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2021-05-17 - Village Board Regular Meeting - Minutes 13446 05/17/2021 MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE HELD IN THE JEFFREY S.BRAIMAN COUNCIL CHAMBERS AT VILLAGE HALL,50 RAUPP BOULEVARD,BUFFALO GROVE,ILLINOIS,MONDAY,MAY 17,2021 CALL TO ORDER President Sussman called the meeting to order at 7:30 P.M. Those present stood and pledged allegiance to the Flag. ROLL CALL Roll call indicated the following present: President Sussman;Trustees Stein,Ottenheimer,Johnson,Smith and Pike. Trustee Weidenfeld was absent. Also present were: Dane Bragg;Village Manager;Patrick Brankin,Village Attorney;Chris Stilling,Deputy Village , Manager;Chris Black,Director of Finance;Evan Michel,Management Analyst;Brett Robinson,Director of Purchasing;Darren Monico,Village Engineer;Nicole Woods,Deputy Community Development Manager;Kyle Johnson,Assistant Director of Public Works;and Tom Wisniewski,Buyer. APPROVAL OF MINUTES Moved by Ottenheimer,seconded by Johnson,to approve the minutes of the April 19,2021 Regular Meeting. Upon roll call,Trustees voted as follows: AYES: 4—Stein,Ottenheimer,Johnson,Pike NAYS: 0—None ABSTAIN: 1—Smith ABSENT: 1—Weidenfeld Motion declared carried. Moved by Smith,seconded by Johnson,to approve the minutes of the May 3,2021 Committee of the Whole Meeting. Upon roll call,Trustees voted as follows: AYES: 5—Stein,Ottenheimer,Johnson,Smith,Pike NAYS: 0—None ABSENT: 1—Weidenfeld Motion declared carried. WARRANT#1328 Mr.Black read Warrant#1328. Moved by Johnson,seconded by Ottenheimer,to approve Warrant#1328 in the amount of$4,934,478.18 authorizing payment of bills listed. Upon roll call,Trustees voted as follows: AYES: 5—Stein,Ottenheimer,Johnson,Smith,Pike NAYS: 0—None ABSENT: 1—Weidenfeld Motion declared carried. VILLAGE PRESIDENT'S REPORT President Sussman introduced Resolution No.2021-16 extending Executive Order 2021-05. Mr.Bragg reviewed the proposed resolution,noting that new guidelines have been issued by the Centers for Disease Control,therefore,there is not a reason to extend the most recent Executive Order. Mr.Brankin concurred that the 1 13447 05/17/2021 action that was taken by the Governor this afternoon has now superseded the subject matter that is in the proposed resolution contained in Board packets. Moved by Stein,seconded by Ottenheimer,to pass Resolution No.2021-17,accepting the Canvass of Votes from the April 6,2021 Consolidated Election. Upon roll call,Trustees voted as follows: AYES: 5—Stein,Ottenheimer,Johnson,Smith,Pike NAYS: 0—None ABSENT: 1—Weidenfeld Motion declared carried. • Judge Michael Nerheim of the Nineteenth Judicial Circuit Court of Lake County noted that it is an honor to be in attendance and thanked all of the elected officials and their families for their service. Judge Nerheim then administered the Oath of Office to Trustee Andrew Stein. Judge Charles Johnson of the Nineteenth JudicialCircuit Court of Lake County noted that he is also honored to be in attendance this evening and wished those taking office a successful term in serving their constituents. Judge Johnson then administered the Oath of Office to Village Trustees Joanne Johnson and Lester Ottenheimer. Moved by Ottenheimer,seconded by Stein to concur with President Sussman's Appointments of Board, - Commission and Committee Members. Trustee Johnson noted that information on the prospective appointees was not shared with Board members,resulting in the Board being asked to confirm appointments for appointees with whom they were not familiar. In addition, there are some prospective appointees whose attendance at meetings of the committee/commission is either non- existent or very low. Moved by Johnson,seconded by Pike,to table these appointments until the next suitable meeting to allow President Sussman to set up meetings with the Trustee liaisons and the potential