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2022-11-07 - Village Board Regular Meeting - Agenda Packet1. Call to Order A. Pledge of Allegiance 2. Approval of Minutes A. Village Board - Regular Meeting - Oct 17, 2022 7:30 PM 3. Approval of Warrant A. Approval of Warrant #1347 (Trustee Weidenfeld) (Staff Contact: Chris Black) 4. Village President's Report A. Friends of the Parks Foundation Presentation (President Sussman) (Staff Contact: Evan Michel) 5. Village Manager's Report A. Recognizing Julie Schmidt's Retirement from Kildeer Countryside CCSD 96 (President Sussman) (Staff Contact: Dane Bragg) B. Announcement of the 2023 Draft Budget (Dane Bragg) (Staff Contact: Dane Bragg) C. Recognizing Steven R. Casstevens Retirement and Dedicated Service to the Village of Buffalo Grove (President Sussman) (Staff Contact: Dane Bragg) D. Swearing in of Brian Budds to the Office of Police Chief for the Village of Buffalo Grove (Trustee Smith) (Staff Contact: Dane Bragg) E. Police Promotions - Deputy Chief, Lieutenant, and Sergeant (Trustee Smith) (Staff Contact: Steven Casstevens) 6. Special Business 7. Reports from Trustees 8. Consent Agenda All items listed on the Consent Agenda, which are available in this room this evening, are considered to be routine by the Village Board and will be enacted by one motion. There will be no separate discussion of these items unless a Board member or citizen so requests, in which event, the item will be removed from the General Order of Business and considered after all other items of business on the Regular Agenda under New Business. (Attached). A. Proclamation Declaring November as Native American Heritage Month (President Sussman) (Staff Contact: Evan Michel) SUMMARY: The Village recognizes November as Native American Heritage Month. B. Small Business Saturday Proclamation (President Sussman) (Staff Contact: Evan Michel) SUMMARY: A proclamation recognizing November 26, 2022, as Small Business Saturday. C. Authorization to Waive Bids and Negotiate for Emergency Vehicle Lighting Installation Services (Trustee Pike) (Staff Contact: Tom Wisniewski) SUMMARY: Staff requests authorization to waive bids and negotiate for emergency vehicle lighting installation & repair services, as further detailed in the attached memorandum. D. Municipal Compliance Report for the Year Ending 12/31/2021 - Police Pension Fund (Trustee Weidenfeld) (Staff Contact: Chris Black) SUMMARY: The following report is to be accepted by the Village Board prior to the extension of the property taxes for Article 3 & 4 pension funds. The report provides information on the financial condition of the pension fund at the end of the most recently completed fiscal year. E. Municipal Compliance Report for the Year Ending 12/31/2021 - Firefighter's Pension Funding (Trustee Weidenfeld) (Staff Contact: Chris Black) SUMMARY: The following report is to be accepted by the Village Board prior to the extension of the property taxes for Article 3 & 4 pension funds. The report provides information on the financial condition of the pension fund at the end of the most recently completed fiscal year. F. 0-2022-115 Thompson Blvd and Brandywyn Lane No Parking Signs (Trustee Pike) (Staff Contact: Darren Monico) SUMMARY: Parking restrictions are required to complete the collector route construction on certain sections of Thompson Blvd and Brandywyn Lane. Staff recommends approval of the Traffic Ordinance update. G. 0-2022-116 Police Department Locker Room Renovation (Trustee Pike) (Staff Contact: Tom Wisniewski) SUMMARY: Staff recommends that the Village Board authorize the Village Manager to execute a contract with F.H. Paschen in accordance with the Illinois Governmental Joint Purchasing Act (30 ILCS 525/0.01 et seq.) in a total not to exceed amount of $36,504.60. The project will be funded through the capital improvement fund. H. 0-2022-117 Ordinance Updating Lake County Sanitary Sewer Fees (Trustee Smith) (Staff Contact: Darren Monico) SUMMARY: Lake County Public Works has increased their sanitary sewer fees as approved by the Lake County Board. Per the current agreement, Lake County Public Works provides sanitary sewer treatment and the Village is required to charge certain pass through fees. The attached ordinance reflects this change. 0-2022-118 Ordinance Approving an Agreement with Lyle Sumek Associates Inc for Strategic Planning Services (Trustee Smith) (Staff Contact: Evan Michel) SUMMARY: Staff recommends approval of the Agreement with Lyle Sumek Associates Inc for Strategic Planning Services, subject to review and approval by the Village Attorney. Based on the scope of work the total value of this contract is not to exceed an amount of $37,000. J. 0-2022-121 Light Duty Fleet Maintenance Contract (Trustee Smith) (Staff Contact: Tom Wisniewski) SUMMARY: Staff recommends that the Village Board authorize the Village Manager to execute a contract with Dakota K Auto Repair for preventative maintenance and repairs in an amount not to exceed $25,000 per year, pending final review and approval of the contract by the Village Attorney. K. R-2022-15 Urban Forestry Management Plan (Trustee Smith) (Staff Contact: Jim Warnstedt) SUMMARY: Resolution updating to the Urban Forestry Management Plan. L. R-2022-16 Resolution Relating to the Semi -Annual Review of Closed Session Minutes (Clerk Sirabian) (Staff Contact: Jessie Brown) SUMMARY: The Corporate Authorities of the Village determine that the need for confidentiality still exists with regard to the following approved minutes: March 21, 2022; April 4, 2022; April 18, 2022; May 16, 2022; June 6, 2022; July 18, 2022; August 1, 2022; August 8, 2022; August 15, 2022; September 19, 2022; October 3, 2022; October 11, 2022. M. R-2022-17 Resolution Approving the 2022-2023 Snow & Ice Control Plan (Trustee Smith) (Staff Contact: Jim Warnstedt) SUMMARY: Annual resolution for Snow & Ice Control Plan to give Public Works the authority to remove snow and ice from Village streets and sidewalks during the winter season. N. R-2022-18 Resolution Ceding the 2022 Unused Private Activity Bond Volume Cap (Trustee Pike) (Staff Contact: Nicole Woods) SUMMARY: Buffalo Grove is the host of the Lake County Partners Private Activity Bond Clearinghouse. The resolution is required annually so that unused funds can be transferred over to the next year and used in the future. 9. Ordinances and Resolutions A. 0-2022-119 Authorization to Purchase Road Salt for the 2022-2023 Winter Season (State of Illinois Joint Bid) (Trustee Smith) (Staff Contact: Tom Wisniewski) B. 0-2022-120 Ordinance Authorizing the Village Manager to Enter into a Brokerage Listing Agreement with Colliers Bennett & Kahnweiler LLC for a Portion of 1650 Leider Lane (Trustee Smith) (Staff Contact: Chris Stilling) C. 0-2022-122 Award of Bid Coarse Aggregate Material (Trustee Smith) (Staff Contact: Tom Wisniewski) D. R-2022-19 Resolution Declaring Surplus Property and Authorizing the Village Manager for Its Sale (Trustee Johnson) (Staff Contact: Chris Stilling) 10. Unfinished Business 11. New Business A. Truth in Taxation Determination (Trustee Weidenfeld) (Staff Contact: Chris Black) 12. Questions From the Audience Questions from the audience are limited to items that are not on the regular agenda. In accordance with Section 2.02.070 of the Municipal Code, discussion on questions from the audience will be limited to 5 minutes and should be limited to concerns or comments regarding issues that are relevant to Village business. All members of the public addressing the Village Board shall maintain proper decorum and refrain from making disrespectful remarks or comments relating to individuals. Speakers shall use every attempt to not be repetitive of points that have been made by others. The Village Board may refer any matter of public comment to the Village Manager, Village staff or an appropriate agency for review. 13. Executive Session A. Executive Session - Section 2(C)(1) of the Illinois Open Meetings Act: the Appointment, Employment, Compensation, Discipline, Performance, or Dismissal of Specific Employees, Specific Individuals who Serve as Independent Contractors in a Park, Recreational, or Educational Setting, or Specific Volunteers of the Public Body or Legal Counsel for the Public Body. (President Sussman) (Staff Contact: Brett Robinson) 14. Adjournment The Village Board will make every effort to accommodate all items on the agenda by 10:30 p.m. The Board, does, however, reserve the right to defer consideration of matters to another meeting should the discussion run past 10:30 p.m. The Village of Buffalo Grove, in compliance with the Americans with Disabilities Act, requests that persons with disabilities, who require certain accommodations to allow them to observe and/or participate in this meeting or have questions about the accessibility of the meeting or facilities, contact the ADA Coordinator at 459-2525 to allow the Village to make reasonable accommodations for those persons. 2.A MINUTES OF THE REGULAR MEETING OF THE VILLAGE PRESIDENT & BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE HELD IN THE JEFFREY S. BRAIMAN COUNCIL CHAMBERS, 50 RAUPP BOULEVARD, BUFFALO GROVE, ILLINOIS, MONDAY, OCTOBER 17, 2022 CALL TO ORDER President Sussman called the meeting to order at 7:30 P.M. Those present stood and pledged allegiance to the Flag. ROLL CALL Roll call indicated the following present: President Sussman; Trustees Stein, Ottenheimer; Weidenfeld, Johnson, Smith, and Pike. y m 3 Also present were: Dane Bragg, Village Manager; Patrick Brankin, Village Attorney; Mike Skibbe, Deputy r_ Village Manager/Director of Public Works; Evan Michel, Management Analyst; Art Malinowski, Director of 2 Human Resources; Chris Black, Director of Finance; Nicole Woods, Director of Community Development; Brett o Robinson, Administrative Services Director; Kyle Johnson, Assistant Director of Public Works; Tom Wisniewski, Buyer; Geoff Tollefson, Director of Golf Operations; Deputy Fire Chief Kane; and Deputy Police o Chief Szos. Q- a Q APPROVAL OF MINUTES Moved by Weidenfeld, seconded by Ottenheimer, to approve the minutes of the September 19, 2022, Regular Meeting. Upon roll call, Trustees voted as follows: AYES: 5 — Stein, Ottenheimer, Weidenfeld, Smith, Pike NAYS: 0 — None ABSTAIN: 1 —Johnson Motion declared carried. Moved by Weidenfeld, seconded by Ottenheimer, to approve the minutes of the October 3, 2022, Committee of the Whole Meeting. Upon roll call, Trustees voted as follows: AYES: 4 — Stein, Ottenheimer, Weidenfeld, Pike NAYS: 0 — None ABSTAIN: 2 — Johnson, Smith Motion declared carried. Moved by Johnson, seconded by Stein, to approve the minutes of the October 11, 2022, Special Meeting. Upon roll call, Trustees voted as follows: AYES: 6 — Stein, Ottenheimer, Weidenfeld, Johnson, Smith, Pike NAYS: 0 — None Motion declared carried. WARRANT #1346 Mr. Black read Warrant #1346. Moved by Johnson, seconded by Ottenheimer, to approve Warrant #1346 in the amount of $5,530,106.84 authorizing payment of bills listed. Upon roll call, Trustees voted as follows: AYES: 6 — Stein, Ottenheimer, Weidenfeld, Johnson, Smith, Pike NAYS: 0 — None Motion declared carried. Packet Pg. 5 2.A VILLAGE PRESIDENT'S REPORT President Sussman read a Trick or Treat Day Proclamation designating October 31, 2022, from the hours of 3:00 P.M. until 8:00 P.M. as Trick or Treat Day in Buffalo Grove, and urged the cooperation of all residents, young and old, in making this a happy and safe occasion for children. There is no Village Manager's report tonight. VILLAGE MANAGER'S REPORT REPORTS FROM TRUSTEES Trustee Pike noted the conclusion of another successful Farmer's Market — 2022 and thanked all of the volunteers for their efforts in making this an enjoyable event for our residents and visitors alike. CONSENT AGENDA President Sussman explained the Consent Agenda, stating that any member of the audience or the Board could request that an item be removed for full discussion; there were no such requests. The Village Clerk read a brief synopsis of each of the items on the Consent Agenda. Contract Extensions Motion to authorize execution of Contract Extensions with Multiple Vendors as listed below and as detailed in the memo contained in Board packets. • A one-year extension of the agreement with Wold Ruck Pate for Architectural Services • A third -year contract option with DataProse LLC for Utility Bill Printing and Mailing Services • A first two-year contract option with City Escape & Design for Landscape Maintenance Services • A first two-year contract option with Balanced Environment for Tree and Stump Removal Services • A first two-year contract option with Advanced Tree Care for Tree Trimming Services • A second -year contract option with ImageTrend for data collection and evaluation services • A second -year contract option with Fire Services Inc. for Fire Department Fleet Maintenance • A second -year contract option with B&F Construction Code Services for contract inspections & plan review services • A sixth -year contract option with Gen Power for Portable Power & Lighting Services • A third -year contract option with Sound Works Productions for Audio & Lighting Services • A first two-year contract option with Ultra Strobe for Emergency Vehicle Lighting installation services • A first and final one-year contract option with the Acres Group for Tree Planting Services • A first one-year contract option with Aldridge Electric for Street light Maintenance Services Branding Initiative Motion to authorize Waiver of Bids and Seek Competitive Proposals for the Village Branding Initiative as detailed in the memo contained in Board packets. Ordinance No. 2022-106 — 301 N. Milwaukee Avenue Motion to pass Ordinance No. 2022-106, 301 N. Milwaukee Avenue Development Improvement Agreement for a car wash development at 301 N. Milwaukee Avenue, subject to the receipt of the required fees and Village Attorney review. Ordinance No. 2022-107 — Traffic Ordinance Motion to pass Ordinance No. 2022-107, Update Title 10 Traffic Ordinance for the approval of a new stop sign as recommended by the Village Engineer. m 3 c 0 0 L Q a R Packet Pg. 6 2.A Ordinance No. 2022-108 — Intergovernmental Agreement Motion to pass Ordinance No. 2022-108 approving an Intergovernmental Agreement with the State of Illinois for a Department of Commerce & Economic Opportunity Grant. The Village received a $300,000.00 grant towards planned capital improvements at Water Reservoir #6. An Intergovernmental Agreement is required to be approved by the Village Board to receive the funds. Ordinance No. 2022-109 — Fire Station 27 Motion to pass Ordinance No. 2022-109, Award of Bid Fire Station 27 Apparatus Bay Resurfacing & Coating, authorizing the Village Manager to execute a contract with Tiles in Style, LLC for the Fire Station 27 Apparatus Bay Resurfacing & Coating project in an amount not to exceed $63,664.00 pending review and approval by the Village attorney. Ordinance No. 2022-110 — Fire Station 25 Motion to pass Ordinance No. 2022-110, Fire Station 25 Phase 1 Architectural Agreement, authorizing the Village Manager to execute an agreement with FGM Architects for the completion of the Fire Station 25 Phase 1 architectural services in an amount not to exceed $28,000.00, pending review and approval by the Village Attorney. Ordinance No. 2022-111 — 700 Lake Cook Road Motion to pass Ordinance No. 2022-111, Liquor License Reservation - Ricky Rockets at 700 Lake Cook Road. Class C and E liquor licenses are reserved for Ricky Rockets at 700 Lake Cook Road. This reservation is subject to the applicant completing Village requirements for said license on or before January 16, 2023. Moved by Ottenheimer, seconded by Stein, to approve the Consent Agenda as presented. Upon roll call, Trustees voted as follows on the Consent Agenda: AYES: 6 — Stein, Ottenheimer, Weidenfeld, Johnson, Smith, Pike NAYS: 0 — None Motion declared carried. ORDINANCE NO.2022-112 — BUFFALO GROVE FF/PM Moved by Weidenfeld, seconded by Johnson, to pass Ordinance No. 2022-112, approving a Memorandum of Understanding (MOU) between the Village of Buffalo Grove and the Buffalo Grove Professional Firefighter/Paramedic Association (IAFF) concerning Retirement Notice Payment. Mr. Malinowski reviewed the proposed ordinance, details of which are contained in Chief Baker's memo to Mr Bragg of October 13, 2022. Upon roll call, Trustees voted as follows: AYES: 6 — Stein, Ottenheimer, Weidenfeld, Johnson, Smith, Pike NAYS: 0 — None Motion declared carried. ORDINANCE NO.2022-113 — STREET LIGHT MAINTENANCE Moved by Smith, seconded by Johnson, to pass Ordinance No. 2022-113, authorizing the Village Manager to expend an additional $95,500.00 with Aldridge Electric, Inc. for a total amount not to exceed $350,189.45 for fiscal year 2022. These funds will be recovered through insurance claims and contractor payments. Mr. Wisniewski reviewed the proposed ordinance, details of which are contained in his memo to Mr. Bragg dated October 13, 2022. m 3 c 0 0 L Q a R Packet Pg. 7 2.A Upon roll call, Trustees voted as follows: AYES: 6 — Stein, Ottenheimer, Weidenfeld, Johnson, Smith, Pike NAYS: 0 — None Motion declared carried. RESOLUTION NO. 2022-14 — 2022 PAY RANGES Moved by Weidenfeld, seconded by Johnson, to pass Resolution No. 2022-14, proposed updated 2022 pay ranges for employees of the Village of Buffalo Grove. The document which became effective on January 1, 2022, has been modified to reflect a change in pay grade 42 to include the proposed new position of Administrative Support Manager, which will be a civilian position within the Police Department. Staff anticipates this change to occur in 2023, therefore, there is no financial impact to the FY 22 Budget. Upon roll call, Trustees voted as follows: y m AYES: 6 — Stein, Ottenheimer, Weidenfeld, Johnson, Smith, Pike NAYS: 0 — None Motion declared carried. o c� QUESTIONS FROM THE AUDIENCE o a a President Sussman reviewed the parameters to be followed by speakers and asked if there were any questions Q from the audience on items not on tonight's agenda; there were no such questions. EXECUTIVE SESSION Moved by Stein, seconded by Weidenfeld, to move to Executive Session to discuss: Section 2(C)(1) of the Illinois Open Meetings Act: the Appointment, Employment, Compensation, Discipline, Performance, or Dismissal of Specific Employees. and Section 2(C)(21) of the Illinois Open Meetings Act: Discussion of minutes of meetings lawfully closed under this Act, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes as mandated by Section 2.06. Upon roll call, Trustees voted as follows: AYES: 6 — Stein, Ottenheimer, Weidenfeld, Johnson, Smith, Pike NAYS: 0 — None Motion declared carried. The Board moved to Executive Session $-om 7:51 P.M. until 10:22 P.M. ADJOURNMENT Moved by Weidenfeld, seconded by Ottenheimer, to adjourn the meeting. Upon voice vote, the motion was unanimously declared carried. The Regular Meeting was adjourned at 10:23 P.M. Janet M. Sirabian, Village Clerk APPROVED BY ME THIS 7th DAY OF November 2022 Village President Packet Pg. 8 3.A Action Item : Approval of Warrant #1347 ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, Staff recommends approval. TOTAL WARRANT #1347- $3,103,194.89. ATTACHMENTS: • Warrant List #1347 SUMMARY (PDF) Trustee Liaison Staff Contact Weidenfeld Chris Black, Finance Monday, November 7, 2022 Updated: 11/3/2022 10:15 AM Page 1 Packet Pg. 9 VILLAGE OF BUFFALO GROVE WARRANT #1347 7-Nov-22 General Fund, 176,746.57 Parking Lot Fund" 1,656.66 Motor Fuel Tax Fund: 0.00 Debt Service Fund'. 0.00 School & Park Donations: 0.00 Lake Cook Rd TIF Fund, 0.00 Capital Projects -Facilities'. 19,874.02 Capital Projects-Vehicles/Equipment: 37,063.50 Capital Projects -Streets: 142,980.96 Retiree Health Savings (RHS): 34,326.02 Water Fun& 952,784.51 Buffalo Grove Golf Fund'.° 69,728.20 Arboretum Golf Fund: 122,961.63 Refuse Service Fund: 74,927.00 Information Technology Internal Service Fund: 164,446.63 Central Garage Internal Service Fund:. 