improvement Agreement,subject to the final engineering plans and
the Village Attorney review.
Prairie Landings
Motion to approve Prairie Landings Development Improvement Agreement. JTW Prairie Landing,LLC,is
proposing a 12-unit townhome development at the corner of Route 22 and Prairie Road in the Village of Buffalo
Grove. Staff recommends approval of the Development Improvement Agreement,subject to the final engineering
plans and the Village Attorney review.
Thermflo Development
Motion to accept Certificate of Initial Acceptance and Approval for the Thermflo Development,located at 875
Busch Parkway. Staff recommends approval to begin the one-year maintenance period.
Easthaven
Motion to accept Outlot B from Pulte Homes. Per the Easthaven Plat of Subdivision,the developer is to transfer
ownership of Outlot B to the Village.
Park District
Motion to accept property from the Park District. The Park District is transferring ownership of Lot C to the Village
in accordance with the Easthaven Plat of Subdivision,subject to Village Attorney review.
Trustee Berman noted that the Consent Agenda is intended to group routine,non-controversial items that do not
require discussion together to be voted on under one motion,and he believes that there are items on this Consent
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`./ Agenda that do not belong there. Trustee Berman then asked that Items 8.K.,8.P.and 8.Q.be removed from the
Consent Agenda.
Moved by Ottenheimer, seconded by Weidenfeld,to approve the Consent Agenda.
Upon roll call,Trustees voted as follows on the amended Consent Agenda:
AYES: 6—Berman,Trilling,Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
Motion declared carried.
ORDINANCE NO.2017-23—ZONATHERM PRODUCTS
Moved by Ottenheimer,seconded by Berman,to pass Ordinance No.2017-23,approving an Economic Incentive
agreement with Zonatherm Products at 875 Busch Parkway,in accordance with materials contained in Board
packets.
Mr. Stilling reviewed the proposed ordinance,details of which are contained in the Village Board Meeting Agenda
Item Overview,as well as his memo to Mr.Bragg of May 9,2017.
Upon roll call,Trustees voted as follow:
AYES: 6—Berman,Trilling,Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
Motion declared carried.
RESOLUTION NO.2017-19—PORT CLINTON FORCEMAIN IGA
Moved by Stein, seconded by Weidenfeld,to pass Resolution No. 2017-19,Port Clinton Forcemain
Intergovernmental Agreement,in accordance with information contained in Board packets.
Mr.Reynolds reviewed the proposed resolution,details of which are contained in the Village Board Meeting
Agenda Item Overview,as well as his memo to Mr.Bragg of May 8,2017.
Mr.Bragg confirmed that there is no annexation area for the Village of Buffalo Grove that would be served by this
station.
Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling, Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
Motion declared carried.
ORDINANCE NO.2017-21—HOME RULE
Trustee Berman explained why he asked that this be removed from the Consent Agenda,primarily noting that since
Buffalo Grove is located in two counties,this proposal would provide an unfair disadvantage to many businesses in
our community.
Mr. Stilling reviewed the proposed ordinance,details of which are contained in his memo to the Board of May 9,
2016.
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Moved by Ottenheimer,seconded by Berman,to pass Ordinance No.2017-21,amending Title 1 of the Village of
Buffalo Grove Municipal Code with regard to conflicts with certain Home Rule County Ordinances.Upon roll call,
Trustees voted as follows:
AYES: 6—Berman,Trilling, Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
Motion declared carried.
INTERGOVERNMENTAL AGREEMENTS
Trustee Berman reviewed his reason for asking that this be removed from the Consent Agenda,and asked that staff
provide more detail regarding the proposed agreement.
Chief Casstevens reviewed the proposed agreement,details of which are contained in Lieutenant Eisenmenger's
memo to him of May 15,2017;he confirmed that this agreement would not pose any financial or staff liability to the
Village of Buffalo Grove.
Moved by Berman,seconded by Trilling,to approve the Intergovernmental Agreement between the Village of
Buffalo Grove and the Village of Arlington Heights. Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling,Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
Motion declared carried.
WOODMAN'S FOOD MARKET
�.� Trustee Berman explained why he asked that this item be removed from the Consent Agenda,primarily because
there was no accompanying documentation from staff and it is a rather significant agreement,and he believes that
there should be more detail provided for public information.
Mr. Stilling reviewed the proposed agreement and provided further details on the status of the Woodman's project.
Moved by Ottenheimer,seconded by Berman,to approve the Woodman's Food Market,Inc.Development
Improvement Agreement. Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling,Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
Motion declared carried.
QUESTIONS FROM THE AUDIENCE
President Sussman reviewed the parameters to be followed by speakers,and asked if there were any questions from
the audience on items not on tonight's agenda.
Several representatives from non-profit organizations that sell items during Buffalo Grove Days commented
expressing concern that the Village is proposing to reduce or eliminate the amount of profits that go to these
organizations. Mr.Bragg responded that no decision has been made to date,but there appears to be some
misinformation regarding this issue,and further information is still being compiled.
ADJOURNMENT
Moved by Berman,seconded by Johnson,to adjourn the meeting. Upon voice vote,the motion was unanimously
`./ declared carried. The meeting was adjourned at 8:40 P.M.
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1 ' \ . 'i+SL1�9�ta-CNv
`Janet M. Sirabian,Village Clerk
APPROVED BY ME THIS 19th DAY OF June 2017
Vil resident