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2021-04-19 - Village Board Regular Meeting - Minutes 13440 04/19/2021 MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE HELD IN THE VILLAGE HALL,50 RAUPP BOULEVARD, BUFFALO GROVE,ILLINOIS,MONDAY,APRIL 19,2021 CALL TO ORDER President Sussman called the meeting to order at 7:30 P.M. Those present stood and pledged allegiance to the Flag. ROLL CALL Roll call indicated the following present: President Sussman;Trustees Stein,Ottenheimer,Weidenfeld,Johnson, and Pike. Trustee Smith was absent. Also present were: Dane Bragg,Village Manager;Patrick Brankin,Village Attorney;Jenny Maltas,Deputy Village Manager;Chris Stilling,Deputy Village Manager;Art Malinowski,Director of Human Resources;Evan Michel, Management Analyst;Mike Skibbe,Director of Public Works;Brett Robinson,Director of Purchasing;Fire Chief Baker and Police Chief Casstevens. APPROVAL OF MINUTES Moved by Ottenheimer,seconded by Weidenfeld,to approve the minutes of the March 15,2021 Regular Meeting. Upon roll call,Trustees voted as follows: AYES: 5—Stein,Ottenheimer,Weidenfeld,Johnson,Pike NAYS: 0—None ABSENT: 1 -Smith Motion declared carried. Moved by Stein,seconded by Weidenfeld,to approve the minutes of the April 5,2021 Committee of the Whole Meeting. Upon roll call,Trustees voted as follows: AYES: 5—Stein,Ottenheimer,Weidenfeld,Johnson,Pike NAYS: 0—None ABSENT: 1 -Smith • Motion declared carried. WARRANT#1327 Mr. Robinson read Warrant#1327. Moved by Johnson,seconded by Weidenfeld,to approve Warrant#1327 in the amount of$5,707,060.36 authorizing payment of bills listed. Upon roll call,Trustees voted as follows: AYES: 5—Stein,Ottenheimer,Weidenfeld,Johnson,Pike NAYS: 0—None ABSENT: 1 -Smith Motion declared carried. VILLAGE PRESIDENT'S REPORT President Sussman and Trustee Johnson read a Proclamation recognizing and remembering former Village Trustee DeAnn Glover for her years of dedicated service to the entire Buffalo Grove Community. DeAnn Glover's legacy of community services is an indelible inspiration for all those who seek to make the Village of Buffalo Grove a strong and more vibrant community. 13441 04/19/2021 `./ President Sussman introduced Resolution No.2021-11 extending Executive Order 2021-04. Mr.Bragg reviewed the proposed resolution. Moved by Weidenfeld,seconded by Ottenheimer,to pass Resolution No.2021-11,extending Executive Order 2021-04. Upon roll call,Trustees voted as follows: AYES: 5—Stein,Ottenheimer,Weidenfeld,Johnson,Pike NAYS: 0—None ABSENT: 1 -Smith Motion declared carried. VILLAGE MANAGER'S REPORT Chief Baker reviewed the credentials of Anthony Shin and Austin Eaton,the newest firefighters for the Buffalo Grove Fire Department. FF/PM Anthony Shin had his badge pinned on by his father,Paul,and FF/PM Austin Eaton had his badge pinned on by his girlfriend,Alexa,as both were congratulated and welcomed to Buffalo Grove by the audience and the Board,after which they thanked everyone for this opportunity. Chief Baker reviewed the incident on April 6,2021 where Northbrook Fire Lieutenant Joe Klemm happened to notice smoke coming from the back of a house as he was driving past the residence. Lieutenant Klemm alerted the occupants of the home and began extinguishing the fire at the rear of the property where three propane tanks were 1 self-venting and fire was impinging on the back porch.Lieutenant Klemm's swift action greatly reduced the 1 potential damage to the inside of the home,and because of his actions the Buffalo Grove Fire Department is presenting him with the Fire Chief Citation. Lieutenant Klemm thanked Chief Baker and the Board for the recognition and noted that he is a Buffalo Grove resident and very proud of the Buffalo Grove Fire Department. �./ Chief Casstevens reviewed the accomplishments of Officer Matthew Mills and Officer Michael Carlson. Melanie Santostefano,President of the Buffalo Grove Rotary Club,then presented the Special Commendation Award to Officer Matt Mills,and the Officer of the Year Award to Officer Michael Carlson,as they were congratulated by the 1 audience and the Board. Both Officers thanked the Department and the Board for the recognition and the opportunity to work with the