2021-03-15 - Village Board Regular Meeting - Minutes 13435
03/15/2021
MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF
BUFFALO GROVE HELD IN THE VILLAGE HALL,50 RAUPP BOULEVARD,
BUFFALO GROVE,ILLINOIS,AND VIA AUDIO/VIDEO CONFERENCING
MONDAY,MARCH 15,2021
CALL TO ORDER
President Sussman called the meeting to order at 7:30 P.M. This meeting is being conducted in person and via
audio and video conferencing. Participants then pledged allegiance to the Flag.
ROLL CALL
Roll call indicated the following present in person and via audio/video conference: Trustees Stein,Ottenheimer,
Johnson,Smith and Pike were present at Village Hall. President Sussman and Trustee Weidenfeld were present via
audio/video conferencing.
Also present in person and via audio/video conference were: Dane Bragg,Village Manager;Chris Stilling,Deputy
Village Manager;Chris Black,Director of Finance;Evan Michel,Management Analyst;Mike Skibbe,Director of
Public Works;Kyle Johnson,Assistant Director of Public Works;and Brett Robinson,Director of Purchasing.
APPROVAL OF MINUTES
Moved by Ottenheimer,seconded by Johnson,to approve the minutes of the February 1,2021 Committee of the
Whole Meeting. Upon roll call,Trustees voted as follows:
AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson,Smith,Pike
NAYS: 0—None
Motion declared carried.
Moved by Stein,seconded by Smith,to approve the minutes of the February 16,2021 Regular Meeting. Upon roll
call,Trustees voted as follows:
AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson,Smith,Pike
NAYS: 0—None
Motion declared carried.
Moved by Johnson,seconded by Ottenheimer,to approve the minutes of the March 1,2021 Committee of the Whole
Meeting. Upon roll call,Trustees voted as follows:
AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson,Smith,Pike
NAYS: 0—None
Motion declared carried.
WARRANT#1326
Mr.Black read Warrant#1326. Moved by Pike,seconded by Johnson,to approve Warrant#1326 in the amount of
$4,687,844.69 authorizing payment of bills listed. Upon roll call,Trustees voted as follows:
AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson,Smith,Pike
NAYS: 0—None
Motion declared carried.
VILLAGE PRESIDENT'S REPORT
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President Sussman recognized Ellie Prins,Gigi Seribo and Hannah Baker from Girl Scout Troop#45133 for the
achievement of the Girl Scout Bronze Award.
President Sussman introduced Resolution No.2021-8 extending Executive Order 2021-03.
Moved by Johnson,seconded by Ottenheimer,to pass Resolution No.2021-8,extending Executive Order
2021-03.
Mr.Bragg reviewed the proposed resolution.
Upon roll call,Trustees voted as follows:
AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson,Smith,Pike
NAYS: 0—None
Motion declared carried.
President Sussman recognized Al Aguilar of Weiner Take All who has been an employee since the day the
business opened 34 years ago,and congratulated him and wished him many more years of service in the Village of
Buffalo Grove.
VILLAGE MANAGER'S REPORT
Mr.Bragg introduced the Summer Events Update that staff has prepared after Board direction at the Committee of
the Whole meeting on March 2,2021.
Mr. Skibbe reviewed the staff recommendation of holding off on a decision to host or cancel the event at this time,
noting that staff will present an update at the April 5,2021 Committee of the Whole meeting,further details of
which are contained in his memo to Mr.Bragg of March 11,2021.
Board discussion followed with the consensus being to agree with staffs recommendation to defer a fmal decision
and noting that no additional funds will be expended until that time.
REPORTS FROM TRUSTEES
Trustee Stein noted that the Buffalo Grove Fire Department recently was inspected by OSHA and all three stations
passed with no violations,and he congratulated the Department on that accomplishment.
The Village Clerk reviewed the deadline dates for registration and voting in the upcoming April 6,2021 Municipal
Election and urged all residents to vote.
CONSENT AGENDA
President Sussman explained the Consent Agenda,stating that any member of the audience or the Board could
request that an item be removed for full discussion;there were no such requests. The Village Clerk read a brief
synopsis of each of the items on the Consent Agenda.
Proclamation—Jewish War Veterans
Motion to approve a Proclamation honoring Jewish War Veterans of the United States of America Day.
Proclamation—Earth Hour 2021
Motion to approve a Proclamation recognizing Earth Hour 2021 on March 27,2021 from 8:30-9:30 P.M.
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Resolution No.2021-10—2021 Zoning Map
Motion to pass Resolution No.2021-10,adopting the 2021 Zoning Map.
Contract Extensions
Motion to authorize execution of contract extensions with multiple vendors: first contract option with Lauterback
and Amen for audit services at a not-to-exceed amount of$32,890.00;second year contract option with Consulting
Engineering,Inc.for leak detection services on an as-needed basis;fifth and final year contract option with Aramark
Uniform Services,Inc.for floor mat and shop towel rental and cleaning with a total not-to-exceed amount of
$11,520.00.
