2019-08-09 - Village Board Regular Meeting - Minutes 13291
08/19/2019
MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF
BUFFALO GROVE HELD IN THE JEFFREY S.BRAIMAN COUNCIL CHAMBERS,
VILLAGE HALL,50 RAUPP BOULEVARD,BUFFALO GROVE,ILLINOIS ON
MONDAY,AUGUST 19,2019
CALL TO ORDER
President Sussman called the meeting to order at 7:30 P.M. Those present stood and pledged allegiance to the Flag.
ROLL CALL
Roll call indicated the following present: President Sussman;Trustees Stein,Ottenheimer,Weidenfeld,Johnson
Smith and Pike.
Also present were: Dane Bragg,Village Manager;Patrick Brankin,Village Attorney;Jenny Maltas,Deputy Village
Manager;Chris Stilling,Deputy Village Manager;Andrew Brown,Deputy Finance Director;Art Malinowski,
Director of Human Resources; Katie Golbach,Human Resources Management Analyst;Brett Robinson,Director of
Purchasing;Evan Michel,Management Analyst;Darrin Monico,Village Engineer;Mike Reynolds,Director of
Public Works;Geoff Tollefson,Director of Golf Operations;Julie Dziewior,Deputy Clerk;Police Chief
Casstevens;Fire Chief Baker.
APPROVAL OF MINUTES
Moved by Ottenheimer,seconded by Stein,to approve the minutes of the July 15,2019 Regular Meeting. Upon roll
call,Trustees voted as follows:
AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson,Smith,Pike
NAYS: 0—None
Motion declared carried.
Moved by Johnson,seconded by Weidenfeld,to approve the minutes of the August 5,2019 Committee of the Whole
Meeting. Upon roll call,Trustees voted as follows:
AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson,Smith,Pike
NAYS: 0—None
Motion declared carried.
WARRANT#1304
Mr.Brown read Warrant#1304. Moved by Weidenfeld,seconded by Smith,to approve Warrant#1304 in the
amount of$3,744,330.63 authorizing payment of bills listed. Upon roll call,Trustees voted as follows:
AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson,Smith,Pike
NAYS: 0—None
Motion declared carried.
VILLAGE PRESIDENT'S REPORT
Moved by Ottenheimer,seconded by Stein,to remove Item 4.A.,Commission Appointments, from tonight's
agenda. Upon roll call,Trustees voted as follows:
AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson,Smith,Pike
�./ NAYS: 0—None
13292
08/19/2019
Motion declared carried.
President Sussman asked that those in the audience who have a Little Free Library to come forward,after which she
read a Proclamation recognizing Little Free Library's 10th Anniversary and proclaiming September 2019 as Little
Free Library Month,and encouraged all residents to take time to"take a book and share a book"and enrich their
lives as well as those of young readers in Buffalo Grove.
President Sussman asked Brian Shepard,Executive Director of the Indian Trails Public Library District,to come
forward as she recognized him as the recipient of the Illinois Library Association Librarian of the Year Award.
This award recognizes a librarian's distinguished service and leadership in Illinois Libraries,and President Sussman
reviewed several of Mr. Shepard's accomplishments as he was congratulated by the audience and the Board.
VILLAGE MANAGER'S REPORT
FF/PM Brian Steen reviewed the Buffalo Grove Fire Department's many years of participation in raising funds for
the Muscular Dystrophy Association,thanking all those who supported their efforts. FF/PM Steen then recognized
and thanked all of the businesses and individuals who donated their time,talents and money to the inaugural Fire
Up!Food Truck Festival.
REPORTS FROM TRUSTEES
There were no reports from Trustees tonight.
CONSENT AGENDA
President Sussman explained the Consent Agenda,stating that any member of the audience or the Board could
request that an item be removed for full discussion. The Village Clerk read a brief synopsis of each of the items on
the Consent Agenda.
Resolution No.2019-28—Natural Gas Supply
Motion to pass Resolution No.2019-28 ratifying execution of an extension to an Agreement for Natural Gas Supply
and Service.
Resolution No.2019-29—Great Lakes Property Logistics
Motion to pass Resolution No. 2019-29 authorizing execution of a Contract between Great Lakes Property Logistics
and the Village of Buffalo Grove for Painting Services.
Buffalo Grove Days
Motion to authorize execution of an Intergovernmental Agreement between the Village of Buffalo Grove and the
Buffalo Grove Park District for the operation of the Buffalo Grove Days Festival.
Woodman's
Motion to approve a Certificate of Initial Acceptance and Approval: Woodman's Development Improvements.
National Payroll Week
Motion to approve proclaiming September 4,2019 as National Payroll Week.
National Rail Safety Week
13293
08/19/2019
Motion to approve Proclamation declaring September 22-28,2019 as National Rail Safety Week.
Moved by Ottenheimer,seconded by Weidenfeld,to approve the Consent Agenda. Upon roll call,Trustees voted as
follows to approve the Consent Agenda:
AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson,Smith,Pike
NAYS: 0—None
Motion declared carried.
