2017-02-27 - Village Board Regular Meeting - Minutes 13103
02/27/2017
MINUTES OF THE RESCHEDULED REGULAR MEETING OF THE VILLAGE BOARD
OF THE VILLAGE OF BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS,
50 RAUPP BOULEVARD,BUFFALO GROVE,ILLINOIS ON MONDAY,FEBRUARY 27,2017
CALL TO ORDER
President Sussman called the meeting to order at 7:30 P.M. Those present stood and pledged allegiance to the Flag.
ROLL CALL
Roll call indicated the following present: President Sussman;Trustees Berman,Trilling, Stein,Ottenheimer,
Weidenfeld and Johnson.
Also present were: Dane Bragg,Village Manager;Deputy Village Manager,Jennifer Maltas;William Raysa,
Village Attorney;Luke Glisan,Assistant Village Attorney;Scott Anderson,Director of Finance; Andrew Brown,
Deputy Finance Director;Art Malinowski,Human Resource Director;Evan Michel,Management Analyst;
Christopher Stilling,Director of Community Development;Brett Robinson,Director of Purchasing;Mike Reynolds,
Director of Public Works;Darren Monico,Village Engineer;Geoff Tollefson,Director of Golf Operations;Police
Chief Casstevens;Deputy Police Chief Szos;and Fire Chief Baker.
APPROVAL OF MINUTES
Moved by Ottenheimer,seconded by Weidenfeld,to approve the minutes of the January 23,2017 Regular Meeting.
Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling,Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
Motion declared carried.
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Moved by Johnson,seconded by Berman,to approve the minutes of the January 30,2017 Special Meeting. Upon
roll call,Trustees voted as follows:
AYES: 5—Berman,Trilling,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
ABSTAIN: 1 -Stein
Motion declared carried.
Moved by Weidenfeld,seconded by Berman,to approve the minutes of the February 6,2017 Committee of the
Whole Meeting. Upon roll call,Trustees voted as follows:
AYES: 5—Berman,Trilling,Stein,Ottenheimer,Weidenfeld
NAYS: 0—None
ABSTAIN: 1—Johnson
Motion declared carried.
WARRANT#1273
Mr.Anderson read Warrant#1273. Moved by Johnson,seconded by Ottenheimer,to approve Warrant#1273 in the
amount of$5,293,120.55,authorizing payment of bills listed. Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling,Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
�•/ Motion declared carried.
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VILLAGE PRESIDENT'S REPORT
President Sussman appointed Forrest Kulwin to the Board of Fire and Police Commissioners. Moved by Trilling,
seconded by Weidenfeld,to concur with President Sussman's appointment. Upon roll call,Trustees voted as
follows:
AYES: 6—Berman,Trilling, Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
Motion declared carried.
President Sussman read a Proclamation recognizing Lieutenant Wendill Bills for his 33 years of service to the
Village,after which he was congratulated by the audience and the Board.
President Sussman asked Maureen Welborn to come forward as she read a Proclamation commending her for her
years of faithful service to the Buffalo Grove Days Committee,after which she was congratulated by the audience
and the Board.
VILLAGE MANAGER'S REPORT
Chief Casstevens reviewed the credentials of our new Police Officer. Board of Fire&Police Chair Brian Rubin
noted that he is honored to administer the oath of office to Chadd Kaiser,after which Officer Kaiser was
congratulated by the audience and the Board. Officer Kaiser thanked his family for their support and is looking
forward to serving with the Buffalo Grove Police Department.
Mr.Anderson reviewed the three awards recently conferred upon the Village of Buffalo Grove by the Government
Finance Officers Association:
• The Certificate of Achievement for Excellence in Financial Reporting Award for the FY 2015
Comprehensive Annual Financial Report. This is the Village's 34th CAFR Award.
• The Popular Annual Financial Reporting Award FY 2015 Budget. This is the Village's 3rd PAFR Award.
• The Distinguished Budget Presentation Award for the FY 2016 Budget. This is the Village's 5th budget
award.
Mr.Anderson thanked the Finance staff,and specifically Andrew Brown, for their work on these documents,as well
as all the department heads and Evan Michel for their efforts in putting the budget document together.
