2020-10-19 - Village Board Regular Meeting - Minutes MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF
BUFFALO GROVE HELD IN THE JEFFREY S.BRAIMAN COUNCIL CHAMBERS,
50 RAUPP BOULEVARD,BUFFALO GROVE,ILLINOIS,AND VIA AUDIO/VIDEO
CONFERENCING MONDAY,OCTOBER 19,2020
CALL TO ORDER
President Sussman called the meeting to order at 7:30 P.M. This meeting is being conducted in person and via
audio and video conferencing.
ROLL CALL
Roll call indicated the following physically present: Trustees Stein,Weidenfeld,Ottenheimer,Johnson,and
Smith. President Sussman and Trustee Pike were present by audio/video conference.
Also present in person and via audio/video were: Dane Bragg,Village Manager;Patrick Brankin,Village
Attorney;Chris Stilling,Deputy Village Manager;Evan Michel,Management Analyst;Brett Robinson,Director
of Purchasing;Police Deputy Chief Eisenmenger;and Fire Chief Baker.
APPROVAL OF MINUTES
Moved by Johnson,seconded by Stein,to approve the minutes of the September 21,2020 Rescheduled Regular
Meeting. Upon roll call,Trustees voted as follows:
AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson,Smith,Pike
NAYS: 0—None
Motion declared carried.
Moved by Ottenheimer,seconded by Weidenfeld,to approve the minutes of the October 5,2020 Committee of
the Whole Meeting. Upon roll call,Trustees voted as follows:
AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson,Smith,Pike
NAYS: 0—None
Motion declared carried.
WARRANT#1320
Mr.Robinson read Warrant#1320. Moved by Weidenfeld,seconded by Johnson,to approve Warrant#1320 in
the amount of$5,098,319.56 authorizing payment of bills listed. Upon roll call,Trustees voted as follows:
AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson,Smith,Pike
NAYS: 0—None
Motion declared carried.
VILLAGE PRESIDENT'S REPORT
Moved by Ottenheimer,seconded by Weidenfeld,to approve a Proclamation changing the name of the CRD to
the Rick Kahen Commission for Residents with Disabilities.
Board members recalled their memories of working with Rick Kahen and praised him for the contributions and
lasting impact that he had on the Village of Buffalo Grove,noting that he was a wonderful person and will be
missed by all who know him,as well as those whose lives he indirectly enhanced.
The Proclamation declaring that the Buffalo Grove Commission for Residents with Disabilities will hereby be
known as the Rick Kahen Commission for Residents with Disabilities was then read.
Upon roll call,Trustees voted as follows:
AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson,Smith,Pike
NAYS: 0—None
Motion declared carried.
Moved by Weidenfeld,seconded by Ottenheimer,to pass Resolution No.2020-49 extending Executive Order
2020-10.
Mr.Bragg reviewed the proposed resolution. Upon roll call,Trustees voted as follows:
AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson,Smith,Pike
NAYS: 0—None
Motion declared carried.
President Sussman congratulated Kyle Johnson,Civil Engineer,who has received the 2020 Young Government
Civil Engineer of the Year award from the Illinois Chapter of the American Society of Civil Engineers.
VILLAGE MANAGER'S REPORT
Chief Baker reviewed the backgrounds of Lieutenant Bill Navarro,as well as new Firefighter/Paramedic
Brian Chrencik and Firefighter/Paramedic Ken Whisler,after which all had their badges pinned on by family
members. All three gentlemen were then congratulated by the audience and the Board.
Rotary Past President Shawn Collins noted that the Buffalo Grove Rotary Club presents the Firefighter of the
Year Award each year to recognize all of the hard work that the Fire Department provides to the residents of
Buffalo Grove. Chief Baker reviewed the career and accomplishments of Firefighter/Paramedic Gary Steadman
as he presented the 2019 Firefighter of the Year Award to him.
Deputy Chief Eisenmenger reviewed the Police Officer of the Year and Special Commendation Awards,
Rotary Past President Bill Donahue presented a brief history and purpose of Rotary,and summarized the career
and accomplishments of Sergeant Tony Montiel as he presented the 2019 Police Office of the Year Award to
Sergeant Montiel.
Deputy Chief Eisenmenger briefly commented on Investigator Brian Hansen's career with the Buffalo Grove
Police Department.
Mr.Donahue reviewed Investigator Hansen's career and highlighted specific accomplishments which earned
him the 2019 Special Commendation Award,as he presented the award to Investigator Hansen.
All of the honorees were then congratulated by the audience and the Board.
Melanie Santostefano,Rotary President,read a Proclamation declaring World Polio Day in Illinois to raise
awareness of Polio disease and in support of Polio Research Illinois' important efforts to improve the quality of
life of those who are battling this disease.
REPORTS FROM TRUSTEES
Trustee Ottenheimer read a letter from the Farmer's Market Committee summarizing their efforts to produce a
Farmer's Market every week during this difficult year,noting that 2020 attendance was the largest in the 11-year
history of the Farmer's Market,and they thanked the vendors,the volunteers and the community for their
support.
