2020-05-18 - Village Board Regular Meeting - Minutes 13363
05/18/2020
MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF
BUFFALO GROVE HELD VIA AUDIO/VIDEO CONFERENCING ON
MONDAY,MAY 18,2020
CALL TO ORDER
President Sussman called the meeting to order at 7:30 P.M. This meeting is being conducted via audio and video
conferencing.
ROLL CALL
Roll call indicated the following present via audio/video: President Sussman;Trustees Stein,Ottenheimer,
Weidenfeld,Johnson,Smith and Pike.
Also present via audio/video were: Dane Bragg,Village Manager;Patrick Brankin,Village Attorney;Chris Stilling,
Deputy Village Manager;Chris Black,Director of Finance;Brett Robinson,Director of Purchasing;Evan Michel,
Management Analyst;Kyle Johnson,Civil Engineer;and Peggy Starczowski,Building&Zoning.
APPROVAL OF MINUTES
Moved by Weidenfeld,seconded by Ottenheimer,to approve the minutes of the May 4,2020 Regular Meeting.
Upon roll call,Trustees voted as follows:
AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson,Smith,Pike
NAYS: 0—None
Motion declared carried.
WARRANT#1314
Mr.Black read Warrant#1314. Moved by Johnson,seconded by Smith,to approve Warrant#1314 in the amount of
$3,208,644.08 authorizing payment of bills listed. Upon roll call,Trustees voted as follows:
AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson,Smith,Pike
NAYS: 0—None
Motion declared carried.
VILLAGE PRESIDENT'S REPORT
President Sussman read a Proclamation declaring May,2020 as High School Senior Recognition Month,and
offered heartfelt congratulations to the graduating students of School District 214 and School District 125.
President Sussman recognized May 15,2020 as National Peace Officer Memorial Day,honoring law enforcement
officers who have paid the ultimate price. The annual Candlelight Vigil held in Washington,D.C.was cancelled
this year because of the COVID-19 pandemic,however,the Buffalo Grove Police Department created a Candlelight
Vigil to honor the fallen.
On behalf of the Buffalo Grove Village Board,President Sussman congratulated Pete Panayiotou of the Continental
Restaurant for 25 years of serving the residents of Buffalo Grove,and wished him many more years of success.
VILLAGE MANAGER'S REPORT
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Mr.Bragg reported that,in order to accommodate the TIF Public Hearing for the Lake Road TIF plan,staff is
proposing to re-schedule the June 15,2020 Village Board Meeting until June 22,2020. The Board was agreeable
to this change.
Mr.Stilling reviewed the updated proposal for the 2020 Farmer's Market,details of which are contained in his
memo to Mr.Bragg of May 14,2020,after which he answered questions from the Board.
Paulette Greenberg,Chair of the Farmer's Market Committee,noted that members of the Committee have visited
Farmer's Markets already in operation,as well as participated in webinars sponsored by the Illinois Farmer's Market
Association and the University of Illinois,and she reported on the information garnered from those activities,after
which she answered questions from the Board.
Trustee Ottenheimer commended the Committee for the thorough job that they have done in researching methods to
safely have the Farmer's Market in 2020,and he believes it is something that we should bring to the community.
All Trustees agreed that the Farmer's Market should proceed this year. Mr.Bragg stated that staff will move
forward,and will work with the Committee as well as the Park District to be sure everything is in place.
RESOLUTION NO.2020-24—RESTORE ILLINOIS PLAN
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Mr.Bragg reviewed the proposed resolution,details of which are contained in the proposed resolution itself,as well
as the Village Board Meeting Agenda Item Overview that he prepared. Mr.Bragg stated that the Village of Buffalo
Grove is actually in two separate regions,which would split the Village in two,giving an example of one sandwich
establishment being in the region allowed to operate,and the same type of business across the street being in the
region prohibited from operating.
Board discussion followed,with the primary issue being that having different restrictions for different parts of our
community would be unfair to our businesses,the lack of medical data,as well as the fact that Lake County
currently has the highest rate of positive results in the state.
There was no motion to pass the proposed resolution.
Mr.Bragg reported that he had sent the Board a link to the Restore Illinois page that IDPH runs for the Northeast
Region and all of the stats do look good. The numbers for COVID-19 positives have come down below the 20%
threshold,hospitalizations,7-day and 14-day trends are down,ICU utilization is down,availability is up,so it does
look like the Northeast Region is going to be on schedule to move to Phase 3 on June 1,2020,which is very
encouraging. As soon as there is more guidance from IDPH,staff will be reaching out to those operators allowed to
open in that Phase and letting them know what the new regulations are and working with them to make sure they are
able to re-open as quickly as possible.
REPORTS FROM TRUSTEES
There were no Trustee Reports tonight.
CONSENT AGENDA
President Sussman explained the Consent Agenda,stating that any member of the audience or the Board could
request that an item be removed for full discussion. The Village Clerk read a brief synopsis of each of the items on
the Consent Agenda;there were no such requests.
Proclamation—2020 Nurses Week
Motion to approve a Proclamation designating May 6-12,2020 as Nurses Week.
Proclamation—National Emergency Medical Services Week
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Motion to approve a proclamation recognizing May 17-23,2020 as National Emergency Medical Services Week.
Proclamation—National Public Works Week
Motion to approve a Proclamation recognizing May 17-23,2020 as National Public Works Week.