76,132.32 Building Maintenance Internal Service Fund: 209,536.96 2,083,164.87 PAYROLL PERIOD ENDING 10/23/2022 1,020,030.02 1,020,030.02 TOTAL WARRANT #1347 3,103,194.89 APPROVED FOR PAYMENT BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, ILLINOIS Village Clerk Village President I Packet Pg. 10 1 4.A Information Item : Friends of the Parks Foundation Presentation ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, Staff recommends presentation. Linda Rosen of the Friends of the Parks Foundation will present their "Uke Can Do It" program. Trustee Liaison Sussman Monday, November 7, 2022 Staff Contact Evan C Michel, Office of the Village Manager Updated: 11/4/2022 8:28 AM Page 1 Packet Pg. 11 5.A Information Item : Recognizing Julie Schmidt's Retirement from Kildeer Countryside CCSD 96 ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Staff recommends approval. The Village Board will recognizing Julie Schmidt's Retirement from Kildeer Countryside CCSD 96 Trustee Liaison Sussman Monday, November 7, 2022 Staff Contact Dane Bragg, Office of the Village Manager Updated: 11/2/2022 3:52 PM Page 1 Packet Pg. 12 5.B Information Item : Announcement of the 2023 Draft Budget ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action The 2023 Village of Buffalo Grove Draft Budget is now available for public inspection on the village website at: http://www.vbg.org/budget. Trustee Liaison Village Manager Bragg Monday, November 7, 2022 Staff Contact Dane Bragg, Office of the Village Manager Updated: 11/1/2022 2:26 PM Page 1 Packet Pg. 13 5.0 Information Item : Recognizing Steven R. Casstevens Retirement and Dedicated Service to the Village of Buffalo Grove ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Staff recommends approval. The Village Board will recognizing Steven R. Casstevens retirement and dedicated service to the Village of Buffalo Grove. ATTACHMENTS: • Casstevens Proc 22 rev (DOC) Trustee Liaison Sussman Monday, November 7, 2022 Staff Contact Dane Bragg, Office of the Village Manager Updated: 10/31/2022 10:28 AM Page 1 Packet Pg. 14 S.C.a IN t11TAGE11M IrC;I"IALA) 1, 10C 1 40"It i 'I 'I ('�it"'I* ( ",Y), I Village of Buffalo Grove Recognizing Steven R. Casstevens Retirement and Dedicated Service to the Village of Buffalo Grove WHEREAS, Steven R. Casstevens began his career in law enforcement in 1976 with the Military Police with the U.S. Army's 101 st Airborne Division. He went on to serve with the Mendota, Peru, and Hoffman Estates Police Departments. He then served as Chief of Police with the Cary, IL Police Department prior to being hired in Buffalo Grove in June of 2013; and WHEREAS, Steven R. Casstevens during his time as Chief of Police for the Village of Buffalo Grove spearheaded the creation of the Community Relations Unit (CRU), which is aimed at building trust between the police and the community. The CRU consists of dedicated police officers and a police social worker to actively engage with community members for safety education and programming, victim advocacy, mental health, and trauma response. WHEREAS, Steven R. Casstevens made the Buffalo Grove Police Department one of the first departments to complete the IACP `One Mind' campaign prioritizing mental health first aid for law enforcement professionals, along with Crisis Intervention Training (CIT) training to provide personnel with the tools needed to intervene and/or prevent crisis incidents whenever possible; and WHEREAS, Steven R. Casstevens is a Past President of the Illinois Association of Chiefs of Police (ILACP - 2016). He serves on the Executive Committee of "Fight Crime -Invest in Kids" as well as Co -Chair of their National Leadership Council. He also serves on the Advisory Board for the Foundation for Advancing Alcohol Responsibility, the Board of Directors for L.E.A.D. — Law Enforcement Against Drugs, the Advisory Board for Citizens Behind the Badge, the Advisory Board for the Global Police Network, and is a founding board member of the International Road Policing Alliance. He is an Executive Board member of the Illinois Joint Terrorism Task Force (JTTF); and WHEREAS, Steven R. Casstevens has been actively involved in raising money for Special Olympics for over 25 years. During his time with Buffalo Grove the Police Department raised over $423,000 in donations and ranked in the top ten fundraising departments in Illinois for the past five years. Under his leadership, the department hosted its first of several trivia night in 2017, participated in the Plane Pull at O'Hare Airport, and assisted in coordinating the Truck Convoy in Hoffman Estates; and WHEREAS, Steven R. Casstevens's greatest career achievement was serving as president of the International Association of Chiefs of Police (IACP) from 2019 to 2020. With IACP connecting him to 32,000 law enforcement professionals from over 170 countries, he was able to help advance and shape the policing profession at the global level; and NOW, THEREFORE, BE IT RESOLVED that I, Beverly Sussman, President of the Buffalo Grove, for the Board of Trustees, and on behalf of all of the residents of the Village of Buffalo Grove, do hereby express its sincere appreciation to Steven R. Casstevens on this occasion following his nearly decade of service to the Village, its citizens, and Village Staff Furthermore, I express the Village's gratitude for Chief Casstevens's contributions to the Village and in doing so I extend to him heartfelt appreciation and best wishes for a happy and healthy future. Proclaimed this 7" day of November 2022. Beverly Sussman, Village President Packet Pg. 15 5.D Information Item : Swearing in of Brian Budds to the Office of Police Chief for the Village of Buffalo Grove ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Staff recommends approval. Brian Budds will be sworn in as the new Police Chief of the Village of Buffalo Grove. Trustee Liaison Smith Monday, November 7, 2022 Staff Contact Dane Bragg, Office of the Village Manager Updated: 10/31/2022 10:20 AM Page 1 Packet Pg. 16 5.E Information Item : Police Promotions - Deputy Chief, Lieutenant, and Sergeant ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Staff recommends approval. The Oath of Office will be delivered by Police Chief Steven R. Casstevens to the Police Department's new Deputy Chief, Michael Rodriguez. The Fire and Police Commissioners will deliver the Oaths of Office to the Department's new Lieutenant, Robert Broussard and new Sergeant, Kurt Lowenberg. Trustee Liaison Smith Monday, November 7, 2022 Staff Contact Steven Casstevens, Police Updated: 11/3/2022 12:04 PM Page 1 Packet Pg. 17 8.A Information Item : Proclamation Declaring November as Native American Heritage Month ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Staff recommends approval. SUMMARY: The Village recognizes November as Native American Heritage Month. ATTACHMENTS: • Native American Heritage Month Trustee Liaison Sussman Monday, November 7, 2022 (DOC) Staff Contact Evan C Michel, Office of the Village Manager Updated: 11/1/2022 4:11 PM Page 1 Packet Pg. 18 8.A.a Village of Buffalo Grove Native American Heritage Month WHEREAS, the history and culture of our great nation have been significantly influenced by the indigenous peoples - the first Americans - of North America; and WHEREAS, we recognize their many accomplishments, contributions and sacrifices, and we pay tribute to their participation in all aspects of American society; and WHEREAS, we celebrate the ancestry and time-honored traditions of American Indians and Alaska Natives in North America; and WHEREAS, they have guided our land stewardship policies, added immeasurably to our cultural heritage, and demonstrated courage in the face of adversity; and WHEREAS, their native languages have also played a pivotal role on the battlefield when, during World Wars I and II, Native American code talkers developed unbreakable codes to communicate military messages that saved countless lives; and NOW THEREFORE, I, Beverly Sussman, President of the Village of Buffalo Grove do hereby proclaim the month of November 2022 as Native American Heritage Month in the Village of Buffalo Grove. Proclaimed this 7th day of November, 2022. Beverly Sussman, Village President Packet Pg. 19 8.B Information Item : Small Business Saturday Proclamation ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, Staff recommends proclamation. SUMMARY: A proclamation recognizing November 26, 2022, as Small Business Saturday. ATTACHMENTS: • Small Business Proc 22 (DOC) Trustee Liaison Sussman Monday, November 7, 2022 Staff Contact Evan C Michel, Office of the Village Manager Updated: 11/4/2022 8:31 AM Page 1 Packet Pg. 20 8.B.a Village Village of Buffalo Grove Recognizing Small Business Saturday in the Village of Buffalo Grove WHEREAS, the government of the Village of Buffalo Grove, celebrates our local small businesses and the contributions they make to our local economy and community; and WHEREAS, according to the United States Small Business Administration, there are 32.5 million small businesses in the United States, small businesses represent 99.7% of firms with paid employees, small businesses are responsible for 62% of net new jobs created since 1995, and small businesses employ 46.8% of the employees in the private sector in the United States; and WHEREAS, 79% of consumers understand the importance of supporting the small businesses in their community on Small Business Saturday®, 70% report the day makes them want to encourage others to Shop Small®, independently -owned retailers, and 66% report that the day makes them want to Shop Small all year long; and WHEREAS, 58% of shoppers reported they shopped online with a small business and 54% reported they dined or ordered takeout from a small restaurant, bar, or cafe on Small Business Saturday in 2021; and WHEREAS, Buffalo Grove supports our local businesses that create jobs, boost our local economy, and preserve our communities; and WHEREAS, advocacy groups, as well as public and private organizations, across the country have endorsed the Saturday after Thanksgiving as Small Business Saturday. NOW, THEREFORE, I, Beverly Sussman, President of the Village of Buffalo Grove do hereby proclaim, November 26, 2022, as Small Business Saturday and urge the residents of our community, and communities across the country, to support small businesses and merchants on Small Business Saturday and throughout the year. Proclaimed this 7th day of November 2022. Beverly Sussman, Village President Packet Pg. 21 8.0 Action Item : Authorization to Waive Bids and Negotiate for Emergency Vehicle Lighting Installation Services ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Staff recommends approval. SUMMARY: Staff requests authorization to waive bids and negotiate for emergency vehicle lighting installation & repair services, as further detailed in the attached memorandum. ATTACHMENTS: • Auth to waive bids Memo Emergency Lighting (DOCX) Trustee Liaison Pike Monday, November 7, 2022 Staff Contact Tom C. Wisniewski, Village Board Updated: 11/2/2022 4:13 PM Page 1 Packet Pg. 22 8.C.a ILL i°Illk' OF BUFTALO GROVE DATE: October 27, 2022 TO: Dane Bragg, Village Manager FROM: Tom Wisniewski, Buyer Is RE: Authorization to Waive Bids and Negotiate for Emergency Lighting Installation Staff requests authorization to waive bids and negotiate for emergency vehicle lighting installation & repair services. The services provided will include the procurement, installation, and configuration of emergency lighting and communication equipment for Village Vehicles. Additional services will include the removal and replacement of equipment from one vehicle to another. Page 1 of 1 Packet Pg. 23 8.D Action Item : Municipal Compliance Report for the Year Ending 12/31/2021 - Police Pension Fund ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Staff Recommends Acceptance SUMMARY: The following report is to be accepted by the Village Board prior to the extension of the property taxes for Article 3 & 4 pension funds. The report provides information on the financial condition of the pension fund at the end of the most recently completed fiscal year. ATTACHMENTS: BOT 11.7.22 Police MCR (PDF) Trustee Liaison Weidenfeld Monday, November 7, 2022 Staff Contact Chris Black, Finance Updated: 11/3/2022 12:12 PM Page 1 Packet Pg. 24 THE VILLAGE OF BUFFALO GROVE, ILLINOIS POLICE PENSION FUND PUBLIC ACT • 1. 1 FOR THE FISCAL YEAR ENDED DECEMBER 31, 2021 Packet Pg. 25 Lauterbach & Amen, LLP CERTIFIED PUBLIC ACCOUNTANTS September 22, 2022 Members of the Pension Board of Trustees Buffalo Grove Police Pension Fund Buffalo Grove, Illinois 668 NORTH RIVER RD. - NAPERVILLE. ILL.INOIS 6050 PHONE 630.393.1483 • FAX 630.393.2516 www.laulel-baGhamen.com Enclosed please find a copy of your Municipal Compliance Report for the Buffalo Grove Police Pension Fund for the fiscal year ended December 31, 2021. We have prepared the report with the most recent information available at our office. Should you have more current information, or notice any inaccuracies, we are prepared to make any necessary revisions and return them to you. The President and Secretary of the Pension Fund are required to sign the report on page 3. If not already included with the enclosed report, please, also include a copy of the Pension'Fund's most recent investment policy. The signed Public Act 95-0950 - Municipal Compliance Report must be provided to the Municipality before the tax levy is filed on the last Tuesday in December. We are sending the report via email to promote an environmentally -friendly work atmosphere. If you have any questions regarding this report, please contact your Client Manager or PSA. Respectfully submitted, LAUTERBACH & AMEN, LLP Packet Pg. 26 THE VILLAGE OF BUFFALO GROVE, ILLINOIS POLICE PENSION FUND Public Act 95-950 - Municipal Compliance Report For the Fiscal Year Ending December 31, 2021 The Pension Board certifies to the Board of Trustees of the Village of Buffalo Grove, Illinois on the condition of the Pension Fund at the end of its most recently completed fiscal year the following information: 1) The total cash and investments, including accrued interest, of the fund at market value and the total net position of the Pension Fund: Current Preceding Fiscal Year Fiscal Year Total Cash and Investments (including accrued interest) $98277,915 $84,568,655 Total Net Position $98 256 230 $84 436 047' 2) The estimated receipts during the next succeeding fiscal year from deductions from the salaries of police officers and from other sources: Estimated Receipts - Employee Contributions $674 800 Estimated Receipts - All Other Sources Investment Earnings $6 879 500 Municipal Contribution $2 775 930 3) The estimated amount required during the next succeeding fiscal year to (a) pay all pensions and other obligations provided in Article 3 of the Illinois Pension Code, and (b) to meet the annual requirements of the fund as provided in Sections 3-125 and 3-127: (a) Pay all Pensions and Other Obligations (b) Annual Requirement of the Fund as Determined by: Illinois Department of Insurance Private Actuary - Lauterbach & Amen, LLP Recommended Municipal Contribution Alternative Municipal Contribution $6 938 700 $2,9131767 $2 775 930 N/A Page 1 Packet Pg. 27 THE VILLAGE OF BUFFALO GROVE, ILLINOIS POLICE PENSION FUND Public Act 95-950 - Municipal Compliance Report For the Fiscal Year Ending December 31, 2021 4) The total net income received from investment of assets along with the assumed investment return and actual investment return received by the fund during its most recently completed fiscal year compared to the total net income, assumed investment return, and actual investment return received during the preceding fiscal year: Net Income Received from Investment of Assets Assumed Investment Return Illinois Department of Insurance Private Actuary - Lauterbach & Amen, LLP Actual Investment Return Current Fiscal Year Preceding Fiscal Year $14,967,436 $8 490,956 6.50% 6.50% 7.00% 7.00% 16.37% 10.51 % 5) The total number of active employees who are financially contributing to the fund: Number of Active Members 58 6) The total amount that was disbursed in benefits during the fiscal year, including the number of and total amount disbursed to (i) annuitants in receipt of a regular retirement pension; (ii) recipients being paid a disability pension, and (iii) survivors and children in receipt of benefits: (i) Regular Retirement Pension (ii) Disability Pension (iii) Survivors and Child Benefits Totals Total Amount Number of Disbursed 55 S4,583,834 1 $42,580 6 $412 905 62 $5,039,319 Q Page 2 Packet Pg. 28 THE VILLAGE OF BUFFALO GROVE, ILLINOIS POLICE PENSION FUND Public Act 95-950 - Municipal Compliance Report For the Fiscal Year Ending December 31, 2021 7) The funded ratio of the fund: Illinois Department of Insurance Private Actuary - Lauterbach & Amen, LLP Current Preceding Fiscal Year Fiscal Year 72.87% 68.62% 77.83% 69.60% 8) The unfunded liability carried by the fund, along with an actuarial explanation of the unfunded liability: Unfunded Liability: Illinois Department of Insurance Private Actuary - Lauterbach & Amen, LLP $32 108 053 $25 190 163 The accrued liability is the actuarial present value of the portion of the projected benefits that has been accrued as of the valuation date based upon the actuarial valuation method and the actuarial assumptions employed in the valuation. The unfunded accrued liability is the excess of the accrued liability over the actuarial value of assets. 9) The investment policy of the Pension Board under the statutory investment restrictions imposed on the fund. Investment Policy - See Attached. Please see Notes Page attached. CERTIFICATION OF MUNICIPAL POLICE PENSION FUND COMPLIANCE REPORT The Board of Trustees of the Pension Fund, based upon information and belief, and to the best of our knowledge, hereby certify pursuant to §3-143 of the Illinois Pension Code 40 ILCS 5/3-143, that the preceding report is true and accurate. Adopted this _ .% .......day of W_ww 2022 _....w._.M.M._ ... President "� Date Secretary _.............. ._. v '' Date Page 3 Packet Pg. 29 THE VILLAGE OF BUFFALO GROVE, ILLINOIS POLICE PENSION FUND Public Act 95-950 - Municipal Compliance Report For the Fiscal Year Ending December 31, 2021 INDEX OF ASSUMPTIONS 1) Total Cash and Investments - as Reported at Market Value in the Audited Financial Statements for the Years Ended December 31, 2021 and 2020. Total Net Position - as Reported in the Audited Financial Statementsfor the Years Ended December 31, 2021 and 2020. 2) Estimated Receipts - Employee Contributions as Reported in the Audited Financial Statements for the Year Ended December 31, 2021 plus 3.25% Increase (Actuarial Salary Increase Assumption) Rounded to the Nearest $100. Estimated Receipts - All Other Sources: Investment Earnings - Cash and Investments as Reported in the Audited Financial Statements for the Year Ended December 31, 2021, times 7% (Actuarial Investment Return Assumption) Rounded to the Nearest $100. Municipal Contributions - Recommended Tax Levy Requirement as Reported by Lauterbach & Amen, LLP, Actuarial Valuation for the Year Ended December 31, 2021. 3) (a) Pay all Pensions and Other Obligations - Total Non -Investment Deductions as Reported in the Audited Financial Statements for the Year Ended December 31, 2021, plus a 25% Increase, Rounded to the Nearest $100. (b) Annual Requirement of the Fund as Determined by: Illinois Department of Insurance - Suggested Amount of Tax Levy as Reported in the December 31, 2021 Actuarial Valuation. Private Actuary - Lauterbach & Amen, LLP: Recommended Amount of Tax Levy as Reported by Lauterbach & Amen, LLP in the December 31, 2021 Actuarial Valuation. Statutorily Required Amount of Tax Levy No statutorily required amount has been provided in a December 31, 2021 Private Actuarial Valuation, at the time of this report. Page 4 Packet Pg. 30 THE VILLAGE OF BUFFALO GROVE, ILLINOIS POLICE PENSION FUND Public Act 95-950 - Municipal Compliance Report For the Fiscal Year Ending December 31, 2021 INDEX OF ASSUMPTIONS 4) Net Income Received from Investment of Assets - Investment Income (Loss) net of Investment Expense, as Reported in the Audited Financial Statements for the Years Ended December 31, 2021 and 2020. Assumed Investment Return: Illinois Department of Insurance - Current and Preceding Fiscal Year Interest Rate Assumption as Reported in the Years Ended December 31, 2021 and 2020 Actuarial Valuations. Private Actuary - Current and Preceding Fiscal Year Interest Rate Assumption as Reported in the Years Ended December 31, 2021 and 2020 Actuarial Valuations. Actual Investment Return -Net Income Received from Investments as Reported Above as a Percentage of the Average of the Beginning and Ending Balances of the Fiscal Year Cash Investments, Excluding Net Investment Income, Gains, and Losses for the Fiscal Year Return Being calculated, as Reported in the Audited Financial Statements for the Fiscal Years Ended December 31. 2021 and 2020. 5) Number of Active Members - Illinois Department of Insurance Annual Statement for December 31, 2021 - Schedule P. 6) (i) Regular Retirement Pension - Illinois Department of Insurance Annual Statement for December 31, 2021 - Schedule P for Number of Participants and Expense page 1 for Total Amount Disbursed. (ii) Disability Pension - Same as above. (iii) Survivors and Child Benefits - Same as above. Page 5 Packet Pg. 31 THE VILLAGE OF BUFFALO GROVE, ILLINOIS POLICE PENSION FUND Public Act 95-950 - Municipal Compliance Report For the Fiscal Year Ending December 31, 2021 INDEX OF ASSUMPTIONS 7) The funded ratio of the fund: Illinois Department of Insurance - Current and Preceding Fiscal Year Net Present Assets as a percentage of Total Assets as Reported in the December 31, 2021 and 2020 Actuarial Valuations. Private Actuary - Current and Preceding Fiscal Year Net Present Assets as a percentage of Total Assets as Reported in the December 31, 2021 and 2020 Actuarial Valuations. 8) Unfunded Liability: Illinois Department of Insurance - Deferred Asset (Unfunded Accrued Liability) as Reported in the December 31, 2021 Actuarial Valuation. Private Actuary - Deferred Asset -(Unfunded Accrued Liability) as Reported by Lauterbach & Amen, LLP in the December 31, 2021 Actuarial Valuation. Page 6 Packet Pg. 32 8.E Action Item : Municipal Compliance Report for the Year Ending 12/31/2021 - Firefighter's Pension Funding ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Staff Recommends Acceptance SUMMARY: The following report is to be accepted by the Village Board prior to the extension of the property taxes for Article 3 & 4 pension funds. The report provides information on the financial condition of the pension fund at the end of the most recently completed fiscal year. ATTACHMENTS: BOT 11.7.22 Fire MCR (PDF) Trustee Liaison Weidenfeld Monday, November 7, 2022 Staff Contact Chris Black, Finance Updated: 11/3/2022 12:12 PM Page 1 Packet Pg. 33 GROVE,THE VILLAGE OF BUFFALO ILLINOIS FIREFIGHTERS' PENSION FUND PUBLIC ACT 95-0950 MUNICIPAL COMPLIANCE REPORT FOR THE F I S CAL YEAR ENDED DECEMBER 31, 2021 Packet Pg. 34 LLP 6�6�s NORTH RIVER RI) w I��aDlFo�Voll II Fo llll L�I��IIn� 6r�5e�3 Lauterbach &Amen rvn��,r�.law�ud*rh r;¢:Irou'o.iru.a:¢rou�u CIF Ki'Prt"VIF.P] FUPNII...11f:; n'tid'.;'O`Yt➢p 11'kKaJ"f I September 23, 2022 Members of the Pension Board of Trustees Buffalo Grove Firefighters' Pension Fund Buffalo Grove, Illinois Enclosed please find a copy of your Municipal Compliance Report for the Buffalo Grove Firefighters' Pension Fund for the fiscal year ended December 31, 2021. We have prepared the report with the most recent information available at our office. Should you have more current information, or notice any inaccuracies, we are prepared to make any necessary revisions and return them to you. The President and Secretary of the Pension Fund are required to sign the report on page 3. If not already included with the enclosed report, please also include a copy of the Pension Fund's most recent investment policy. The signed Public Act 95-0950 - Municipal Compliance Report must be provided to the Municipality before the tax levy is filed on the last Tuesday in December. We are sending the report via email to promote an environmentally -friendly work atmosphere. If you have any questions regarding this report, please contact your Client Manager or PSA. Respectfully submitted, ` i0. � t44x-, z Gam,, l_LP LAUTERBACH & AMEN, LLP Packet Pg. 35 THE VILLAGE OF BUFFALO GROVE, ILLINOIS FIREFIGHTERS' PENSION FUND Public Act 95-950 - Municipal Compliance Report For the Fiscal Year Ending December 31, 2021 The Pension Board certifies to the Board of Trustees of the Village of Buffalo Grove, Illinois on the condition of the Pension Fund at the end of its most recently completed fiscal year the following information: I ) The total cash and investments, including accrued interest, of the fund at market value and the total net position of the Pension Fund: Current Preceding Fiscal Year Fiscal Year Total Cash and Investments (including accrued interest) $86 376 192 $77 114 899 Total Net Position $86 398 678 $77 089 872 2) The estimated receipts during the next succeeding fiscal year from deductions from the salaries of firefighters' and from other sources: Estimated Receipts - Employee Contributions $72 200 Estimated Receipts - All Other Sources Investment Earnings $6 046 300 Municipal Contributions $1 872 940 3) The estimated amount necessary during the fiscal year to meet the annual actuarial requirements of the pension fund as provided in Sections 4-118 and 4-120: Annual Requirement of the Fund as Determined by: Illinois Department of Insurance Private Actuary - Lauterbach & Amen, LLP Recommended Municipal Contributions Alternative Municipal Contributions $1 808 426 $1 872 940 Page 1 Packet Pg. 36 THE VILLAGE OF BUFFALO GROVE, ILLINOIS FIREFIGHTERS' PENSION FUND Public Act 95-950 - Municipal Compliance Report For the Fiscal Year Ending December 31, 2021 4) The total net income received from investment of assets along with the assumed investment return and actual investment return received by the fund during its most recently completed fiscal year compared to the total net income, assumed investment return, and actual investment return received during the nrecedine fiscal vear: Net Income Received from Investment of Assets Assumed Investment Return Illinois Department of Insurance Private Actuary - Lauterbach & Amen, LLP Actual Investment Return Current Fiscal Year Preceding Fiscal Year $10 590 081 $10,130.016 6.50% 6.50% 7.00% 7.00% 12.95% 14.38% 5) The increase in employer pension contributions that results from the implementation of the provisions of P.A. 93-0689: Illinois Department of Insurance N/A Private Actuary - Lauterbach & Amen, LLP N/A 6) The total number of active employees who are financially contributing to the fund: Number of Active Members 55 7) The total amount that was disbursed in benefits during the fiscal year, including the number of and total amount disbursed to (i) annuitants in receipt of a regular retirement pension, (ii) recipients being paid a disability pension, and (iii) survivors and children in receipt of benefits: (i) Regular Retirement Pension (ii) Disability Pension (iii) Survivors and Child Benefits Totals Number of Total Amount Disbursed 42 $3 580 308 4 $224.512 4 $2862149 50 $4.090 969 U cu U- cv ry r- O m c cu E U t0 Q Page 2 Packet Pg. 37 i THE VILLAGE OF BUFFALO GROVE, ILLINOIS FIREFIGHTERS' PENSION FUND Public Act 95-950 - Municipal Compliance Report For the Fiscal Year Ending December 31, 2021 8) The funded ratio of the fund: Illinois Department of Insurance Private Actuary - Lauterbach & Amen, LLP Current Preceding Fiscal Year Fiscal Year 79.76% 75.31 % 85.11% 76.58% 9) The unfunded liability carried by the fund, along with an actuarial explanation of the unfunded liability: Unfunded Liability: Illinois Department of Insurance Private Actuary - Lauterbach & Amen, LLP $19 455 585 $13 599 243 The accrued liability is the actuarial present value of the portion of the projected benefits that has been accrued as of the valuation date based upon the actuarial valuation method and the actuarial assumptions employed in the valuation. The unfunded accrued liability is the excess of the accrued liability over the actuarial value of assets. 