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2021-06-21 - Village Board Regular Meeting - Minutes 13454 06/21/2021 `./ MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE HELD IN THE JEFFREY S.BRAIMAN COUNCIL CHAMBERS AT VILLAGE HALL,50 RAUPP BOULEVARD,BUFFALO GROVE,ILLINOIS,MONDAY,JUNE 21,2021 CALL TO ORDER President Sussman called the meeting to order at 7:30 P.M. Those present stood and pledged allegiance to the Flag. ROLL CALL Roll call indicated the following present: President Sussman;Trustees Stein,Ottenheimer,Weidenfeld,Johnson, Smith and Pike. Also present were: Dane Bragg,Village Manager;Patrick Brankin,Village Attorney;Chris Stilling,Deputy Village Manager;Art Malinowski,Director of Human Resources;Katie Golbach,Human Resources Management Analyst; Chris Black,Director of Finance;Evan Michel,Management Analyst;Brett Robinson,Director of Purchasing; Darren Monico,Village Engineer;Mike Skibbe,Director of Public Works;Kyle Johnson,Assistant Director of Public Works;Police Chief Casstevens;Fire Chief Baker;and Deputy Fire Chief Wagner. APPROVAL OF MINUTES Moved by Ottenheimer,seconded by Johnson,to approve the minutes of the May 17,2021 Regular Meeting. Upon roll call,Trustees voted as follows: AYES: 5—Stein,Ottenheimer,Johnson,Smith,Pike NAYS: 0—None �./ ABSTAIN: 1—Weidenfeld Motion declared carried. Moved by Johnson,seconded by Smith,to approve the minutes of the June 7,2021 Committee of the Whole Meeting. Upon roll call,Trustees voted as follows: AYES: 5—Stein,Ottenheimer,Johnson,Smith,Pike NAYS: 0—None ABSENT: 1—Weidenfeld Motion declared carried. WARRANT#1329 Mr.Black read Warrant#1329. Moved by Weidenfeld,seconded by Stein,to approve Warrant#1329 in the amount of$6,280,111.98 authorizing payment of bills listed. Upon roll call,Trustees voted as follows: AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson,Smith,Pike NAYS: 0—None Motion declared carried. VILLAGE PRESIDENT'S REPORT President Sussman presented the appointments to the Village's Board,Commissions,and Committees,as contained in Board packets. Moved by Weidenfeld,seconded by Pike,to concur with President Sussman's appointments. 13455 l 06/21/2021 Trustee Johnson reviewed her reasons for previously requesting that this item be removed from the agenda,noting that the lists have now been reviewed by the Trustee liaisons and are correct. Upon roll call,Trustees voted as follows: AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson,Smith,Pike NAYS: 0—None Motion declared carried. Rich Rosen,President of the Interfaith Council,presented a brief background of the Interfaith Council,and reviewed the upcoming iWalk,urging residents to donate to this virtual fundraising event where 100%of every donation helps to stock our local food pantries. President Sussman extended condolences to the family of Fritzie Fritzschall,President of the Illinois Holocaust Museum and Auschwitz survivor,and a remarkable woman who embodied the spirit of Buffalo Grove. VILLAGE MANAGER'S REPORT Mr.Bragg introduced Chief Baker to present recent promotion badges to Battalion Chief Mike Spiro and Lieutenant Nick Otto. 1 Chief Baker then reviewed the careers of Battalion Chief Spiro and Lieutenant Otto,after which Battalion Chief Spiro had his badge pinned on by his wife,Kelly,and Lieutenant Otto had his badge pinned on by his wife,Sarah. Both officers were congratulated by the audience and the Board. On behalf of himself and Lieutenant Otto,Battalion Chief Spiro thanked the Chief and the staff and the Board for 1 allowing them to serve as officers of the Buffalo Grove Fire Department. REPORTS FROM TRUSTEES A There were no reports from Trustees tonight. CONSENT AGENDA President Sussman explained the Consent Agenda,stating that any member of the audience or the Board could request that an item be removed for full discussion;there were no such requests. The Village Clerk read a brief synopsis of each of the items on the Consent Agenda. The Village Clerk clarified that,because the original numbers on two items on the 5/17/21 agenda were duplicates, the corrected numbers are: Resolution No.2021-11(Canvass of votes)should be No.2021-17 and Ordinance No.2021-26(Fuji Thai liquor license)should be No.2021-37. Fire Engine Unit#218 Motion to authorize the Village Manager to expend$36,021.00,with a contingency amount of$7,204.20 with Certified Fleet Services,Inc. Combined Area Fire Training(CAFT)Facility Motion to authorize staff to award the lowest and most responsive bidder for the CAFT entrance gate replacement in an amount not to exceed$56,414.00 to Peerless Fence. This award of bid is in partnership with the CAFT communities in accordance with the Illinois Governmental Joint Purchasing Act and is fully funded through the CAFT reserves. 