2017-01-23 - Village Board Regular Meeting - Minutes 13098
01/23/2017
MINUTES OF THE SPECIAL MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO
GROVE HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD,BUFFALO GROVE,
ILLINOIS ON MONDAY,JANUARY 23,2017
CALL TO ORDER
President Sussman called the meeting to order at 7:29 P.M. Those present stood and pledged allegiance to the Flag.
ROLL CALL
Roll call indicated the following present: President Sussman;Trustees Berman,Trilling,Stein,Ottenheimer,
Weidenfeld and Johnson.
Also present were: Deputy Village Manager Jennifer Maltas;William Raysa,Village Attorney;Luke Glisan,
Assistant Village Attorney; Scott Anderson,Director of Finance;Art Malinowski,Human Resource Director;Evan
Michel,Management Analyst;Christopher Stilling,Director of Community Development;Brett Robinson,Director
of Purchasing;Mike Reynolds,Director of Public Works;Darren Monico,Village Engineer;Geoff Tollefson,
Director of Golf Operations;Police Chief Casstevens;and Fire Chief Baker.
APPROVAL OF MINUTES
Moved by Ottenheimer,seconded by Johnson,to approve the minutes of the December 19,2016 Regular Meeting.
Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling,Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
Motion declared carried.
Moved by Weidenfeld,seconded by Berman,to approve the minutes of the January 9,2017 Committee of the
Whole Meeting. Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling,Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
Motion declared carried.
WARRANT#1272
Mr.Anderson read Warrant#1272. Moved by Johnson,seconded by Stein,to approve Warrant#1272 in the amount
of$5,296,522.03,authorizing payment of bills listed. Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling,Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
Motion declared carried.
VILLAGE PRESIDENT'S REPORT
President Sussman asked Peter Panayiotou to come forward as she read a Proclamation commending him for his
philanthropic and generous contributions to the Buffalo Grove community,after which he was congratulated by the
audience and the Board.
VILLAGE MANAGER'S REPORT
13099
01/23/2017
Chief Baker reviewed the accomplishments of our new Firefighter/Paramedic. Board of Fire&Police Chair Brian
Rubin noted that he is honored to administer the oath of office to Daniel Downey,after which
Firefighter/Paramedic Downey was congratulated by the audience and the Board.
TRUSTEE REPORTS
Trustee Weidenfeld reminded residents that the first public meeting for the Lake Cook Corridor will be held in the
Council Chambers on February 7,2017.
Trustee Berman reported that Lake County Department of Transportation recently held a meeting with regard to a
potential new project on Deerfield Road,east of Buffalo Grove. Trustee Berman stated that he has been selected as
a member of the"Stakeholder Involvement Group"for the Deerfield Road Phase I Engineering and
Environmental Study,and urged residents to participate and voice their support for reasonable improvements to
our transportation system. Trustee Berman will keep the Board and residents informed as to the time and place of
these meetings.
CONSENT AGENDA
President Sussman explained the Consent Agenda,stating that any member of the audience or the Board could
request that an item be removed for full discussion. The Village Clerk read a brief synopsis of each of the items on
the Consent Agenda.
Ordinance No.2017-1—Liquor Controls
Motion to pass Ordinance No.2017-1,amending Chapter 5.20—Liquor Controls. The Class B liquor license for
Jing Jing,Inc.d/b/a Yen Yen Restaurant,360 Half Day Road is hereby rescinded. The business has been sold.
Resolution No.2017-1-LCDOT
Motion to pass Resolution No.2017-1,Municipal Acceptance Form LCDOT. Staff recommends approval of the
Municipal Acceptance Form for the Village Facilities to be built within the Lake County Right-of-Way as part of the
Lake Cook Road Widening Project.
Resolution No.2017-2—Private Activity Bond
Motion to pass Resolution No. 2017-2,ceding the 2016 Unused Private Activity Bond Volume Cap of the Village of
Buffalo Grove(including Volume Cap Transferred from other Lake County Home Rule Units)to Lake County.
Portable Restrooms
Motion to award bid for portable restrooms. Staff recommends an award of bid to Service Sanitation,Inc.,the
lowest responsive and responsible bidder,in an amount not to exceed$15,164.00.
Plat of Easement
Motion to approve Plat of Easement. The developer of Easton Station installed water main on Village property at
Fire Station 27 as part of the Development Improvement Agreement.
Chicagoland Paving,Inc.
Motion to approve Change Order Road Program contract with Chicagoland Paving,Inc. The Road Program
contract with Chicagoland Paving Contractors,Inc.was under contract by$250,670.80.
