2023-09-28 - Village Board Special Meeting - Agenda Packet2. Special Business
A. 2023 Civics Forum (Clerk Sirabian) (Staff Contact: Evan Michel)
3. Public Comment
Public Comment is limited to items that are not on the regular agenda. In accordance with
Section 2.02.070 of the Municipal Code, discussion on questions from the audience will be limited
to 5 minutes and should be limited to concerns or comments regarding issues that are relevant to
Village Board business. All members of the public addressing the Village Board shall maintain
proper decorum and refrain from making disrespectful remarks or comments relating to
individuals. Speakers shall use every attempt to not be repetitive of points that have been made
by others. The Village Board may refer any matter of public comment to the Village Manager,
Village staff or an appropriate agency for review.
4. Adjournment
The Village Board will make every effort to accommodate all items on the agenda by 10:30 p.m.
The Board, does, however, reserve the right to defer consideration of matters to another meeting
should the discussion run past 10:30 p.m.
The Village of Buffalo Grove, in compliance with the Americans with Disabilities Act, requests that
persons with disabilities, who require certain accommodations to allow them to observe and/or
participate in this meeting or have questions about the accessibility of the meeting or facilities,
contact the ADA Coordinator at 459-2525 to allow the Village to make reasonable
accommodations for those persons.
2.A
Information Item : 2023 Civics Forum
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action pp
ll
N/A
Students from Buffalo Grove High School and Stevenson High Schools will participate in the 2023 Civics
Forum.
ATTACHMENTS:
• Civics Forum 2023 Packet (PDF)
Trustee Liaison
Ms. Sirabian
Thursday, September 28,
2023
Staff Contact
Evan C Michel, Office of the Village Manager
Updated: 9/21/2023 9:58 AM Page 1
Packet Pg. 2
2.A.a
VILLAGE OF
BUFFALO GIUWI" E
DATE: September 20, 2023
TO: Dane Bragg, Village Manager
FROM: Nicole Woods, Director of Community Development
Chris Black, Finance Director
RE: Request for Expenditure Approval of iPads
BACKGROUND:
The Community Development and Finance Departments are always looking for ways to
streamline and improve our processes and customer experience. The Village recently purchased a
new permit software (BS&A) that allows for many permits to be submitted on-line through a
web portal. Staff have been working to make more of our processes paperless in conjunction
with the move to this software. This is a more sustainable practice that reduces waste, allows
documents to be kept in a common place (designated shared folders and/or software) where
everyone has access to them and eliminates the need for physical long-term storage and scanning
of documents for archiving.
The Community Development and Finance Departments assist a large volume of customers on a
daily basis that require various services including transfer stamps, utility billing, and permits, to
name a few.
REQUEST:
Staff are requesting a total of 4 iPads for the shared front counter area that would allow
customers to fill out forms and submit them electronically. The benefits of this small change
would include reducing the amount of paper and ink needed; reducing staff time for printing,
stocking, filing, and scanning the forms; and providing a professional, easy to use tool for
customers to submit documentation.
iPAD DETAILS AND COST:
Staff are requesting $2,000 for 4 iPads to be shared by the Community Development and Finance
Departments. The $2,000 will cover the cost of the iPads and any IT staff time to set up and
integrate the new iPads with other Village systems. Over the long term, these iPads will save the
Village money on office supplies and staff time.
9
0
U_
U!
Packet Pg. 3
2.A.a
VILLAG[il mlllllti
BUF�fALO GROVE
DATE: September 21, 2023
TO: Evan Michel — Assistant to the Village Manager
FROM: Bryan Beitzel, Maintenance Superintendent
RE: Civics Forum 2023 — Public Works
IN
Greetings from the Public Works Department,
For the 2023 Annual Civics Forum the Public Works Department presents the purchase and _
installation of one (1) Dell 75" 4K Interactive Touch Screen Monitor to be installed at the new E
Public Works Facility in the front office public meeting room. o
U-
N
The Dell monitor in is currently on sale for $1,999.99 at a savings of $500.00 below the regular 2
retail price. v
httos://www.dell.com/en-us/shoo/dell-75-4k-interactive-touch-monitor-d7523gt/apd/210-
begy/monitors-monitor-accessories?aacd=9684992-1102-5761040-266906002- a
O&dqc=ST&SA360CID=71700000109860346&qad=1&qclid=EAlalQobChMl4fgN6cGOgQMV M
3hSzAB3HAgxgEAQYBiABEgJ-DvD BwE&gclsrc=aw.ds o
Interactive Touch Screen Monitors integrate the versatility of a 4K television screen with the
flexibility of a white board that allows users to interact seamlessly during presentations, virtual
or in person meetings.