ORDINANCE NO.2019-42—MEDICAL OFFICE BUILDING
Moved by Weidenfeld,seconded by Smith,to pass Ordinance No.2019-42,approving an Amendment to Ordinance
No. 1979-46 and No. 1980-51,as amended by Ordinances No. 1998-12, No. 1998-48 and No.2000-1 for a new
medical office building and commercial use at 15 S. McHenry Road,35 S. McHenry Road,and 125 E.Lake Cook
Road,in accordance with materials contained in Board packets.
Mr.Stilling reviewed the proposed ordinance,details of which are contained in his memo to Mr.Bragg of August
15,2019. The architect for the project presented a brief overview of the proposal. Both gentlemen then answered
questions from the Board.
Upon on roll call,Trustees voted as follows:
AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson,Smith,Pike
NAYS: 0—None
Motion declared carried.
ORDINANCE NO.2019-43—CAMBRIDGE COMMONS
Moved by Weidenfeld,seconded by Stein,to pass Ordinance No.2019-43,granting a re-zoning to B-3 Planned
Business Center District;a Special Use for a Planned Unit Development;approval to allow for a Health Club greater
than 10,000 square feet in area as part of the Planned Unit Development Request;and a Preliminary Plan for the
property at 15-45 E.Dundee Road,Buffalo Grove,IL(Cambridge Commons Shopping Center),in accordance with
materials contained in Board packets.
Mr.Stilling reviewed the proposed ordinance,details of which are contained in his memo to Mr.Bragg of August
15,2019.
Attorney Larry Freedman briefly highlighted the plan and explained what they have done to address concerns of the
neighbors.
Nick Vittore,Svigos Asset Management,Inc.,noted that they are very excited to re-develop this property that has 1
been vacant for many years.
Upon roll call,Trustees voted as follows:
AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson,Smith,Pike
NAYS: 0—None
Motion declared carried.
WOODMAN'S—GAS STATION
Mr. Stilling reviewed the proposed unattended gas station for Woodman's Food Market,details of which are
contained in his memo to Mr.Bragg of August 15,2019.
,.. -
I
13294
�� 08/19/2019
' Jim Arneson of Woodman's briefly highlighted the proposed gas station,after which he answered questions from
the Board.
Moved by Johnson,seconded by Weidenfeld,to refer to the Planning&Zoning Commission a proposal for an
unattended gas station for Woodman's Food Market,as outlined in Board packets.
Upon roll call,Trustees voted as follows on the motion:
AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson,Smith,Pike
NAYS: 0—None
Motion declared carried.
INTERDEV
Ms. Maltas reviewed the proposed contract extension,details of which are contained in the Village Board Meeting
Agenda Item Overview that she prepared.
Moved by Weidenfeld,seconded by Ottenheimer,to authorize the Village Manager's office to enter into an
extension of the current contract up to and including December 31,2019 which includes an increase of no more than
4%.
Upon roll call,Trustees voted as follows on the motion:
AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson,Smith,Pike
NAYS: 0—None
Motion declared carried.
�� UNIVERSITY DRIVE
Moved by Stein,seconded by Johnson,to approve the 2019 University Drive Street&Utility Improvement Project
to the lowest responsible and responsive bidder,Martam Construction Inc.in the amount of$1,939,845.11 pending
Village Attorney review and approval and in accordance with materials contained in Board packets.
Mr. Monico reviewed the proposal,details of which are contained in his memo to Mr.Bragg of August 13,2019.
Upon roll call,Trustees voted as follows:
AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson,Smith,Pike
NAYS: 0—None
Motion declared carried.
STREET LIGHT MAINTENANCE
Mr. Robinson reviewed the proposal,details of which are contained in his memo of August 15,2019 to Mr.Bragg.
Moved by Pike,seconded by Smith,to approve award of bid for Street Light Maintenance to Aldridge Electric,Inc.
in an amount not to exceed$239,387.40.
Upon roll call,Trustees voted as follows:
AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson,Smith,Pike
NAYS: 0—None
Motion declared carried.
13295
08/19/2019
ftioi QUESTIONS FROM THE AUDIENCE
President Sussman reviewed the parameters to be followed by speakers and asked if there were any questions from
the audience on items not on tonight's agenda.
A resident who is a minister in the Presbyterian Church is concerned with the possibility that marijuana might be
available for purchase in Buffalo Grove,and he asked what it would take to prohibit such sales. It was noted that
the proposal has been referred to the Planning&Zoning Commission and suggested attendance at those meetings.
ADJOURNMENT
Moved by Johnson,seconded by Weidenfeld,to adjourn the meeting. Upon voice vote,the motion was
unanimously declared carried. The meeting was adjourned at 8:32 P.M.
et M. Sirabian,Village Clerk
1 APPROVED BY ME THIS 16th DAY OF September 2019 -
1
14344/A1PIA,I .
lage President
i
a
V
‘Iko./
em.1
a
y'y
6 i
d
a
S
t
V