appointees and for the Trustee liaisons to meet with the Commission/Committee Chairpersons to determine who should be re-appointed. Upon roll call, Trustees voted as follows: AYES: 3—Johnson,Smith,Pike NAYS: 2—Stein,Ottenheimer ABSENT: 1—Weidenfeld - Motion declared carried. Moved by Stein,seconded by Johnson,to concur with President Sussman's Appointment of Village Board Portfolios. Upon roll call,Trustees voted as follows: AYES: 5—Stein,Ottenheimer,Johnson,Smith,Pike NAYS: 0—None ABSENT: 1—Weidenfeld Motion declared carried. Members of the Board read a Proclamation Recognizing Pride Month and encouraged all community residents to eliminate prejudice wherever it exists and to celebrate our great diversity by celebrating our LGBTQ friends and neighbors. The Board was thanked for their support of the LGBTQ community. VILLAGE MANAGER'S REPORT Mr.Bragg reviewed Resolution No.2021-12,Supporting Restoration of LDGF Revenue,urging the General Assembly and the Governor to restore Local Government Fund payments to the promised 10%rate so municipalities across Illinois may provide basic levels of service and lessen the reliance on property taxes. 13448 05/17/2021 Moved by Johnson,seconded by Smith,to pass Resolution No.2021-12. Upon roll call,Trustees voted as follows: AYES: 5—Stein,Ottenheimer,Johnson,Smith,Pike NAYS: 0—None ABSENT: 1—Weidenfeld Motion declared carried. REPORTS FROM TRUSTEES There were no reports from Trustees tonight. CONSENT AGENDA President Sussman explained the Consent Agenda,stating that any member of the audience or the Board could request that an item be removed for full discussion;there were no such requests. The Village Clerk read a brief synopsis of each of the items on the Consent Agenda. Proclamation—National EMS Week Motion to approve a Proclamation recognizing May 16-21,2021 as National Emergency Medical Services Week. Proclamation—Building Safety Month Motion to approve a Proclamation recognizing May as Building Safety Month. IDOT Traffic Signal Motion to approve the Intergovernmental Master Agreement for State-maintained traffic signals on State Highways within the corporate limits of Buffalo Grove. Hoerr Construction Motion to authorize staff to execute the second and final year contract option with Hoerr Construction Inc.for as- needed emergency Sewer Lining Services to cover the period from June 22,2021 to June 22,2022. Sewertech,LLC Motion to authorize staff to execute the second-year contract option with Sewertech,LLC for Sewer Televising Services at a cost not to exceed$19,512.50. Ordinance No.2021-37—Fuji Thai Motion to pass Ordinance No.2021-37,approving a Class B liquor license for Chanprung,LLC d/b/a Fuji Thai at 1000 Weiland Road. Ordinance No.2021-27—Traffic Ordinance Motion to pass Ordinance No.2021-27,upgrading the Yield sign to a Stop sign on Springside Lane at Old Checker Road. Ordinance No.2021-35—Tree Planting 13449 05/17/2021 Motion to pass Ordinance No.2021-35,authorizing the Village Manager to execute a contract with Acres Group for Tree Planting Services in an amount not to exceed$44,800.00,pending final review and approval by the Village Attorney. Resolution No.2021-13—Closed Session Minutes Motion to pass Ordinance No.2021-13,relating to the semi-annual review of Closed Session Minutes. Drainage Improvements Motion to authorize waiver of bids and seek competitive proposals for drainage improvements as further detailed in Mr.Wisniewski's memo to Mr.Bragg of May 12,2021. Moved by Smith,seconded by Pike,to approve the Consent Agenda as presented. Upon roll call,Trustees voted as follows on the Consent Agenda: AYES: 5—Stein,Ottenheimer,Johnson,Smith,Pike NAYS: 0—None ABSENT: 1—Weidenfeld - - Motion declared carried. ORDINANCE NO.2021-28—CALL ONE Moved by Johnson,seconded by Smith,to pass Ordinance No.2021-28,authorizing the Village Manager to execute an agreement through the