13456 06/21/2021 Performance Contract Amendment 3 Motion to authorize the Village Manager to amend the Performance Contract with Siemens Industry,Inc.in order to discontinue the Performance Assurance Services Program,pending final review and approval of the amendment by the Village Attorney. Link Crossing Motion to approve the Development Improvement Agreement for Link Crossing Phase 3,subject to the receipt of the required fees and Village Attorney review. Ordinance No.2021-38-BRI Incorporated Motion to pass Ordinance No.2021-38,amending Chapter 5.20,Liquor Controls,of the Buffalo Grove Municipal Code—Class A&D Liquor License d/b/a/name change for BRI Incorporated,Sal&Tony's,48 Raupp Boulevard. Ordinance No.2021-39—Rival Indian Cuisine Motion to pass Ordinance No.2021-39,amending Chapter 5.20,Liquor Controls,of the Buffalo Grove Municipal Code—Liquor License Class Change from Class A to Class E for Rivaj Indian Cuisine. Resolution No.2021-18—Raupp Boulevard Bridge Motion to pass Resolution No.2021-18,approving Amendment#1 to the Local Planning Agency Agreement to complete the documentation and final billing for the Raupp Boulevard Bridge Replacement Project,as required by IDOT. Moved by Smith,seconded by Ottenheimer,to approve the Consent Agenda as presented. Upon roll call,Trustees voted as follows on the Consent Agenda: AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson,Smith,Pike NAYS: 0—None Motion declared carried. ORDINANCE NO.2021-40—FLAG POLICY Moved by Weidenfeld,seconded by Pike,to pass Ordinance No.2021-40,approving a Flag Policy Mr.Stilling reviewed the proposed ordinance,details of which are contained in his memo to the Board of June 17,2021,after which he answered questions from the Board. Mr.Brankin confirmed that the proposed ordinance verifies that all flags may be flown as long as they comply with all the requirements and review processes set forth in the ordinance,that the fact that a flag is flown is not an indication of any position taken by the Village regarding the subject of the flag,and that the proposed ordinance does not preclude the Village from issuing proclamations recognizing,commemorating or in support of various individuals,organizations or events. Several Trustees commented on the process leading to the proposed ordinance,noting that they are wholeheartedly in support of the LGBTQ+community and have worked to participate in Pride events. There are Constitutional consequences to using Village property to promote private opinions,and using tax dollars to defend lawsuits in that regard is not fiscally responsible. The solution to fly the Pride flag at the Rotary Village Green is an elegant solution to a difficult balancing act,providing a forum for expressing many opinions as long as they meet the criteria of the proposed ordinance. It is saddening and disappointing to note how much hatred and bullying and negativity has taken place regarding this issue in the past few weeks,when the Pride flag claims to promote universal love and k !1 13457 06/21/2021 acceptance. Staff was thanked for their efforts to formulate the policies set forth in the proposed ordinance. Upon roll call,Trustees voted as follows: AYES: 6-Stein,Ottenheimer,Weidenfeld,Johnson,Smith,Pike NAYS: 0-None Motion declared carried. ORDINANCE NO.2021-42-REAR YARD DRAINAGE IMPROVEMENT Moved by Stein,seconded by Weidenfeld,to pass Ordinance No.2021-42,2021 Rear Yard Drainage Improvements • with the lowest and appropriately detailed proposal from Misfits Construction in the amount of$66,500.00,pending Village Attorney review. Mr.Johnson reviewed the proposed ordinance,details of which are contained in his memo to Mr.Bragg dated June 17,2021. Upon roll call,Trustees voted as follows: AYES: 6-Stein,Ottenheimer,Weidenfeld,Johnson,Smith,Pike NAYS: 0-None Motion declared carried. ORDINANCE NO.2021-43-CORE NETWORK Moved by Smith,seconded by Johnson,to pass Ordinance No.2021-43,authorizing the Village Manager to purchase network equipment and support services in a not-to-exceed amount of$123,752.60 from Paragon Micro Inc. Mr. Robinson reviewed the proposed ordinance,details of which are contained in his memo of June 14,2021 to Mr. Bragg. Upon roll call,Trustees voted as follows: AYES: 6-Stein,Ottenheimer,Weidenfeld,Johnson,Smith,Pike NAYS: 0-None Motion declared carried. BUFFALO GROVE DAYS Mr.Skibbe reviewed the proposed Memorandum of Understanding with the Buffalo Grove Park District for Buffalo Grove Days,details of which are contained in his memo to Mr.Bragg of June 16,2021,thanking everyone involved in getting the details secured in order to have Buffalo Grove Days 2021,after which he answered questions