10) The investment policy of the Pension Board under the statutory investment restrictions imposed on the fund. Investment Policy - See Attached. Please see Notes Page attached. CERTIFICATION OF MUNICIPAL FIREFIGHTERS' PENSION FUND COMPLIANCE REPORT The Board of Trustees of the Pension Fund, based upon information and belief, and to the best of our knowledge, hereby certify pursuant to §4-134 of the Illinois Pension Code 40 ILCS 5/4-134, that the preceding report is true and accurate. da this l Adopted AdoP _ T„m :M.fi 2022 w.. President �......._.......... Date Date_..w..� �_�...�_...........�.�.�.�_ Page 3 Packet Pg. 38 THE VILLAGE OF BUFFALO GROVE, ILLINOIS FIREFIGHTERS' PENSION FUND Public Act 95-950 - Municipal Compliance Report For the Fiscal Year Ending December 31, 2021 INDEX OF ASSUMPTIONS 1) Total Cash and Investments - as Reported at Market Value in the Audited Financial Statements for the Years Ended December 31, 2021 and 2020. Total Net Position - as Reported in the Audited Financial Statementsfor the Years Ended December 31, 2021 and 2020. 2) Estimated Receipts - Employee Contributions as Reported in the Audited Financial Statements for the Year Ended December 31, 2021 plus 3.25% Increase (Actuarial Salary Increase Assumption) Rounded to the Nearest $100. Estimated Receipts - All Other Sources Investment Earnings - Cash and Investments as Reported in the Audited Financial Statements for the Year Ended December 31, 2021, times 7% (Actuarial Investment Return Assumption) Rounded to the Nearest $100. Municipal Contributions - Recommended Tax Levy Requirement as Reported by Lauterbach & Amen, LLP, Actuarial Valuation for the Year Ended December 31, 2021. 3) Annual Requirement of the Fund as Determined by: Illinois Department of Insurance - Suggested Amount of Tax Levy as Reported in the December 31, 2021 Actuarial Valuation. Private Actuary - Lauterbach & Amen, LLP: Recommended Amount of Tax Levy as Reported by Lauterbach & Amen, LLP in the December 31, 2021 Actuarial Valuation. Alternative Amount of Tax Levy as Reported by Lauterbach & Amen, LLP in the December 31, 2021 Actuarial Valuation. Page 4 Packet Pg. 39 THE VILLAGE OF BUFFALO GROVE, ILLINOIS FIREFIGHTERS' PENSION FUND Public Act 95-950 - Municipal Compliance Report For the Fiscal Year Ending December 31, 2021 INDEX OF ASSUMPTIONS 4) Net Income Received from Investment of Assets - Investment Income (Loss) net of Investment Expense, as Reported in the Audited Financial Statements for the Years Ended December 31, 2021 and 2020. Assumed Investment Return: Illinois Department of Insurance - Current and Preceding Fiscal Year Interest Rate Assumption as Reported in the Years Ended December 31, 2021 and 2020 Actuarial Valuations. Private Actuary - Current and Preceding Fiscal Year Interest Rate Assumption as Reported in the Years Ended December 31, 2021 and 2020 Actuarial Valuations. Actual Investment Return -Net Income Received from Investments as Reported Above as a Percentage of the Average of the Beginning and Ending Balances of the Fiscal Year Cash Investments, Excluding Net Investment Income, Gains, and Losses for the Fiscal Year Return Being calculated, as Reported in the Audited Financial Statements for the Fiscal Years Ended December 31. 2021 and 2020. 5) Illinois Department of Insurance - Amount of total suggested tax levy to be excluded from the property tax extension limitation law as contemplated by 35 ILCS 200/18-185. Private Actuary - No Private Actuarial Valuation amount available at the time of this report. 6) Number of Active Members - Illinois Department of Insurance Annual Statement for December 31, 2021 - Schedule P. 7) (i) Regular Retirement Pension - Illinois Department of Insurance Annual Statement for December 31, 2021 - Schedule P for Number of Participants and Expense page I for Total Amount Disbursed. (ii) Disability Pension - Same as above. (iii) Survivors and Child Benefits - Same as above. Page 5 Packet Pg. 40 THE VILLAGE OF BUFFALO GROVE, ILLINOIS FIREFIGHTERS' PENSION FUND Public Act 95-950 - Municipal Compliance Report For the Fiscal Year Ending December 31, 2021 INDEX OF ASSUMPTIONS 8) The funded ratio of the fund: Illinois Department of Insurance - Current and Preceding Fiscal Year Net Present Assets as a percentage of Total Assets as Reported in the December 31, 2021 and 2020 Actuarial Valuations Private Actuary - Current and Preceding Fiscal Year Net Present Assets as a percentage of Total Assets as Reported in the December 31, 2021 and 2020 Actuarial Valuations. 9) Unfunded Liability: Illinois Department of Insurance - Deferred Asset (Unfunded Accrued Liability) as Reported in the December 31, 2021 Actuarial Valuation. Private Actuary - Deferred Asset (Unfunded Accrued Liability) as Reported by Lauterbach & Amen, LLP in the December 31, 2021 Actuarial Valuation. Page 6 Packet Pg. 41 8.F Ordinance No. 0-2022-115 : Thompson Blvd and Brandywyn Lane No Parking Signs ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Staff recommends approval. SUMMARY: Parking restrictions are required to complete the collector route construction on certain sections of Thompson Blvd and Brandywyn Lane. Staff recommends approval of the Traffic Ordinance update. ATTACHMENTS: No parking Thompson & Brandywyn memo (DOCX) • Ordinance no parking Thompson and Brandywyn 22-1014 (DOCX) Trustee Liaison Staff Contact Pike Darren Monico, Public Works Monday, November 7, 2022 Updated: 10/31/2022 2:32 PM Page 1 Packet Pg. 42 8.F.a F ILLA _ E OF BUFFALO C'ROVE MEMORANDUM DATE: October 14, 2021 TO: Dane Bragg, Village Manager FROM: Darren Monico, Village Engineer SUBJECT: No Parking Restriction on Thompson Blvd and Brandywyn Lane Recommendation Staff recommends approval of the attached ordinance restricting parking on the above sections of Thompson Boulevard and Brandywyn Lane to meet the IDOT requirements. Project Overview The Village will shortly complete the third and final phase of the reconstruction of Thompson Boulevard and Brandywyn Lane. As these projects are Federally funded, the Illinois Department of Transportation requires these collector routes to be at least 36' wide or have parking restricted on one side of the street. In 2017, the Engineering Division polled the 373 residents that live on these streets and 90% of the responding residents voted for restricting parking on one side of the street. To accomplish this, the Village needs to update the Village Ordinance to reflect this requirement. This Ordinance will restrict parking on the east side of Brandywyn Lane from Thompson Blvd to Deerfield Parkway, and on the north side of Thompson Boulevard from Arlington Heights Road to Brandywyn Lane, as shown on the map below. Packet Pg. 43 8.F.b ORDINANCE NO. 2022 - AN ORDINANCE AMENDING CHAPTER BG-11, RULES OF THE ROAD, OF THE VILLAGE OF BUFFALO GROVE MUNICIPAL CODE WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois Constitution of 1970; and, WHEREAS, in order to provide safe and efficient traffic flow along Thompson Boulevard and Brandywyn Lane in accordance with requirements of the Illinois Department of Transportation for collector street width, additional no parking regulations are required; and, WHEREAS, the recommendations of the Village Engineer have been presented to the Corporate Authorities. NOW, THEREFORE, BE IT ORDAINED BY THE VILLAGE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, AS FOLLOWS: Section 1: Section BG-11-1308 of the Village of Buffalo Grove Municipal Code is hereby amending subsections 29, 45, 66 and 70 to read as follows: BG-11-1308 No Parking Streets and Areas. 29. Reserved 45. On the east curb line of Brandywyn Lane from Thompson Boulevar Deerfield Parkway to Buffalo Grove Road, and on the south curb line from Buffalo Grove Road to Prairie Road. 66. On the north curb line of Thompson Boulevard from Wandywyn Lane Arlington Heights Road to Weiland Road. 70. O the oFt „-b lino of Thompson ruoule...,,.a between the . est p efty line of 112 Thompson Boulevat!dz a pointappFoximately e h,,ndfed M,entyfive - feet east of the fight of way of Befkely Gauft. Reserved. 1 Packet Pg. 44 8.F.b Section 2: Any person violating any portion of this Chapter shall be punished according to the provisions of Chapter 1.08 of the Buffalo Grove Municipal Code. Section 3: This Ordinance shall be in full force and effect from and after its passage, approval, and publication as provided by law. This Ordinance may be published in pamphlet form. AYES: NAYES: ABSENT: PASSED: 2022 APPROVED: 2022 PUBLISHED: , 2022 ATTEST: Village Clerk APPROVED: Village President 2 Packet Pg. 45 8.G Ordinance No. 0-2022-116 : Police Department Locker Room Renovation ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Staff recommends approval. SUMMARY: Staff recommends that the Village Board authorize the Village Manager to execute a contract with F.H. Paschen in accordance with the Illinois Governmental Joint Purchasing Act (30 ILCS 525/0.01 et seq.) in a total not to exceed amount of $36,504.60. The project will be funded through the capital improvement fund. ATTACHMENTS: • PD Locker Room Renovation Memo (DOCX) • PD Locker Room Renovation Ordinance (DOCX) • Proposal_Buffalo Grove Police Locker Room Renovation (PDF) Trustee Liaison Staff Contact Pike Tom C. Wisniewski, Village Board Monday, November 7, 2022 Updated: 11/3/2022 12:00 PM Page 1 Packet Pg. 46 8.G.a F I L LA _ E OF BUFFALO C'ROVE MEMORANDUM DATE: November 3, 2022 TO: Dane Bragg, Village Manager FROM: Tom Wisniewski, Buyer SUBJECT: Police Department Locker Room Renovation Recommendation Staff recommends that the Village Board authorize the Village Manager to execute a contract with F.H. Paschen in accordance with the Illinois Governmental Joint Purchasing Act (30 ILCS 525/0.01 et seq.) in a total not to exceed amount of $36,504.60 The project will be funded through the capital improvement fund. Background In the 2022 Capital Improvement Program, staff budgeted to do some improvements to the locker rooms. The improvements consist of reconfiguring the area, adding an additional sink, and adding additional privacy to the shower area. Staff consulted Wold Architects who is under contract with the Village to provide drawings for the project. After a review of the proposed work and the sensitivity of working in a Police Department locker room, staff reached out to FH Paschen who has been awarded a JOC (Job Order Contract by the National Cooperative Purchasing Alliance). These contracts were bid with the intention of joint awards and are available for the Village to use in these exact circumstances. A Job Order Contract is a competitively bid, fixed price, construction contract based on established unit prices via a price list with a multiplier (termed coefficient) applied to the unit prices. The unit prices are used to price construction tasks associated with the scope of work. F. H. Paschen has performed work for the Village before and staff has deemed their performance to be very good. Packet Pg. 47 ORDINANCE 2022- 8.G.b AN ORDINANCE AUTHORIZING AN AGREEMENT WITH FH PASCHEN WHEREAS, the Village of Buffalo Grove is a home rule unit pursuant to the Illinois Constitution of 1970; and WHEREAS, the Village of Buffalo Grove seeks to renovate the Police Departments men's showers; and WHEREAS, the Village will make purchases in accordance with the Illinois Governmental Joint Purchasing Act (30 ILCS 525/0.01 et seq.). NOW THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, as follows: SECTION 1. The foregoing recitals are hereby adopted and incorporated and made a part of this Ordinance as if fully set forth herein. SECTION 2. The Village Manager is authorized to execute an agreement with F.H. Paschen, S.N. Nielsen & Associates LLC., through the National Cooperative Purchasing Alliance, at a price not to exceed $36,504.60 for men's shower room renovations, pending review and approval of the agreement by the Village Attorney. SECTION 3. If any section, paragraph, clause or provision of this Ordinance shall be held invalid, the invalidity thereof shall not affect any other provision of this Ordinance. SECTION 4. This Ordinance shall be in full force and effect from and after its passage and approval and not be codified. 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Recommendation of Action ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Staff recommends approval. SUMMARY: Lake County Public Works has increased their sanitary sewer fees as approved by the Lake County Board. Per the current agreement, Lake County Public Works provides sanitary sewer treatment and the Village is required to charge certain pass through fees. The attached ordinance reflects this change. ATTACHMENTS: • LCPW fee update Ordinance memo 22-0826 (DOCX) • LCPW fee update Ordinance 22-0826 (DOCX) • BG NOTICE FY'23 (PDF) Trustee Liaison Smith Monday, November 7, 2022 Staff Contact Darren Monico, Public Works Updated: 11/2/2022 4:24 PM Page 1 Packet Pg. 55 8.H.a FILLA"_ E OF BUFFALO C'ROVE MEMORANDUM DATE: November 2, 2022 TO: Dane Bragg, Village Manager FROM: Darren Monico, Village Engineer SUBJECT: Lake County Sanitary Sewer Fees Update Staff Recommendation Staff recommends approval of updating the fee schedule to reflect the FY 2023 rates being charged by Lake County. Background and Overview In the Village of Buffalo Grove, the sanitary effluent from the Lake County portion of the Village is treated by the Lake County Public Works Department per a 1972 agreement between the Lake County Board and the Village of Buffalo Grove. The Village and Lake County recently approved a new sanitary agreement on February 2, 2022, and on April 12, 2022, respectively. This twenty-year agreement includes the cost to treat Village sanitary sewer in 1,000-gallon increments and for the cost to connect for each new sanitary connection. Lake County typically updates the fees on a yearly basis on December 1'. Attached is a letter from Lake County with the FY 2023 rates. Packet Pg. 56 8.H.b ORDINANCE NO. 2022 - AN ORDINANCE AMENDING CHAPTER 1 OF THE VILLAGE OF BUFFALO GROVE MUNICIPAL CODE WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois Constitution of 1970; and, WHEREAS, the County of Lake provides for certain sanitary and stormwater management and treatment services for all system customers within the Lake County portion of the Village of Buffalo Grove pursuant to an "Agreement for Sewerage Disposal" dated April 12, 2022; and WHEREAS, said Agreement sets forth the requirements for the Village to assess and collect on behalf of the County of Lake rates and fees necessary to offset the expense of treating and disposing of sanitary system sewage generated; and WHEREAS, the County of Lake has determined that it is necessary to revise its connection fees for their operational and maintenance expenses incurred in treating and disposing of sanitary system sewage within the Southeast service region, which includes Lake County Buffalo Grove; and WHEREAS, to that effect, the Lake County Board approved, on August 13, 2019, an ordinance amending rates for all wholesale and retail water and sewer systems in the County. NOW, THEREFORE, BE IT ORDAINED BY THE VILLAGE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, AS FOLLOWS: Section 1: Section 1.16 Fee Schedule, as of December 1, 2022, is hereby amended as follows: 1.16.010 — Fee Schedule 1 Packet Pg. 57 8.H.b Buffalo Grove Municipal Classification Fee Code Section 13.04,.290 subsection A.3. Sewer user charges for each user/consumer $4:54 $4.68 per 1,000 serviced by the Lake County sanitary sewer. gallons of water consumed Section 2: This Ordinance shall be in full force and effect from and after its passage, approval, and publication as provided by law. This Ordinance may be published in pamphlet form. AYES: NAYES: ABSENT: PASSED: , 2022 APPROVED: , 2022 ATTEST: Village Clerk APPROVED: Village President 2 Packet Pg. 58 J, F iudV6rglLakeCounty August 23, 2022 Mayor Beverly Sussman Village of Buffalo Grove 50 Raupp Blvd Buffalo Grove, IL 60089 RE: Notice of Wholesale Sewer Rate Increase Dear Mayor Sussman: Department of Public Works Austin McFarlane Interim Director 650 W Winchester Road Libertyville, Illinois 60048 Phone 847-377-7500 Fax 847-984-5665 tit utrbar�"Vttrt��ulrtf � oa^�a„dw,w,t""'YI„9 In 2019 the Lake County Public Works Department completed a system wide Rate and Connection Fee Study which was approved by the County Board on August 13, 2019. To ensure the most efficient and reliable services possible and to sufficiently cover the cost of existing and future growth throughout the County's water and sewer systems, the study results indicated the need to implement a multi -year phased -in approach increasing the County's portion of its water and sewer user and connection fee rates. The studies can be found on the department's website at www. The fourth -year implementation of the August 2019 rate study plan to the Public Works user fee rates will go into effect on December 1, 2022, for County fiscal year 2023. After working with a professional financial consulting firm, the County has determined that a three percent (3%) increase to its water and sewer rates is adequate to fund operations and support the Capital Improvement Program for FY2023. Rates for the customers tributary to the Southeast (SE) Region, including users in Buffalo Grove's service area, shall be subject an increase to wholesale sewer rates Decerpber_1,� 0"22. Lake County Wholesale Sewer (' Irar es: Sewer charges consist of interceptor charge components. The current rate increases from $4.54 per 1,000 gallons to $4.68 per 1,000 gallons. The current Residential Customer Equivalent (RCE) rate increases from $34.04 per RCE to $35.06. Packet Pg. 59 The amended LCPW sewer system connection fee in the Southeast Region remains $5,950. This published rate excludes any separate permit or connection fee from other agencies which may be required in addition. If you have any questions regarding this matter, feel free to contact me. Sincerely, LAKE COUNTY PUBLIC WORKS DEPARTMENT d7( Austin McFarlane Interim Director M Dane C. Bragg, Village Manager Christopher Black, Finance Director Enclosure I Packet Pg. 60 1 F f-_ ! O Ol cc, uJ q T 0 Cco 0 Ln 04 Q ni N ni 0 D2 CV) L—j ni U- w LLJ 0 I IS -W Ell E L) m........ .......... . .... El 1:1 D NV am o F -Packet Pg. 61 8.1 Ordinance No. 0-2022-118 : Ordinance Approving an Agreement with Lyle Sumek Associates Inc for Strategic Planning Services ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Staff recommends approval. SUMMARY: Staff recommends approval of the Agreement with Lyle Sumek Associates Inc for Strategic Planning Services, subject to review and approval by the Village Attorney. Based on the scope of work the total value of this contract is not to exceed an amount of $37,000. ATTACHMENTS: • Lyle Memo.edited (DOCX) • Sumek Ord (DOCX) • Professional Services Agreement 2022 Clean (DOCX) Trustee Liaison Smith Monday, November 7, 2022 Staff Contact Evan C Michel, Office of the Village Manager Updated: 11/4/2022 9:56 AM Page 1 Packet Pg. 62 II GI,,' O OF II O GROVE IiY"," DATE: November 2, 2022 TO: Dane Bragg, Village Manager FROM: Evan Michel, Assistant to the Village Manager RE: Lyle Sumek Associates Inc for Strategic Planning Services Recommendation Is Staff recommends approval of the Agreement with Lyle Sumek Associates Inc for Strategic Planning Services, subject to review and approval by the Village Attorney. Based on the scope of work the total value of this contract is not to exceed an amount of $37,000. Background Information The current 2018-2023 Buffalo Grove Strategic Plan is coming to the end of its life cycle. The Board Directed staff to evaluate potential facilitators to assist in the development of a new plan. The goal of this plan is to build off the past five years of engagement to set a strategic direction not only for the organization but for the community. Staff interviewed several consultants and determined that Lyle Sumek Associates Inc had the experience and skills to assist the village in achieving its goals. This firm specializes in team building, strategic planning, and goal setting for local governments. Through developing more effective governing bodies and governance processes by assisting local governments as they work with their community and developing leaders as elected officials or executives. The planning process will take place in two phases. Phase 1 will take place during the fourth quarter of 2022. It will focus on governance and leadership. Phase 2 will take place in early 2023. It will include a Citizens Summit to gather input from residents and other key community stakeholders. Staff anticipates this strategic planning process to be completed with the final plan being adopted in the second quarter of 2023. Page 1 of 1 Packet Pg. 63 ORDINANCE 2022- AN ORDINANCE AUTHORIZING EXECUTION OF A CONTRACT WITH LYLE SUMEK ASSOCIATES INC FOR STRATEGIC PLANNING SERIVCES WHEREAS, the Village of Buffalo Grove is a home rule unit pursuant to the Illinois Constitution of 1970; and WHEREAS, the Village sought out companies qualified to provide the requested services and; and NOW THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, as follows: SECTION 1. The foregoing recitals are hereby adopted and incorporated and made a part of this Ordinance as if fully set forth herein. SECTION 2. The Village Manager is authorized to execute a contract with Lyle Sumek Associates Inc at a price not to exceed $37,000.00 per year for the first two years of the contract pending review and approval by the Village Attorney. SECTION 3. If any section, paragraph, clause or provision of this Ordinance shall be held invalid, the invalidity thereof shall not affect any other provision of this Ordinance. SECTION 4. This Ordinance shall be in full force and effect from and after its passage and approval and not be codified. AYES: NAYES: ABSENT: PASSED: , 2022 APPROVED: , 2022 APPROVED: Beverly