2020-11-02 - Village Board Regular Meeting - Minutes 13407
11/02/2020
MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF
BUFFALO GROVE HELD IN THE JEFFREY S.BRAIMAN COUNCIL CHAMBERS,
50 RAUPP BOULEVARD,BUFFALO GROVE,ILLINOIS,AND VIA AUDIO/VIDEO
CONFERENCING MONDAY,NOVEMBER 2,2020
CALL TO ORDER
President Sussman called the meeting to order at 7:30 P.M. This meeting is being conducted in person and via
audio and video conferencing.
ROLL CALL
Roll call indicated the following physically present: Trustees Stein,Weidenfeld,Ottenheimer,Johnson,Smith
and Pike. President Sussman was present by audio/video conference.
Also present in person and via audio/video were: Dane Bragg,Village Manager;Patrick Brankin,Village
Attorney;Chris Stilling,Deputy Village Manager;Art Malinowski,Director of Human Resources;Chris Black,
Director of Finance;Evan Michel,Management Analyst;Brett Robinson,Director of Purchasing;Darren
Monico,Village Engineer;and Fire Chief Baker.
APPROVAL OF MINUTES
Moved by Johnson,seconded by Ottenheimer,to approve the minutes of the October 19,2020 Regular Meeting.
Upon roll call,Trustees voted as follows:
AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson,Smith,Pike
NAYS: 0—None
Motion declared carried.
WARRANT#1321
Mr.Black read Warrant#1321. Moved by Weidenfeld,seconded by Stein,to approve Warrant#1321 in the
amount of$4,042,534.91 authorizing payment of bills listed. Upon roll call,Trustees voted as follows:
AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson,Smith,Pike
NAYS: 0—None
Motion declared carried.
VILLAGE PRESIDENT'S REPORT
President Sussman read a Proclamation Recognizing Veterans Day observing November 11,2020 as Veterans
Day as Buffalo Grove proudly joins the rest of our nation to salute and give special honor and recognition to the
men and women who served us in our armed forces.
VILLAGE MANAGER'S REPORT
Mr.Bragg brought the Board and residents up to date on the latest mitigation measures that have been put in
place by the Governor. The current mitigation measures will be re-assessed by the Illinois Department of
Public Health after a 14-day period. Residents are urged to support our local businesses and to help out local
restaurants by utilizing outdoor dining or ordering take out/curbside pickup meals.
Mr.Bragg noted that the Draft 2021 Budget will be available for public inspection,both in hard copy and on the
Village website,beginning tomorrow,November 3,2020. The FY 2021 Budget Public Hearing and presentation
{ v will take place on November 16,2020.
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CONSENT AGENDA
President Sussman explained the Consent Agenda,stating that any member of the audience or the Board could
request that an item be removed for full discussion. The Village Clerk read a brief synopsis of each of the items
on the Consent Agenda;there were no such requests.
Contract Extensions
Motion to authorize execution of contract extensions with multiple vendors as listed below:
• Extension of the engagement of Wold Ruck Pate to provide architectural services as needed
• One-year extension of the agreement with MGP to provide Geographical Information Services(GIS)
• Extension of the engagement of Filippini Law Firm to provide economic development legal services as
needed
• Fifth and final contract option with Presstech for Newsletter Printing Services
• Second two-year contract option with Americana Landscape for Landscaping Services
• Third and final contract option with City Escape and Garden Design for right-of-way and median
mowing services
• Second-year contract option with DataProse LLC for right-of-way and Utility Bill Printing and Mailing
Services
Resolution No.2020-50—MGP Contract
Motion to pass Resolution No. 2020-50,approving revisions to the Municipal GIS Partners(MGP)Contract.
Ordinance No.2020-88—Fence Code
Motion to pass Ordinance No.2020-88,amending Chapter 15.20 of the Buffalo Grove Fence Code. The
proposed amendments address corner side-yard setbacks and 6' solid fences.
Moved by Ottenheimer,seconded by Smith,to approve the Consent Agenda. Upon roll call,Trustees voted as
follows on the Consent Agenda:
AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson,Smith,Pike
NAYS: 0—None
Motion declared carried.
ORDINANCE NO.2020-85—BUILDING INSPECTIONS
Moved by Smith,seconded by Johnson,to pass Ordinance No.2020-85,authorizing the Village Manager to
execute an agreement with B&F Construction Code Services,Inc.in a not-to-exceed amount of$250,000.00 per
year and pending review and approval of the agreement by the Village Attorney.
Mr.Stilling reviewed the proposed ordinance,details of which are contained in his memo to Mr.Bragg of
October 15,2020.
Upon roll call,Trustees voted as follows:
AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson,Smith,Pike
NAYS: 0—None
Motion declared carried.
ORDINANCE NO.2020-86—PLAN REVIEW SERVICES
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Moved by Smith,seconded by Johnson,to pass Ordinance No.2020-86,amending Section 15.04.020 of the
Village Code regarding Recovery of Costs for Third Party Plan Review Services.
