2016-12-05 - Board of Fire and Police Commissioners - Minutes VILLAGE OF
BUFFALO GROVE
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VILLAGE OF BUFFALO GROVE
Board of Fire and Police Commissioners
Minutes of Regular Meeting December 5, 2016
CALL TO ORDER and ROLL CALL:
The meeting was called to order at 6:00 p.m. by Chairman Kahn in the Trustee Conference
Room of Village Hall. In the absence of Commissioner/Board Secretary Dibbern.
Commissioner/Acting Secretary Hartman called the roll and noted for the record that a
quorum was present at the meeting. Present were Chairman Kahn, Commissioners Rubin,
Johnson, and Hartman. Commissioner Dibbern was absent. Also in attendance were Police
Chief Casstevens, Deputy Police Chiefs Bethge and Szos, Fire Chief Baker, Deputy Fire
Chief Wagner, HR Director Malinowski, Trustee Liaisons Trilling and Ottenheimer.
APPROVAL OF MINUTES:
Commissioner Rubin made a motion to approve the minutes of the BFPC Rescheduled
Regular Meeting of November 7, 2016, seconded by Commissioner Johnson. Commissioners
Rubin, Hartman, Johnson and Kahn voted in favor of the motion. The motion passed.
CHAIRMAN'S REPORT:
Chairman Kahn expressed his gratitude to Command Staff, HR Director Malinowski and the
Trustee Liaisons for their support during his tenure as chairman.
COMMISSIONER'S REPORTS:
Commissioners had no news to report.
CHIEF AND TRUSTEE REPORTS:
POLICE DEPARTMENT:
A. Chief Casstevens stated his appreciation to Chairman Kahn for his service.
B. Chief Casstevens shared a letter dated November 21, 2016 that he wrote in
response to the increase in violence against law enforcement officers and the
assassination of Detective Benjamin Marconi of the San Antonio, Texas Police
Department.
FIRE DEPARTMENT:
A. Fire Chief Baker also shared his appreciation for the service of Chairman Kahn
and his appreciation for the support he was given during his transition to Fire Chief.
B. Fire Chief Baker reported on FF/PMs and officers out due to injury and their
estimated dates of return.
C. Fire Chief Baker reported on the retirement of two FF/PMs.
D. Fire Chief Baker indicated that the current vetting process has yielded candidates
of high quality.
QUESTIONS FROM THE AUDIENCE: None
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OLD BUSINESS: None
NEW BUSINESS:
A. Discussion of the 2017 meeting schedule. The Board of Fire and Police
Commissioners schedule will again mirror the Village Board Schedule by meeting on the
first Monday of each month. The only exceptions are July 17, 2017 and September 18, 2017
due to holidays occurring within the month.
B. Discussion of the 2017 testing cycle for the police department. The discussion
centered around allowing candidates to utilize the power test through Triton College.
Those present agreed this will be a positive addition to the application packet and will be
included for the 2017 testing cycle.
C. Due to scheduling difficulties and constraints with Buffalo Grove High School,
alternative locations were discussed. HR Director Malinowski will explore dates and
options with the Community Arts Center and report back to the Commission.
D. Discussion of possible ways to expand the police department candidate list
including the option of a larger list and/or expanding the accepted oral interview scores.
Overall those present concur that a larger list is needed. Further discussion was tabled until
rules and regulations could be reviewed.
E. The board discussed the benefits from the attendance and input of command staff at
police candidate oral interviews. Those present agreed this practice was a benefit to a
stronger candidate list and will continue this practice in the 2017 testing cycle.
F. Discussion of the need for an orientation session specifically for the police Sergeant
promotional process. All present agreed the session was not needed but we will provide a
mechanism for questions to be asked/collected via email and then the Board of Fire and
Police Commissioners will publish the answers.
G. HR Director Malinowski noted that the Village of Buffalo Grove is now using an
electronic application process but the police and fire candidate application process is on paper.
After discussion,it was decided to continue the paper application process for 2017.
H. Discussion and possible action on FF/PM to be discussed in Executive Session.
EXECUTIVE SESSION:
A motion was made at 6:29 p.m.by Commissioner Johnson, seconded by Commissioner
Rubin, for the Board to adjourn to a Closed Executive Session as authorized by Subsection
2(a) of the Illinois Open Meetings Act [51LCS 120/2(c)(1)] for the purpose of discussing
personnel matters. Commissioners Rubin, Johnson, Hartman, and Kahn voted in favor of the
motion. The motion passed.
The Commission moved to Executive Session from 6:29 p.m. to 6:36 p.m.
A. Executive Session—Discussion of Personnel: Section 2(C) (1) of the Illinois Open
Meeting Act.
RETURN TO OPEN SESSION:
The open session resumed at 6:36 p.m.
A. Fire Fighter/Paramedic Candidate#6: Evan Zibell. A motion was made by Commissioner
Rubin, seconded by Commissioner Johnson,to make a Conditional Offer of Employment to
Fire Fighter/Paramedic Candidate Zibell. Commissioners Rubin, Johnson, Hartman, and
Kahn voted no on the motion. The motion failed.
B. Fire Fighter/Paramedic Candidate#5: . A motion Matthew McKinnon was made by
Commissioner Johnson, seconded by Commissioner Rubin, to make a Conditional Offer of
Employment to Fire Fighter/Paramedic Candidate McKinnon. Commissioners Rubin,
Johnson, Hartman, and Kahn voted no on the motion. The motion failed.
C. Fire Fighter/Paramedic Candidate#4: Daniel Downey. A motion was made by
Commissioner Johnson, seconded by Commissioner Rubin, to make a Conditional Offer of
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Employment to Fire Fighter/Paramedic Candidate Downey. Commissioners Rubin, Johnson,
Hartman, and Kahn voted yes on the motion. The motion passed.
ADJOURNMENT:
A motion was made by Commissioner Rubin, seconded by Commissioner Johnson, to
adjourn the meeting at 6:42 p.m. All Commissioners present voted in favor of the motion.
The motion passed.
Respectfully submitted,
Lisa F. Hartman,Acting Secretary
Board of Fire and Police Commissioners
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