Sussman, Village President ATTEST: Janet Sirabian, Village Clerk L 0 d E 3 Cn c m E t U ca a Packet Pg. 64 APPENDIX A. VILLAGE OF BUFFALO GROVE PROFESSIONAL SERVICES AGREEMENT STRATEGIC PLANNING THIS AGREEMENT is dated as of the Frist day of November 2022 ("Agreement") and is by and between the VILLAGE OF BUFFALO GROVE, an Illinois home rule municipal corporation ("Village") and the Consultant identified in Subsection 1A below. IN CONSIDERATION OF the recitals and the mutual covenants and agreements set forth in this Agreement, and pursuant to the Village's statutory and home rule powers, the parties agree as follows: SECTION 1. CONSULTANT. A. Engagement of Consultant. The Village desires to engage the Consultant identified below to provide all necessary professional consulting services and to perform the work in connection with the project identified below: Company. ("Consultant") Street City, State, Zip Telephone: Email: B. Project Description. The Consultant shall provide Strategic Planning Services for the Village of Buffalo Grove. C. Representations of Consultant. The Consultant has submitted to the Village a description of the services to be provided by the Consultant, a copy of which is attached as Exhibit B to this Agreement ("Services"). The Consultant represents that it is financially solvent, has the necessary financial resources, and is sufficiently experienced and competent to perform and complete the professional consulting services set forth in Exhibit B in a manner consistent with the standards of professional practice by recognized consulting firms providing services of a similar nature. Packet Pg. 65 SECTION 2. SCOPE OF SERVICES. A. Retention of the Consultant. The Village retains the Consultant to perform, and the Consultant agrees to perform, the Services. B. Services. The Consultant shall provide the Services pursuant to the terms and conditions of this Agreement. C. Commencement. Time of Performance. The Consultant shall commence the Services immediately upon receipt of written notice from the Village that this Agreement has been fully executed by the Parties (the "Commencement Date"). The Consultant shall diligently and continuously prosecute the Services until the completion of the Work., D. Reporting. The Consultant shall regularly report to the Village Manager, or his/her designee, regarding the progress of the Services during the term of this Agreement. SECTION 3. COMPENSATION AND METHOD OF PAYMENT. A. Agreement Amount. The total amount billed for the Services during the term of this Agreement shall not exceed the amount identified in the Schedule of Prices section in Exhibit A, unless amended pursuant to Subsection 8A of this Agreement. B. Invoices and Payment. The Firm shall submit invoices to the Village for all Services and subcontractor services monthly. The Invoices shall be in a Village approved and itemized format for those portions of the Services performed and completed by the Firm. The amount billed in any such invoice shall be based on the method of payment set forth in Exhibit B. The Village shall pay to the Firm the amount billed pursuant to the Illinois Local Government Prompt Payment Act (50 ILCS 505/1 et seq.) C. Records. The Consultant shall maintain records showing actual time devoted and costs incurred and shall permit the authorized representative of the Village to inspect and audit all data and records of the Consultant for work done under the Agreement. The records shall be made available to the Village at reasonable times during the Agreement period, and for three years after the termination of the Agreement. D. Claim In Addition to Agreement Amount. if the Consultant wishes to make a claim for additional compensation as a result of action taken by the Village, the Consultant shall provide written notice to the Village of such claim within 7 calendar days after occurrence of such action as provided by Subsection 8.D. of this Agreement, and no claim for additional compensation shall be valid unless made in accordance with this Subsection. Any changes in this Agreement Amount shall be valid only upon written amendment pursuant to Subsection 8.A. of this Agreement. Regardless of the decision of the Village relative to a claim submitted by the Consultant, the Consultant shall proceed with all of the Services required to complete the project under this Agreement as determined by the Village without interruption. Packet Pg. 66 SECTION 3. COMPENSATION AND METHOD OF PAYMENT (cont.) Taxes, Benefits and Royalties. The Agreement Amount includes all applicable federal, state, and local taxes of every kind and nature applicable to the Services as well as all taxes, contributions, and premiums for unemployment insurance, old age or retirement benefits, pensions, annuities, or similar benefits and all costs, royalties and fees arising from the use on, or the incorporation into, the Services, of patented or copyrighted equipment, materials, supplies, tools, appliances, devices, processes, or inventions. All claim or right to claim additional compensation by reason of the payment of any such tax, contribution, premium, costs, royalties, or fees is hereby waived and released by consultant. Final Acceptance. The Services, or, if the Services are to be performed in separate phases, each phase of the Services, shall be considered complete on the date of final written acceptance by the Village of the Services or each phase of the Services, as the case may be, which acceptance shall not be unreasonably withheld or delayed. SECTION 4. PERSONNEL SUBCONTRACTORS. A. Key Project Personnel. The Key Project Personnel identified in Exhibit B shall be primarily responsible for carrying out the Services on behalf of the Consultant. The Key Project Personnel shall not be changed without the Village's prior written approval. Availability of Personnel. The Consultant shall provide all personnel necessary to complete the Services including, without limitation, any Key Project Personnel identified in this Agreement. The Consultant shall notify the Village as soon as practicable prior to terminating the employment of, reassigning, or receiving notice of the resignation of, any Key Project Personnel. The Consultant shall have no claim for damages and shall not bill the Village for additional time and materials charges as the result of any portion of the Services which must be duplicated or redone due to such termination or for any delay or extension of the Time of Performance as a result of any such termination, reassigning, or resignation. Packet Pg. 67 SECTION 4. PERSONNEL SUBCONTRACTORS (cont.) C. Approval and Use of Subcontractors. The Consultant shall perform the Services with its own personnel and under the management, supervision, and control of its own organization unless otherwise approved by the Village in writing. All subcontractors and subcontracts used by the Consultant shall be acceptable to, and approved in advance by, the Village. The Village's approval of any subcontractor or subcontract shall not relieve the Consultant of full responsibility and liability for the provision, performance, and completion of the Services as required by the Agreement. All Services performed under any subcontract shall be subject to all of the provisions of this Agreement in the same manner as if performed by employees of the Consultant. For purposes of this Agreement, the term "Consultant" shall be deemed also to refer to all subcontractors of the Consultant, and every subcontract shall include a provision binding the subcontractor to all provisions of this Agreement. D. Removal of Personnel and Subcontractors. If any personnel or subcontractor fails to perform the Services in a manner satisfactory to the Village, the Consultant shall immediately upon notice from the Village remove and replace such personnel or subcontractor. The Consultant shall have no claim for damages, for compensation in excess of the amount contained in this Agreement of for a delay or extension of the Time of Performance as a result of any such removal or replacement. The Firm shall employ competent staff and shall discharge, at the request of the Village Manager, any incompetent, unfaithful, abusive or disorderly staff or subcontractor in its employ. SECTION S. CONFIDENTIAL INFORMATION. A. Confidential Information. The term "Confidential Information" shall mean information in the possession or under the control of the Village relating to the technical, business or corporate affairs of the Village; Village property; user information, including, without limitation, any information pertaining to usage of the Village's computer system, including and without limitation, any information obtained from server logs or other records of electronic or machine readable form; and the existence of, and terms and conditions of, this Agreement. Village Confidential Information shall not include information that can be demonstrated: (i) to have been rightfully in the possession of the Consultant from a source other than the Village prior to the time of disclosure of said information to the Consultant under this Agreement ("Time of Disclosure"); (ii) to have been in the public domain prior to the Time of Disclosure; (iii) to have become part of the public domain after the Time of Disclosure by a publication or by any other means except an unauthorized act or omission or breach of this Agreement on the part of the Consultant or the Village; or (iv) to have been supplied to the Consultant after the Time of Disclosure without restriction by a third party who is under no obligation to the Village to maintain such information in confidence. B. No Disclosure of Confidential Information by the Consultant. The Consultant acknowledges that it shall, in performing the Services for the Village under this Agreement, have access to or be directly or indirectly exposed to Confidential Information. The Consultant shall hold confidential all Confidential Information and shall not disclose or use such Confidential Information without express prior written consent of the Village. The Consultant shall use reasonable measures at least as strict as those the Consultant uses to protect its own confidential information. Such measures shall include, without limitation, requiring employees and subcontractors of the Consultant to execute a non -disclosure agreement before obtaining access to Confidential Information. Packet Pg. 68 SECTION 6. WARRANTY; INDEMNIFICATION; INSURANCE A. Warranty of Services. The Consultant warrants that the Services shall be performed in accordance with the highest standards of professional practice, care, and diligence practiced by recognized consulting firms in performing services of a similar nature in existence at the Time of Performance, The warranty expressed shall be in addition to any other warranties expressed in this Agreement, or expressed or implied by law, which are hereby reserved unto the Village. B. Indemnification. The Consultant shall, without regard to the availability or unavailability of any insurance, either of the Village or the Consultant, indemnify, save harmless, and defend the Village, and its officials, employees, agents, and attorneys against any and all lawsuits, claims, demands, damages, liabilities, losses, and expenses, including attorneys' fees and administrative expenses, that arise, or may be alleged to have arisen, out of or in connection with, the Consultant's performance of, or failure to perform, the Services or any part thereof, whether or not due or claimed to be due in whole or in part to the active, passive, or concurrent negligence or fault of the Consultant, except to the extent caused by the sole negligence of the Village. C. Insurance. Contemporaneous with the Consultant's execution of this Agreement, the Consultant shall provide certificates and policies of insurance, all with coverages and limits acceptable to the Village, and evidencing at least the minimum insurance coverages and limits as set forth in Exhibit B to this Agreement. For good cause shown, the Public Works Director ("Director') may extend the time for submission of the required policies of insurance upon such terms, and with such assurances of complete and prompt performance, as the Director may impose in the exercise of his sole discretion. Such certificates and policies shall be in a form acceptable to the Village and from companies with a general rating of A minus, and a financial size category of Class X or better, in Best's Insurance Guide. Such insurance policies shall provide that no change, modification in, or cancellation of, any insurance shall become effective until the expiration of 30 calendar days after written notice thereof shall have been given by the insurance company to the Village. The Consultant shall, at all times during the term of this Agreement, maintain and keep in force, at the Consultant's expense, the insurance coverages provided above, including, without limitation, at all times while correcting any failure to meet the warranty requirements of Subsection 6.A., Warranty of Services, of this Agreement. D. No Personal Liability. No elected or appointed official, agent, or employee of the Village shall be personally liable, in law or in contract, to the Consultant as the result of the execution of this Agreement. Packet Pg. 69 SECTION 7. CONSULTANT AGREEMENT GENERAL PROVISIONS. A. Relationship of the Parties. The Consultant shall act as an independent contractor in providing and performing the Services. Nothing in, nor done pursuant to, this Agreement shall be construed (i) to create the relationship of principal and agent, employer and employee, partners, or joint ventures between the Village and Consultant; or (ii) to create any relationship between the Village and any subcontractor of the Consultant. B. Conflict of Interest. The Consultant represents and certifies that, to the best of its knowledge, (1) no Village employee or agent is interested in the business of the Consultant or this Agreement; (2) as of the date of this Agreement neither the Consultant nor any person employed or associated with the Consultant has any interest that would conflict in any manner or degree with the performance of the obligations under this Agreement; and (3) neither the Consultant nor any person employed by or associated with the Consultant shall at any time during the term of this Agreement obtain or acquire any interest that would conflict in any manner or degree with the performance of the obligations under this Agreement. C. No Collusion. The Consultant represents and certifies that the Consultant is not barred from contracting with a unit of state or local government as a result of (i) a delinquency in the payment of any tax administered by the Illinois Department of Revenue unless the Consultant is contesting, in accordance with the procedures established by the appropriate revenue act, its liability for the tax or the amount of the tax, as set forth in Section 11-42.1-1 et seq. of the Illinois Municipal Code, 65 ILCS 5/11-42.1-1 et seq.; or (ii) a violation of either Section 33E-3 or Section 33E-4 of Article 33E of the Criminal Code of 1961, 720 ILCS 5/33E-1 et seq. The Consultant represents that the only persons, firms, or corporations interested in this Agreement as principals are those disclosed to the Village prior to the execution of this Agreement, and that this Agreement is made without collusion with any other person, firm, or corporation. If at any time it shall be found that the Consultant has, in procuring this Agreement, colluded with any other person, firm, or corporation, then the Consultant shall be liable to the Village for all loss or damage that the Village may suffer, and this Agreement shall, at the Village's option, be null and void. D. Termination. Notwithstanding any other provision hereof, the Village may terminate this Agreement, without cause, at any time upon 15 calendar days prior written notice to the Consultant. In the event that this Agreement is so terminated, the Consultant shall be paid for Services actually performed and reimbursable expenses actually incurred, if any, prior to termination, not exceeding the value of the Services completed as determined as provided in Exhibit B. E. Term. Consultant shall perform all consultant services as outlined in the Proposal for the number of scheduled days as agreed upon between the parties for the price not to exceed $37,000 (budgeted) with the option to pay an additional if needed to complete the project upon authorization from the Village Manager; inclusive of any additional expenses and costs listed in the Proposal and Consultant is hereby authorized to commence these services to the Village at a time mutually agreed to by the parties and communicated to the Consultant by the Village Manager after the completion of such services. Packet Pg. 70 SECTION 7. CONSULTANT AGREEMENT GENERAL PROVISIONS (cont.) G. Compliance with Laws and Grants. Consultant shall give all notices, pay all fees, and take all other action that may be necessary to ensure that the Services are provided, performed, and completed in accordance with all required governmental permits, licenses, or other approvals and authorizations that may be required in connection with providing, performing, and completing the Services, and with all applicable statutes, ordinances, rules, and regulations, including without limitation the Fair Labor Standards Act; any statutes regarding qualification to do business; any statutes prohibiting discrimination because of, or requiring affirmative action based on, race, creed, color, national origin, age, sex, or other prohibited classification, including, without limitation, the Americans with Disabilities Act of 1990, 42 U.S.C. §§ 12101 et seq., and the Illinois Human Rights Act, 775 ILCS 5/1-101 et seq. Consultant shall also comply with all conditions of any federal, state, or local grant received by Owner or Consultant with respect to this Agreement or the Services. Consultant shall be solely liable for any fines or civil penalties that are imposed by any governmental or quasi -governmental agency or body that may arise, or be alleged to have arisen, out of or in connection with Consultant's, or its subcontractors', performance of, or failure to perform, the Services or any part thereof. Every provision of law required by law to be inserted into this Agreement shall be deemed to be inserted herein. H. Default. if it should appear at any time that the Consultant has failed or refused to prosecute, or has delayed in the prosecution of, the Services with diligence at a rate that assures completion of the Services in full compliance with the requirements of this Agreement, or has otherwise failed, refused, or delayed to perform or satisfy the Services or any other requirement of this Agreement ("Event of Default"), and fails to cure any such Event of Default within fourteen (14) calendar days after the Consultant's receipt of written notice of such Event of Default from the Village, then the Village shall have the right, without prejudice to any other remedies provided by law or equity, to pursue any one or more of the following remedies: 1. Cure by Consultant. The Village may require the Consultant, within a reasonable time, to complete or correct all or any part of the Services that are the subject of the Event of Default; and to take any or all other action necessary to bring the Consultant and the Services into compliance with this Agreement. 2. Termination of Agreement by Village. The Village may terminate this Agreement without liability for further payment of amounts due or to become due under this Agreement. 3. Withholding of Payment by Village. The Village may withhold from any payment, whether or not previously approved, or may recover from the Consultant, any and all costs, including attorneys' fees and administrative expenses, incurred by the Village as the result of any Event of Default by the Consultant or as a result of actions taken by the Village in response to any Event of Default by the Consultant. Packet Pg. 71 SECTION 7. CONSULTANT AGREEMENT GENERAL PROVISIONS (cont.) I. No Additional Obligation. The Parties acknowledge and agree that the Village is under no obligation under this Agreement or otherwise to negotiate or enter into any other or additional contracts or agreements with the Consultant or with any vendor solicited or recommended by the Consultant. J. Village Board Authority. Notwithstanding any provision of this Agreement, any negotiations, or agreements with, or representations by the Consultant to vendors shall be subject to the approval of the Village Board of Trustees. The Village shall not be liable to any vendor or other third party for any agreements made by the Consultant, purportedly on behalf of the Village, without the knowledge and approval of the Village Board of Trustees. K. Mutual Cooperation. The Village agrees to cooperate with the Consultant in the performance of the Services, including meeting with the Consultant and providing the Consultant with such confidential and non -confidential information that the Village may have that may be relevant and helpful to the Consultant's performance of the Services. The Consultant agrees to cooperate with the Village in the performance of the Services to complete the Work and with any other consultants engaged by the Village. L. News Releases. The Consultant shall not issue any news releases or other public statements regarding the Services without prior approval from the Director. Nothing Herein shall limit the Firm's right to identify the Village as a client of the Firm or from disclosing matters arising from the relationship between the Village and the Firm that are subject to disclosure under the Illinois Freedom of Information Act, (5 ILCS 140, et seq) IV. Ownership. Designs, drawings, plans, specifications, photos, reports, information, observations, records, opinions, communications, digital files, calculations, notes, and any other documents, data, or information, in any form, prepared, collected, or received by the Consultant in connection with any or all of the Services to be performed under this Agreement ("Documents") shall be and remain the exclusive property of the Village. At the Village's request, or upon termination of this Agreement, the Consultant shall cause the Documents to be promptly delivered to the Village, in original format or a suitable facsimile acceptable to the Village. Notwithstanding the foregoing, Consultant retains the copyright on reports exclusively produced for the Village of Buffalo Grove„ N. Favorable Terms. Consultant represents that all of the benefits and terms granted by Firm herein are at least as favorable as the benefits and terms granted by Firm to Illinois Home Rule Municipalities Should consultant enter into any subsequent agreement with any Illinois Home Rule Municipalities, during the term of this Agreement, which provides for benefits or terms more favorable than those contained in this Agreement, including all exhibits to this Agreement, then this Agreement shall be deemed to be modified to provide the Village with those more favorable benefits and terms. Consultant shall notify the Village, in writing, promptly of the existence of such more favorable benefits and terms and the Village shall have the right to receive the more favorable benefits and terms immediately. If requested in writing by the Village, consultant