2021-01-04 - Village Board Regular Meeting - Minutes 13424
01/04/2021
�./ MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF
BUFFALO GROVE HELD IN THE VILLAGE HALL,50 RAUPP BOULEVARD,
BUFFALO GROVE,ILLINOIS,AND VIA AUDIO/VIDEO CONFERENCING
MONDAY,JANUARY 4,2021
CALL TO ORDER
President Sussman called the meeting to order at 7:30 P.M. This meeting is being conducted in person and via
audio and video conferencing.
ROLL CALL
Roll call indicated the following present in person and via audio/video conference: President Sussman;Trustees
Ottenheimer,Weidenfeld,Johnson,Smith and Pike. Trustee Stein was present at Village Hall.
Also present via audio/video conference were: Dane Bragg,Village Manager,Patrick Brankin,Village Attorney;
Jenny Maltas,Deputy Village Manager;Chris Stilling,Deputy Village Manager;Chris Black,Director of Finance;
Evan Michel,Management Analyst;Mike Skibbe,Director of Public Works;Nicole Woods,Deputy Community
Development Director;Brett Robinson,Director of Purchasing;Police Chief Casstevens;and Deputy Fire Chief
Wagner.
APPROVAL OF MINUTES
Moved by Ottenheimer,seconded by Johnson,to approve the minutes of the December 7,2020 Rescheduled
Regular Meeting. Upon roll call,Trustees voted as follows:
`./ AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson,Smith,Pike
NAYS: 0—None
Motion declared carried.
WARRANT#1323
Mr.Black read Warrant#1323. Moved by Smith,seconded by Stein,to approve Warrant#1323 in the amount of
$5,111,801.52 authorizing payment of bills listed. Upon roll call,Trustees voted as follows:
AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson,Smith,Pike
NAYS: 0—None
Motion declared carried.
VILLAGE PRESIDENT'S REPORT
President Sussman introduced Resolution No.2021-1 extending Executive Order 2020-12.
Mr.Bragg reviewed the proposed resolution.
Moved by Weidenfeld,seconded by Ottenheimer,to pass Resolution No.2021-1,extending Executive Order 2020-
12. Upon roll call,Trustees voted as follows:
AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson,Smith,Pike
NAYS: 0—None
Motion declared carried.
VILLAGE MANAGER'S REPORT
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Mr.Bragg has no report this evening other than to wish everyone a healthy and Happy New Year.
REPORTS FROM TRUSTEES
There were no reports from Trustees.
CONSENT AGENDA
President Sussman explained the Consent Agenda,stating that any member of the audience or the Board could
request that an item be removed for full discussion;there were no such requests. The Village Clerk read a brief
synopsis of each of the items on the Consent Agenda.
Ordinance No.2021-01—Liquor Controls
Motion to pass Ordinance No.2021-01,amending Chapter 5.20—Liquor Controls. The Class A liquor license
issued to Dvash,Inc.d/b/a Bait Café at 706 Buffalo Grove Road is hereby rescinded. The business has been sold.
Ordinance No.2021-02—Liquor Controls
Motion to pass Ordinance No.2021-02,amending Chapter 5.20-Liquor Controls. The Class B liquor license
issued to Chanprung,LLC d/b/a/Fuji Thai at 1000 Weiland Road is hereby rescinded. The business has opted not
to renew their license.
Moved by Ottenheimer,seconded by Smith,to approve the Consent Agenda. Upon roll call,Trustees voted as
follows on the Consent Agenda:
AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson,Smith,Pike
NAYS: 0—None
Motion declared carried.
ORDINANCE NO.2021-3—SPOERLEIN COMMONS
Moved by Johnson,seconded by Smith,to pass Ordinance No.2021-3,amending Ordinance No.83-8 for a new
outbuilding,Special Use for a drive-through facility,and a Preliminary Plan approval with variations to the Zoning
Ordinance and Sign Code at Spoerlein Commons Planned Development at 1131-1271 McHenry Road, in
accordance with materials contained in Board packets.
Mr.Stilling reviewed the proposed ordinance,details of which are contained in his memo to Mr.Bragg of December
31,2020,after which he answered questions from the Board.
Upon roll call,Trustees voted as follows:
AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson,Smith,Pike
NAYS: 0—None
Motion declared carried.
ORDINANCE NO.2021-4—SOFTWARE
Moved by Weidenfeld,seconded by Johnson,to pass Ordinance No.2021-4,authorizing the Village Manager to
execute a contract with BSnA for Community Development software,in accordance with materials contained in
Board packets.
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Mr. Stilling reviewed the proposed ordinance,details of which are contained in his memo to Mr.Bragg of December
21,2020,after which he answered questions from the Board.
Board members thanked Mr. Robinson and the team for their efforts and hard work that they put into getting this
contract. This upgrade is long overdue and will make the process more professional and convenient for developers
and residents as well.
Upon roll call,Trustees voted as follows:
AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson,Smith,Pike
NAYS: 0—None
Motion declared carried.
BUSINESS ASSISTANCE PROGRAM
Mrs.Woods led the continued discussion as to whether or not the Board wishes to provide Business Assistance
Program,summarizing the four options proposed and the feedback that staff is looking for from the Board,details
of which are contained in the memo that she and Mr. Stilling sent to Mr. Bragg of December 31,2020.
• Program 1: Waive Business License Fees-$130,000
• Program 2: Reduce Liquor License Fees for On-Premise Users-$45,000
• Program 3: Discount Restaurant's Local Food and Beverage Tax Payments-$150,000-$180,000
• Program 4: Restaurant Grant-$125,000
Lengthy Board discussion followed,with Trustees noting the following pros and cons of each Program:
• It was noted that the business license fee waiver would be of little help to a business,but would have a
significant impact on the Village budget
• It was suggested that we should do something substantial or do nothing at all
• Any relief funds would significantly impact the Village budget,which has already been reduced by$1.9
million dollars through cost-saving measures
• There is a fiscal responsibility to residents,many of whom are also severely impacted by the pandemic
• Discounting food and beverage tax payment would also be of little help to a business,but would have a
significant impact on the Village budget
• Efficiency in administering a relief program by Village staff,which has already been reduced
• Even though a grant would be of help,it is still not enough to save a business from failing,yet would have
a significant impact on the Village budget
• Neighboring municipalities are not offering assistance
• None of these proposals are significant enough to make a difference in whether or not a business fails or
succeeds
• Since restaurants are closed and cannot sell liquor,there is some merit in discounted liquor licenses
• Local municipalities are not in the business of rescuing businesses—relief should come from state or
federal government
• Discounted liquor licenses would be in order,especially since Buffalo Grove is enforcing the Governor's
order of no indoor-dining,while many surrounding municipalities are not
• Video gaming licenses should also be considered,since the facilities that use them are closed
• The Board wants to help all businesses that are struggling,but also needs to consider the impact on all
residents
Mr.Bragg summarized the discussion,noting that it appears that there is only consensus for relief on liquor and
video gaming licenses,and he would propose to bring this back to the Board at a February or March Committee of
l i the Whole meeting.
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QUESTIONS FROM THE AUDIENCE
President Sussman reviewed the parameters to be followed by speakers and asked if there were any questions from
the audience on items not on tonight's agenda;there were no such questions.
ADJOURNMENT
Moved by Johnson,seconded by Weidenfeld,to adjourn the meeting. Upon roll call,Trustees voted as follows:
AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson,Smith,Pike
NAYS: 0—None
Motion declared carried.
The meeting was adjourned at 8:39 P.M.
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4trdet M.Sirabian,Village Clerk
APPROVED BY ME THIS 19th DAY OF January 2021
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lage President
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