2020-08-17 - Village Board Regular Meeting - Minutes 13389
08/17/2020
`1 MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE
OF BUFFALO GROVE HELD VIA AUDIO/VIDEO CONFERENCING ON
MONDAY,AUGUST 17,2020
CALL TO ORDER
President Sussman called the meeting to order at 7:30 P.M. This meeting is being conducted via audio and
video conferencing.
ROLL CALL
Roll call indicated the following present via audio/video: President Sussman;Trustees Stein,Ottenheimer,
Weidenfeld,Johnson,Smith and Pike.
Also present in person and via audio/video were: Dane Bragg,Village Manager,was present at Village Hall;
Patrick Brankin,Village Attorney;Chris Stilling,Deputy Village Manager;Chris Black,Director of Finance;
Evan Michel,Management Analyst;Darren Monico,Village Engineer.
APPROVAL OF MINUTES
Moved by Johnson,seconded by Ottenheimer,to approve the minutes of the July 20,2020 Regular Meeting.
Upon roll call,Trustees voted as follows:
AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson,Smith,Pike
NAYS: 0—None
Motion declared carried.
Moved by Stein,seconded by Johnson,to approve the minutes of the August 3,2020 Committee of the Whole
Meeting. Upon roll call,Trustees voted as follows:
AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson,Smith,Pike
NAYS: 0—None
Motion declared carried.
WARRANT#1318
Mr.Black read Warrant#1318. Moved by Weidenfeld,seconded by Smith,to approve Warrant#1318 in the
amount of$6,087,569.02 authorizing payment of bills listed. Upon roll call,Trustees voted as follows:
AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson,Smith,Pike
NAYS: 0—None
Motion declared carried.
VILLAGE PRESIDENT'S REPORT
Moved by Weidenfeld,seconded by Johnson to pass Resolution No.2020-37 extending Executive Order
2020-07.
Mr.Bragg reviewed the proposed resolution. Upon roll call,Trustees voted as follows:
AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson,Smith,Pike
NAYS: 0—None
Motion declared carried.
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President Sussman recognized August 18,2020 as the 100th Anniversary of the 19°'Amendment to the U.S.
Constitution granting American women the right to vote.
VILLAGE MANAGER'S REPORT
Mr.Bragg noted that staff recommends that the Village Board convene a hearing regarding Kimberly Hauber's
claim for benefits under the Public Safety Employee Benefits Act,and subsequently that the Village President
appoint a hearing officer with concurrence by the Village Board for same,details of which are found in his
memo to the Board of July 24,2020. Staff recommends acceptance of the recommendation of the Village
Manager and to direct the Village Attorney to present possible hearing officer candidates at the next Regular
Meeting scheduled for September 21,2020.
Moved by Ottenheimer,seconded by Johnson,to concur with the recommendation presented by the Village
Manager. Upon roll call,Trustees voted as follows:
AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson,Smith,Pike
NAYS: 0—None
Motion declared carried.
Mr.Bragg presented an update on Village Hall operations,subsequent to notification that a Village employee
had tested positive for COVID-19 and had prolonged contact with Village employees and Village Hall. Staff
immediately responded by disinfecting possible affected areas and closing Village Hall to the public;all affected
employees received COVID-19 tests and all were negative;there was no exposure to any members of the public
or to any elected officials. Mr.Bragg assured the public and employees that all possible measures are being
taken to mitigate any exposure to COVID-19.
REPORTS FROM TRUSTEES
Trustee Ottenheimer noted that the Farmer's Market has been a great success this year,and all safety
guidelines are being followed,so he urged residents to take advantage of this opportunity to get out and enjoy
visiting the Farmer's Market.
CONSENT AGENDA
President Sussman explained the Consent Agenda,stating that any member of the audience or the Board could
request that an item be removed for full discussion. The Village Clerk read a brief synopsis of each of the items
on the Consent Agenda;there were no such requests.
Proclamation—Constitution Week
Motion to approve a Proclamation designating September 17-23,2020 as Constitution Week,and urged citizens
to reflect on the privilege of being an American,with all of the rights and responsibilities which that privilege
involves.
Proclamation—National Payroll Week
Motion to approve a Proclamation recognizing September 6-12,2020 as National Payroll Week.
Ordinance No.2020-59—Pizza Amore
Motion to pass Ordinance No.2020-59,amending Chapter 5.20—Liquor Controls,rescinding the Class E liquor
license issued to Pizza Amore,Inc.at 808 Milwaukee Avenue.
Resolution No.2020-38—Motor Fuel Tax
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Motion to pass Resolution No.2020-38,Motor Fuel Tax Resolution—Thompson&Brandywyn Contract 2. The
Thompson Boulevard and Brandywyn Lane Roadway Improvement Project—Contract 2 requires the Village to
execute the Illinois Department of Transportation(IDOT)Motor Fuel Tax(MFT)Resolution to allocate MFT
funds to pay the Village's portion of construction.
Moved by Stein,seconded by Weidenfeld to approve the Consent Agenda as presented. Upon roll call,Trustees
voted as follows on the Consent Agenda:
AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson,Smith,Pike
NAYS: 0—None
Motion declared carried.