shall amend this Agreement to contain the more favorable terms and conditions. Packet Pg. 72 SECTION 7. CONSULTANT AGREEMENT GENERAL PROVISIONS (cont.) O. Joint Purchasing/Purchasing Extension. The purchase of goods and services pursuant to the terms of this Agreement shall also be offered for purchases to be made by other Village, as authorized by the Governmental Joint Purchasing Act, 30 ILCS 525/0.01, et seq. (the "Act"). All purchases and payments made under the Act shall be made directly by and between each municipality and the Consultant. The Consultant agrees that the Village shall not be responsible in any way for purchase orders or payments made by the other Village. The Consultant further agrees that all terms and conditions of this Agreement shall continue in full force and effect as to other Village during the extended term of this Agreement. The Consultant and the other Village may negotiate such other and further terms and conditions to this Agreement ("Other Terms") as individual projects may require. In order to be effective, Other Terms shall be reduced to writing and signed by a duly authorized representative of both the Consultant and the other municipality. The Consultant shall provide other Village with all documentation as required in the Request for Qualifications, and as otherwise required by the Village including, but not limited to: • Certificate of insurance naming each additional municipality as an additional insured SECTION 8. GENERAL PROVISIONS. A. Amendment. No amendment or modification to this Agreement shall be effective unless and until such amendment or modification is in writing, properly approved in accordance with applicable procedures, and executed. B. Assignment. This Agreement may not be assigned by the Village or by the Consultant without the prior written consent of the other party. Binding Effect. The terms of this Agreement shall bind and inure to the benefit of the Parties hereto and their agents, successors, and assigns Packet Pg. 73 SECTION 8. GENERAL PROVISIONS (cont) D. Notice. Any notice or communication required or permitted to be given under this Agreement shall be in writing and shall be delivered (i) personally, (ii) by a reputable overnight courier, (iii) by certified mail and deposited in the U.S. Mail, postage prepaid, (iv) by facsimile, or (v) by electronic Internet mail ("e-mail"). Facsimile notices shall be deemed valid only to the extent that they are (a) actually received by the individual to whom addressed and (b) followed by delivery of actual notice in the manner described in either (i), (ii), or (iii) above within three business days thereafter at the appropriate address set forth below. E-mail notices shall be deemed valid and received by the addressee thereof when delivered by e- mail and (a) opened by the recipient on a business day at the address set forth below, and (b) followed by delivery of actual notice in the manner described in either (i), (ii) or (iii) above within three business days thereafter at the appropriate address set forth below. Unless otherwise expressly provided in this Agreement, notices shall be deemed received upon the earlier of (a) actual receipt; (b) one business day after deposit with an overnight courier as evidenced by a receipt of deposit; or (c) three business days following deposit in the U.S. mail. By notice complying with the requirements of this Subsection, each Party shall have the right to change the address or the addressee, or both, for all future notices and communications to such party, but no notice of a change of addressee or address shall be effective until actually received. The provisions of this Section 8 D shall not control with respect to the manner of communications utilized by the consultant in rendering the Services. Notices and communications to the Village shall be addressed to, and delivered at, the following address: Village of Buffalo Grove ("Village") 50 Raupp Blvd. Buffalo Grove, IL 60089 Attn: Dane Bragg Email:dbragg@vbg.org cc:pbrankin@vbg.org With a copy to Law Firm. Street City, State, Zip Attention: Email: Notices and communications to the Consultant shall be addressed to, and delivered at, the following address: Company. ("Consultant") Street City, State, Zip Attention: Email: Packet Pg. 74 SECTION 8. GENERAL PROVISIONS (cont) E. Third Party Beneficiary. No claim as a third -party beneficiary under this Agreement by any person, firm, or corporation other than the Consultant shall be made or be valid against the Village. F. Provisions Severable. If any term, covenant, condition, or provision of this Agreement is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remainder of the provisions shall remain in full force and effect and shall in no way be affected, impaired or invalidated. G. Time. Time is of the essence in the performance of this Agreement. H. Governing Laws. This Agreement shall be interpreted according to the internal laws, but not the conflict of laws rules, of the State of Illinois. Venue shall be in Cook County, Illinois I. Entire Agreement. This Agreement constitutes the entire agreement between the parties and supersedes any and all previous or contemporaneous oral or written agreements and negotiations between the Village and the Consultant with respect to the Request for Proposal. J. Waiver. No waiver of any provision of this Agreement shall be deemed to or constitute a waiver of any other provision of this Agreement (whether or not similar) nor shall any such waiver be deemed to or constitute a continuing waiver unless otherwise expressly provided in this Agreement. K. Exhibit. Exhibit, A and Exhibit B are attached hereto, and by this reference incorporated in and made a part of this Agreement. In the event of a conflict between the Exhibit and the text of this Agreement, the text of this Agreement shall control. L. Rights Cumulative. Unless expressly provided to the contrary in this Agreement, each and every one of the rights, remedies, and benefits provided by this Agreement shall be cumulative and shall not be exclusive of any other such rights, remedies, and benefits allowed by law M. Counterpart Execution. This Agreement may be executed in several counterparts, each of which, when executed, shall be deemed to be an original, but all of which together shall constitute one and the same instrument. N. Calendar Days and Time. Unless otherwise provided in this Contract, any reference in this Contract to "day" or "days" shall mean calendar days and not business days. If the date for giving of any notice required to be given, or the performance of any obligation, under this Contract falls on a Saturday, Sunday or federal holiday, then the notice or obligation may be given or performed on the next business day after that Saturday, Sunday or federal holiday. O. No Waiver of Tort Immunity. Nothing contained in this Agreement shall constitute a waiver by the Village of any right, privilege or defense available to the Village under statutory or common law, including, but not limited to, the Illinois Governmental and Governmental Employees Tort Immunity Act, 745 ILCS 10/1- 101 et seq., as amended. Packet Pg. 75 SECTION 8. GENERAL PROVISIONS (cont) Freedom of Information. The Firm agrees to furnish all documentation related to the Contract, the Work and any documentation related to the Village required under an Illinois Freedom of Information Act (ILCS 140/1 et. seq.) ("FOIA") requestwithin five (5) calendar days afterthe Village issues Notice of such request to the Firm. The Firm agrees to defend, indemnify and hold harmless the Village, and agrees to pay all reasonable costs connected therewith (including, but not limited to attorney's and witness fees, filing fees and any other expenses) for the Village to defend any and all causes, actions, causes of action, disputes, prosecutions, or conflicts arising from Firm's actual or alleged violation of FOIA or the Firm's failure to furnish all documentation related to a FOIA request within five (5) calendar days after Notice from the Village for the same. Furthermore, should the Firm request that the Village utilize a lawful exemption under FOIA in relation to any FOIA request thereby denying that request, Firm agrees to pay all costs connected therewith (such as attorneys' and witness fees, filing fees and any other expenses) to defend the denial of the request. This defense shall include, but not be limited to, any challenged or appealed denials of FOIA requests to either the Illinois Attorney General or a court of competent jurisdiction. Acknowledgement. The undersigned hereby represent and acknowledge that they have read the foregoing Agreement, that they know its contents, and that in executing this Agreement they have received legal advice regarding the legal rights of the party on whose behalf they are executing this Agreement, and that they are executing this Agreement as a free and voluntary act and on behalf of the named parties. IN WITNESS WHEREOF, the Parties have executed this Agreement as of the dates set forth below. VILLAGE OF BUFFALO GROVE Bv: Dane Bragg, Village Manager Date: Title: Date: Packet Pg. 76 8.J Ordinance No. 0-2022-121 : Light Duty Fleet Maintenance Contract ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, Staff recommends approval. SUMMARY: Staff recommends that the Village Board authorize the Village Manager to execute a contract with Dakota K Auto Repair for preventative maintenance and repairs in an amount not to exceed $25,000 per year, pending final review and approval of the contract by the Village Attorney. ATTACHMENTS: • Fleet memo (DOCX) • Fleet Ordinance (DOCX) Trustee Liaison Smith Monday, November 7, 2022 Staff Contact Tom C. Wisniewski, Village Board Updated: 11/2/2022 4:19 PM Page 1 Packet Pg. 77 8.J.a I GI,,' O BUFTAL0 GROVE DATE: October 12, 2022 TO: Dane Bragg, Village Manager FROM: Tom Wisniewski, Buyer RE: Contractual Preventative Maintenance Services Recommendation Is Staff recommends that the Village Board authorize the Village Manager to execute a contract with Dakota K Auto Repair for preventative maintenance and repairs in an amount not to exceed $25,000 per year, pending final review and approval of the contract by the Village Attorney. Background Information Fleet services has been utilizing Dakota K Auto Repair in a limited capacity over the last two years with their performance always deemed by staff to be very good. Staff met with Dakota K representatives and was able to negotiate pricing and service levels for a light duty vehicle maintenance contract. This contract includes but is not limited to preventative maintenance for light duty vehicles, free concierge service transporting Vehicles to and from the Village of Buffalo Grove to the Dakota K service facility, and various vehicle repairs. The term of this contract is for two years with 4 possible one-year extensions, pending acceptable performance by the contractor and approval by the Village Board. Currently, the Fleet Services approach to preventative maintenance consists of a blended service model, which utilizes insourcing and outsourcing to meet the needs of the Village's fleet. Fleet Services has 4 FTE mechanics and a fleet manager. Based on industry standard and best practices, the Village's fleet requires approximately 6,337 hours annually to maintain the fleet optimally. As part of the blended service model, approximately 1,170 hours of preventative maintenance is contracted out annually. Page 1 of 1 Packet Pg. 78 ORDINANCE 2022- 8.J.b AN ORDINANCE AUTHORIZING EXECUTION OF A CONTRACT WITH DAKOTA K AUTO REPAIR FOR LIGHT DUTY FLEET SERVICES & REPAIRS WHEREAS, the Village of Buffalo Grove is a home rule unit pursuant to the Illinois Constitution of 1970; and WHEREAS, the Village sought out companies qualified to provide the requested services and materials; and WHEREAS, the Village engaged in a competitive procurement process to obtain the best value for money. NOW THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, as follows: SECTION 1. The foregoing recitals are hereby adopted and incorporated and made a part of this Ordinance as if fully set forth herein. SECTION 2. The Village Manager is authorized to execute a contract with Dakota K Auto Repair at a price not to exceed $25,000.00 per year for the first two years of the contract pending review and approval by the Village Attorney. SECTION 3. If any section, paragraph, clause or provision of this Ordinance shall be held invalid, the invalidity thereof shall not affect any other provision of this Ordinance. SECTION 4. This Ordinance shall be in full force and effect from and after its passage and approval and not be codified. AYES: NAYES: ABSENT: PASSED: 12022 APPROVED: , 2022 APPROVED: Beverly Sussman, Village President ATTEST: Janet Sirabian, Village Clerk Packet Pg. 79 8.K Resolution No. R-2022-15 : Urban Forestry Management Plan ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, Staff recommends approval. SUMMARY: Resolution updating to the Urban Forestry Management Plan. ATTACHMENTS: • Urban Forestry Management Plan Memo (DOCX) • URBAN FORESTRY MANAGEMENT PLAN Res (DOCX) • 2022 Urban Forestry Management Plan (PDF) Trustee Liaison Smith Monday, November 7, 2022 Staff Contact Jim Warnstedt, Public Works Updated: 11/3/2022 9:21 AM Page 1 Packet Pg. 80 8.K.a FILLA"_ E OF BUFFALO C'ROVE MEMORANDUM DATE: November 3, 2022 TO: Dane Bragg, Village Manager FROM: James Warnstedt, Assistant Director of Public Works SUBJECT: Urban Forestry Management Plan Staff Recommendation Staff recommends approval of the updated Urban Forestry Management Plan. Overview The Department of Public Works has updated the Urban Forestry Management Plan, which guides the Village's efforts in the care and maintenance of our urban forest. This plan, which was originally adopted in September of 2010, contains several updates related to maintenance, inventory, increased trimming cycles, species diversity, increased training and stringent industry standards. This plan also shows how the Village's urban forest has thrived in the aftermath of the Emerald Ash Borer. The Village of Buffalo Grove has earned the distinction of Tree City USA for 33 years in a row, highlighting the dedication and importance placed on our urban forest by the Board, staff and residents in our community. Packet Pg. 81 8.K.b RESOLUTION NO. 2022 — A RESOLUTION ADOPTING THE OFFICIAL URBAN FORESTRY MANAGEMENT PLAN OF THE VILLAGE OF BUFFALO GROVE, ILLINOIS WHEREAS, the Village of Buffalo Grove, Illinois (the "Village") is a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and WHEREAS, the Illinois Constitution of 1970 provides that a Home Rule Unit may exercise any power and perform any function pertaining to its government and affairs, including but not limited to the power to regulate for the protection of the public health, safety, morals and welfare; to license, to tax; and to incur debt; and NOW, THEREFORE, BE IT RESOLVED by the President and Board of Trustees of the Village of Buffalo Grove, Cook and Lake Counties, Illinois that the plan attached hereto as Exhibit A is hereby adopted as the Village's official Urban Forestry Management Plan. AYES: NAYS: ABSENT: PASSED: APPROVED: ATTEST: Village Clerk SECTION ONE: The Corporate Authorities of the Village adopt the Urban Forestry Management Plan. SECTION TWO: This Resolution shall be in full force and effect from and after its passage and approval. APPROVED: Beverly Sussman, Village President Packet Pg. 82 8.K.b EXHIBIT A URBAN FORESTRY MANAGEMENT PLAN r N N O N N N z a J a z w m w c7 a z a o! w w O u- z a m c a� E s r Q Packet Pg. 83 IMIISSIIOIN S TAIr1EH. ..IMIE:jN F .......................................................... ........ . 3 1. IIN 11 ll::Zoli..,)LJC Fl�OIN ............................................................4 2. 11 fistory ............................................................................ 5 "T'llhe IFiiirs9 100 Years 1847 1947 ...................................5 After IIII Buffallo Grove Girows ..............................a 1970 lPireseint ............................................................... 6 If uffallo Grove Urban Forest .........................................6 3. IINVIE.::.�.IN FOIFRY ASS 1::.:::.SS I\A li::.::.: IN 1r............................... 7 Diameter at IBireast IHeiiglhll: (IK.)IBIH) E.Nistirbutibin ............ 7 T'iree IFairniilly Distirflbufloin ...............................................8 T'iree Genus IDiistirUlbuUoin...............................................8 T'iree Speciies 113iistirflbuUmn ("W"olp 5) ................................9 AsIhi "Tirees and IEimeiralld Ash IB irev ............................... 9 Coinidilibin..................................................................... 10 T'iree Valuation .............................................................10 4. FIFRIMMING .........................................................11 Young T'iree Piruiniiing ...................................................1111 IMatuire "Tiree lPiruiniiing ...................................................12 "W"ylpes of T'irpe IPiru.uirniinn.................................................14 Piruiniiing Staindairds to ll::)evelolp a Canopy .................1 Standards and IRequ,uiiireirrrnennts for T'iree "I"iriiirnirniiing ....18 5. F)l AIN FlING ......................................................... 1 C) Plainfing....................................................................... 19 Masteir IPllaunnfing Plain ..................................................20 Flairkway and Stireet, "riree ICDesigin ...............................20 Standards and IRequiiireirneinils foir T'iree IFIllain1ling ....... 22 T'iree SellecUoin, IPllauirnfling, and IMaiiinteinaince ..............26 6. FREIMOVAll .... . ......................................................... 29 Reirnovall lPolliicy ...........................................................29 Reasons foir T'iree IReimovall .........................................29 Standards and Requiiireirneints fair T'iree IReirnnovall ...... 31 7. 1::::' U 1:.: 1 Ic JINVOI vj:a1\4 E: IN 1r AN 1.) 1I N FRAC 1f 1101 S .......... 34 Resideinit Requests ......................................................34 Resident Contact ........................................................ 34 8. S FANI )AIFRI )S ll::•OIFR F"FRO FlE.::.:C 1rION ANE I::DI:RESl:..:..J:RVA 1f 10IN .......................................................... 35 Geineirall Standards ......................................................35 Exiisfing Oirdiiinainces ...................................................36 PirotecHoin of Exiisding T'irees ...................................... 36 ClheirTniiical Alplplliicatiioin Standards ............................... 38 9. AVVAIFRDS ANID FlIFZOGIFRAMS ........................................40 10. E::l...')UCAlFl0114 AINI11f.:Dr::::.\61r:::::IL...C:DII='IWIIr:::::INIr ........................41 11. ANI G(..)AI S ................................................ 42 12. COINCII USION ..........................................................45 13. ..........................................................46 I Packet Pg. 85 1 GUrban Forestry Management Plan 1Fhne irrniissiieirn of the Viillll«age Uir-Ib iri IFeire tiry If-1irogirairnn is to 1pireactiivelly irrrnaina e the irnnuirnii iilpall usuirlbain fairest iiin a l irefessii irnall, airlboiriieulltuirall, aind cost,,,,effeetilve irnnairnineir; pirovidirig iiinin vatiive aind effective seirviices to ow-, iresildein s that acre desilgined to 1pireaeirve aind iiinrnlpirove tine Ihneallth, safety aind inatuirall Iheauty of our uwuirlbain feireat„ a/ putsoutfour tons of oxygen. Thisis enough meet the annual need/ of 18 people." Packet Pg. 86 GUrban Forestry Management Plan IF Il::3,uffallo GiJ urban fairest its a a on ii eiralblle asset that provildes econornic, ecolle iiaaall, and aaeiiall Ibeine ts. It aiid!!in ale- iiiniiin the elrnairaeteir of the Viillllaa e„ Phis irnatuuirall asset c1leans OLAir aiiir and water, reduces st irrrn ateir iruuinauff, supports the pubIlic Ihnealltlhn of If uuffallo Grove, and create spaces for our residents to enjoy. 1Fhne devellopirneint of a a;,onrnirnnuuirniity its a s1low aind ruin goling process.. As the V11111age grows and Ibecoirnrnes estalblliislhned, it Ibe iirns to devellop a uuirnii uue character that its defined Iby subjective gaualliifiea„ One such quualliity its a oirnmirnauiJ alplpeairairnce„ FINia iia the IpiJ: of a irellatloiJ e talblliialhned Ibetweein irnn«: irn iJ objects and nature which its fresh and aestlhnefucalllly alppealliiing 1Fhne presence of trees alloirn the s-tiJ of a viillllaa e tends to soften the fo rmall street and Ibuilldiling Iliiines Ibrdirn iiirng a more inatlJ aind satisfying beauty „ 1f his its accoinnIpflished through a Ip1lainined uuirlbain forestry Ipro irairnn„ Concerned Jinll:s, ellected a ffiiciiall , aind If uuttallau (3rove staff Ilnave recognized the irneed to (protect these valluualblle assets wiie:lhn a progressive, loing J, uurhuain nearest irnaiiirnternarn e (pro rairrn„ An iiirnforrrnatiion lba ed irrnairna eirnrneirnt Ipira iJ its posslIbIle with a co nfiiirnuualllly updated iiirnveiJ of all Ipllaint irrrna.teriiall irnnaiiintaiiined Iby the Viilllla e„ Our iiinva;intoiry data diraws atteiJ to iiirnninnedliate tiree Iprolblleims and provides the Ibasiis for desiginiling a loing fleirim auirlbairn forestry imaina errneint Ipllain„ IFhe Ipllain allows for accurate budgetary IproJectiiaurns and the iJ effec iive use of existing tire9e caire funds aind avaiillalblle Ipersorninell„ "The urban In forest is the ecosystem containing all /f the trees, plants, and associated animalsin the urban environment, lfven both rrii in andaround the city." 111111111111111111 Jill II! IN Packet Pg. 87 Urban Forestry Management Plan I he 111::::1irst 100 Yeaiirs 184-7 1947 lf..: uffallo Girove lbegain as ain active, sirnalIll coirnirnuiniity ceinteired airound education, fairimiling, and irelliiglioin.. St INAw-y's Church wa IbuiilIt ih 1852 and St IMairy's Schooll wa Ibuiillt lby 1855.. lf..: uffallo Girove was giro wiling wilth the addifiloin of the IFlirirnlbaelhn 1l aveirin and the Welidineir Geineirall Stoire ihn 1899.. Now, If uffallo Girove provided education, shoppling, aind warshIp.. IIf irnoire c1holices weire ineeded theire weire Ilairgeir towins dose to IBu ffallo Gimve:: Aidlingtoin 11 lleiights, 11 Ulf I'Day, 11 1II:.)eirtyv11I1Ie, aind Wheefling. Chicago was ally o dose einough foir -fuin or -for Ibuilirness. IFairnn1111lies of l:..:,)uffallo Girove could tiravell to the clity vita car or wagoin iriiglh t dowin Il illwaulkee Avenue. After WW111111 III:..: uffallo Girove Girows WITh fE..,weir than 200 iresildents h 1945, lBuffallo Girove was stiIIII a sir-nallll dalliry coirninnuinity at the end of WW1111 FIhis woulld c1hainge expoineintlialIlly !!in over the inext 20 yeairs IFIhe coirninnuiniity girew lbegain to girow veiry qUiddy for a vairliety of ireasoins:: • As fairimeir irefilired, t1helir c1hilldirein dild inot vaunt tc.) cointlinue the fairirnling legacy.. • VA (Veteirain's Adimilinlistiratiloin) Iow--is weire availlIalbIle after soldleirs iretLAirined firoirn WWII II aind the IKoireain War. I::::1eoIp1Ie coulld inow affoird Ihousi'i'ing imoire fi-min ever lbefoire.. • Chicago coimimutiling was imade easier wilth the addition of irne Ihiiglhnways.. • IIt was easier to Ibuiilld linexpenslive Ih ousiling quiddy wit1h inew irrietlhods of coinstiructloin.. s If::: uffallo Girove changed lintc) a girowling sulbuirlb linjust tein years as the above factoircoirnIblined to c1hainge the coirnirnuinlity.. Ilirn 1958, M IFirairnik Ibu,uiillt the flirst Ihouusiling devellolpirneint.. lBuffallo Girove sooin girew to a coirnirinuinlity of six schoolls and a 1pairlk diistiriict with a IPOIPLAIlatiloin over 11,000 lby '1970.. I Packet Pg. 88 1 GUrban Forestry Management Plan 7 ,,,,, Ilf„lure eurnt IFhirouglhout the 197,a arnd g" , l uftalla Greve COIntiiinu.ue ' to grow„ Ilia Iboth Coolk aind Il,,,,,alke ourntiiea, ineww Ihousea were coin iiateintlly devellolped.. l uftall n Grove' lPalpu.nllatloin ciritiiinued t e 1pairnd to over 40,000 Iby tlhe early 000's.. Ilf;; uffallo Girove Llrl aurn Ilf:::wrest; Uirlbain Forestry iirn irrnainy respects has !its roots iiirn the Chicago area.. Il.....arge scalle p1lains to preserve e ii thing trees, 1pr vilde for coinfinuous gira;;eirnlbellt aind 1pll«pint trees iirn 1pairlks airnd Ipairlkways Ihave dorinlinated devellopmeun11: of the area slince the early 1900's.. Chicago and u.rarirau.nrrn 'lime coinninnuinitles Ihave produced ced irrrno t of the progressive uirlbairn forestry 1pregraims. Aire aggrrresslive tree irrrnaiiinteinarnee 1pregrairrn aired 1parlkway tree 1pllaintiiing 1pru grarrn°n was estalbllii lhed aired Ihaa reirnalliried produ ctiive aind cast etfe tiive iiirn If uftalla Grave for inrnauny years„ 1FIhe iillha- ge Forester guildes the Forestry Sectilmi staff lire the irna.irnageirnernt of the uirlbairn Caret liin the Viillllage„ ..1I the Viillllage f:"ore tear arrnd all forestry olperatiiorus are Ilocated a irnniiuill trativelly am elperatiiorualllly liin the IPulbllllc Works If elpairt:inrnerrnt Forestry Sectiloin„ 1f lhe Viillllage Forester its the Forestry aind GrouindsIIMarnager of IPulbllllc Works Olperatiieins„ FIhe Forestry arid Girourids Section its supervised Iby the Forestry aund Grounds Il\Aainageir arid coinsilsts of affix full tiirrrne crew imeirnlbeirs charged wlltlh the irnaiiu°nteu°narnee arud a Iplkeelp of the uirlbairn fairest„ If etaiilled records of iraoat urlbarn forest irrrnarnagerrnrnerrrt acbvilfies airnd practlices characterize the forestry 1prograinn„ 11 lhe e irecords are u.ulpdated Iliive as tlhe activities are ceirnlplleted ea lh day uiiirng asset irrnarnageirrrnernt software„ PulbIlic Works Ihas Ibeeirn a slime Cartegralplh as OLlr asset inrnarnageirrrneirnt softwaire slince 2015 Il heae acfivilfies liincllu.ude Il:iree irnaiiunteunaunce worlk such a ireirnrnavall, Ipllairiturng, 1pruirilling, wateriiung, stoirirn dairnrnage 1piiclk ulpa, ilirn 1peetl in , aund adirnlirill tratiive activilfies Fhe record Ikeelpiiirng Ihas 1taciilliltated detalilled 1pllarniniling aind Ibu dgetiirng tar the irrnaiiirnteirnairnce of the Viilllla e uirlbaru forest. Packet Pg. 89 There are currentlyr r i different species of trees. 