Northwest Municipal Conference Suburban Purchasing Cooperative in accordance with the Illinois Joint Purchasing Act with Call One for phone services,pending review and approval by the Village ` Attorney and in accordance with materials contained in Board packets. V Mr. Robinson reviewed the proposed ordinance,details of which are contained in his memo to Mr.Bragg of May 13,2021,after which he answered questions from the Board. Upon roll call,Trustees voted as follows: AYES: 5—Stein,Ottenheimer,Johnson,Smith,Pike NAYS: 0—None ABSENT: 1—Weidenfeld Motion declared carried. ORDINANCE NO.2021-29—1305 BUSCH PARKWAY Moved by Johnson,seconded by Smith,to pass Ordinance No.2021-29,approving Preliminary Plan for a new Industrial Building at 1305 Busch Parkway as outlined in Board packets for tonight's meeting. Mr.Stilling reviewed the proposed ordinance,details of which are contained in his memo to Mr.Bragg dated May 13,2021,after which he answered questions from the Board. Upon roll call,Trustees voted as follows: AYES: 5—Stein,Ottenheimer,Johnson,Smith,Pike NAYS: 0—None ABSENT: 1—Weidenfeld Motion declared carried. ORDINANCE NO.2021-30—GHA CAMBRIDGE CONSTRUCTION ENGINEERING 13450 05/17/2021 Moved by Pike,seconded by Johnson,to pass Ordinance No.2021-30,approving Gewalt Hamilton Associates construction engineering contract to Cambridge Drive,subject to review and approval by the Village Attorney,and based upon the scope of work,the total value of this contract is a not-to-exceed amount of$389,500.00. Mr.Johnson reviewed the proposed ordinance,details of which are contained in his-memo of May 13,2021 to Mr. Bragg. Upon roll call,Trustees voted as follows: AYES: 5—Stein,Ottenheimer,Johnson,Smith,Pike NAYS: - 0—None - - ABSENT: 1—Weidenfeld - - Motion declared carried. ORDINANCE NO.2021-31—STREAMBANK STABILIZATION Moved by Stein,seconded by Smith,pass Ordinance No.2021-31,approving Streambank Stabilization at the Arboretum Golf Course for design submitted by CBBEL,Inc.pending approval by the Village Attorney and in 1 accordance with materials contained in Board packets. - j Mr. Monico reviewed the proposed ordinance,details of which are contained in his memo of May 8,2021 to Mr.Bragg. Upon roll call,Trustees voted as follows: AYES: 5—Stein,Ottenheimer,Johnson,Smith,Pike NAYS: 0-None ABSENT: 1—Weidenfeld Motion declared carried.- RESOLUTION NO.2021-14—BERNARD DRIVE Moved by Stein,seconded by Ottenheimer,to pass Resolution No.2021-14,Bernard Drive IDOT Local Agency Agreement and Engineering Agreements with Christopher B.Burke Engineering Ltd.for the Phase 2 Design of Bernard Drive pursuant to the Local Public Agency Agreement for Federal Participation and in accordance with materials contained in Board packets Mr.Monico reviewed the proposed resolution,details of which are contained in his memo of May 13,2021 to Mr. Bragg. Upon roll call,Trustees voted as follows: AYES: 5—Stein,Ottenheimer,Johnson,Smith,Pike NAYS: 0—None ABSENT: 1—Weidenfeld Motion declared carried. ORDINANCE NO.2021-32—AERIAL TRUCK Moved by Pike,seconded by Smith,to pass Ordinance No.2021-32,authorizing the Village Manager to purchase a replacement Aerial Lift Truck through Sourcewell,formerly known as the National Joint Powers Alliance program, in accordance with the Illinois Governmental Joint Purchasing Act in a total not-to-exceed amount of$153,283.00. This project will be funded through the capital replacement fund and is in the 2021 budget. 13451 05/17/2021 Mr.Robinson answered questions from the Board. Upon roll call,Trustees voted as follows: AYES: 5—Stein,Ottenheimer,Johnson,Smith,Pike NAYS: 0—None ABSENT: 1—Weidenfeld Motion declared carried. ORDINANCE NO.2021-33—CAMBRIDGE Moved by Pike,seconded by Johnson,to pass Ordinance No.2021-33,2021 Cambridge Utility&Street Improvements. The 2021 Cambridge Utility&Street Improvements were bid on May 11,2021 and the lowest responsible and responsive bidder was Lenny Hoffman Excavating. Staff recommends approval of the contract to Lenny Hoffman Excavating in the amount,of$3,928,459.50,pending Village Attorney Review. Upon roll call, Trustees voted as follows: AYES: 5—Stein,Ottenheimer,Johnson,Smith,Pike NAYS: 0—None ABSENT: 1-Weidenfeld Motion declared carried.