Buffalo Grove Police Department. Ms.Santostefano presented a brief background of the Buffalo Grove Rotary Club,and noted that donations will be made to the Buffalo Grove Rotary Foundation and Special Olympics in honor of these officers. Mr. Skibbe reviewed the accomplishments of this year's Public Works Employee of the Year,Dave Gretz. Mr. Gretz is a Crew Leader in the Forestry Section,and a video of a typical day highlighted the presentation. Mr.Gretz thanked the Department,the Board,his co-workers,and his family for their support and for recognizing him with this honor. REPORTS FROM TRUSTEES Trustee Stein noted that the Buffalo Grove Fire Department recently was inspected by OSHA and all three stations passed with no violations,and he congratulated the Department on that accomplishment. CONSENT AGENDA President Sussman explained the Consent Agenda,stating that any member of the audience or the Board could request that an item be removed for full discussion;there were no such requests. The Village Clerk read a brief synopsis of each of the items on the Consent Agenda. Proclamation—Arbor Day `,/ Motion to approve a Proclamation designating April 30,2021 as Arbor Day in Buffalo Grove. 13442 04/19/2021 Proclamation—National Public Works Week Motion to approve a Proclamation recognizing May 16-22,2021 as National Public Works Week. Proclamation—Week of the Young Child Motion to approve a Proclamation recognizing April 10-16,2021 as the Week of the Young Child. Proclamation—National Police Week Motion to approve a Proclamation recognizing May 15,2021 as Peace Officers Memorial Day and the week in which it falls as National Police Week in the Village of Buffalo Grove. Proclamation—Municipal Clerks Week Motion to approve a Proclamation recognizing the week of May 2-8,2021 as International Municipal Clerks Week. Proclamation—National Safe Boating Week Motion to approve a Proclamation recognizing National Safe Boating Week. Intergovernmental Agreement Motion to approve an Intergovernmental Agreement with the State of Illinois for a Department of Commerce& Economic Opportunity(DCEO)Grant toward the installment of sidewalk in the right-of-way at Ivy Hall Park. `./ Ordinance No.2021-17—1700 Estonian Lane Motion to pass Ordinance No.2021-17,approving an amendment to a Special Use Ordinance and Zoning Code Variations for Height and Encroachment into a setback for an extension of a Communication Antenna Tower at 1700 Estonian Lane. Ordinance No.2021-18—745 S.Buffalo Grove Road Motion to pass Ordinance No.2021-18,granting variations to allow for three wall signs at 745 S.Buffalo Grove Road,ACE Hardware store. Ordinance No.2021-19—Flambe India Motion to pass Ordinance No.2021-19,Class A Liquor License reservation-Flambe India, 1155 McHenry Road. Ordinance No.2021-20—Georgian European Bakery&Cafe Motion to pass Ordinance No.2021-20,Class E Liquor License reservation—Georgian European Bakery&Cafe, 136 McHenry Road. Ordinance No.2021-21-Kum Kang San Motion to pass Ordinance No.2021-21,Class A Liquor License rescinded—SHK,USA,Inc.,d/b/a Kum Kang San Restaurant,1329 W.Dundee Road,as the business has closed. Ordinance No.2021-23—Public Works Vehicle 13443 04/19/2021 Motion to pass Ordinance No.2021-23,ratifying the purchase of a replacement Public Works vehicle through the Suburban Purchasing Cooperative in a total not-to-exceed amount of$34,200.00 Moved by Stein,seconded by Weidenfeld,to approve the Consent Agenda,with packet pages 115 and 116 as well as packet pages 124 and 125 removed from Item 8.I. Upon roll call,Trustees voted as follows on the Consent Agenda: AYES: 5—Stein,Ottenheimer,Weidenfeld,Johnson,Pike NAYS: 0—None ABSENT: 1—Smith Motion declared carried. ORDINANCE NO.2021-22—BGFF/PM ASSOCIATION Moved by Johnson,seconded by Weidenfeld,to pass Ordinance No.2021-22,approving a Letter of Agreement between the Village of Buffalo Grove and the Buffalo Grove Professional Firefighter/Paramedic Association to include wages for the period of May 1,2021 to April 30,2022,pursuant to the terms set forth in the Collective Bargaining Agreement dated May 1,2021 to April 30,2022, between the Village of Buffalo Grove and the Buffalo Grove Professional Firefighter/Paramedic