Mr.Stilling reviewed the proposed ordinance,details of which are contained in his memo to Mr.Bragg of
October 28,2020.
Upon roll call,Trustees voted as follows:
AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson,Smith,Pike
NAYS: 0—None
Motion declared carried.
ORDINANCE NO.2020-87—BUILDING COMMISSIONER
Moved by Smith,seconded by Weidenfeld,to pass Ordinance No.2020-87,amending Section 2.08 of the
Village Code regarding the Appointment of a Building Commissioner.
Mr. Stilling reviewed the proposed ordinance,details of which are contained in his memo to Mr.Bragg of
October 15,2020,after which he answered questions from the Board.
Upon roll call,Trustees voted as follows on the motion:
AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson,Smith,Pike
NAYS: 0—None
Motion declared carried.
ORDINANCE NO.2020-89—RENTAL INSPECTIONS
Moved by Smith,seconded by Johnson,to pass Ordinance No.2020-89,approving Amendments to Section
15.36 of the Village Code concerning Rental Inspections.
Mr.Stilling reviewed the proposed ordinance,details of which are contained in the memo to Mr.Bragg from
Nicole Woods of October 29,2020.
Upon roll call,Trustees voted as follows:
AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson,Smith,Pike
NAYS: 0—None
Motion declared carried.
ORDINANCE NO.2020-90—RESIDENTIAL RENTAL PROGRAM FEES
Moved by Smith,seconded by Johnson,to pass Ordinance No.2020-90,approving Amendments to Section 1.16
of the Village Code concerning fees for the Residential Rental Program.
Mr.Stilling reviewed the proposed ordinance,details of which are contained in the memo from Nicole Woods to
Mr.Bragg of October 29,2020.
Upon roll call,Trustees voted as follows:
AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson,Smith,Pike
NAYS: 0—None
Motion declared carried.
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RESOLUTION NO.2020-51-ITEP
Moved by Stein,seconded by Weidenfeld,to pass Resolution No.2020-51,to submit an Illinois Transportation
Enhancement Program(ITEP)Funding Application for a proposed bike path along Bernard Drive as part of the
roadway reconstruction project,in accordance with materials contained in Board packets.
Mr. Monico reviewed the proposed resolution,details of which are contained in his memo to Mr.Bragg of
October 27,2020.
Upon roll call,Trustees voted as follows:
AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson,Smith,Pike
NAYS: 0—None
Motion declared carried.
BG FF/PM CONTRACT
Moved by Ottenheimer,seconded by Weidenfeld,to approve a contract between the Village and Buffalo Grove
Professional Firefighter/Paramedic Association Local 3177,IAFF,AFL-CIO,CLC for the period May 1,2020
up to and including April 30,2023.
Mr.Malinowski reviewed the proposed agreement,details of which are contained in Chief Baker's memo to the
Board of October 29,2020.
Both parties were thanked for all of the hard work and negotiating that went into putting together this three-year
contract that is beneficial to everyone.
Upon roll call,Trustees voted as follows:
AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson,Smith,Pike
NAYS: 0—None
Motion declared carried.
COLD PATCH
Moved by Johnson,seconded by Smith,to award bid to Peter Baker&Son in an amount not to exceed
$19,800.00 for FY 2021,with a possible 1-year extension,in accordance with materials contained in Board
packets.
Mr. Robinson reviewed the proposed bid award,details of which are contained in the memo from him and Mr.
Reynolds to Mr.Bragg of October 29,2020.
Upon roll call,Trustees voted as follows:
AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson,Smith,Pike
NAYS: 0—None
Motion declared carried.
TRUTH IN TAXATION
Moved by Weidenfeld,seconded by Ottenheimer,to approve the staff Truth in Taxation Determination.
Mr.Black reviewed the staff recommendation,details of which are contained in the Village Board Meeting
Agenda Item Overview that he prepared.
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Nii Mr.Bragg noted that,if the Board approves the staff determination that a Truth in Taxation Hearing is not
required,the Village Board will consider the tax levy as well as the abatement ordinances along with approval of
the FY 2021 Budget at the December 7,2020 Village Board Meeting.
Trustees Weidenfeld and Ottenheimer amended the motion to include the finding that a Hearing is not required.
Upon roll call,Trustees voted as follows on the amended motion:
AYES: 6-Stein,Ottenheimer,Weidenfeld,Johnson,Smith,Pike
NAYS: 0-None
Motion declared carried.
QUESTIONS FROM THE AUDIENCE
President Sussman reviewed the parameters to be followed by speakers and asked if there were any questions
from the audience on items not on tonight's agenda;there were no such questions.
ADJOURNMENT
Moved by Stein,seconded by Weidenfeld,to adjourn the meeting. Upon roll call,Trustees voted as follows:
AYES: 6-Stein,Ottenheimer,Weidenfeld,Johnson,Smith,Pike
NAYS: 0-None
Motion declared carried.
The meeting was adjourned at 8:13 P.M.
fin~anet M.Sirabian,Village Clerk
APPROVED BY ME THIS 7th DAY OF December 2020
°AA/4 President 11
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