RESOLUTION NO.2020-39—THOMPSON&BRANDYWYN
Moved by Stein,seconded by Weidenfeld,to pass Resolution No.2020-39,Thompson&Brandywyn Contract 2
Federal Funding and Engineering Agreements,in accordance with materials contained in Board packets.
Mr.Bragg reviewed the proposed resolution,details of which are contained in the memo from Mr.Johnson to
Ms. Maltas of August 13,2020.
Upon roll call,Trustees voted as follows:
AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson,Smith,Pike
NAYS: 0—None
Motion declared carried.
ORDINANCE NO.2020-60—HINES LUMBER
Moved by Smith,seconded by Johnson,to pass Ordinance No.2020-60,amending the existing Incentive
Agreement with Edward Hines Lumber Co.at 1000 Corporate Drive.
Mr.Stilling reviewed the proposed ordinance,details of which are contained in his memo to Mr.Bragg of
August 13,2020.
It was noted that this agreement is very beneficial to the Village to be able to keep a large revenue producer in
the Village for the next 20 years.
Upon roll call,Trustees voted as follows:
AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson,Smith,Pike
NAYS: 0—None
Motion declared carried.
RESOLUTION NO.2020-40—APPLE HILL/TENERIFE
Moved by Stein,seconded by Smith,to pass Resolution No.2020-40,Apple Hill/Tenerife Contingency Use,in
awarding the contract to Arrow Road Construction in the amount of$62,093.31 for the purchase of truncated
domes in accordance with materials contained in Board packets.
Mr.Bragg reviewed the proposed resolution,details of which are contained in Mr.Monico's memo to Ms.
Maltas of August 12,2020.
Trustees Stein and Smith amended the motion to show the amount as$64,800.00.
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Upon roll call,Trustees voted as follows on the amended motion:
AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson,Smith,Pike
NAYS: 0—None
Motion declared carried.
RESOLUTION NO.2020-41—COM ED
Moved by Stein,seconded by Weidenfeld,to pass Resolution No.2020-41,consideration for Trustees to approve
a Recreation Lease with ComEd for the Village's Bike Path System, in accordance with materials contained in
Board packets.
Mr.Monico reviewed the proposed resolution,details of which are contained in his memo to Mr.Bragg of
July 21,2020.
Upon roll call,Trustees voted as follows:
AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson,Smith,Pike
NAYS: 0—None
Motion declared carried.
ORDINANCE NO.2020-61—MUNICIPAL CODE
Moved by Stein,seconded by Ottenheimer,to pass Ordinance No.2020-61,amending Section 2.02 of the
L 1 Buffalo Grove Municipal Code—Procedures of the Corporate Authorities.
Mr.Bragg reviewed the proposed ordinance,which would abolish the Finance Committee and revise the amount
of time permitted for the public to address the public body,changes which are consistent with current practice
and case law.
Mr.Brankin noted that the current practice of allowing ten minutes for a speaker is the longest time that staff
found in their research of the practice in other communities;he pointed out that the Board always has the
authority to extend the time to speak if warranted.
Trustees Stein and Ottenheimer to amend the motion to allow speakers five(5)minutes for agenda items and
five(5)minutes for Questions from the Audience.
Upon roll call,Trustees voted as follows on the amended motion:
AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson,Smith,Pike
NAYS: 0—None
Motion declared carried.
LAKE COOK WATER MAIN
Moved by Stein,seconded by Weidenfeld,to grant authorization to the Village Manager to spend up to an
additional$550,000.00 for Village water main within the Lake Cook Road project under the current agreement
with the Cook County Department of Transportation and Highways(CCDOTH),in accordance with materials
contained in Board packets.
Mr.Monico reviewed the proposal,details of which are contained in Mr.Johnson's memo to Ms.Maltas of
August 12,2020.
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Staff was commended by the Board for planning ahead with this project,which will ultimately save the Village
approximately 40%.
Upon roll call,Trustees voted as follows on the amended motion:
AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson,Smith,Pike
NAYS: 0—None
Motion declared carried.
QUESTIONS FROM THE AUDIENCE
President Sussman reviewed the parameters to be followed by speakers and asked if there were any questions
from the audience on items not on tonight's agenda;there were no such questions.
EXECUTIVE SESSION
Moved by Johnson,seconded by Weidenfeld,to adjourn the Regular Meeting and move to Executive Session to
discuss Section 2(C)(21)of the Illinois Open Meetings Act: Discussion of Minutes of Meetings Lawfully
Closed Under This Act,whether for purposes of approval by the Body of the Minutes or Semi-Annual
Review of the Minutes as mandated by Section 2.06. Upon roll call,Trustees voted as follows:
AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson,Smith,Pike
NAYS: 0—None
Motion declared carried.
L I The Board moved to Executive Session from 8:11 P.M.until 8:32 P.M.
ADJOURNMENT
The meeting was adjourned at 8:11 P.M.
3'anet M. Sirabian,Village Clerk
APPROVED BY ME THIS 21" DAY OF September 2020
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