2017-03-20 - Village Board Regular Meeting - Minutes 13109
03/20/2017
MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD
OF THE VILLAGE OF BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS,
50 RAUPP BOULEVARD,BUFFALO GROVE,ILLINOIS ON MONDAY,MARCH 20,2017
CALL TO ORDER
President Sussman called the meeting to order at 7:31 P.M. Members of Brownie Girl Scout Troop 40709 and
Daisy Girl Scout Troop 40050 presented the colors as those present stood and pledged allegiance to the Flag.
ROLL CALL
Roll call indicated the following present: President Sussman;Trustees Berman,Trilling, Stein,and Weidenfeld.
Trustees Ottenheimer and Johnson were absent.
Also present were: Dane Bragg,Village Manager;Jennifer Maltas,Deputy Village Manager;William Raysa,
Village Attorney;Luke Glisan,Assistant Village Attorney;Scott Anderson,Director of Finance; Andrew Brown,
Deputy Finance Director;Art Malinowski,Human Resource Director;Evan Michel,Management Analyst;
Christopher Stilling,Director of Community Development;Brett Robinson,Director of Purchasing;Mike Reynolds,
Director of Public Works;Darren Monico,Village Engineer;Geoff Tollefson,Director of Golf Operations;Police
Chief Casstevens;Deputy Police Szos;and Fire Chief Baker.
APPROVAL OF MINUTES
Moved byBerman,seconded byWeidenfeld,to approve the minutes of the February27,2017 Regular Meeting.
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Upon roll call,Trustees voted as follows:
�•/ AYES: 4—Berman,Trilling,Stein,Weidenfeld
NAYS: 0—None
ABSENT: 2—Ottenheimer,Johnson
Motion declared carried.
Moved by Stein, seconded by Berman,to approve the minutes of the March 6,2017 Committee of the Whole
Meeting. Upon roll call,Trustees voted as follows:
AYES: 4—Berman,Trilling,Stein,Weidenfeld
NAYS: 0—None
ABSENT: 2—Ottenheimer,Johnson
Motion declared carried.
WARRANT#1274
Mr.Anderson read Warrant#1274. Moved by Weidenfeld,seconded by Berman,to approve Warrant#1274 in the
amount of$2,061,337.14 authorizing payment of bills listed. Upon roll call,Trustees voted as follows:
AYES: 4—Berman,Trilling,Stein,Weidenfeld
NAYS: 0—None
ABSENT: 2—Ottenheimer,Johnson
Motion declared carried.
VILLAGE PRESIDENT'S REPORT
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President Sussman read a Proclamation recognizing Girl Scout Week 2017 and the achievements and leadership of
our local Girl Scouts and volunteers,thank them for their valuable community service and encourage the future
success of this organization.
President Sussman appointed Roger Sosa to the Buffalo Grove Days Committee. Moved by Berman,seconded by
Trilling to concur with President Sussman's appointment. Upon roll call,Trustees voted as follows:
AYES: 4—Berman,Trilling,Stein,Weidenfeld
NAYS: 0—None
ABSENT: 2—Ottenheimer,Johnson
Motion declared carried.
VILLAGE MANAGER'S REPORT
Dane Bragg,President of the Buffalo Grove Rotary Club,summarized the mission of the Rotary Club and noted that
they are tonight recognizing Officer James Harris as the Buffalo Grove Police Department Police Officer of the
Year. Mr.Bragg reviewed the accomplishments of Officer Harris and presented the award to him as he was
congratulated by the audience and the Board. Officer Harris asked Sergeant Goldstein to read a statement for him
thanking his family,the Police Department,the residents and the Board for the support and wonderful experience
that they have given to him over the years.
TRUSTEE REPORTS
The Village Clerk reported that there is a Municipal Election taking place on Tuesday,April 4,2017 and urged all
residents to take advantage of this opportunity to have a voice in our local leaders.
CONSENT AGENDA
President Sussman explained the Consent Agenda,stating that any member of the audience or the Board could
request that an item be removed for full discussion. The Village Clerk read a brief synopsis of each of the items on
the Consent Agenda.
Resolution No.2017-9 —Joint Purchasing Program
Motion to pass Resolution No.2017-9,a resolution to continue participation in the State of Illinois Joint Purchasing
Program.
Resolution No.2017-10—2017 Zoning Map
Motion to pass Resolution No. 2017-10,a resolution adopting the Village's 2017 Zoning Map.
Ordinance No.2017-5—Municipal Code
Motion to pass Ordinance No.2017-5,an ordinance amending Section 2.08.040,Duties of the Buffalo Grove
Municipal Code. This item amends the section in regard to litigation or potential litigation involving the Village of
Buffalo Grove,including,but not limited to,workers compensation claims. This ordinance gives the Village
Manager settlement authority that was previously done through IRMA.