from the Board. Mr. Skibbe was thanked by the Board for his efforts in putting all of the pieces in place. Moved by Ottenheimer,seconded by Stein,to approve a Memorandum of Understanding with the Buffalo Grove Park District for Buffalo Grove Days 2021. Upon roll call,Trustees voted as follows: AYES: 6-Stein,Ottenheimer,Weidenfeld,Johnson,Smith,Pike NAYS: 0-None Motion declared carried. - 13458 06/21/2021 �./ FIRE APPARATUS PURCHASING Chief Baker reviewed the staff request for purchase of a 2022 E-One Cyclone Pumper,details of which are contained in the Village Board Agenda Item Overview prepared by Mr.Robinson,after which he answered questions from the Board. Moved by Stein,seconded by Ottenheimer,to authorize purchase of a 2022 E-One Cyclone Pumper to replace Unit #218 through the Houston Galveston Area Cooperative purchasing program from Fire Service,Inc.in accordance with the Illinois Governmental Joint Purchasing Act in a total not-to-exceed amount of$866,338.00,with the addition of additional necessary small equipment in a not-to-exceed amount of$98,041.82 from various suppliers. Upon roll call,Trustees voted as follows: AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson,Smith,Pike NAYS: 0—None Motion declared carried. BUFFALO GROVE ROAD WATER MAIN ADDITION Moved by Johnson,seconded by Weidenfeld,to authorize the Village Manager to spend up to an additional $95,000.00 for replacement of Village water main within the Buffalo Grove Road project under the current agreement with the Lake County Department of Transportation,in accordance with materials contained in Board packets. Mr.Johnson reviewed the proposal,details of which are contained in his memo to Ms.Maltas of June 11,2021. Upon roll call,Trustees voted as follows: AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson,Smith,Pike NAYS: 0—None Motion declared carried. 16051 DEERFIELD PARKWAY Mr.Stilling introduced the proposed development. Lawrence Freedman,attorney for the developer,introduced Michael Zaransky,principal of MZ Capital Partners, who provided a brief overview of his company,as well as a concept of the proposed project,after which he answered questions from the Board. It was noted that this concept matches with the Comprehensive Plan,and is an excellent use for this property. It was also noted that any influx of school-age children should be shared with the school districts,and that landscaping should be plentiful. Moved by Ottenheimer,seconded by Johnson,to refer the proposed multi-family development at 16051 Deerfield Parkway to the Planning&Zoning Commission for review. Upon roll call,Trustees voted as follows: AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson,Smith,Pike NAYS: 0—None Motion declared carried. 201 N.MILWAUKEE AVENUE 13459 06/21/2021 L./ Moved by Johnson,seconded by Smith,to refer a proposed new Speedway at 201 N.Milwaukee Avenue and 251 N. Milwaukee Avenue to the Planning&Zoning Commission for review,and in accordance with materials contained in Board packets. Mr.Stilling introduced the proposed development,details of which are contained in his memo to the Board of June 17,2021. Tom Hallick,Speedway real estate representative,introduced the representative from WT Engineering,who provided more details of the proposed plan,after which he and Mr.Hallick answered questions from the Board. Upon roll call,Trustees voted as follows: AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson,Smith,Pike NAYS: 0—None Motion declared carried. QUESTIONS FROM THE AUDIENCE President Sussman reviewed the parameters to be followed by speakers and asked if there were any questions from the audience on items not on tonight's agenda;there were no such questions. EXECUTIVE SESSION Moved by Stein,seconded by Smith,to move to Executive Session to discuss Section 2(C)(1)of the Illinois Open Meetings Act:the Appointment,Employment,Compensation,Discipline,Performance,or Dismissal of Specific Employees of the Public Body or Legal Counsel for the Public Body,including Hearing Testimony on a Complaint Lodged Against an Employee of the Public Body or Against Legal Counsel for the Public Body to Determine Its Validity. Upon roll call,Trustees voted as follows: AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson,Smith,Pike NAYS: 0—None Motion declared carried. The Board moved to Executive Session from 8:52 P.M.until 9:59 P.M. ADJOURNMENT Moved by Smith,seconded by Stein,to adjourn the meeting. Upon roll call,Trustees voted as follows: AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson,Smith,Pike NAYS: 0—None Motion declared carried. The meeting was adjourned at 10:01 P.M. Sirabian,Yi%lage Clerk APPROVED BY ME THIS 19th DAY OF July 2021 age President