TRUSTEE REPORTS
Trustee Stein reported on several State Championships that have been won by our local students.
Trustee Berman reported that the next meeting with regard to the Deerfield Road Phase I Engineering and
Environmental Study will be held on March 2,2017,and urged residents to participate and voice their support for
reasonable improvements to our transportation system.
CONSENT AGENDA
President Sussman explained the Consent Agenda,stating that any member of the audience or the Board could
request that an item be removed for full discussion. The Village Clerk read a brief synopsis of each of the items on
the Consent Agenda.
Resolution No.2017-6 —2017 Volume Cap
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02/27/2017
Motion to pass Resolution No.2017-6,a resolution of the Village of Buffalo Grove reallocating 2017 Volume Cap
to the Village of Buffalo Grove. The Village is the host of the Private Activity Bond Clearinghouse for Lake
County. This is the annual Resolution that transfers the Village's Volume Cap to the Clearinghouse.
Resolution No.2017-7—Federal Surplus Program
Motion to pass Resolution No. 2017-7, State of Illinois Federal Surplus Program. Approval of a resolution is
required in order for the Village of Buffalo Grove to continue to participate in the Federal Surplus Property
Program.
Resolution No.2017-8—MFT Funds
Motion to pass Resolution No.2017-8,Calendar Year 2017 Village-Wide Street Maintenance Motor Fuel Tax
Resolution. This is the required IDOT Motor Fuel Tax(MFT)Resolution requesting MFT funds to be authorized,in
part,for the 2017 calendar year Village-wide street maintenance program.
Ordinance No.2017-2—1455 Busch Parkway
Motion to pass Ordinance No. 2017-2,approving a Special Use for a recreational use at 1455 Busch Parkway. The
petitioner is seeking to open a recreational facility in a vacant 12,183 square foot tenant space located at 1455 Busch
Parkway.
Ordinance No.2017-3—Text Amendments
Motion to pass Ordinance No.2017-3,approving Text Amendments to the Village's Sign Code and Zoning
Ordinance. Staff is proposing multiple text amendments to the Village's Sign Code(Title 14 of the Municipal
Code)and Village's Zoning Ordinance(Title 17 of the Municipal Code).
Cardiac Monitor Purchase
Motion to approve waiver of bid—Cardiac Monitor purchase. Staff recommends waiver of bids and authorization
for staff to purchase the replacement cardiac monitors at a total not to exceed amount of$122,166.16 from Zoll
Medical Corporation. The Village uses Zoll AED's,and in order to maintain seamless compatibility from the onset
of a cardiac event through advanced life support,the continued use of Zoll cardiac monitors is requested and
recommended.
Ronnie Drive Storm Sewer
Motion to approve waiver of bids and authorization to purchase Ronnie Drive Storm Sewer Improvements. Staff
recommends waiving the bidding requirement and approval of a contract with Mark Meade Excavating,Inc.,subject
to Village Attorney approval of the contract.
Portable Power and Lighting
Motion to award bid for Portable Power and Lighting. Staff recommends an award of bid to Gen Power Inc.,the
lowest responsive and responsible bidder in an amount not to exceed$7,615.00.
GHA Construction Management
Motion to approve GHA Construction Management. Staff seeks authorization to execute an agreement with Gewalt
Hamilton Associates,Inc. for resident engineering and construction staking services in an amount not to exceed
$73,500.00.
GHA Construction Management
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Motion to approve GHA Bernard Survey for Phase 1 Study. Staff seeks authorization to execute an agreement with
Gewalt Hamilton Associates,Inc. for survey and base plan preparation services in an amount not exceed$49,300.00.
Baxter&Woodman
Motion to approve Baxter&Woodman Support Services. Staff requests authorization to execute an agreement with
Baxter&Woodman Control Systems Integration,LLC for supervisory control and data acquisition maintenance
services and software maintenance support in an amount not to exceed$79,000.00,pending final review and
approval of the agreement by the Village Attorney.