111;) ii aurymata ur at 11131rea t III °°l iii lhm III III) Ilf;) iii firiii ll tiii in II::.3,uffallo Girove has irnnaiirntaiirn ' a tire; inventory for cw it 30 years. All Village tirees Ihave been ilinventoiried airnd linspected within the last fiive yeairs.. Each tiree in the iirnveinto iry its updated airnd iiirn pest d eveiry tiiirrna woirlk its schedialled 'to The doine lby a c irntiractoir or whein brae inalinteinaince n its cairnpllata lby Il::::`oirestiry staff„ Currently, the average diameter of the Village braes its 1034 inches. IFIhna average iiamet r of If;; u ffallo Grove tirees Inadecireased siginificaintIly in the Ilan: tarn years du.ue to the irarnnovall of Ash tirees which irnade up 5% of our ov irallll tireIP pullatiio n„ Packet Pg. 90 Urban Forestry Management Plan riree ll::::aiimllllY 111[listirlillbutiloiri A I ree Genus 111)lls-tirlillbutiloin IF h e 11 lloiriey 11 ocust is cuirireintlly the irnost dainiiiiiairit tree liin our V111111age linvein-tory. As a geineirall recornirneiiidatloin, the 5 10 20 irulle is a guildelliIiiie t iredLACe the irls1k of catastrolp1hic tiree Iles dUe to 1[,.)ests Fhe irulle suggests airi urlbain 'tree IPOIPLAllatloiri s1houlld iiirnclluide ino irriore thaiii 5% of ainy oiiie species, 10% of airiy orie gerius, or 20% of ariy farnlilly 1f Ihe lirr-pact Of 11 )LJtclh 11 )lsease liirl the 1970's aired 1980's illustrates the devastatling limpact a Ipest IpirelbIleirrn cairn have ori a species that is oveir 1pllairited.. IIrn irTlore recent years, IBuffallo Grove has seeiri a irnatuirall disaster devestatiori w1hein over 30% of our tree cainolpy was Ilost due to IEirneiralld AsIh 1l3oireir (IEN::3).. I Packet Pg. 91 1 I ree Genus 111)lls-tirlillbutiloin IF h e 11 lloiriey 11 ocust is cuirireintlly the irnost dainiiiiiairit tree liin our V111111age linvein-tory. As a geineirall recornirneiiidatloin, the 5 10 20 irulle is a guildelliIiiie t iredLACe the irls1k of catastrolp1hic tiree Iles dUe to 1[,.)ests Fhe irulle suggests airi urlbain 'tree IPOIPLAllatloiri s1houlld iiirnclluide ino irriore thaiii 5% of ainy oiiie species, 10% of airiy orie gerius, or 20% of ariy farnlilly 1f Ihe lirr-pact Of 11 )LJtclh 11 )lsease liirl the 1970's aired 1980's illustrates the devastatling limpact a Ipest IpirelbIleirrn cairn have ori a species that is oveir 1pllairited.. IIrn irTlore recent years, IBuffallo Grove has seeiri a irnatuirall disaster devestatiori w1hein over 30% of our tree cainolpy was Ilost due to IEirneiralld AsIh 1l3oireir (IEN::3).. I Packet Pg. 91 1 GUrban Forestry Management Plan Iiire SIpe ile 111)1turillbuuutiii urm ("'I"' 1p ) Honey Locust 4324 22.28% Norway Maple 1572 8.10% Littleleaf Linden 1243 5.41% Silver Maple 922 4.75% Common Hackberry 810 4.17% Ilia the Ila st decade, the Viilllla e has ire-firalirned firoirnrn p1laintling airny Il lloiruey II.....ocu st or Il alplle tirees liin our tiree irelpllaceirnrneirnt 1pirogiraim Il lhe Viilllla e Oirdilinaince 16.50.1III,,,,,airn ' allpiiiun deer inat all1low Il l iney I1.....ocut aind most Il alplle species to Ibe Ipllainted airnd these tirees acre inot on our appiroved Ilii t of tiree foir irnew devellolpirrnennt due to CLAirireirn't Ipopullatiioirn s wifinlin the Viilllla e„ III "'I iirees au ' Ilf;;;;;i meiralId AsIlh Ilf; oureur FIhne Viilllla e ireirmno ve alp pir(.-)Airnnatelly .7, 000 Ash tirees that irnrna 'e uulp over 0% of our uirlhairn cainolpy eveir a decade ago after If..:: irnl"neirallAsh if:..: aireir (IEN:..: was diiscoveired lien l u ffallo Girove„ FIhne irnnajeirlty of 1[Ihne e tirees weire reirnoved between 2013 and 2015 Fo day 170 Aslhi tirees ireirnrnaiinn ih n the Viilllla e Parkways ll hese tii-ees have Ibeein and eoirntlirna..ue to Ibe Ihireated Iby iresii eirnts at thelir exlpenn e„ Adult Emerald Asir N::iorer ) Ash L....ocations Remaining in Village (170 .7...rees) Packet Pg. 92 Urban Forestry Management Plan Condffioti, of tin ventoded'Tr,ees 0, Good 56.08% Average 20. 5 2 r1l., GO, ExcelHent 1T 2 5 1% 491 Fa'ur 3.4% Poor 1,196% 49, Other 0,. 7 8 r1l., IMost of our tirees acre CUirreintIly in ain aveirage or albove aveirage coinditlik-M 1lhe olldeir tirees of our Coolk County airea of t1he Village have lbeguin to dedline as they ineair the eind of thellir seirvice life... Ilin the Ilast five years, we have IbenUln to irnitigate innainy of our Ihazairdous tirees iin the Cook County section of t1he V11111age.. IMainy of the tirees lin this airea acre irnade ulp of Sillveir MalpIle aind Silbeirlain lEllim.. As these species age, they Ibeeoirnne irnoire suseelptilbIle to stoirirn dairinage aind cireate irnoire ireactiive woirlk for IPulblliie Woirlks.. Ilirnspectiling these tirees eadh year is lirnpoirtaint. to Ilcnweiriiina the Ipoteirntriiall Ihazairds aind Ikeelpiiirng ouir resideints aind stireets safE...,.. I iiree Valuation IFiree valluatioin is lbased ulpoin the irelpllaceiineirit costs iiinvollved iin the irelpIlaceimeint of a 1pairlkway tiree 1I o callcullate the asset valluation of the l::aunt allo Girove uirbain fairest the Village staff uses a cost of $150.00 heir dianieteir linch at Ibireast height 1l he asset valluatioin of the urlban -fairest has Ibeeun callcullated at appiroxiirnatelly 31 innillIlloin doll1lairs Fheire acre mainy otheir guldeS Used to evalluate t1he tirees' woirth and imight The considered whw--i deteirmlinling the vallue Fhe vallue of 31 irnillIlloin doll1lairs seeirns to The cairn the Ilow eind of the 1pairaimeteir.. I Packet Pg. 93 1 VILLAGE OF UrbanForestry t Management irrna U r Ib inchniri n irlk iiirn urlba i n fair°e tiry its the irnallinteinaince of the irnore irnina ture drew and a fiive,,,,, year r to tii rnall tiriiirrnirrniirng Ipirograirn„ IPir°u i n!linig rotations Il ing it th irn a five year Iprogr irnn Ihav prov inl to affect they Ihn alltlhn and aest[mtic vallue of the tiree Phis its due to they Ipoor condition of the trees wheirn the Ipiru inning cyc1le its Iloi ngeir tha in the irecoinnirneinded Iperiod.. Il,,,,,oi nger Iperiods Ibe ewe ei n cyc1le tiriiinnirnniirng can ire ullt iiirn 0 Il:::)ecirep e d -tr e vallue and condition. a Ilin ireased service requests,. a Ilin area sed Viillll ge liialbiilliity due to the grouter mi lk for tree irell tee accidents. 0 Ilin ireased irnu.nirrnlb it a i nd severity of storrn irella to d ' ir-rua.ge . 9 An ov it .11ll Iles efficient urlbain forestry progr .iron dine to the iiincire*ased service requests,. 0 lrncir «: sed tiriiirrnimiiing costs in -fuwuture: years U to rnore work belling required on each trees As our y u i ng uirlbarn forest innatuires it wiillll require ir-nore birne to inns iirnfl iirn„ As this trend devellops co ntr c ua ll services or additionall Viillll ge Iper of ninesll and ecquiilprrneirnt wiillll Ibe ineeded to irnrnaiirataniiin they five-year triiinrnir°mining cyc1le„ ..Fhnes forestry staff wiIIII continue to e v llu atep contract truer triiirrninniiirng the supplIerneint viillllages cirews.. Young "'I"'ura III°I iru urn iii urn Ilin gesunesrall, a trees that its Ilesss thain eight iirnchess at 11' Ilarneteraind If ire;»a t Il leoiiglhnt (II::)I II 1) its a Young tree .. II::::Iru i niirng young trees as they e stalbllii lhn a i nd ac lliirrnate to the Iparlk ay, hnelllps prevent Ipoor Ibrainchn structure and innulltiilplle trurniks„ Il lhnea Forestry Section curreinfly 1piruine s youing,tirees to ireimove Ibralkesrn and uun e iiralblle Iiii-nIbs FIhis activity its i inex 1peins lives as it does gnat require irnnarny imain houirs of irrna iirnte inairnce„ Fhe VIIIIIIage a tterrnlpt to tiriiim our youirng trees oirn a shorter eyelle (every two to three years) to erncou.nrages proper growth and Ihnalpe the -futures a irnaalpy,. 1Phneires are uaurresrntIly 8,938 trees under eightinches Il:::)IBII L �Y At planting After3 After 5 15 years to 4 years to r years rafter planting Without Young IFire;e; IPiruirniirng At� W.. planting After 3 to 4 years After 5 115 years to '7 years after planting With YOUIng Il iree II::::Iiru,nrniiung 8.K.c Packet Pg. 94 GUrban Forestry Management Plan Il at u ire "'r uree Ilf 3 uru firm iii in IFirees gireateir t1hain eii lht iiindha s at I['.)1lainneteir ain ' If;; area t II°°leii lht (If;;)l 11°°1), delpei�i iiin Hain the Ipeeiie , .mire considered inrnatuire tiree If;;y this stage iiin theiiir Iliife, these tiree acre inew accIliiir°nated and acre e talbllii lhned iiu°n theiiir p1lainfling silte Ilocatiloins.. II°°°Ilo eveir, these tirees stIIIII face innany chall1leinges.. Soinne of U--ie dhall1leinges acre fireinn stair- mi dainnage such as winds, Ilii lhtin!lin , aind Iheavy sinow.. OtIheir dhall1leinges acre campirlIsed of inrnairn irrrnade stiructuires such as the 1piroiiirnniity to tiraffiie siginalls, stireet angina, light 1pelle , and iroadway deairaince„ ..r1heire acre allso the c1hall1leinges of 1pests and 1patlhe eins !!in the w-ea as wellll„ Ruining hellps iiirnnlpirove the Iloirna teirirnn Ihealltlh and stiructuire w1hille irrrniitiia atiiirn Ih irfl:,,,,,teirirYn irii lk.. Ilin a inall.u.uirall fairest settliing, tirees dirolp Ihirnbs dine to w1ind aind dii ea e; this its aoin iideired sellf 1pirLAiniiirn g.. INot piruiniling tirees a,irn just all1lowling these tirees to sellf 1pirune its not an olpfiloin ih ain uirlbair°n eirnviiiroininrneint such as the VIIIIIage of If u ffallo Girove.. Packet Pg. 95 VILLAGE OF UrbanForestry c Management Frees "TrR true (Past Six ears) 8.K.c IFhe Village irnust cointinue the fiive-yeah rotation cy ll to rnn iiirnt iiirn the quallity of the u irlba irn forest FIln ii s wiIIII irnot oirnlly irequire yearlly iiirncireirnelirn all increases Ibu~ut require LAIbst irntii ll !!increase in cointractuall service or irrn irnpoweir and eq,uiilpirneirnt due -to the !!increase ii irn brae Ipo u ll tiio n and the increase in th e brae size s the youinger trees iron tug ire. Hull Village ..Il irees have been tiriiaiiryied at Ile mt oirn tiiiaie !!in the Il st six years„ uirireirnfly, I u.uffllo Grove its inow oirn a -fiveyear cyc1le, as theire its contractuall tiri irn rn i ing of 4.,1 0 trees scheduWull d in 2023.. Color Key Last Six Years Packet Pg. 96 GUrban Forestry Management Plan 1"'ylpes of,,,I,,,uree I11:3uru inilin fedliiiu.nii IIII'°Iurnauirme 0 IFIhIl » olpeiratiiein of tree piruiniiinshallll coin »list of the tetall ireirnovall of those read or IlIvIng brainches as irnay irneinaoe the -future uire Ihea,llth, stireingth aired attractiveness of the tree„ • Il::::Iirolpeidy ireir hove all dead and dyiiing birainches of 114 ilinchn and over ihn diiairneteir„ • Il eirnove all Ibrolkein birainches or any Iloo e birainches Ilod ed liin the tiree„ • I eirnnove all dead and Ilive stulbs of 1pireviiorn lly Ibrolkein or 1pooirlly orut Ibraincahne „ • ll::Zeirnove any Ilive Ibirainclhes that iliniteirfe. ire with the tree's structurall stireingt1h and Iheallthnfull devellolpimeint, wlhllclh wIllll iiirnCIILA fie„ o 1f31rainclhes that, rulb aind albira e a irnnore siiginlifiicaint, Ibrainoh . o l::.Irainclhes of weak structure that are nnot iiirnportairnt to the firainneworlk of o l::.31raincllnes that, if allowed to grow, woulld wedge alpairt the ju.urnotiiorn of irnnoire sii rnlif6oannt Ibirarnolhne „ o Il::.31rainc the wiitlh gull s aind folliiac e olbstiructling the devellolpirrrneint of irrnoire ii inn 1poirta in t. Ibira rnolhne„ • IlBira,inclhnes forrriling irrnullfiilplle leaders iirn a siling1le Ilea 'eir tylpe tiree„ o rainches inear the ein ' of a Illinnlb t1hnat willlll produce irrnore well hnt or offer irnnore resistance to wilind that the Illirnnlb its Iliilkelly to support.. o Uinde iliralblle Sucker and sprout growths.. ellectiive ireirnnovall to one or irnoire devellolpling leaders where irrnu.ullfilplle Ibirainolh growth exists near the eind of Ibrolkein Or Stubbed Iliiirnlb „ I errnovall of brainches that 1project too fair OLAward beyond ain otherwise yirnimetiriioall foirrnn„ o I errnovall or severaince of ainy exposed iroots that ire hirlict or act lira a glirdIlling rnrnainineir aind prevent 1prolpeir exlpain lioin aind growth of other rrnap'oir roots or restrict t1hne Ibaae of the tree tiriurnik„ III f6rnall cuts slhallll Ibe rnrna e juuat outside iide the Ibrainolh o(.:)llllair„ IExtreir°nelly deep cuts s that produce e c;es: iivelly wilde wounds or wealkenn the tiree s1hnallll irnot Ibe irnrnae„ Packet Pg. 97 VILLAGE OF UrbanForestry c Management 0 IFINIs olpoir tiioirn of tiree tiriiirnninniirng slhallll noun ii t of they irn'niirniirnnUIrn poirforinrn rnoe inooes »airy to correct orneA or irnrnoire; e xtiroirn"ne «:Hind urndep kiiir lblle: oorndiifuorn s existing wiitlhiiirn a tire~'e tl[mt rmnay Ibex hazairdous to peirsoins or property. • Il e;irnovea «:nllll dead and dyiirng Ibirarncnlhe s of 2 linches or irnnoire; !!in diiairnne te;ir„ • I e;irnovea «allll Ibirolkeprn or Ilooser Ih:)irarnc the s 2 irnohne s or, irnlnoireo iiun diiarnne te;ir„ 0 IReduce the lerrngtlh or birainches that extend e~ cde ssiive:lly beyond 1:Jhed pe iriiirrneteair of anru otheirwise syirnirn^ne tiriicall foirm. Cut lbaolk einds of birainches aind ireduce welight whneairea excessilve oveoirlbuir 'earn alplpeairs Iliilke,lly 'to ire sull't iiin Ibire«alk«agea of suppoirtling lllirnlbs. Such outfiirng Ib«aolk shnallll snot iiindluded the ire„irnov ll of ainy Ilive, Ihnellthy birainclhes iirn excess of iiinc:hes !!in dilainneteir urnllo s a specific consent !if giivenrn Iby they Viillllago IFoire s-tetir Ilf:Iiruurniiiurng Staunirs to 111)evellolp a Caurnollp" IPirurniiirng wiillll Ibex doirne to iiirlrnprove" tiruirnik and hairarnolh stiructuire, to ireirnrnove Ilow Iliirnnlbs for ve:.lhiioullair and 1pede stiriiarn olles«air«arn«°yen, to thniiirn the oarnolpy to eallllow for rnoedesd aiiifflow and Iliiglht penetration, ar-id to im aiirntaiirn tireep Ihealltlh„ Although we are c;ornoenirrnesd wiitlh ae sthe fic,s they appearance of the tirees wiillll Ibex secoindairy to Ihenallth and stiruotuire oornooirrn „ III 1piruirniirng 1piroceduires acre to The done Iby tiruaiirned 1poir oirnirnoll uiiirng approved techniques a 'e,soiriilbe;d iiirn AINSII A300 1995 ataind«:girds„ IPiruiniirng its to Ibed ooinnIplle teyd Iby woirlke9irs tiraiirneod iiirn oornrnlplliiarnoer with ,aAINSII Z 133A s afe;ty iregullatiioins as ire qu,uiiire d Iby OSIl...I (Oooulpatiiornall Safety and Ih le;alltlh dirrniiirnii tiratiioirn). A.IIII 1pedirsornrneoll airep to wear lPe;irsoirn«all lPirote ,dive; lEquiilpirn~ne<irnt (IPI IE), Ihaird Ihat, heading 1piro e (.,tiioirn, eye protection, safety toed shoes, am ' g llayeir chalps wlhneyirn worlkiirng oirn the girou.uirnd wilth a olhaiiin saw„ Foolls rne;oded for 1pirurniirng 1piroceduires «wire•«, shairlp hand 1piruineir , 1pollo^ saw, hand saw, chnaiirn saw, and hydrau Iliic saws„ Dead Branch Branch Collar it-t �ar Il;a b �� ch ,�, , A 0 ul B.. Mekra "I I'll 1.1.6 c - D Living Branch ` Branch Collar Hardwoods D Arbor Day Foundation, Conifers I irarnolh irePirrrniovall arnd/oir Iliiirnnt) ireeimov«all shoulld be imade so as inoYL to Ileyavo «airny JI«agge<d edges or form Ibairlk„ ..FIhe: correct Ilooatiiorn its just Ibeyond the Ibirarnc;lh oollllair or Ihnou.ulldeor„ I1.....airgo oir Iheavy Illimbs shoulld Ibed ireir'nove;d a siirng thire;e: outs„ IFIhne: fiiirst c t.A u rnd e irc:;u is the Il ii irnrn lb oirnea to two feet firoirrn the Ibiraroc,lh c,ollllair 1/3 of the; way thirouglh the Ibirarnc;lh„ ..FIhnep secoind oust !is the tolp oust, which its irnnader sIliigh lly fuirthne«ir out orn the Iliiirnnlb thnarn the urndeiroudut; this all1lows they Iliiirnl^nlb to dirolp off sirnoothIly to the girousurnd„ 1Fhno thiiird wind flin«all oust its ine xt to the Ibirarnolh oollllair without Cutting iiirnto the Ibir«arnolh oollllair„ 8.K.c Packet Pg. 98 VILLAGE OF UrbanForestry c Management IIII IIII""" i" Frees 1piruunue d iiin thiis slize are me w trees that wIlIll They traiiine d to girow iirn a ii- narnine it to foarnnn o;orrnIpIle to o,aarnoalpy. IlReirnnov ll of Ibrarnche s that are dead, d, o;rons;aiirno 1111irnbs that woauMull ' cause s -future strudu tuMuranll hazards, s, irn ' ireAirnnoav ll of Ilo we it Iliiirnnlbs to raise the crown to provide Ile;arannoae; four traffic sii irn , pedestrian triiarn a ind verlhiioauaullanr traffic de;lpexrndiirno on the heiioglht and va iriie ty of the; tree„ At thils siize !it its it coairnirnneinde d toa irerinnoavea any codornilinaint leaders or sterns Phis wiillll prevent tinny fuurtheair structurall hazards such as wealk crotches or brainches with iiinoullued Ibark. At rnoa tiiirnner shall a co doairrilli naint Il a de;ir or steim be ireirnrneave !if nnnoaire thnain foamy 1pe«roa rnt of the; foalliiae its ireirnnove d Phlininling of the crowin shall iinnoallu'e; the foalllloa iirn , dead or Ibrolkern Iliiirnnlb , -two Illirnbs crossling or touching each other, or Iliiirnnlb growling Iback towards the center of the ciro win„ FIhniiininiiin i'i'inicireases Iliio lhnt penetration tiiorn a ind a liir irno ve irneint !!into aind tlhirouu lhn the crown of the Lire e. AH sucker growth wth and water r sprouts shalIll Ibex it rnnoave d allso Firees wIlIll The tiriiirnnirnne d toy a oalleaa rarnce Ihneyii lht of 6 ' ......... 1 ' delpeindling oain the vairii ty of the tree„ IIIIIII Illh°l ' ' Frees iiin this siize require iidernfiihiica tiioanu of the Ilowest 1peirrnnaine,rnt brainchling structure to ernhuann e, a structurally stiroing tree.. Il.....iiirrnlbs irrn y inee d toy The removed to ra llse the cro win to provide oalle raince hoar Lira f iic sigiris, 1pede strii rn vino ve;hniiouuull r traffic.. Airiy ine w co doairnniirn ine: sterns or Ile dENrs shall Ibe ireirnnoved or shortened to iinrn iinntjinn a well hoarirnned free„ If rarnoahne,s wilth v,,,,,crotches or wealk crotches shall Ibe ireirnno ved or 1piruurne d to prevent fu.utu.ure hazards Il InIlinirilling of crowin shall iiino,llude the holllloa limo , dead/dylling or Ibroalke;in Il ii nnrn lb , 'h oa Il ii irnn lbs crossiling or toa iuu chi ii ino each hl other, r, or Illirnbs girowlingIba clk towards rds the e;rnhe;ir of the oaro win„ Il lhniirnrniirno liincireases Ilii h t 1pe rnetiratiio i n vino a llir rnnoavernernt iirnto ainid through thne; tree Ibeina, fiiciia ll to free Ihne llhhn„ AH suclkeir growth vino water sprouts shall be ireirnoaved allso ..11 irees wIlIll Ibe tiriirnnirned to a clleA raince Ihneiio lhn-ll: of 6 ' ......... 1 ' delpeirldling orn the vairiiety of the Lire e . IIIIIIII Illh°°' °1 y',W' " Frees pirurne d iiin thils slize require IllifnIbs to Ibe reirrrnoaved to it ii e the eroa rn hoa 1proavilde clle r rnce hoer traffic sligins, or 1pedestrii nn aaind velhnii ullair traffic. Any inew eo doarnniirnaine: steiins or Ibrainches shall Ibe reirnnonved or s1horteined -to rnna aline: iron a well foarrned oa irnoalpy, I1.....iiinnlb n wiitlhn wealk aroato:uhne Ihn llll Ibe reffloaved to prevent fu tu.ure hazards FIhniiirunniirno of croawrn shalIll iiincIluude the foalllloa iirn , it irnno viinnog dead/dylling or Ibroalkern branches, two Iliiirnnlb o; roa ssl i n or toauchniirn each oahhner, vino Iliiirnnlbs growiling back towards the ceinteir of the cro wi n„ AIIII suclkeir iro wtlh'n annoy wateir sprouts shall Ibe ireirnno ved Firees wiillll Ibe triirnnirned to a Ile;arannoae; height t of 1 ° ......... 