2018-02-05 - Board of Fire and Police Commissioners - Minutes VILLAGE OF
BUFFALO GROVE
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VILLAGE OF BUFFALO GROVE
Board of Fire and Police Commissioners
Minutes of Regular Meeting February 5, 2018
CALL TO ORDER and ROLL CALL:
The meeting was called to order at 6:00 p.m. by Chairman Brian Rubin in the Trustee
Conference Room of Village Hall. Commissioner Kulwin as acting secretary called the
roll and noted for the record that a quorum was present at the meeting. Present were
Chairman Rubin, Commissioners Hartman, Johnson and Kulwin. Commissioner
Dibbern was not in attendance. Also in attendance were Fire Chief Baker, Deputy Fire
Chief Wagner, Police Chief Casstevens, Deputy Police Chief Szos, HR Director
Malinowski, Management Analyst Cahill and Trustee Liaison Ottenheimer.
APPROVAL OF MINUTES:
Minutes from the BFPC regular meeting rescheduled to January 8, 2018 were not
published so no motion was made to approve them. A motion to approve those
minutes will be deferred until the next regular meeting.
CHAIRMAN'S REPORT:
The Chairman had no report.
COMMISSIONERS' REPORTS:
The Commissioners had no reports.
CHIEF AND TRUSTEE REPORTS:
FIRE DEPARTMENT:
A. Chief Baker thanked everyone involved with facilitating FF/PM Kevin
Hauber's funeral. In particular he wanted to recognize the phenomenal
work of the BGPD for their outstanding efforts in providing traffic control
and logistical support.
B. Chief Baker noted that he received a formal request from Village Manager
Bragg for promotions to fill slots for Fire Battalion Chief and Fire
Lieutenant. Swearing in will take place at the February 26 th Village Board
Meeting.
C. Chief Baker reviewed with the board the upcoming schedule of oral
interviews for the Fire Lieutenant candidates to take place on February 18,
2018 at the police station.
POLICE DEPARTMENT:
The Police Chief had no report.
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QUESTIONS FROM THE AUDIENCE: None
OLD BUSINESS:
A. A discussion was held to review the new FF/PM orientation and written
testing process and date. Orientation will be held on Saturday, April 14,
2018 followed immediately by the written examination. We are looking to
hold this at The Arboretum Golf Course building. Start time for orientation is
tentatively scheduled for 8:00 a.m.
B. Per Fire Chief Baker, the current list of eligible candidates for FF/PM is set
to expire the first week of June 2018.
C. A discussion was held regarding the possible purchase by the village of a
scanning machine used for the police and fire department testing. We are
currently using the Buffalo Grove High School scanning machine as testing
has been held at the school in the past. Testing not held at the high school
would require that a scanning machine be available at the testing location.
D. A discussion for upcoming dates to be added to the calendar for the
following, April 15t" -Police Officer Lateral Candidate Oral Interviews, May
5t" and 6t" FF/PM Candidate Oral Interviews. December 1, 2018 — Police
Lieutenant Candidate Oral Interviews. All interviews for both departments
will be conducted at the police station.
E. Electronic video transcripts will be made available to the BFPC for review of
the Police Sergeant Assessment Center testing process as requested.
F. Applications for Lateral Entry Police Office candidates will be due
electronically by 4:00 p.m. on March 15, 2018.
G. Chief Casstevens will check with RMA (Resource Management Associates)
our testing provider to firm up timeframes for the Police Lieutenant
promotional process in 2018/2019.
H. Chief Baker will distribute Fire Lieutenant Candidate packages to the
commissioners at the end of this meeting for review prior to upcoming oral
interviews.
I. FF/PM Jeff Morris will be promoted to the rank of Fire Lieutenant on
February 26, 2018 at the next Village Board Meeting.
J. A discussion was held regarding the timeframe for evaluation of the
promotion processes currently in place for both departments. It was noted
that the current promotional process was evaluated by the BFPC in 2014.
Adjustments were made at that time as the commission saw fit. Both Chiefs
are confident that the current process is working and effective but agree that
from time to time should be reevaluated.