Moved by Weidenfeld,seconded by Pike to approve the Consent Agenda as presented. Upon roll call,Trustees
voted as follows on the Consent Agenda:
AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson,Smith,Pike
NAYS: 0—None
Motion declared carried.
ORDINANCE NO.2020-33—SIDEWALK IMPROVEMENTS
Moved by Stein,seconded by Weidenfeld,to pass Ordinance No.2020-33,2020 Sidewalk Improvement Award to
Schroeder&Schroeder,Inc.in an amount not to exceed$257,671.05 according to information contained in Board
packets and pending Village Attorney review.
Mr.Johnson reviewed the proposed ordinance,details of which are contained in his memo to Mr.Bragg of
May 13,2020.
Upon roll call,Trustees voted as follows:
AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson,Smith,Pike
NAYS: 0—None
Motion declared carried.
ORDINANCE NO.2020-34—STREET IMPROVEMENTS
Moved by Stein,seconded by Johnson,to pass Ordinance No.2020-34,2020 Street Improvement Award to
Schroeder Asphalt Services,Inc.which was the lowest responsible and responsive bidder in an amount not to exceed
$181,068.25 according to materials contained in Board packets and pending Village Attorney review.
Mr.Johnson reviewed the proposed ordinance,details of which are contained in his memo to Mr.Bragg of
May 14,2020.
Upon roll call,Trustees voted as follows:
AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson,Smith,Pike
NAYS: 0—None
Motion declared carried.
ORDINANCE NO.2020-35—APPLE HILL/TENERIFE STREET IMPROVEMENTS
Moved by Stein,seconded by Weidenfeld,to pass Ordinance No.2020-35,2020 Apple Hill/Tenerife Street
Improvement Award to Arrow Road Construction Company,the lowest responsible and responsive bidder in an
amount not to exceed$1,303,959.54 in accordance with materials contained in Board packets and pending Village
Attorney review.
Mr.Johnson reviewed the proposed ordinance,details of which are contained in his memo to Mr.Bragg of
May 14,2020.
Upon roll call,Trustees voted as follows:
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AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson,Smith,Pike
NAYS: 0—None
Motion declared carried.
ORDINANCE NO.2020-36—GREEN KNOLLS/GAIL STREET RECONSTRUCTION
Moved by Stein,seconded by Smith,to pass Ordinance No.2020-36,2020 Green Knolls/Gail Street Reconstruction
Award to Berger Excavating Contractors,Inc.,the lowest responsible and responsive bidder in an amount not to
exceed$1,835,587.43 according to materials contained in Board packets and pending Village Attorney review.
Mr.Johnson reviewed the proposed ordinance,details of which are contained in his memo to Mr.Bragg of
May 14,2020.
Upon roll call,Trustees voted as follows:
AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson,Smith,Pike
NAYS: 0—None
Motion declared carried.
ORDINANCE NO.2020-37—STRAND WATER MODEL
Moved by Stein,seconded by Ottenheimer,to pass Ordinance No.2020-37,authorization to execute an agreement
with Strand&Associates for professional engineering services to complete updates to the Water Model completed
in 2019 in an amount not to exceed$50,000.00 in accordance with materials contained in Board packets.
Mr.Johnson reviewed the proposed ordinance,details of which are contained in his memo to Mr.Bragg of
May 14,2020.
Upon roll call,Trustees voted as follows:
AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson,Smith,Pike
NAYS: 0—None
Motion declared carried.
RESOLUTION NO.2020-22—AGREEMENTS
Moved by Stein,seconded by Johnson,to pass Resolution No.2020-22,amendments to Buffalo Grove Days and
Fourth of July Agreements due to the impact of COVID-19 and the cancellation of Buffalo Grove Days 2020 in
accordance with materials contained in Board packets.
At the request of Mr.Robinson,"pending review of the Village Attorney"was added to the motion,and agreed to by
Tr
ustees Stein and Johnson.
Mr. Robinson reviewed the proposed resolution,after which he answered questions from the Board.
Upon roll call,Trustees voted as follows on the amended motion:
AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson,Smith,Pike
NAYS: 0—None
Motion declared carried.
RESOLUTION NO.2020-23—SWANCC
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Moved by Ottenheimer,seconded by Johnson,to pass Resolution No.2020-23,approving Intergovernmental
Agreement for Intergovernmental Personnel Benefits Cooperative for the Solid Waste Agency of Northern Cook
County.
Mr.Bragg reviewed the proposed resolution,details of which are contained in the Village Board Meeting Agenda
Item Overview that he prepared.
Upon roll call,Trustees voted as follows.
AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson,Smith,Pike
NAYS: 0—None
Motion declared carried.
PAVEMENT PATCHING
Moved by Pike,seconded by Johnson,to reject all bids for Pavement Patching project.
Mr.Robinson reviewed the staff recommendation.
Upon roll call,Trustees voted as follows.
AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson,Smith,Pike
NAYS: 0—None
Motion declared carried.
QUESTIONS FROM THE AUDIENCE
�••/ President Sussman reviewed the parameters to be followed by speakers and asked if there were any questions from
the audience on items not on tonight's agenda;there were no such questions.
ADJOURNMENT
Moved by Weidenfeld,seconded by Ottenheimer,to adjourn the meeting. Upon roll call,Trustees voted as follows:
AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson,Smith,Pike
1 NAYS: 0—None
Motion declared carried.
The meeting was adjourned at 8:22 P.M.
t M.Sirabian,Village Clerk
APPROVED BY ME THIS 1st DAY OF June 2020
illage President
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