Arrow Road Construction
13100
01/23/2017
Motion to approve Change Order Road Program contract with Arrow Road Construction. The Road Program
contract with Arrow Road Construction was under contract by$598,144.14 for the project completed in 2016.
Facility Services
Motion to award bid for Facility Services. Staff recommends award of contract for facility services to the lowest
responsive and responsible bidder,Aramark Uniform&Career Apparel,LLC,for a cost not to exceed$5,908.24,
pending final review and approval of the agreement by the Village Attorney.
Proclamation—2017 Engineers Week
Motion to approve Proclamation recognizing February 19-25,2017 as Engineers Week.
Mr.Raysa noted that,for Items 8.F.Chicagoland Paving,Inc.and 8.G.Arrow Road Construction,the Village
Manager as designee has made a written determination that the change order is in the best interest of the Village.
Moved by Weidenfeld,seconded by Berman,to approve the Consent Agenda. Upon roll call,Trustees voted as
follows:
AYES: 6—Berman,Trilling,Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
Motion declared carried.
RESOLUTION NO.2017-3—BUFFALO CREEK
Moved by Stein,seconded by Weidenfeld,to pass Resolution No.2017-3,Buffalo Creek Reservoir IGA,in
accordance with materials contained in Board packets.
Mr.Reynolds reviewed the proposed resolution,details of which are contained in his memo to Mr.Bragg of
January12,2017.
Mr.Raysa noted that the word "years"should be inserted at the appropriate place in the agreement.
Trustees Stein and Weidenfeld accepted the amendment noted by Mr.Raysa.
Upon roll call,Trustees voted as follows on the amended motion:
AYES: 6—Berman,Trilling,Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
Motion declared carried.
RESOLUTION NO.2017-4—TRESSLER,LLP
Moved by Berman,seconded by Weidenfeld,to pass Resolution No.2017-4,approving a proposal by Tressler,LLP
for Legal Services,in accordance with information contained in Board packets and the draft resolution.
Ms.Maltas reviewed the proposed resolution,details of which are contained in the Village Board Meeting Agenda
Item Overview as well as Tressler's memo of January 10,2017.
Trustee Berman further elaborated on the method of reaching the proposed agreement,and recommended that the
Board approve the proposed agreement.
Upon roll call,Trustees voted as follows on the amended motion:
13101
LI 01/23/2017
AYES: 6—Berman,Trilling, Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
Motion declared carried.
RESOLUTION NO.2017-5—GOLF COURSE CLUBHOUSE RENOVATIONS
Moved by Trilling,seconded by Berman,to pass Resolution No.2017-5,Buffalo Grove Golf Course Clubhouse
Renovations,consistent with the memorandum provided in Board packets.
Ms.Maltas noted that staff is requesting that the Board reject all bids and give them the opportunity to negotiate
with the three lowest bidders,which needs to be reflected in Item 9.C.and 11.A. The"not to exceed"amount
requested in Item 9.C.does not include the kitchen equipment,so that staff can attempt to get a lower price on that
equipment.
Lengthy discussion took place with regard to the various reasons that the projected cost is so much higher than the
original estimated cost,as well as steps that will be taken on future projects to ensure that this does not happen
again.
Trustee Trilling commented further on the process,and asked that staff keep him informed on the negotiations so
that he may provide any necessary input.
Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling,Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
Motion declared carried.
KITCHEN EQUIPMENT
Moved by Trilling,seconded by Johnson,to authorize purchase of kitchen equipment,according to staff memoranda
contained in Board packets.
Mr.Robinson then answered questions from the Board.
Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling, Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
Motion declared carried.
REPLACEMENT VEHICLES
Moved by Stein,seconded by Ottenheimer,to authorize purchase of replacement vehicles through the Suburban
Purchasing Cooperative in an amount not to exceed$199,641.00 in accordance with information contained in Board
packets.
Mr.Robinson reviewed the proposed purchase.
Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling,Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
Motion declared carried.
13102
01/23/2017
QUESTIONS FROM THE AUDIENCE
President Sussman reviewed the parameters to be followed by speakers,and asked if there were any questions from
the audience on items not on tonight's agenda;there were no such questions.
ADJOURNMENT
Moved by Ottenheimer,seconded by Stein,to adjourn the meeting. Upon voice vote,the motion was unanimously
declared carried. The meeting was adjourned at 8:41 P.M.
Tatiet M. Sirabian,Village Clerk
APPROVED BY ME THIS 27th DAY OF February ,2017
Village President
Li
4.01
i
i