NEW BUSINESS:
No new business was introduced
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EXECUTIVE SESSION:
A. A motion was made at 6:45 p.m. by Commissioner Hartman, seconded by
Commissioner Johnson, to move to Executive Session to discuss Section
2(C)(21) of the Illinois Open Meetings Act: Discussion of Minutes of Meetings
Lawfully Closed Under This Act, Whether for Purposes of Approval by the
Body of the Minutes or Semi-Annual Review of the Minutes as Mandated by
Section 2.06, and Section 2(C)(1) of the Illinois Open Meetings Act: the
Appointment, Employment, Compensation, Discipline, Performance, or
Dismissal of Specific Employees of the Public Body or Legal Counsel for the
Public Body, Including Hearing Testimony on a Complaint Lodged Against an
Employee of the Public Body or Against Legal Counsel for the Public Body to
Determine its Validity. Commissioners Rubin, Hartman, Johnson and Kulwin
voted in favor of the motion. The motion passed.
The Commission moved to Executive Session from 6:45 p.m. to 7:02 p.m.
RETURN TO OPEN SESSION:
The open session resumed at 7:02 p.m.
Lateral Police Officer Candidate # 7: Sean Mangas. A motion was made by
Commissioner Johnson, seconded by Commissioner Hartman, to make a conditional
offer of employment for Lateral Entry Police Officer. Commissioners Rubin, Johnson,
Hartman and Kulwin all voted against the motion. The motion failed.
New Police Officer Candidate # 7: Charles Seaholm. A motion was made by
Commissioner Johnson, seconded by Commissioner Hartman to make a conditional
offer of employment for Police Officer. Commissioners Rubin, Johnson, Hartman and
Kulwin all voted against the motion. The motion failed.
New Police Officer Candidate # 8: Eric Sarat. A motion was made by Commissioner
Johnson, seconded by Commissioner Hartman to make a conditional offer of
employment for Police Officer. Commissioners Rubin, Johnson, Hartman and Kulwin
all voted in favor of the motion. The motion passed.
New Police Officer Candidate # 6: Evan Woodward. A motion was made by
Commissioner Johnson, seconded by Commissioner Hartman to make a conditional
offer of employment for Police Officer. Commissioners Rubin, Johnson, Hartman and
Kulwin all voted in favor of the motion. The motion passed.
FF/PM Candidate #27: Andrew Wojcik. A motion was made by Commissioner
Hartman, seconded by Commissioner Johnson, to make a conditional offer of
employment for FF/PM. Commissioners Rubin, Johnson, Hartman and Kulwin all
voted in favor of the motion. The motion passed.
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FF/PM Candidate #29: Phillip Schroeder. A motion was made by Commissioner
Hartman, seconded by Commissioner Johnson, to make a conditional offer of
employment for FF/PM. Commissioners Rubin, Johnson, Hartman and Kulwin, all
voted in favor of the motion. The motion passed.
HR Director Malinowski and Chairman Rubin will notify all candidates respectively of
their status and inform them as to the next steps in the employment process where
applicable
EXECUTIVE SESSION:
B. A motion was made at 7:10 p.m. by Commissioner Kulwin, seconded by
Commissioner Hartman, to return to Executive Session to discuss Section
2(C)(21) of the Illinois Open Meetings Act: Discussion of Minutes of Meetings
Lawfully Closed Under This Act, Whether for Purposes of Approval by the
Body of the Minutes or Semi-Annual Review of the Minutes as Mandated by
Section 2.06, and Section 2(C)(1) of the Illinois Open Meetings Act: the
Appointment, Employment, Compensation, Discipline, Performance, or
Dismissal of Specific Employees of the Public Body or Legal Counsel for the
Public Body, Including Hearing Testimony on a Complaint Lodged Against an
Employee of the Public Body or Against Legal Counsel for the Public Body to
Determine its Validity. Commissioners Rubin, Hartman, Johnson and Kulwin
voted in favor of the motion. The motion passed.
The Commission moved to Executive Session from 7:11 p.m. to 7:28 p.m.
ADJOURNMENT:
A motion was made by Commissioner Hartman, seconded by Commissioner Johnson,
to adjourn the meeting at 7:30 p.m. All Commissioners present voted in favor of the
motion. The motion passed.
Respectfully submitted,
Forrest J. Kulwin, Acting Secretary
Board of Fire and Police Commissioners
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