- ORDINANCE NO.2021-34—COMPREHENSIVE PLANNING SERVICES Moved by Stein,seconded by Ottenheimer,to pass Ordinance No.2021-34,authorizing the Village Manager to execute a contract with Lamar Johnson Collaborative for Comprehensive Planning Services in an amount not to exceed$120,000.00,subject to review and approval by the Village Attorney and in accordance with materials contained in Board packets. Ms.Woods reviewed the proposed ordinance,details of which are contained in her memo of May 13,2021 to the - Board. Ms.Woods confirmed that it is standard language in all of our contracts that all products of the Comprehensive Plan,including data and information,are the ownership of the Village of Buffalo Grove. Lesley Roth,Lamar Johnson Collaborative,reviewed a Powerpoint presentation to expand on some of the finer points of the project. Ms.Woods then answered questions from the Board. Mr.Brankin confirmed to the Board that the ordinance before the Board is subject to review and approval by the Village Attorney as part of the contract. Upon roll call,Trustees voted as follows: AYES: 5—Stein,Ottenheimer,Johnson,Smith,Pike NAYS: 0—None ABSENT: 1—Weidenfeld Motion declared carried. ORDINANCE NO.2021-36—LANDSCAPING Moved by Pike,seconded by Johnson,to pass Ordinance No.2021-36,authorizing the Village Manager to execute a contract with City Escape Garden&Design for Landscape Maintenance Services in the amount of$178,851.00 with 13452 05/17/2021 an 8%($14,300.00)contingency for a total amount not to exceed$193,151.00,pending final review and approval of the contract by the Village Attorney. Mr.Wisniewski reviewed the proposal,details of which are contained in his memo of May 13,2021 to Mr.Bragg. Upon roll call,Trustees voted as follows: - AYES: 5—Stein,Ottenheimer,Johnson,Smith,Pike NAYS: 0—None ABSENT: 1 Weidenfeld Motion declared carried. RESOLUTION NO.2021-15-THOMPSON/BRANDYWYN Moved by Pike,seconded by Stein,to pass Resolution No.2021-15,approval of the Gewalt Hamilton Associates, Inc._Resident Engineering Supplement for the Brandywyn Lane and Thompson Boulevard Improvement Project— Contract 1,pursuant to the Local Public Agency Agreement for Federal Participation. Mr.Johnson reviewed the proposed resolution,details of which are contained in his memo of May 13,2021 to Mr.Bragg. Upon roll call,Trustees voted as follows: AYES: 5 Stein,Ottenheimer,Johnson,Smith,Pike NAYS: 0-None ABSENT: 1 Weidenfeld unol Motion declared carried. SPOERLEIN COMMONS Moved by Stein,seconded by Smith,to approve the Spoerlein Commons Dunkin/Baskins Development Improvement Agreement subject to the materials contained in Board packets and subject to review and approval by the Village Attorney. Mr.Monico reviewed the proposal,details of which are contained in his memo of May 10,2021 to Mr.Bragg. Upon roll call,Trustees voted as follows: AYES: 5—Stein,Ottenheimer,Johnson,Smith,Pike NAYS: 0-None ABSENT: 1—Weidenfeld Motion declared carried. QUESTIONS FROM THE AUDIENCE President Sussman reviewed the parameters to be followed by speakers and asked if there were any questions from the audience on items not on tonight's agenda;there were no such questions. ADJOURNMENT Moved by Smith,seconded by Stein,to adjourn the meeting. Upon roll call,Trustees voted as follows: 13453 05/17/2021 AYES: 5—Stein,Ottenheimer,Johnson,Smith,Pike NAYS: 0—None ABSENT: 1—Weidenfeld Motion declared carried. The meeting was adjourned at 8:41 P.M. anet M.Sirabian,Village Clerk APPROVED BY ME THIS 21' DAY OF June 2021 Jat esigetiekcioleLOIt4?4•L-- .e L