CONSENT AGENDA
President Sussman explained the Consent Agenda,stating that any member of the audience or the Board could
request that an item be removed for full discussion. The Village Clerk read a brief synopsis of each of the items
on the Consent Agenda;there were no such requests.
Proclamation—Native American Heritage Month
Motion to approve a Proclamation designating November 2020 as Native American Heritage Month.
WAN Tower
Motion to approve the WAN Tower Project Change Order,authorizing the Village Manager to execute this
change order as it is in the best interests of the Village of Buffalo Grove.
Resolution No.2020-47—Closed Session Minutes
Motion to pass Resolution No.2020-47,relating to the semi-annual review of Closed Session minutes,and
noting that the minutes cited in the Resolution require confidentiality.
Ordinance No.2020-77—401 W.Dundee Road
Motion to pass Ordinance No. 2020-77,granting a sign variation for an electronic sign at 401 W.Dundee Road
for Kingswood Church.
Ordinance No.2020-78—Liquor Controls
Motion to pass Ordinance No.2020-78,amending Chapter 5.20—Liquor Controls rescinding the license for
Liquor City,Inc. at 765 S. Buffalo Grove Road.
Ordinance No.2020-79—Towing Fees
Motion to pass Ordinance No. 2020-79 amending Section 10.20.030 of the Municipal Code—Towing Fees.
Ordinance No.2020-80—No Parking
Motion to pass Ordinance No.2020-80 Thompson Boulevard and Brandywyn Lane No Parking Signs.
Ordinance No 2020-81—Adjudication Software
Motion to pass Ordinance No.2020-81,DACRA E-Citation and Adjudication Software,authorizing the Village
Manager to execute an agreement with DACRA Tech LLC in a not-to-exceed amount of$25,800.00 per year,
pending review and approval of the agreement by the Village Attorney.
Moved by Smith,seconded by Ottenheimer,to approve the Consent Agenda. Upon roll call,Trustees voted as
follows on the amended Consent Agenda:
AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson,Smith,Pike
NAYS: 0—None
Motion declared carried.
ORDINANCE NO.2020-82—TREE TRIMMING
Moved by Pike,seconded by Stein,to pass Ordinance No.2020-82,authorizing the Village Manager to execute
a contract with Advanced Tree Care Inc.for tree trimming services at a not-to-exceed amount of$120,000.00 in
accordance with the Illinois Governmental Joint Purchasing Act,pending review and approval of the contract by
the Village Attorney.
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Mr.Robinson reviewed the proposed ordinance,details of which are contained in his memo to Mr.Bragg of
October 14,2020.
Upon roll call,Trustees voted as follows:
AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson,Smith,Pike
NAYS: 0—None
Motion declared carried.
ORDINANCE NO.2020-83—FIRE FLEET SERVICES
Moved by Smith,seconded by Johnson,to pass Ordinance No.2020-83,waiving bids and authorizing the
Village Manager to execute a contract with Fire Service Inc.for Fire Fleet Maintenance at a not-to-exceed
amount of$175,000.00 pending review and approval of the agreement by the Village Attorney.
Mr. Robinson reviewed the proposed ordinance,details of which are contained in his memo to Mr.Bragg of
October 14,2020,after which he answered questions from the Board.
Upon roll call,Trustees voted as follows:
AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson,Smith,Pike
NAYS: 0—None
Motion declared carried.
ORDINANCE NO.2020-84—PARKING LOT SNOW REMOVAL
Moved by Pike,seconded by Ottenheimer,to pass Ordinance No.2020-84,waiving bids and authorizing the
Village Manager to execute a contract with Snow Systems for Parking Lot Snow Removal Services at a not-to-
exceed price of$110,000.00 pending review and approval of the agreement by the Village Attorney.
Mr. Robinson reviewed the proposed ordinance,details of which are contained in his memo to Mr.Bragg of
October 15,2020,after which he answered questions from the Board.
Upon roll call,Trustees voted as follows on the motion:
AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson,Smith,Pike
NAYS: 0—None
Motion declared carried.
RESOLUTION NO.2020-48—ROAD SALT
Moved by Pike,seconded by Johnson,to pass Resolution No.2020-48,authorizing the Village Manager to
purchase no less than 1,400 tons and no more than 2,100 tons of bulk rock salt from Cargill Inc.at a price not to
exceed$102,249.00 in accordance with the Illinois Governmental Joint Purchasing Act.
Mr. Robinson reviewed the proposed resolution,details of which are contained in his memo to Mr.Bragg of
October 14,2020.
Upon roll call,Trustees voted as follows:
AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson,Smith,Pike
NAYS: 0—None
Motion declared carried.
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QUESTIONS FROM THE AUDIENCE
`J President Sussman reviewed the parameters to be followed by speakers and asked if there were any questions
from the audience on items not on tonight's agenda;there were no such questions.
ADJOURNMENT
Moved by Johnson,seconded by Stein,to adjourn the meeting. Upon roll call,Trustees voted as follows:
AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson,Smith,Pike
NAYS: 0—None
Motion declared carried.
The meeting was adjourned at 8:26 P.M. - -
e M. Sirabian _V.illageylerk
APPROVED BY ME THIS 2nd DAY OF November 2020
61-46141
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