1 'delperndiirno oann the va idety of the free„ 8.K.c c a as E as as �a N i O LL N N O N c CD E a Packet Pg. 99 VILLAGE OF UrbanForestry c Management (Fire s 1piruuiried iiirn thiis slize re uuiiire Iliirnrnlbs to Ibe ireirrnoved to it lise the tiro cairn toy 1pirovilde fc)ir clle it irice foar traffic ii irn », oir 1p dtirii ire aired velhiic ull it tir ffio ,, 1C he c irnoalpy of the tiree i usually tirallin d at this tiirrnon, aired ino t irrnuu lln struu tuuirall tirilirnirniling will be inecessairy.. Il.....iiirnlbs wlltlh we lk cirotclhes slhiallll The irernnoved to 1pirev int fuutuuire Ihaz ird Il V-dininling of the tiro wi n Ih llll iiindluude the follllowlirno , it irnrn viiini dead/dyling or Ibironik rn Ibir° mocha , two Ililirnlbs cirossling or touching eadh o their, aind hirrilbs girowiling Ib clk towairds the ceiriteir of the iro wi n„ AIIII uudkeir girowth aind water sprouts slhallll The ireinniov d IFirees will Ibe tiriiirrnirr-ied to a clleairainice height ht of 1 ' ,,,,, 16' or albove delpeindiling orn the v iriio:,ty of the firs e. C°' Illllll llli°°l " " IFirees t1his sizesitu,, imat uire tiree tlI-iaL usually iroequuiiire oinlly thiirnrniirn of tlr-ie tiro cairn iiirndlUdiiirn ireirrnov ll of dead/dyling or Ibirolk rn Iliiirnlbs, two Iliiirrnlbs tiro s iiino eaclh other or touuo;hiiin , aind Iliiirrnlbs girowiling towairds the co,rnt it of the cirow n„ 11 ilirnlbs with wealk cirutd-ies wiillll The irernrnoved to 1pir vernt fuutuuir : Ihazairds.. AIIII suclkeirs aind water sprouts wiillll Ibe it rrnoav d allso.. IFirees wiillll The tiriiirrnirrned to a clleairaince height of 1 ' or albove delpeiridling oirn t1he v iriiety of the tiree. Illlllll llli°° 36"aiiind Above IFirees this size wire rrn tuu it ft"ees t1ha t usually it q uu ii iro, oin lly thininling of Y 1h e cirownn ii rndl uud ii rn it irnrnov ll of dead/dylirig or Ibiroulkeirn Ibir iriche s, twos Iliiirrnlbs cirossiling or touuosliniiino each o thno ir, acrid Iliiirnrnlbs iro wiiirng -towairds the oa rnteir of the tiro win„ 11 ilirnlbs with we lk ciratcho, will The ireirnrnoved to 1pir vo rnt -futuire Ihazairds.. AH suuo;lkeirs aind water sprouts willlll The ireirnrnov d allso.. IFiro". es wiillll Ibe thirnrnrrned to a clleairaince height of 1 ' or elbows d 1p rndlino oirn the v iriiety of the tir e.. 8.K.c Packet Pg. 100 GUrban Forestry Management Plan Staiir-wdairds andIlf e um iii heir in e int t iir "'r uree "'I iriii im irnrrm iii n III activities 'iiireatlly irellated to the operation of a chnaiirnsa , Ibu.m lket tn,.Ack, Iliiirrrnlh.) iriiggiiirng, oir tiree elliiirrrnlbiiing willIll Ibe 1peir-foirirrrned Iby a g,ualliifiie ' eirnnlplleyee, or uin eir t1he su,ulpeirvilsiiern of a eirh:iifiie ' Airlboiriat or Airlboiriiat 1Firaiiirnee„ 1Fhne ineed for 1piru.niniiirng and irmnaiiinteinaince of iiin livilduall tirees airn ' parkways wIlIll Ibe at the dii cirefion of the Viillllage and iita desilginated cointiractoir „ .Ileanu..nlp of Ibirainclhe , Ilogs or ainy atlheir delbirii it°e ullfiiing fireinrn any tiree 1piraMuiniirng or ireinnioviiing shall Ibe 1pirairnlptlly airn ' 1pir 1peirlly accamplIllshed hne w irlk airea shalIll Ibe allways Ikelpt safe untiill the alleainulp alpeirad in is eoirrrnlplleted„ Uindeir ino coindiifl:iiain slhallll the aaau.ninn u,.sllatiiein of Ibiru sh„ Ibirainalhe , Ilogs or etlheir delbirls Ibe allowed ulpa in a 1pulblliia 1pirojpeirty !!in such a nnairnineir a to ire u.nllt iiin a pulbIlIc hnazaird. 1Phe Use of elliiimbiiing SIPLJirs or spilke s1hoes iin the act of 1piruminiiing tirees its 1piralhiilbiited. Uindeir ino coin iifiiain shalIll !it Ibe ceinsildeire ' 1pir 1peir to Ileave airy seveired or 1pairtiialllly CLAt Ibirairnclhea iiin the ulplpeir 1poirtloirn of ainy tiree Ibelling woirlked ein afteir the tiree woirlkeirs Ileave the sceine of the opeirafiloin. Wheineveir Ilairge tiree sectiloins acre Ibeiiirng cut iiin a tireetalp that irnay eindaingeir the 1pulblliic or 1pirelpeirty, such sectiloins shalIll Ibe secuired Iby irolpea aind Ibe iriigged aafelly iirn a cointirolllled inrnainineir„ Uinlle a the tiree woirlk airea its totally Ibainrii a ed or ot1hneir ii e Ikelpt safe w1hille 1piruniniiirng or ireirrrnoviing tiree , at Ilea c eine ire 1poin iilblle tiree woirlkeir slhallll seirve the allways a eird'iiinate safe alpeiratiieirn eirn the girouirnd w1hein weirlk olpeiratloins acre iiin 1piragire „ • IExcavafioins ireaullfiiing fireirnl`n tiree or alhiruaulb ireirrrnovall irrrnuwust Ibe 1pir-'ar nlpfly filllled iiinte ineirirnnall girouind Ilevell with elleairn eairtlh, the fill 1pirolpeirlly eairrrnlpacted, and firee of delbil„ • 11::::lulbIlIc tirees or a tiilliity 1polles slhallll inet Ibe used as am airnclhoir for wlinch tiruclks iiin 111hne process of ireirn°uaviiing oll'.1hneir tnreea„ • When ir-'eimovliing a tiree, the act. of auttiiing tiree iroots aind thein Ileaviiing the woirlk aceine with a staind'iiing tiree having IliittIle or ins SLJIPlpOirt is 1pirolhiilbiite „ • I a 1piruinling or imaliinteinaince aetiivilty t1hat talker 1pllace l-thlin ten sheet of a 1poweir tirairis irrrnii iieirn Iliiine wIlIll Ibe peirfoinined Iby a \Village eirnnlplloyee unlIess ceirti-fled as a gualliified UtIlIllity Airbodst. • INN calbllling, Ibiraeiiing or otheir au,.mlppairt ay teirna willIll Ibe ilinatalllle ' !!in V11111age owined tiree; , elthneir Iby the V11111age, sits ire iideints pair', ainy cairntiractoira„ • I o Ihnea 'iiirng, 1pollllair iiirng or eslpalliieir 1piruuuirniirng wiillll The conducted wain VIIIIIlage owirned tiree , aind ino wound diresslings willIll Ibe used uuirn eir ainy ciiir uirrrnstairnaea„ Packet Pg. 101 GUrban Forestry Management Plan IlPlll intiiiin IFoday, tiree Ip1lairnfiiin its allinnost exduiivelly achieved lby usling a eainbractoir„ Il the ceintiractoir ilinstalls tirees accoirdling to Viilllla e specificatiloins airn ' pi-,ovildes for a eirne year wairirainty peirlod.. IF ire tiry 1peir oininell irneir-dtoir the a ointiractoir' aetiiviity dwlirng p1lainfiling aired iiinspect the tirees after Ip1lainfl:iiin its coirniplleteFirees wire iiirn peeted a d: lin after the followling girowilingea ein to deteirirniiirne !if t1hey wairrairnt ir-elpllace irn"neirnll: uirndeir the irnu.uir eery u.mirainitee „ best time to plant a tree was yearsThe 20 The second-best time to plant a tree is now. Packet Pg. 102 GUrban Forestry Management Plan Il a teir IIFIlllaintiiiin I11::311laun 1Flhe felllle iiirn0 ciriiteiriia sIhOU11d The considered !!in the oveirallll irnna teir p1laintling Ipiro irairnn to gulde the fUtLAire d1irectloin of p1laintling.. Seirne irnajoir coin siideiratiloina iiin that Ipllairn coulld Ibe„ IEvalluMuatiio n of the cuirir'eint coirnnlpo iit'uanun of the uirlbain toire t aind the iimpact of cuirireint and fu tuire Ipllairnfuin s chin species c.aranlposiifion„ Belled alpeciies based ein 20,,,,,10- li ulle and how !it aIC.nlplliies to cuWuinreirnt IFainrniilly, Genus, aind Species a oiranlposiitiioirn t1hirou ghou t the a Matching tiree species to the siite Iba ed ulpoirn the solill clhnairacteirlstlics aind the species tolleirairnce for the Oiivein c in iitiion „ I1::311ainfiiin specificabloins and Ipeciie ceirnnlpo iibioin iiirn a Ipw-tiicullair airea or stireet lbased oirn the »tireet iiirnfira tiru chiire (Ipairlkway width, albove aind uin 'eirs iroijind u tiilliitlea aind Ihniistoiriicall or existling pllaintiiirng). 0 Il:::)evellolp ain evalluatiion irrnethod to eteirirnniiirne wheat speciiea acre cu.nirireinfly dolling weIIII wiithniiirn the VIIIlla e aind airn eirnphasis oin thneiiir use lbased ulp irn this evalluatiion„ IFIhne Beall of this Ipllairn wou.ulld Ibe to present speciles choices that have coirnnlpatiilblle girowth feirr n and tolleirainces fair the exilsfiling sites, lblleir,-id with the Ihnii k.niriic alpeciie and ffne fu,utunire specifies coirrrnlpo siitloirn aind ceirrnlplleirneint the e ils irn ihnfirastrucYLuire coin diitiieins„ IlRairllkn ay aind tireet "'thee 111[)e li un IFhe zoine alloing the slides of stireets w1heire tiree , laindscalpling aind sidewallIks cairn Ibe Ilocate its irefenre ' to as the Ipairlkway„ Il:::)e Il in of the Ipairkway (Ipllairntlirn airea) w1heire tirees can Ibe Ilocate ' its juMu t as iiirr°nlpoirtairnt as the stireet tiree desilgin.. Space wIhneire stireet tirees Cain Ibe Ipllairnted irnnu.0 t provide adeq..mto space for girowtlh wind a �evellaunlpirrneirnt„ IPairkways cairn Ibe designed iiirn fouir Ibasiic tylles„ • Cuirlbside Parkway: Il,,,,,ecated Ibetween a detached slidewalk aind cunirlb„ At Ilea t 4 feet its ire uuiiired iif tireea acre to Ibe Ipllairnte ' liin this airea„ Whdeir spaces acre Ipirefeirired and ShOLAIld Ibe 1pirovil ed w1heireveir Ipo sslIblle„ • 1f3ouirndairy Parkway: Il,,,,,ecated Ibehind a aiidewalllk Ibetweeirn the Ipiropeirty IIlline aind aiide alllk„ thee, tireea s1houlld Ibe Ip1lainte -7 sheet Ibehnilind the sii 'e alllk„ • Sidewalk Parkway: Il.....ocate ' as pairt of t1hne sidewalk whneire the walk extends firoirnn the cu.nirlb to the Ibuiilldilin0„ FIhne walk irnut Ibe wide einoulh to allllow t1he tiree to Ihe set Iback at Ilea st 0" fir(:W n the faca: of fihne cu.Airlb and feet fir(,)irn the Ibuuiill 'iiirn „ • Urndeflirne ' Il:::Iairlkway, I1......ecated lirn aireas that do inet Ihave a slidewalk„ FIhne Ilocatueirn of tirees Ih ouwulld consider the fuMutuire sin°n tallllafiloin of a sidewall1k.. tir°eet tireea Ipllainted iiirn uindeflirned Ipairlkways s1h oulld Ibe Ilecated 4,,,,,5 feet behlind the cuirlb„ Packet Pg. 103 VILLAGE OF Urban Forestry Management Plan Stiii�vet I Ile Stireet tirees s1houlld The Used liin an asseirtive airdhiteCtLAirall fashiloin to irellinfoirce aind coininect the spaces and coiriddoirs cireated lby Ibuiilldlir-igs air -id otheir, featuires ....IFiree p1laintilings s1houlld The on thirw-i 1pulblliic Il itatheir t1hain The liintilirnate w--id 1piriivate.. 11 it cairiolplies shoulld linteircoin'iinect to eindlose airid uinify space.. 11 leavy pedestirilain aired velhiicup llair tiraffic s1houlld cointlinue lbellow uinIhiindeired.. lFlhe liirnl[,.)oirtaince of sorest braes to defiline, ireliin-foirce, or cireate spaces is lincideintall to tin elir fug indainnieintall vallue for spatiall airraingeirneint liin uirlbain desiigin.. Stireet brae desiigin olbJectives should: • ireliinfoirce wind exteinci spatiall qualliity of the VIIIIIIage.. • The delplloyed to de -Hine wind d1irect use. • oirgainlize wc1hiltectuiFall spaces. • cireate spatiall irhythirns t Ihneiightein t1he expeideince of irnoviiing through outdooir spaces. • ireliinfoirce the Illineall foirirn of stir-'eets. • eirilhaire ce uirlbairi ell eirneints, inot hilde theiron . • The utillized irlot as decoirafiwi, lbut as Iliiviiirn Ibuiilldlirig irrmteirllall. o irmt The airi airifidote to the clity, lbut itatheir airi exteire sloirl of the clity.. (.) Illlinlk aire d exteire d,-- riot selpairate.. o irestoire desiliralblilliity to uirlbair-i Iliiviiing.. I Packet Pg. 104 1 GUrban Forestry Management Plan Stairidairds and lf e , u iii ireirurn int tier "'r are Ilf::Illl airmtiii in IFiree n and shirulbs shnotAlld inet Ibe dug, balled and Ibuir lapped or irrnoved with a tiree spade duMuiriirng the active girowdlhn 1peiriio d uirnlle s the Iballll !is Ilairge einoauglhn to iiun cure suMuirviivall„ Il::::Illarnt imateiriiall shall Ibe hnarn 'lied iirn a irnairarneir to cause the Ilea d arrnou.arnt of dairnage duiriirng the 1p1laintiiing process. If;; are iroot p1laints shall have their roots eiithaeir covered with a iron llst tairp or it null lh wlhiille they are Ibeiirog trarnslpcarrd:e ' to and Ibeiirng Ihelld at the 1pllarntiiirng ante„ Evergreen trees with am excessiivelly bushy foarrrn of growth shall have the Iboughs fiiecd uyulp wiitlh irolpe or twiirne dwi ng transporting arnd 1pllaintiirng to avol� cd dain rage to the fo lliiage arnd branches. After 1pllairntiiing, the Iboughs alhnoulld Ibe irellea ed. If;; all1led and buair Ilapped, and o intaiirneir 1pllaimts shall allways Ibe Iharn lied Iby the soill Iballll„ Under ino ciiir uarnrn taince shoulld they Ibe dragged, Illifted or 1pualllled Iby the truarnik or folliiage 1pairta !!in a irrnainrneir that wiillll Il oases the root !!in the Iballll„ Ilin cases where trees or shirulbs acre Iloe e iiirn a seiill Iballll, the Iballll shaallll Ibe secuired with twiiine or Ibuardalp Ibefore flrainsportiirag to the 1pllaintiirng site. irn the jelb ante, 1pllaint slh(..)ulld Ibe Ihaarna lle , securedcar covered to prevent cdairnage firairn whin ' or viilbratiloin„ PlIain-ts shoulld never Ibe thnrowrn or bcnuinc,e ' off a truck or loader to the g irou a in d.. Il::::Illairnt inrnateiriiall shall Ibe 1pllarnted the okay iid its talkein to the 1pllaintiirng site, or lit shoulld Ibe watered or covered and 1pllaced iirn a shady area to prevent dehydration. Any «.albirasiicnina of the Ibairlk or brelkeirn Iliiinnlbs or branches caused !!in the 1pllairnflirng operation Ihou.alld Ibe treated or oirir°ec ted iiirnirrnediiatelly„ Ilrn caries where trees are alpt to have theiiir trunks scarred cduiriirng the 1pllairntiirng operation, the tiruirniks ahno ullcd Ibe protected wiithn wiralp or 1paddiiirng„ If;;:.::Xcavated 1pllaint 1pits that will Ibe Ileft oalpein whnein worlk Is not in progress or 1pose aim iiinnrrnediiate and coinsideralbIle Ihazaird to traffic shall Ibe adequaahelly Ibairrii adecd with qualliffl ed wairirniiing devil e „ dll twine or ircalpe and Ipllairnt Ilalbells seCLAired aircaurnd the tiruirnik shall Ibe ireirrnaved afteir Ipllairntiirng its cornnlplleted. IFirees or shrulbs that have their solill balIlls secured iiirn a wire Iba lket shall have the erntlire IbasIket reirnoved after the 1pllarnt its 1pllacaed and centered !!in the 1piit aind Ibefoire Ibaelk fiilllllirng eCCUira„ CIleairnulp of any soiill, Ibirarnches or other delbirls ireaullbli ng treinn any tiree or shirulb 1pllairntiiirng shall Ibe 1pircaimlptlly accamplIllshed Fhne woairlk area slhallll Ibe allways Ikelpt safe urnfiill the cellearnu.ulp olpeiratiloirn its cco rnlplleted.. d,..hinder irna coindlition shall the a cau imullatiio n of soill, birainches or o tlhneir delbirls Ibe allowed ulpcnrn a pulbIlIc prolpeird:y iiu°n such a irnrnarniraeir as to ireaullt liin a Ipulbllllc hazard.. Packet Pg. 105 GUrban Forestry Management Plan IlNotwiithstairndiiing the foiregolling provisions, irne Ipllairntiiirn , fence, or etheir olbstiructiloin to vilsiloirn slhallll Ibe irnnaliirntaliined oin a dedicated might of gray, alllley, otheir Ipulbllllc giround, or o their Ipirolpeifty lit lit its detirlirnrnemntall to the Ipulblllia"s hnealltlh, safety, or wellfaire„ c I1:1Ilairntuirn0 aind diggling of eeirtaiimn species wIIIlll oirnlly occur at ceirtallin tiiiinrnes of year !!in aeaoirdairnee wilth irnuirseiry liin 'ustiry (best irnairna eirneirnt Ipiractlices and Ipirofessiloi hall ,ju dgeirnrneirnt.„ ...1f the e tilirnrnes w'-id species acre Iliisted liirn a talblle lbellow Ibu t acre subject to the Ipirofessloinall olpilinloins of Ibotlh the VIIIIlla e airnd !its approved oirnh"a tOirs„ Residents elms ariillll inet Ibe Ipeirirmnlitted to Ipllairnt firees on the Viillllage IROW evein if IpuWuiralhase ilindelpeirn 'eintlly, Any unauthoir-lized pllain lungs acre suyulbJea II: to ireirrovall Iby t1hne V1i1111a0e„ JUII,,,,,IIIE wiillll Ibe coinrtaate , aind allll uA11111 ilex Ilocate a irmniiiniiirmnuwuirmn of two days Ibefoire Ipllaintlin its salhne 'ulled to Ibe iiin„ irniimnlimw n oine,,,,,yeair irelpllaceimemnt guairaintee will1l Ibe provided Iby approved unuirseirlies and Ipllaintsimein tapir allll inew pllamntlings irate ' to (hair lirness Zoine 5 eir Ilo eir„ uunneuir�liiiaauun Ill at�liii uirpallll Stauirn0'auu s IIIluunsIbiitiii��p��°�r��p NI IIII �00�. • AIIII iroot Iballll and cointallineir sizes for allll ball1led and Ibuirllalplpe ' stoclk wIIIIII eermfoirirn to the N60„1 se:ain 'airds toi,pir wildth aind delptlh airnd eiricoinrnlpass enough of the filbirou.ns root systeir n as irne essairy fair t1he fullll m'ecoveiry of U'ne Ipllairnt ulpoin liirnstall llafloirn„ • A1111 Ibaire iroot. stoclk wIIIlll eo rfw--irnn to A1114SIl Z60.1 stairn 'airds for irmniimniiimnu irn iroot spread. • All eeirntaiiirneiriiz.ed stoclk will1l oinfo irirn to AINSII Z60..1 stairnd'am'd's fair Ipllam-A airn ' coirntaiiirneir siia.e, as specified Iby the Viillllage: , and iillll Ibe Ihealltlhy, vilgoira~ US, arellll iroo-ted airn estalblllislhed limn the eaintaiiirneir !!in whilch lit its Oirowlirn „ 1FlIne iroot systemnrn will1l ireach the slides of the (.pointaiiuneir but wIIIIll mnot have e eessiiae girowth eincilircIlling the iiirnsii e of the cointalineir • A1111 coll1lected Ipllairnts (those girowin eirn umnirmnai na e Ilairn) will1l Ibe desii mnall:e ' and coirnsildeired to Ibe inu.nirseiry 0irowi n stoclk whemn they have lbeein successtu.nlllly ireestalblllislhed limn a mnuyuirseiry irow ain ' Oirow n uirndeir ire0ullair mnuyuirseiry culltuirall Ipiractiices for a ir61irflirnnuirnn of two girowling seasons„ IFIhne tiru i nik or stemnrn of the Ipllairnfl wiillll Ibe limn the cei nteir of the Iballll or co ntaiimneir, With a 1 0% oveirallll vairlamnae limn location. 0 FlIne use of diggling irmnachniimnes, limn both the 1paclkagiling ain ' iiirnsta.11llatiiemn of tirees, its co nsil eared airn aaaelptalblle irnuwuirseiry practice. Packet Pg. 106 VILLAGE OF UrbanForestry Manc .g- uuo��n 11:::Illainfiling antes aind woirlk slites wIIIII The iirn 1pe td for Ihazairds Iby the ViilllIage 1piriioir to the Ibe iiinrniirn of w irlk each okay„ If poilJoins of t1he woirlk site wire 01LA Ilde of the oirii iiirn ll colC:ne of woirlk, the coin tiroIIIIiiirna authoirity wIIIIII The notified d iiinninrn dlatelly„ I1.....oac, tiioin of utulliifies, olbstiructions and o th it Ihazairds alboveand Ib llo w girouind wIIIIII Ibe coin ildeir d 1pr6oir to p1laintling aindtir inslpll infiiin olpeir tiioin „ ..I Ihese iincIlu de, but. wire ino t Iliirnniited to, s, ellectirii , seweir, coinnirnuinication, dirallinage aind siginage. 1Fhe hoIllloiiino ciriteirla wIIIlll be co in ildeired 1piriio>ir to tir in 1poirt aind 1pll irntiiirn „ requiliFeirneints of iiirndiiviidU ll tiree , coinnIpass oirilrnt tiioin of fiielld,,,,, girowin tiro , late feasIilbiilliity assessirnrneirnt , soill essirToeine: aind W,. AM (P 111p J111I10 for rfeef, utOtre(atlrrx... Tree, Shrub, and Other Woxo4y Plant Management Standard Practices (Pla(uing and T'ranspla(uinp� wort( of TAU CA.R(, dirallinage assessirmn e ink„ I� oi of I�o�o�ll ��onir .pllin�:iiin ino� ��ar�irn �Ip .Ilin�hiiirn iillll Ib� 1pirolp irlly 11albelled or jpuiv--clhased for thellir intended use aind Ibe irnrn iiic-nt limed iiin accoirdaince With the irnainufactuii-'eir's t oirrnime no: atiioin „ IFhe systeirn used to move and stoire the 1pll ine: wiillll irnniiiniiirmniize de iiccafioun and other r dainnage to the cairoru, tirurnik or iroo t Ib llll aind the Ihie lltlhn aind vii o it of the 1pll int wIIIlll Ibo ir°rn ii rnt ii inied duirling these 1p irIio d s.. IFhe Ihnolle to The dug four aIIII inew p1lain-flings wII II 11 The a irmn ii in ii irmn u.n mmi of 150 % Ilairgeir t h rn the root Ib llll or cornt iiirneir dii im et ir, as deep as the iroo t fl ire of the three to The 1pll rnt d and wiillll Ihave slidesfirclrmn whilch soill Ih s Ibeein Ilooseined iiin oird it to alld iimn iroo t 1p ine-tir tiioain„ IFoir Ib IIIIed aind Ibkn1aplped Hire , aIIII iroo t Ib llll suppoir--tiling innateirialls wIIIll The irei mho ved Piro mn the ulplpeir thiiird of the iroaoat IbaIIII aind ireirmno ved ft-'oirnn the p1laintling Iholle piriioir to fiimn ll backfiIIIIIIit--iig. u If'iriioir toy 1pll intiiin , coint iirn it iroo t balIlls wIIIIII Ibe irnin abed by approved irnethods such as shaviling the iroo t Ib llll, s1libling the iroo t Ib llll aind it diiirectliino or ireirno viiina ein iiir lliirno roots. If..: ackfiillll wIIIII conrmnlpirlse of eltheir the irnne solill cireated duirling excavation of the 1pll inhiiin ir y mnein ed irnniinotu�uire to mn et specific. o�Ibjectiiv and wiillll The pplliied iiin ca o� or� u irnn a sir „ ir Il yeir » to ireduc, fu tuire settfling aind 1pirevei mt aliir 1pocke-ts.. Il u.n ll hn wii 11 11 The ppIl l ed at a d 1ptlhn of two to four linches ineair, Ib u t u`no t touwuc hn ii rn , the tiru.0 in lk of the tir o, aind o xtei ndiiin to the 1p iriiir° eteir of the 1pll intlino „ uIplpoirt systeirns SUch as gun hires or st Ik s wIIIlll ino t The iirnsh lllled except wheire ino" eded„ 8.K.c Packet Pg. 107 GUrban Forestry Management Plan Iuunteuiruina�°iiii�uu°°i IIII So &iiiet o °t urllbo iu liii IIII° auire IIII ion st IIII ulna eui uumr ; Illf uiraet;iiiiees IIII' auirmuuallll .....................'............................................. ............................., ........Ills:.:......:°.......:Illp.°.Illi.!Ip. g. 1Flirrrnling of 1pllaintlirnc wIlIll be e-teinrnniiined (based airn the slpeciles airnd the Ibest 1piro fessloinall olplirnloirn of the eirrrnlplloyee s of or contractors worlkling foir the Viillllao e„ III einnlplloyees airnd eoirntirao toirs einnlplloyed Iby oir woirlkiiirn for the VIIIIlla e wIllll Ibe fairrrniilliiair wlltlh the following Ip1laintiling tylpes, airnd w1hein !it its appropriate to use eaclh:: 0 1f aireIRoo t:: Flellobgrown and dug without seiill duirlirng the doirirnnaint season. :a If;.allll and If uidalp:: IFlelld giro win and packaged iith a so fill Iballll usling buirHalp, t iline and a iretalirillirn Ibaslket of soirnne Ik1lind. o 1Firee Slpade:: FirainspIlainted usiling a inneclhairnlieall tree spade to Ihelld the soiill Iballll durling trairnslpo rt. o Ilin Ground IFalbriie l a :: Il:::::iielld grog irn wlltlh the root 0 innass eointaliined lirn a seir ii 1peirirrrnealblle falbiriic Ibao „ ointalineir Grown:: Grown albcrve ground iiin eo:uintallineirs of vairiioau.us shapes, sliz.es and irrrnateiriialls„ 1Firees 1packaged with iroo t balls irrrnu.ust have tlhellir first struuctuirall root within two ilirnches of the seiill surface „ 1Firees with deelpeir stiru.ietuirall iroo is willlll not 1peirfoirirrrn well whein tirainslpllainted and slhoulld Ibe avo tided w1hein selleetilino irnuirseiry sto elk„ 1Firees wlltlh iroo t Iballlls willlll Ibe Ihaundlled Iby the Iballll, irno t the stern, to einsuire ino dainnage occurs to the iroo t soiill lirnteirfaee or to the stern iitsellt„ a 11 frees wlltlh Ileaves wIllll Ibe transported with a tdalbiriie tairlp to irnlinlinniize desiieeatiloin aind have Ihad theiiir iroo t Iballlls wetted 1pirloir to trainslport. • Sines willIll Ibe tested foir drallirna e, inu tirleirnt Ilevells and 1pll...I 1pirloir to p1laintling or 1pirloair to slpeeiies selleetiloin, !if 1possiilblle„ • ("�oairrtaiiirneir sto clk wIlIll Ibe ireirnrno ved frorn !its container. If:::"ownir balled and buirIlapped trees, iralplpilirna s wIlIll Ibe (left on uirnfiill the tree its ilirn the Iholle; wirappling wIllll theirn Ibe ireirnoved frairnn the thilird to fcnu.uirtlh of the w1re Ibaslket airnd Ibu.uirHalp froirmn t1he top of the Iballll„ For all tylpes, ein suuire any eiric.11ircd111iirn (glir lllino) roots are ireirno ved and root Iballll its shaved as necessary • As soniill its added, wet and tairrrnlp each Ilayeir down to eirnsuire good d irrrno llstuire and ireduetiloirn of allir Ibulblblles„ ([Dour not 1pirunirne trees at tili le' Of 1pllairntlin , uirnlless to ireinno ve dead, dylirn , diseased or cracked Ibirairnelhes, as !it irnay talke array fro rn iroo t devellolpirineu°nt as the tree atteinrnlpts to Iheall these albo ve ground weuinds„ Packet Pg. 108 GUrban Forestry Management Plan I iiree Selection, Ilf::Illlauntiiiun , aind IMalliinteinaince 1Flhe foll1lowiling tirees shalli Ilrn t Ilbe allowed for p1laintiling iilrn 1pairlkways as they alre eolr.n ii elre „ilr , , , „III, , ,II „III ,,,,, „Il , , ,ii, . for 1pll a ln tii ln„ * If;; ll use Irrnlrnlrn O Gireelrn * W IC ii te 1f3ox lElldelr lh e lrlry 0 If::' ii in Cottonwood l a telrlrn Il ed'eedalr l ll Iran o Amedcan • Chinese o Slllbelrllalrn IEulr 1pealrn Il::.3u clktlh(..)lrn Fir c) AH Species C 0 II°° lelrrnlleelk a 0 II°°l imey 11 cu st H Species Phis has been deteirirnillined lhy cu irrelrnt P01PUllatllo n Illrn the $free Illrnvelrnt lry d aind usiling the 20,,,,,10,,,,, 5 Il:Rulle of II axoi nelr7rny) � a Malplle o All Species Phis Ihas been detelrlrVnlllrned lby culrlreint popuWullatll lrn Illrn t1he $free Illrnvelrnt lry � alrnd u.mlling the 20,,,,,10,,,,,5 l:: ulle of Il axolrncnlrnrny) 0 a,Al lbe lr'Iry c ll::3ealr' c o All Species ll .' II in e N CD lf::Iolpllalr N o AH Species CD • Spruce E o AIIII Spedles • Wallinut a c) AH Species Wiillllaw o All Species Packet Pg. 109 VILLAGE OF UrbanForestry c Management If irowxes all1lowed to The Ipllainted In Viillll ge 1pairlkways shall1l The sellected firornn the tir e species Iliist d Ib llo w, uirnlle iirn t1he ovlpiirniiorn of the VIIIIll ge IFoirest it the tiree Will rno t suirvilve, The inuisaince iirn the location or lc.)cafilo iris lindlicated, or ire ullt iirn ain over 1p 1pull tiiorn of a speciles iirn -the airea1f he follllowiirog its a Ilii t of tirees w lhilch imy be Ilpllpiir v airn ' inut rn cess iriilly a recoirnnirn'nerndfuowrn„ 0 II°°loninnilb nn o Ameirlicain o European 0 I edlbu d 0 llllowArwpwroo.:m 1Fu.uirlkii lh IFIllbeirt IFlnoirnIless Co clk 1pupuir Il lawthoirin II°°lirdy Iluaulblbir,,,,, Firee Ginkgo o ALAtLAirnin GoIld * IM gyo it IEspiresso IKo intu clky Coffeetiree 1Fu111ii 1ptiree 0 Arnuwuir IMaaclkiia 0 it lb .lplpll o GoIldein IRaliindirolps c.) Adairris * Coiralllbuirst o Il oyall llRalindirolps * IRed Jewell 0 1f) wnwrim lRedwood 0 l::3110 clk IFulpello 0 I1.....oindoirn 1PIlainetiree Ex Ilirnatii un 0 olk o Swainnlp WINIte o ShlirigIle Oa1k o If;;juir Oa Ik o Uilirilkalplin Oalk o INoirtlh irrn I ed Oalk Jl 1p irn se ..11 it on I1......1i1l« IIvoiry SlIllk lBalld Cylpiress I1,,,,, ii rndin o Arnneiriic in o I1,,,,, iI ttIl e II,,,,,eaf o SlIlver IB udkeyo o IhiiO o YIllloaw IKat uir l uironlpe rn lBeeclh Iliroinwoo d eIllko v (,) Gireein Vase 0 IlM a Ih ii rnoa wrw eetg u irn n (D Il o it ll rn o Woirlpllesdoin I«igunolli Pagodatiree l 11 inn c::) Il:::::ir rntiieir o Ac ollo o:le o IPiriiirncet irn 0 V IIIIo y IFoirge o Firii un irnn 1plh o IRegll Ceirt iirn species Ilii Yued elbows innay have Ip cii ll requirements that rrnuu, t Ibe provided Iby the devellolpeir, cointir ctoair or 1p irsorninell Ipll untling tlI-ie speciles iirn oirdeir to einsuire the tirees survive iirn own Ih ll9lhy coirndiitlourn„ 1f theseIhese requiireinn int soirnetilirnes iirndlude w eIlll diraiirned soills,ii oiill , or o th it corn iitloin „ It its the liindlivii ull Ipll iritlirng 9Ihe tiree wlho its iresponrn iilbIle for rno Cling what irneasuires, if ainy, Will The talker to eIrn u.uire coairmrnlp tiilbiilliity with each Ipll rntling species proposed aind what rnno diffiicatiiorn , !if ainy, wire proposed to 1piro vilde exilsfiling coinditiloins irn oirdeir to einsuire fli n ll coindlifiloins wlhilch wire coinnIpatillbIle With each proposed species. 