Association in accordance with materials contained in Board packets. Mr. Malinowski reviewed the proposed ordinance,details of which are contained in the Village Board Meeting Agenda Item Overview that he prepared,as well as the Agreement itself. Trustee Johnson thanked the Buffalo Grove Firefighter/Paramedic Association for their willingness to work with the Village. Upon roll call,Trustees voted as follows: AYES: 5—Stein,Ottenheimer,Weidenfeld,Johnson,Pike NAYS: 0—None ABSENT: 1—Smith Motion declared carried. ORDINANCE NO.2021-24—BUFFALO GROVE DAYS Moved by Stein,seconded by Johnson,to pass Ordinance No.2021-24,authorizing the Village Manager to execute amendments to certain agreements with Buffalo Grove Days vendors in accordance with materials contained in Board packets,pending review and approval of the Village Attorney. Mr.Robinson reviewed the proposed ordinance,details of which are contained in the memo from him and Mr. Wisniewski to Mr.Bragg dated April 15,2021,after which he answered questions from the Board. Upon roll call,Trustees voted as follows: AYES: 5—Stein,Ottenheimer,Weidenfeld,Johnson,Pike NAYS: 0—None ABSENT: 1—Smith Motion declared carried. ORDINANCE NO.2021-25—CHAMBER OF COMMERCE Moved by Johnson,seconded by Ottenheimer,to pass Ordinance No.2021-25,authorizing the Village Manager to sign a Lease Agreement with the Buffalo Grove Lincolnshire Chamber of Commerce in which the Chamber would 13444 04/19/2021 lease space for the Village for$1 per year,and includes an incentive package to the Chamber for new membership recruitment,as detailed in materials contained in Board packets. Ms. Maltas reviewed the proposed ordinance,details of which are contained in her memo of April 15,2021 to the Board,after which she answered questions from the Board Upon roll call,Trustees voted as follows: AYES: 5—Stein,Ottenheimer,Weidenfeld,Johnson,Pike NAYS: 0—None ABSENT: 1—Smith Motion declared carried. ELEVATOR MAINTENANCE Moved by Pike,seconded by Weidenfeld,to authorize the Village Manager to execute a contract with American Hoist&Mainlift for Annual Elevator Maintenance Services for a five-year agreement in an amount not to exceed $47,494.79 Mr.Robinson reviewed the proposed contract,details of which are contained in Mr.Wisniewski's memo to Mr. Bragg of April 15,2021. Upon roll call,Trustees voted as follows: AYES: 5—Stein,Ottenheimer,Weidenfeld,Johnson,Pike NAYS: 0—None ABSENT: 1—Smith Motion declared carried. PARKWAY RESTORATION PROJECT Moved by Pike,seconded by Johnson,to reject bids for the 2021 Parkway Restoration Project. Mr.Robinson reviewed staffs recommendation,details of which are contained in his memo to Mr.Bragg of April 9, 2021. Upon roll call,Trustees voted as follows: AYES: 5—Stein,Ottenheimer,Weidenfeld,Johnson,Pike NAYS: 0—None ABSENT: 1—Smith Motion declared carried QUESTIONS FROM THE AUDIENCE President Sussman reviewed the parameters to be followed by speakers and asked if there were any questions from the audience on items not on tonight's agenda;there were no such questions. EXECUTIVE SESSION Moved by Stein,seconded by Ottenheimer,to adjourn the Regular Meeting and move to Executive Session to discuss Section 2(C)(1)of the Illinois Open Meetings Act: the Appointment,Employment,Compensation, 13445 04/19/2021 Li Discipline,Performance,or Dismissal of Specific Employees of the Public Body or Legal Counsel for the Public Body,including Hearing Testimony on a Complaint Lodged Against an Employee of the Public Body or Against Legal Counsel for the Public Body to Determine Its Validity and Section 2(C)(21)of the Illinois Open Meetings Act:Discussion of Minutes of Meetings Lawfully Closed Under This Act,Whether for Purposes of Approval by the Body of the Minutes or Semi-Annual Review of the Minutes as Mandated by Section 2.06. Upon roll call,Trustees voted as follows: AYES: 5—Stein,Ottenheimer,Weidenfeld,Johnson,Pike NAYS: 0—None ABSENT: 1—Smith Motion declared carried The Board moved to Executive Session from 8:31 P.M.until 10:05 P.M. ADJOURNMENT The meeting was adjourned at 8:31 P.M. 1 et M. Sirabian,Vida_se.-- Clerk APPROVED BY ME THIS 17th DAY OF May 2021 i ge President I F t F i e i P J _ _. C __._ - • S f