Ordinance No.2017-6—2016 Budget
Motion to pass Ordinance No. 2017-6,an ordinance amending Fiscal 2016 Budget of the Village of Buffalo Grove.
This ordinance formally adopts the Village's FY 2016 Budget Amendments. The Budget Amendments proposed
modify the budget document to provide a more transparent document by amending the original revenue and
�•/ expenditure amounts budgeted at the fund level.
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Ordinance No.2017-7—Liquor Licenses
Motion to pass Ordinance No. 2017-7,an ordinance amending Chapter 5.20,Liquor Controls,Hours of Operation
for the Class"A"Liquor Licenses. This ordinance will amend Section 5.20.120—Hours of Operation,for the Class
A liquor licenses,to allow service of alcohol to begin on Sundays at 6:00 AM to address beverage service at the golf
courses.
Ordinance No.2017-8—Liquor Controls
Motion to pass Ordinance No.2017-8,an ordinance amending Chapter 5.20,Liquor Controls,reserving a Class A
and a Class D Liquor License for BRI Incorporated D/B/A the Wild Buffalo,48 Raupp Boulevard.
Ordinance No.2017-9—No Escape
Motion to pass Ordinance No. 2017-9,amendment to Special Use Ordinance No.2016-13 for No Escape,located at
1501 W.Dundee Road. This business has outgrown their existing space and is looking to expand into an additional
1,340 square feet,resulting in an amendment to their Special Use being required.
Resolution No.2017-11—Waterline Easement
Motion to pass Resolution No 2017-11,a resolution approving agreements granting Waterline Easement and
Temporary Construction Easement to Northwest Water Commission. These easements are necessary to facilitate the
installation of a 16"transmission water main by the Northwest Water Commission.
Resolution No.2017-12—Greenest Region
Motion to pass Resolution No.2017-12,a resolution in support of the Greenest Region Compact 2. The Greenest
Region Compact 2(GRC2)presents consensus goals for environmental sustainability to be addressed by local
municipalities,yet it will have coordinated,positive impacts on a much larger scale. Approval gives the Village
access to additional grant opportunities.
Cellular Service
Motion to approve joint purchase of cellular service from Verizon.
PW Vehicle Purchase
Motion to approve staff request to waive bids and to authorize negotiation for PW Vehicle Purchase. Staff
recommends that the Village Board waive bids and authorize negotiation of pricing and purchase for a replacement
aerial lift truck for Public Works at a price not to exceed$70,000.
Multiple Vendors
Motion to authorize execution of contract extensions with multiple vendors. Staff recommends that the Village
Board authorize staff to execute the following contract extensions: a third and final option with Aldridge Electric
for street light maintenance services;a third and final contract option with Hillside Auto Body for towing services;a
fourth year contract option with Fire Safety Consultants,Inc. for third party plan review services.
Landscaping
Motion to award bid for landscaping. Staff recommends that the Village Board award a contract for Landscaping
Services to the lowest responsive and responsible bidder,Reliable Property Services,in an amount not to exceed
$149,377.00,pending final review and approval of the contract documents by the Village Attorney.
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Self-Storage Development
Motion to approve Metro Self-Storage Development Improvement Agreement. Staff recommends approval of the
Development Improvement Agreement for the Metro Self-Storage building proposed at 847 Deerfield Parkway.
Earth Hour 2017
Motion to approve Proclamation recognizing Earth Hour 2017. With almost 5,000,000 supporters and a global
network in over 100 countries/territories,Earth Hour is now one of the world's largest and most respected
movements.
Moved by Weidenfeld,seconded by Stein,to approve the Consent Agenda. Upon roll call,Trustees voted as
follows:
AYES: 4—Berman,Trilling,Stein,Weidenfeld
NAYS: 0—None
ABSENT: 2—Ottenheimer,Johnson
Motion declared carried.
ORDINANCE NO.2017-11—VILLAGE MANAGER
Moved by Weidenfeld,seconded by Trilling,to pass Ordinance No.2017-11,providing for an Amended
Employment Agreement and Salary for the Village Manager.
Mr.Bragg clarified that the title of the proposed ordinance is"An Ordinance Providing for the 2017 Employment
Agreement and Salary for the Village Manager"so the Agreement supersedes the 2014 Agreement.
Trustees Weidenfeld and Trilling amended the motion as noted by Mr.Bragg.
President Sussman noted how fortunate Buffalo Grove is to have Mr.Bragg as our Village Manager and reviewed
many of the accomplishments during his tenure with the Village.
Trustee Berman noted that there is a typo in the draft ordinance,after which he elaborated on the accomplishments
of Mr.Bragg. The proposed contract achieves the policy objectives of the Village Board and protects the interests
of the community by retaining a high-performing executive at the helm. Mr.Bragg has done an excellent job as
Village Manager and his dedication to the Village of Buffalo Grove has been and continues to be first and foremost.