Ordinance No.2021-9—Flooring Replacement
Motion to pass Ordinance No.2021-9,authorizing the Village Manager to execute a contract with FH Paschen in
accordance with the Illinois Governmental Joint Purchasing Act in a total not-to-exceed amount of$29,400.20.
Ordinance No.2021-10—Paramedic Billing Services
Motion to pass Ordinance No.2021-10,an amendment to Agreement with Paramedic Billing Services.
Ordinance No.2021-11—Surplus Village Property
Motion to pass Ordinance No.2021-11,authorizing the disposal of surplus Village personal property.
Moved by Smith,seconded by Pike,to approve the Consent Agenda. Upon roll call,Trustees voted as follows on
the Consent Agenda:
AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson,Smith,Pike
NAYS: 0—None
Motion declared carried.
RESOLUTION NO.2021-9—GOLF COURSE RESTAURANT
Moved by Stein,seconded by Smith,to pass Resolution No.2021-9,authorizing the Village Manager to execute a
Lease Agreement for the Buffalo Grove Golf Course Restaurant,in accordance with materials contained in Board
packets.
Mr.Stilling reviewed the proposed resolution,details of which are contained in his memo of March 11,2021 to the
Board,after which he answered questions from the Board.
Upon roll call,Trustees voted as follows:
AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson,Smith,Pike
NAYS: 0—None
Motion declared carried.
ORDINANCE NO.2021-12—FEE SCHEDULE
Moved by Smith,seconded by Johnson,to pass Ordinance No.2021-12,approving an Amendment to the Fee
Schedule,Chapter 1.16 and Section 8.20.340 of the Buffalo Grove Municipal Code regarding the Solid Waste
Agency of Northern Cook County(SWANCC)fees.
Mr.Stilling reviewed the proposed ordinance,details of which are contained in his memo to the Board of
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March 11,2021,after which he answered questions from the Board.
After Board discussion,it was suggested that residents would likely prefer that these fees be incrementally increased
rather than having the larger increase at one time.
Upon roll call,Trustees voted as follows:
AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson,Smith,Pike
NAYS: 0—None
Motion declared carried.
ORDINANCE NO.2021-13—2021 SIDEWALK IMPROVEMENTS
Moved by Pike,seconded by Johnson,to pass Ordinance No.2021-13,awarding 2021 Sidewalk Improvement to the
lowest responsible and responsive bidder of Schroeder&Schroeder,Inc.in the amount of$195,295.10 pending
Village Attorney review.
Mr.Johnson reviewed the proposed ordinance,details of which are contained in his memo to Mr.Bragg of March
11,2021.
Upon roll call,Trustees voted as follows:
AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson,Smith,Pike
NAYS: 0—None
Motion declared carried.
ORDINANCE NO.2021-14—2021 CRACKSEALING PROJECT
Moved by Pike,seconded by Smith,to pass Ordinance No.2021-14,awarding 2021 Cracksealing Project to the
lowest responsible and responsive bidder,Denier,Inc.,in the amount of$49,557.24.
Upon roll call,Trustees voted as follows:
AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson,Smith,Pike
NAYS: 0—None
Motion declared carried.
ORDINANCE NO.2021-15—2021 PAVEMENT PATCHING
Moved by Pike,seconded by Johnson,to pass Ordinance No.2021-15,awarding 2021 Pavement Patching project to
the lowest responsible and responsive bidder of Brothers Asphalt Paving,Inc.in the amount of$305,680.54,
pending Village Attorney review.
Mr.Johnson reviewed the proposed ordinance,details of which are contained in his memo to Mr.Bragg of March
11,2021.
Upon roll call,Trustees voted as follows:
AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson,Smith,Pike
NAYS: 0—None
Motion declared carried.
ORDINANCE NO.2021-16—2021 VINTAGE STREET IMPROVEMENTS
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Moved by Pike,seconded by Johnson,to pass Ordinance No.2021-16,awarding 2021 Vintage Street Improvements
project to the lowest responsible and responsive bidder of Arrow Road Construction Company in the amount of
$562,658.42,pending Village Attorney review.
Mr.Johnson reviewed the proposed ordinance,details of which are contained in his memo to Ms.Maltas of March
11,2021.
Upon roll call,Trustees voted as follows:
AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson,Smith,Pike
NAYS: 0—None
Motion declared carried.
QUESTIONS FROM THE AUDIENCE
President Sussman reviewed the parameters to be followed by speakers and asked if there were any questions from
the audience on items not on tonight's agenda;there were no such questions.
ADJOURNMENT
Moved by Johnson,seconded by Stein,to adjourn the meeting. Upon roll call,Trustees voted as follows:
AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson,Smith,Pike
NAYS: 0—None
Motion declared carried.
The meeting was adjourned at 8:18 P.M.
'net M. Sirabian,Village Clerk
APPROVED BY ME THIS 19th DAY OF April 2021
—1 ::34.4Villa si ent
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