The Public Works Department staff regularly meet with our residents who have questions
regarding a wide variety of issues or concerns and are looking for help to solve problems
related to their property. Likewise, the Public Works Department regularly meets with
contractors or other agencies to discuss projects within Buffalo Grove, assist in the design of
those projects or help evaluate the progress of a specific project. At the new Public Works
Facility, a public meeting room has been incorporated into the design to allow for these
meetings and conversations to take place right off the main entrance to the facility.
Incorporating an interactive touch screen monitor in this room will allow for real time ideas,
troubleshooting and problem solving to take place using digital design plans, plats of survey,
building plans, overland drainage routes, and GIS mapping while also having the ability to write
or draw using a stylus or your finger on top of the displayed images to provide clarity for
questions or to build out ideas or incorporate suggestions.
This suggestion represents a tool in our toolbox that is currently lacking, and a tool that will
help provide clarity to the needs and concerns of our residents in the most efficient and
effective way.
Page 1 of 1
Packet Pg. 4
2.A.a
VILLAGE E .'
MEMORANDUM
DATE: September 28, 2023
TO: Chris Stilling, Deputy Village Manager
FROM: Mike Baker, Fire Chief
Larry Kane, Deputy Fire Chief
Tyler Grace, Fire Analyst
SUBJECT: Technical Rescue Team Equipment Upgrades
Background
The Buffalo Grove Fire Department maintains several different specialized rescue teams, including a
Technical Rescue Team. The Technical Rescue Team is made up of technicians from a variety of
specialties including rope rescue, trench collapse, structure collapse, and confined space rescues. While
these types of incidents can happen anywhere, they are most common in industrial or construction settings.
The Team has access to a wide variety of external resources including specialized equipment and outside
trained technicians, however the Department does not currently have the equipment necessary to begin
rescue procedures for certain types of incidents and must instead wait for outside teams to arrive. With the
purchase of the Harken Wingman, a pulley system which is used in rope rescues, and a demolition hammer,
frequently used in building collapses, Buffalo Grove Team members will be able to begin immediately begin
rescue procedures upon arrival on the scene.
With the planned and anticipated development, infrastructure upgrades and ongoing adaptive reuse of
commercial buildings in the Village, the ability to provide critical rescue operations is dependent on the type
of equipment readily available to the Buffalo Grove Fire Department Technical Rescue Team members.
Summary
Staff requests $1,700 to upgrade the Technical Rescue Team's equipment through the purchase of a pulley
system and a concrete demolition hammer.
Attachments
Bosch Demolition Hammer
Harken Wingman
Packet Pg. 5
2.A.a
BUFFALO GROVE POLICE DEPARTMENT
INTERNAL MEMORANDUM
TO: Brian Spolar, Deputy Chief
FROM: Amy Cholewa, Officer
DATE: September 18, 2023
SUBJECT: Civics Forum — Police Department Proposal
The Police Department would like to request a Photographic Lidar for speed
enforcement.
BACKGROUND: Lidar has a narrow beam, and clearly targets an individual
vehicle, eliminating the need for visual estimation. Some models can record an
image of the license plate and record the speed violation. Speed estimation takes
less than half a second, which, together with the narrow, targeted beam, results
in offending vehicles having little warning even when using an evasion device.
Lidar can also measure the distance between vehicles to detect 'too close'
(tailgating) infringements.
DISCUSSION: We would like to add an additional Lidar to the equipment
currently available to patrol and traffic division. Technology has drastically
improved and having photographic images of offending vehicles helps officers in
the enforcement and prosecution.
Purchasing a new photographic Lidar unit will allow the police department to
better address a common concern with community members, speeding. The
Lidar would be used by patrol officers along with the Traffic Unit. They are
portable and can help enforce speeding violations in high crash zones, school
zones, construction zones, and areas of traffic complaints. This allows the
officers to have photographic evidence to stabilize traffic stops, where offenders
argue they were not doing the speed, they are being accused of.