Trustee Weidenfeld agreed with Trustee Berman and he believes that Buffalo Grove is very fortunate to have Mr.
Bragg.
Mr.Bragg appreciates all of the positive comments and expressed his sincere gratitude to the Board,but noted that
this is a team effort and everyone works together to provide the best value to give to our taxpayers and our
community.
Former Village President Jeffrey Braiman also expressed his appreciation for the outstanding performance attained
by Mr.Bragg and thanked the Village Board for recognizing his value.
Upon roll call,Trustees voted as follows on the amended motion:
AYES: 4—Berman,Trilling,Stein,Weidenfeld
NAYS: 0—None
�•/ ABSENT: 2—Ottenheimer,Johnson
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Motion declared carried.
ORDINANCE NO.2017-12 RE-ZONING
Moved by Weidenfeld,seconded by Berman,to pass Ordinance No.2017-12,approving a re-zoning to the R-9
Multiple-Family Dwelling District with a Special Use for a Residential Planned Unit Development and approval of a
Preliminary Plan with Variations,in accordance with materials contained in Board packets.
Mr. Stilling reviewed the proposed ordinance,details of which are contained in his memo to the Board of March 16,
2017,after which he answered questions from the Board.
Upon roll call,Trustees voted as follows:
AYES: 4—Berman,Trilling,Weidenfeld,President Sussman
NAYS: 1 - Stein
ABSENT: 2—Ottenheimer,Johnson
Motion declared carried.
ORDINANCE NO.2017-10—MASSAGE ESTABLISHMENTS
Moved by Berman,seconded by Weidenfeld,to pass Ordinance No.2017-10,amending chapter 5.44,Massage
Establishments,of the Buffalo Grove Municipal Code,in accordance with the new draft ordinance contained in
Board packets and dated 2/7/2017.
Ms.Maltas reviewed the proposed ordinance,details of which are contained in the Village Board Meeting Agenda
Item Overview that she prepared;she did clarify that Item 3. in that document should read: Conviction of the
licensee of any felony or misdemeanor when such conviction indicates an inability to operate a safe,honest or
legitimate business operation.
Mr.Raysa reviewed the reasons that he believes Item 9.should be inserted;he also reviewed the procedure for a
revocation.
There was further discussion by the Board with regard to Item 9.
Trustees Berman and Weidenfeld amended the motion to eliminate Item 9.
Mr.Bragg and Mr.Raysa clarified that the amended motion strikes Section 9.of 1.12.030.A.1. from the Village
Code.
Upon roll call,Trustees voted as follows on the amended motion:
AYES: 4—Berman,Trilling,Stein,Weidenfeld
NAYS: 0—None
ABSENT: 2—Ottenheimer,Johnson
Motion declared carried.
SEWER LINING
Moved by Stein,seconded by Berman,to award bid to MPI Sewer Lining to Hoerr Construction,Inc. for up to 5,308
linear feet of sanitary sewer lining for a cost not to exceed$474,308.00 as the proposed lowest responsive and
responsible bidder and in accordance with materials contained in Board packets.
Mr.Monico reviewed the proposed project,details of which are contained in Mr.Robinson's memo to Mr.Bragg of
�•/ March 14,2017.
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Upon roll call,Trustees voted as follows:
AYES: 4—Berman,Trilling,Stein,Weidenfeld
NAYS: 0—None
ABSENT: 2—Ottenheimer,Johnson
Motion declared carried.
QUESTIONS FROM THE AUDIENCE
President Sussman reviewed the parameters to be followed by speakers,and asked if there were any questions from
the audience on items not on tonight's agenda;there were no such questions.
EXECUTIVE MEETING
Moved by Weidenfeld,seconded by Berman,to move to Executive Session to discuss Section 2(C)(1)of the
Illinois Open Meetings Act: the Appointment,Employment,Compensation,Discipline,Performance,or
Dismissal of Specific Employees of the Public Body or Legal Counsel for the Public Body,Including Hearing
Testimony on a Complaint Lodged Against an Employee of the Public Body or Against Legal Counsel for the
Public Body to Determine its Validity. Upon roll call,Trustees voted as follows:
AYES: 4—Berman,Trilling,Stein,Weidenfeld
NAYS: 0—None
ABSENT: 2—Ottenheimer,Johnson
The Board moved Executive Session from 8:34 to 9:23 P.M.
ADJOURNMENT
Moved by Trilling,seconded by Stein,to adjourn the meeting. Upon voice vote,the motion was unanimously
declared carried. The meeting was adjourned at 9:24 P.M.
Janet M. Sirabian,Village Clerk
APPROVED BY ME THIS 17th DAY OF April ,2017
�.� . 4_' / ,a, . ,r
i age President
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