Global Love Day
Motion to approve Proclamation Recognizing May 1,2017 as Global Love Day.
Moved by Johnson,seconded by Ottenheimer,to approve the Consent Agenda. Upon roll call,Trustees voted as
follows:
AYES: 6—Berman,Trilling,Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
Motion declared carried.
ORDINANCE NO.2017-4—MASSAGE ESTABLISHMENTS
Moved by Berman,seconded by Weidenfeld,to pass Ordinance No.2017-4,amending Chapter 5.44,Massage
Establishments,of the Buffalo Grove Municipal Code,in accordance with the memorandum contained in Board
packets,and the draft ordinance dated February 27,2017.
Ms.Maltas reviewed the proposed ordinance,details of which are contained in the Village Board Meeting Agenda
Item Overview that she prepared.
Lengthy discussion followed,mainly with regard to whether or not the regulation for revocation is too broad and
may have substantial adverse consequences on commercial property owners. It was determined that the language
needs to be tailored to the actual goal to be accomplished.
Moved by Berman,seconded by Trilling,to table the proposed ordinance.
Upon roll call,Trustees voted as follows on the amended motion:
AYES: 6—Berman,Trilling,Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
Motion declared carried.
REPLACEMENT VEHICLE
Moved by Stein,seconded by Weidenfeld,to authorize purchase of a replacement vehicle through the Suburban
Purchasing Cooperative,in an amount not to exceed$31,128.70 pursuant to documentation in Board packets.
Mr.Reynolds reviewed the proposed purchase,which has been included in the budget.
Upon roll call,Trustees voted as follows on the amended motion:
AYES: 6—Berman,Trilling,Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
Motion declared carried.
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LINDEN AVENUE FORCE MAIN
Moved by Stein,seconded by Johnson,to award bid for Linden Avenue Force Main Replacement to R.A.Mancini,
Inc. in the amount of$238,000.00,in accordance with materials contained in Board packets.
Mr.Monico reviewed the bids received for the Linden Avenue Force Main,details of which are contained in his
memo to Mr.Bragg of February 3,2017.
Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling, Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
Motion declared carried.
WATER MAIN IMPROVEMENT
Moved by Stein,seconded by Ottenheimer,to approve award of bid for 2017 Water Main Improvements to the
lowest qualified bidder,Patnick Construction,Inc.in an amount of$189,061.95 in accordance with materials
contained in Board packets.
Mr.Monico reviewed the proposed project.
Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling,Stein,Ottenheimer,Weidenfeld,Johnson
` NAYS: 0—None
Motion declared carried.
ARCHITECTURAL SERVICES
Moved by Stein,seconded by Johnson,to authorize to procure architectural services with Wold Architects and
Engineers pending final review and approval of the agreement by the Village Attorney;this is a one-year agreement
with four possible one-year extensions,and is in accordance with materials contained in Board packets.
Mr.Robinson reviewed the proposed agreements,details of which are contained in his memo to Mr.Bragg of
February 21,2017,after which he answered questions from the Board.
Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling,Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
Motion declared carried.
GOLFVIEW LIFT STATION
Moved by Stein,seconded by Ottenheimer,to approve award of bid for Golfview Lift Station Reconstruction to
Bolder Contractors in an amount not to exceed$818,100.31,pending final review and approval of the contract and
documents by the Village Attorney,and subject to materials contained in Board packets.
Mr.Robinson reviewed the proposed project,details of which are contained in the Village Board Meeting Agenda
Item Overview that he prepared.
Upon roll call,Trustees voted as follows:
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AYES: 6—Berman,Trilling,Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
Motion declared carried.
QUESTIONS FROM THE AUDIENCE
President Sussman reviewed the parameters to be followed by speakers,and asked if there were any questions from
the audience on items not on tonight's agenda;there were no such questions.
ADJOURNMENT
Moved by Trilling,seconded by Berman,to adjourn the meeting. Upon voice vote,the motion was unanimously
declared carried. The meeting was adjourned at 8:35 P.M.
Janet M. Sirabian,Village Clerk
APPROVED BY ME THIS 20th DAY OF March ,2017
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i lage President _ _ __
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