Having a Lidar where the image of the vehicle can be sent via message to the
officer is the preferred method. Listed are the quotes from the vendors that met
our criteria.
• Kustom Laser Cam 4 $5,595.00
• Laser Tech TruVision $6,880.00
• Stalker LidarCam 2 $6,450.00
Any remaining cost would be paid for from the Department's DUI fund.
Packet Pg. 6
2.A.a
Respectfully,
Officer Amy Cholewa #204
Attachment A
Kustom Laser 4
Attachment B
Tech TruVision
Attachment C
Stalker LidarCam 2
9
L
O
U-
U!
V
Packet Pg. 7
2.A.a
'oL A 'F"i 01
BUFFALO GROVE
DATE: September 21, 2023
TO: Buffalo Grove Village Board
FROM: Office of the Village Manager
Administrative Services Department
Human Resources Department
Communications and Community Engagement Department
SUBJECT: Proposal for Naturalized Landscaping at the Buffalo Grove Youth Center
L
IIIIII°� i"° IIIII'3'f ° IIIIIP"f "' IIIIII �°
Staff recommends an integrated naturalized landscaping at the Buffalo Grove Youth Center, 2
drawing inspiration from the Village Hall basin transformation. The objective is to further align 0
the Center with the community's ecological commitments, while enhancing its aesthetic appeal
and functionality as a gathering hub. An allocation of $2000 is suggested for this
transformation, with specifics on the execution and benefits detailed below.
IIIIIII� IIIII iiiii� i iiiiiP
The Buffalo Grove Youth Center, pivotal in its role as a central gathering hub for the
community, reflects the dedication to unity and shared spaces. Given the success at the Village
Hall basin in 2017, where the conversion into a pollinator -friendly area resulted in
environmental and communal benefits, a similar vision is proposed for the Youth Center as
part of the 2023 Civics Forum initiative.
Located at 50 1/2 Raupp Blvd, behind the Village Hall, the Buffalo Grove Youth Center serves
as a versatile meeting space, available free of charge to Buffalo Grove community groups and
organizations. With a maximum capacity of 49 people, it has seen a significant uptick in its
usage since pandemic -related closures. Hosting a diverse range of gatherings, the center is a
beacon of community interaction and unity.
"'IIIIII"' P IIIIII' P� f a SIIIIII°°°° c
Community Cohesion: A pristine and aesthetically pleasing environment enhances
community pride and unity. Such spaces foster comfort, encouraging community members to
invest time, share ideas, and establish tighter bonds.
Promotes Inclusivity: Offering the Youth Center free of charge reaffirms a commitment to
inclusivity, ensuring every voice in the community has an equitable space to be heard.
Encourages Participation: Well -landscaped centers naturally attract individuals, making
them focal points for community events and fostering deeper civic engagement.
Page 1 of 2
Packet Pg. 8
2.A.a
Economic Benefits: An appealing, central meeting space has the potential to attract
residents, businesses, and visitors, potentially boosting local economic growth.
IIIIIIIii
Enhanced Biodiversity: Native plants support a wide range of local wildlife, promoting a
robust ecosystem.
Water Conservation: These species, adapted to local conditions, reduce dependency on
external water sources.
Reduction in Pesticides and Fertilizers: Adapting without chemical assistance ensures a
safer environment.
Soil Erosion Control: Strong root systems of native plants anchor the soil, reducing erosion
and safeguarding waterways.
Illlllltananiit vaIIIIIue
Reduced Maintenance Costs: After establishment, native plants require fewer
interventions, leading to cost savings.
Plant Durability: Adapting to local climatic conditions, these plants exhibit longevity,
minimizing the need for replacements.
Decreased Water Bills: The inherent drought -resistance of these plants can reduce
community water usage.
From the allocated $2000, half is designated for procuring natural seeds that align with the
vision of supporting pollinators. The remainder supports Public Work's efforts to revitalize the
existing landscape.
The proposal to naturalize the landscaping at the Buffalo Grove Youth Center is a reflection of
Buffalo Grove's ongoing commitment to ecological sustainability and the welfare of its
community. Implementing this transformation not only furthers environmental conservation
efforts but also revitalizes a central community space, ensuring it remains a beacon of unity
and shared experiences.
Page 2 of 2
Packet Pg. 9