8.K.c Packet Pg. 110 VILLAGE OF UrbanForestry c Management A1111 c:iriipplIed, defoirirned and plhnysiic 1111y dalTiaged 'tir e , it g ird11 ss of species shall Ibe it irnnoved and it 1pll d !if am iiirnsp ctiio n by the Vii1111 ge IFoiresteir iiirn lic tes ire c ov iry and irn irrnn ll evellolpin ent c airnirnot The expected. „ J.-Ul braes iinfected with irnoirn c;uir lblle dilsease -that w1i1111 ire >n.,ulft iiirn e-foirirnn tbirn, death, aind lia-fe tloirn of oth it tirees, shall Ibe ireirnoved and irelpll ced wilth heallthy V idety iirn IP11 irntiiirn 11'.1veirsificafiloin of firm species selledbin its deslired to The ire t as Ipos it lb11 e„ If:`oir eveiry Il ii irn «air rnn ii 11 e, aind succeedingirnn ii lle or fir ctiioirn t hn it cuf, of 1p irlkw y !!in evelloIpirn"n eint, a, irrn ii irn ii irnn uu irnrn of eight () d 1i ffit irnt spedles its ire(j u.0 ii it d .. I'..),e rii tiiorn Piro irnrn the Ibov wii1111 The considered oinlly after appirovall Iby the V1i1111 If:`oir teir„ Ain Iplpir-over irnasteir tiree p1lain-fling schedulle shall The sulbirnitted aind imuu t The Ipproved Iby the V1i1111age Foiresteir. Central leader. (See crown observations detail). Trunk caliper shall meet ANSI Z60 current edition for root ball size. Root balk modified as required. Round -topped soil berm 4" high x 8" wide above root ball surface shall be constructed around the root ball. Berm shall begin at root ball periphery. Existing soil. Slope sides of loosened soil. Bottom of root ball rests on existing or recompacted soil. Jx VV1Qe5I QImerISiPII Of rPVI Pau, (•"' SECTION VIEW ~) TREE w/ BERM (EXISTING SOIL NOT MODIFIED' Top of root ball shall be flush with finished grade. Prior to mulching, Tightly tamp soil around the root ball in 6" lifts to brace tree. Do not over compact. When the planting hole has been backfilled, pour water around the root ball to settle the soil. Loosened soil. Dig and turn the soil to red uoe compaction to the area and depth shown. 4" layer of mulch. No more than V of mulch on top of root ball. (See specifications for mulch). Finished grade. Notes: f- Trees shall be of quality prescribed in crown observations and root observations details and specifications. 2- See specifications for further requirements related to this detail. UaBM 'TREE FOUNDATION C 2014 8.K.c Packet Pg. 111 GUrban Forestry Management Plan Ilf eimva III Ilf::I 111 iii y Il elrnaavall of tirees wilt1hiilrn the Viilllla e Il Right of Way (IROW) air -id Viilllla e pirolpeirtles wIllll allways Ibe at the disciretloin of the Viilllla e iilrn the Ibe t iilrntelre t of the Ipulblliic„ A staindiling tiree can cause Treat Ihalrlra or evelrn tatalliity, w1helrn the firm nik, biraindhes or bassets faiill„ Slrnallll dead tirees can all as Ibe airn eyesaalre, Iredu.mciilrnag 1plraalpelrty vallues„ Fhelre «: Ire tiilrrr°nes w1helrn the 1plreselrnce of a Irnrnlafa.we tiree clreates a 1pulblliic Ihazalyd„ 011d tirees cairn Iholld sheaf selrnfiilrnelrntall vallue, alrnd Irnnalrny 1peelplle Ibecame attached to these Irneii lhlbaalrlhuaaad iicaalrns; Ihowevelr, w1hiille lit Imay Ibe diifficullt elmatiiaalrnalllly to Irelrmove these tirees, itlhelre alre sevelrall Ihealltlh alrnd safety Ireasaalrns to de spa„ 1f free Irelrnaavall wIllll Ibe caalrnducted (based oin the (best avaiillalblle data collected Iby iilrn lhaause IFoirestiry staff „ FIrees wiillll Irnot Ibe Irelrnrnaaved iilrn aalydelr-' to 0111 iillllaa iicall Ireimovall quotas or (based on .a Iresiidelri hall Irelrnevall (request with Irma eviidelrnce of .a Irneed for tiree Ireirnrnovall„ IlRea nrm -tour "'nr e Ilf enrm valll .....Illf .IIsIII .....,llll„°.(III:' .: , truMuctuMulralllly ulrnsoulrnd tirees that Irnrnay taiill ulrndelr stlress tlrolrrri high willrnd , sinow or Ilce Iloads cairn Ibe a threat to 1pulblliic safety„ 1f these high lrilslk tlrees alre Irelpaalrted lby the IFoirestlry Sectiiaalrn, otlhelr-' IPu,slblliic Woirlks staff, or Iresiidelrnts„ II°°°Ilazalydaaus tirees alre Irelrnrnoved iilrnrmediiatelly w1helrn they appealr to Ibe a threat to 1pulblliic safety„ „Tree feH during a storm on July IZ 2017. Packet Pg. 112 VILLAGE OF UrbanForestry c Management .... Ir4s Ir'��eIr�Iri�vlllrIlae, heavy >Irv, QIr II �Ir111naAll m Irelrrrov.If IrrrIIro sliglrniificaint IFIrees that Ihave Ilost 0% or Irnoire of thn iilr cirow Irn 'fIroinrn Ihniiglh"n Winds or heavy sirlow or ice1ce Will ll The » Ih ed ua lled 'foIr Ir Irrrnov ll „ 1h bees learfling irnoire t h a i n 10 degirees or show a II Irg cir clk iilrn the tiruulrnik afteir a high wiilrnd wiillll The sch edull d for Ir Irnnov ll„ 11 iiin .. st eel' oiiill�Yiseased°°I°"'ulre (ws 1Fhn Tires its !!infected with u'a aw;lpii Irnii !!insect or dilsease wheire the irecoirnirneinded cointroll its not alpIpIlIcalbIle, aind bairn .av ll its the Ir a mir'nrn Irn ' 1plr cfuce to prevent tir Irn imli ilo n„ I1:11s d these a it caused sed by Ib ctei iiall, fu.unngall, aind viilr ll 1pathogens present Sirnall1l ainlirnalls and liinsects cairn cause Urea linfestatloins such as II::::::.imeir ll Ash II:,oIreir„ IEIrn'n Ir ll Ashy II:::) IreIr its ain iilrn ect that 11<111111s A Ihn these When filmy aire Ih e viilly !!infested,. IEllirn these aire Ikiilllle When !!infested with Il:::)utclhn IElllrnn Il:::Aseas , which is a fulrng ll dilsease. IReirnovall of these liffested aind or dilseased hnelllps Iliilrrrniit possillbIle exposures'to suirirWindlling tirees.. IIrn thniis case, dozens of trees Irrrn« y The saved Iby the Ir Irnov ll Of jua t Dime tIree. ....!!!Liiil .g.... „ip[....Illf'''' .gg, :....,,,lllf ,.iiiirgg.� . IFIrea s wrviitlhn cirowins showling over % deadwood, d, Ihn woviilrng Ir'njua1r decay or stiruuctuMulr ll 1plrolbll Irrrns a1re Ihn zair ouus and show; iilrn 1pooir cIrn 'iifioi nFlInese Urea » »ch eduull -for Ir Irnr°n vall Iby iilrn house sor contracted staff as mire Ireirrrnoved as sooirn as 1plrac iic ll„ ulrnstirunc liiiarwulrn a ulr VeIlhliiqMle IIII' ulnr IIIrn g Irneir ll, elleirneints of the Viillll g ' iilrnfIra stiru ctu ire aire agling aind Will Irn eel relpIlaceirneint. IReinewall of the VIIIIIIage 11 infirastiructuire coulld have IrrnaJoir iilnnlpacts oin the heallth aind safety of !its tirees iilrn the 'futuyulr „ II'Dairnage to these duIriilrng construction produces negative Iloi ng teirlrn tiree heallth iilrnrnlpawact „ IFirees selld oIrrrn diie liimlrrrnedilatelly 'foll1l ovwriilrng a of nstiru.uctiio n„ IRoot systeirn daim ge and s iill a;or nlp ctiloin a sun lllly causes a s1low decIlline iilrn tiree heallth. 11 osses of stireet these cairn uaaucUir When stireet Ir lhn lb projects dairnage t1he basset sy teIrn'n of Irn~nai ny tirees. Safety issues Irrrnay d vellolp wIh ein the lC; oteirnfii ll 'f it Urea f iilluulre liincireases after II Irge iroots aire seveired 6.wiilrng a:; Irnstiru ctiio n„ 1Flhe V11111ageWill assess tirees that Inave beein iilrnnlpatee Iby a Ilairge 1pilece of a oirnstIruuctii Irn g,uaiilplrrrn Irnt or a velhnible stirlilke.. Iff the -tiree h as suffeired 1plhnysiic ll dairnage or extireinne Ir of coirrilpactbin and its Iliilk lly to dnn cIlliu'n Irnd lbecoirne hniiglhn Iriislk, !it Will Iby^ sclhn du.All d for Ir Ir'nrn v ll„ V11111age staff Will a eteirnrnniilrne ii'f Ir Irrrnov ll its Irn a; n wiry Ib s d oin 'tha iilr Ibest pirofessloinall judgeIrrrn int. 8.K.c Packet Pg. 113 VILLAGE OF UrbanForestry c Management Stairidairds andIlf , u ili it iri n int for riree lf urmn 111 III Forestry staff diire ally lirnvoallve d !iirn challinsaw operation, c:ll!lir nlblirn „ bucket truck operation wind irlIo Nino 11irnIbs wlillll have uuffiicii rnt tirealiiniirno and experience to Ip r o rinrn such duue:ile s whIlIle eirrnlplloay d Iby t1he VIIIIl o e„ Orally quu lliifii d u.utiilliity airlboir-Ilsts irrn y Iperfoarirnrn trope r irrno v ll opeiratior-Is within tein feet of ain e;lleoc triic, uutIIIIity IIlirne .. VIIIIIIage Forestry staff it n y coirinIpIlete tiruuirnik ireairnno v ll aind stuuirnrnlp o irilino liin oarnlly !if the reirnallinling 1poirtilorn of the tree its o ire ateair h:lhn rn to i n feet firorrn a trainsirnissloin IIlirnen„ 1FIhne: VIIIIIage of l u.uff lloa Grove wIIIIII rno t Ipe"irf trim or assilst, Iproaogr rnnrnn tilt alllly or flirn rn ii lllly, wilthn the ireirrnonv ll of trees of n Ipiriivateo property. IIf a Ipiriivaced tree falllls !!into the IROW, the Ipoairdliorn of the treed lirnpactling the IROW wIIIIII Ibe; it inruo ved to the property Iliirne (s) Iby VIIIIIIage staff.. AH irernno v ll of IpualbIllic trees shn llll The dorne iirn a irnrn ininer so that they reirrialiniling sturnIpswlillll Ibe at Ileast 8 irnchne, Ibelloaw ground Ilevell uinlless specii ll exernnlptlioain its girainted L.)y the VIIIIIage Forester. Arneiiiiicain l4atioin4l S t iirn 'ruuu°° s 11iiiiis"Litute Al4&I Z1 Sgfe t� ��uirr Muir° • AIIII toolls «:rind e ,uuiilprrnernt uuhiilliized for tree care oalper tiloain , ilinicIluudlirng those inoat speclificalIlly irnernd:lioined Ibelloaw, wlillll Ibe inspected and irnlirnt liined Iby quallified persornrnell iirn accordance wilthn the rnainufacturer's care iirn truuctiioarn „ • AH staff wIIIIII Ibe tir !lined iirn the Iproalpeir use, inspection ctiiomnin ind irmiaiirntein rn ea of toots and e quuillpirrnerne: uutillllized foar tree Quire oalpeiratio irns„ • Ceirtified Arboirists air Airlborli t IFiraliinees wlillll conduct j Ib birle-flings d silly Ipirlioar toa trope care operations f any Ikiiirnd aind the ilinfoarmatlioarn wlillll Ibe coirnirnrnuurniicated to aIIII woairlkenir „ • All activitles Iperforirrne d oirn any jcnlb silte f(.:)ir any activity ourtll!lrne d !!in this I Il rn wIIIIII co:nirrnlplly With aIIII appIlIcalbIle OSII°°°A (Occualp tlioain ll Safety and II°°lei lltlhn dirrnlirnii tr thorn) a uli ellirno and standards. 1Firaffic, and Ipedea trii rn coarntiroall wlillll be e t albllli lhne d airouind a job iite; Ipirlioar to thne Ibep liinrnliin of tree coaire oIper tilorn „ IEirneiro erncy contact lirrfoarinn tilorn and a safety Ikiit coin to the AINSII Z 0 A standards wIIIIII Ibe irrn de avallIalbIle to aIIII workers. AH eirnIpIloyees wIIIIII have Ib siic instruction oain the LAse of CIPIR aind 1Flir t Ad. I1::3eir oaino ll Protective IEuuiilpirn"neirnt (PIPI ) wIIIIII Ibe required wlhnein thneire its a ireasoinalblle Iprolbr*albiilliity of liinju,uiry or 11111iness oarn the joalb site as deterinrnrnliined Iby the Ceirtified AirlboairlIt or Airlboarli t 11 it !knee Ipirlloar to the Ibex lirnrn!lrna of tree care operations e cIhn okay„ II::°'II::°III: wlillll Ibe irnn de avallIalbIle aind wIIIIII Ibe well!! rrn Hint !line d iirn accordaince wilthn the irnarnuu aCtUreir' ire quu ii re rnneint „ 0 I1.....lead protection n wIIIIII wain-fo:arrnwn to AINSII Z89..1, -face; and eye protection wlillll coarnforirinn 'tO INSII Z8T.1, ire pilir toniry Ipro teetiloarn wlillll cornIpIly with AINSII Z882, Ileg protection wIIIIII Ilw ys The wcnrin wlhne rn usiling a chn lirnsaw„ 0 R irnrnirnalblle liquids wliIIII Ibed kelpt a irn✓n!!rnliirnnuurn of -teen -feet froairrn openrn sources of fneairn"ne or Ihn!l Ihn heat wind wIIIIII Ibe stored !iirn approved containers. 0 III VIIIIll o e staff aind contractors ctor workling fine r ellectiriicall hazards wIIIIII Ibe quu llii�fiie d to do so aind wIIIIII Ibe educated oarn AINSII st rnd airds foar Il:::::::llectir!!e«:all Il lazairds and II.....lirne CIle9 r rnce.. 0 VehIcIles aind irnolbille o; quaiilpirnnernt wlillll Ibe iirn Ipected aind irnrn .limn !lined Iby qullii�fied per onrninell !!in accordance with the irnn rnuactureir's requilireinrierits aind wlillll The equu!llppe d with «IIII 8.K.c Packet Pg. 114 GUrban Forestry Management Plan tairndair ' safety devices, decalls aind irn tiru.uetiiein , arnd w IIIIll Ibe olpeirated iirn aeeoirdarnee With allll fede;irall, state airnd Ilocall irneatair wehnilcIlem :odes airnd oirdiiinairnce „ Aeiriiall devices wwiillll Ibe iirn slpeActed ar-id irnaliintallined Iby gualliifled 1peir ornrnell !!in accoir 'arnee vwilth the irnairnufactuuireir,a ireg..Aiiireirnrneirnts, and wwiillll The equipped with allll staindaird safety evilce , deealla airnd iiirn tiruetiioirn „ eiriiall devices nnwiillll Ibe stablillized Iby wwhneell chocks, OUtirliggeirs or stalbiflizeirs as inece swiry for the devilce, airnd wwiillll ii°neweir Ihe used to Iliift, Ih oln st or Ilewweir Ilogs or equiilpirnrnernt unlIess 1peciifiiealllly designed to eke so.. eiriiall devices wwiillll Ibe equ IlIpped with fallll 1pirotectlloin devices arnd 1peirrnnarnernt Ilerad iraYLiiirng , !!in accoir 'ainice with AIN II/SII . 92.2 or 92.5, as alpplliicalblle to the specific aeiriiall dewiice„ IINo aeiriiall devilce wwiillll Ibe allllowwed to contact elle tiriicall eeindu ctoirs, and irnniirniiirnuinn sate distances wwiillll Ibe it aiiintaiiine !!in accoirdaince with the AINS1121 311 staindaird. III Ibiru.0 lhn chniilplpeirs wwiillll The inspected cted aind irnalintalined Iby g,ualliifiied 1peir eainrnell iiirn aeeoir aince wwiitlhn the maims factunireir' ire quiiireirnne:ints, aind wnriillll Ibex equ IlIplped with allll tarndair-d afety devices, decalls and iiirnstiruetiiern „ Spirayeirs and irellated Ipllairnfl hneallthn eaire e quiilprnneint wwiillll Ibe iiinsIpec ed and irrnaiiirntaiiirne Iby qualliffled 1peir eininell iirn aeeoirdannee wwiitlhn the rnainufactuireir's reg,uiiirernnennt, arnd wariillll Ibe equ IlIplped with allll stain aird safety deviiees, decalls aind irnstiru ctiio ns„ Ipirayeir tainlks or etlhneir silirnill1air einc�osed spaces wwiillll rnot Ibe ernteired uinlless peirfoirirnne d iirn aee it am e wwiitlhn a eanrnf6rned,,,,,space erntiry 1pllarn iiin coiri nIpliiarn e With C II°°I (Occulpatiloi hall Safety am ' II°°lealltlhn Adimiirnii trafiier-n) 1910A.6 irequiiireimeinta, iirnellu,ndiiic-ng aiiir g,ualliity to tiiirng, Lira ii irn ii irng and IP IP I „ CIhnaiiin saws airnd othneir siiirnniillair 1p irtalblle 1p wweir toolls wwiillll in t Ibe operated LAirnlle the imairnuufac tuireir"s safety devices acre !!in 1piropeir wwoirlkurng oirder. I iaunu fa tuuireir' safety devll(..,,es wwiillll irnat Ibe irerrnewed or imodil-fled.. IFoire tiry staff wwiillll Ihnawe a it nlinlimuuirrn of two 1poliints of attaallnirrnernt to a tiree or aeiriiall device wlhniille elpeirafiiing a chnaiirn aww at allll flirnnes, uirilless the Ihnazaird 1posed Iby the secoind p 61 nt of attachnirrneint 1poses a gireateir Ihnazaird thnairn a -tiillilziling orne< 1p liinit of a taelhnirnnernt. v1su.uall hazaird assessiment, iiirnellu diiirng a iroot collllair inspection, wwiillll Ibe 1peirfoirirned Iby a eirfiifiied Airbodst or Airlboirii fl IFiraiirnee 1pirloir to c1flimbiling, einteiriling or 1peirf rm!ling w rlk iiin or orn any tiree, aind a second eireww imeunrnlbeir wwiillll Ibe allwwa s within wii uall or voice coirrninn uiniicatloin duirling airlbeiriieulltuirall opeiratiloins that acre liin excess of 12 feet firoirnrn the giround au irface„ III ropes, na dlles, cairablineirs and other slirnniillair c1flirnnlbIling equillpir ernt wwiillll Ibe„ (.) approved ter use iirn the tiree caire iirn 'uu tiry Iby the irrnarniiffaetuuireir, o Ihave a irrniirniiirnuirnn Ibirealkiiirng streingth oir Iload calpaciity of 5,000 pounds, o Ibe ilinspe ted Ibefo ire each use airn o eguillpirneint nnwIIIIII Ibe ireirnrnoved firoirrn seirwiice wwlhnein it shows siigins of e cesailve wweair r eteirl irafloi n„ Packet Pg. 115 GUrban Forestry Management Plan INN weirlk will Ibe 1peirfoirinned fireirn~n a Iladdeir or otheir siiir°nniillair eulplpoirt device unlless the eirnlplleyee is died in or Ihas a irnniiirniiirrnuirnru of two 1p lints of attaclhirneint. to the biree„ III 1piruinlirng, ireirnnovall ain ' iriigglirng clpeirae:iioirns will have a designated dirolp z.eirne wlhneire Iliiirnb , tirUnIks and h:ooll caic-n Ibe diropped firoim alloft without t iiinrnlpactiiiiig pedestirians or 1pa aeir lby. A vii uall or vein -ball ccirnnnnuirniicatii irn systeirin Ibet weeirn the eirnnlplleyee alloft and the eirnlplloyee( ) eirn the gu.ound will Ibe e talbllii Ihied to deteirinrdii°ne wlhnen the eirnlplloyee alloft can safelly dirolp tiree pairts or teell „ Anytiree 1pairts Which caininat be smelly diropped or ceintirolIIIe ' fireirnrn alleft will Ihave a elpairate irigging Iliiirne died to theirnn to Ihelllp ceintr ll thnellir fall „ 1f he tiree will Ibe inspected for stiruyuctuirall stalbillity 1piriioir to the etalblliiIhniment of a irigging systeim in the firm:„e„ When tiree alplpeair to Ihave defects that co ulld jeelpairdlize the albiilliity to safelly use a iriiggiiing eyateir n to dirolp or coirntir ll a IIllirnlb, airn allteirirnate 1pllairn will Ibe lirnlplleirrrneinted„ III equipment a tiilliiz.ed in irigging will ir- neet the Ilead iratings for the IIllimb Ibeiiirng irigged, and a quallified eirnnlplleyee, tirallined iiin 1pirclpeir iriigglirng 1piroceduire will deteiunrnlirne the iriiggiiing 1piroceduire and eg,uiilpirrrneirnt. to Ibe u tiilliized„ Any eg,uiilpirnneinh t1hnat Ihas Ibeeirn dainnaged or oveirllcaded will Ibe ireirnoved firoir,- n seirvice.. When heir oviing a tiree, a cirew Ileadeir will d'eteirirnniine what equipment its inecessairy and Ihoww innany cirew inneirnlbeirs will Ibe diiirectIly iiinvellved in dirolp ... :, operations. zcine c eiratiion well e talblliialhed escape ireu to will Ibe Ipllairnirned 1piriioir to the beginning of ireirncvall operations. Any in in lnvollved vwcirlkeirs will Ibe away firm-nl"n the dirolp z.a ne at a distance of twice the Iheight of the tiruinik or tiree (belling ireinnoved„ INotches will Ibe used on all tirees and tiruinlks gireateir Yulhain five lindhes in diiainneteir duiriiing ireir ncvall operations and slhoulld cenfairirn'n to t1hne standairds of ANS1121 33..l Staindaird.. II oose cllothniiing, it 1pes, lainyairds and saddles will inet Ibe warin duirling any tiree caire activity vwlheire the mi lk of eirntairnglleir- neirnt with toolls or irnaclhlineiry is 1peaaiilblle, 1pairticullairlly with Ibiru sh clhniilplpeirs„ Packet Pg. 116 VILLAGE OF UrbanForestry c Management IlR iii ' nrnt lRequests IFIh irYl'nea t consistent contact the IFoire stiry SectIloin Ih s with the 1puulbllii its through area iide;rnt irequests.. AH irequests firo irurn 1plhorne calIlls aind eirun fills to II::::'W aind e vei n uu iiing the IBG Coininect Iplp Haire, aIIII dirlivein thirouuglh our asset irnrn geprrnepirnt softwaire, Cairtegiralph„ Il Ihils systeirn dlire ally tiles ainy ire ild int it g,uu st to speclific assorts such as tirees.. IFh 11::"oire stry sectiloin Ihas aveiraged over 589 requests ts each year shnce 2015.. IF[-ie gire t st inuuirrnlb it of w irlk oirdeir irequests airea irecelived duiriling the giro wling seasoin wh in tirees Haire iirn fuullll Ilef„ IIfiglh wilinds aind seveire stoirirns can affect the uuirlb in fairest and g ini it to Ilairge inuinnIbeirs of irequests wilthilin a s1hoirt peirlod Flne e it guuest «:.ire piriloiritlized by Il v ll of iiirn"np in rnce and dire: e: !!in that oird ir„ If uuiding stoinrin cuea rnuulp t1he: IFoirestiry Section irurn y Ih raoblle inuuinne:irouu; requests iirn a irnatteir of days„ IFIhe goall of the IFoire stiry Section its to ra" spoin to these calIlls within oine to t1hiree days wind the c1leanulp to Ibex a oirrnlplleted withilin twos to thir e weelks after the oirirrn, d 1pe n iirng of n U'le extent of d a rnrn g iirn the in iig lhn lbo irlh oond „ lResildeint Contact Ilairge poirboin of the uuirlb rn fo ire t exists o i n 1pirly ate 1piropefty, 1f the IFoirestiry.Section firequu intlly advilses irer ildeaintiirn the sellectloin, 1pll infing, aind ireirmno v ll arnd s ire of 1pirliv teo tireea „ 8.K.c Packet Pg. 117 urn it 111 Standards 1Fhe feallllowilin 1pe clifiicabloin area iTrnten ed to prevent unnecessary darnage and destruction to trees.. Authorization oriization must the given Iby the VIIIIIIage Forester steer Ib form ainyone attachesor Tirn t llll any ina t ll r aterii lls, sligins, c lblle, wires oir other thilings feareigi n to the inatur ll structure of the tree, excavates into the criill:iic ll root zoine* wilthniirn the drilp Iline of a tree or treats the oiill within the root zoine with va solill sterillaint.. 11II site andIl rndsc 1pea p1lains linvollviling shoulld slhow allll existing trees Freto Ibex protected and saved and trees to the removed StIOLAIld the indicated on the 1pll rn p.. IEvery effort shoulld Ibex made to preserve allll "Key Frees" and "Significant ..1I r ep ".. 1Frees to Ibex saved slhoulld The inrnarlked 1proinnilineinfly.. u.urlb cuts shn ulld not They c1lo ear than feet frearnrn the truuinik of the tree,. I1:::1aviirm r asphall-ting s1houlld not Ibex done c1lo e it thnarn %". fe=e t frornrn the tree trunk. IN w slid walllk , 1paviling or asphallfiling rust allllenw bireathing space for tree roots.. IFh follllowiirng shnemulld They used as a g uu!!de !!dell line.. IFoir trews ulp to 4. inches in tin..ArIlk calliper, 25 square fe;e;t of 1porous area !is needed.. Il::::: it each addiitii mall 2 inches of tree calliper, 1 more square feet are needed.. d.. Where grade elhnain e !is required, the arnnne area must the provided eitheir Iby constiruction of a dry we Illl Where the Il v ll its to Ibex raised or Iby buillding a retaining wallll where the II l Avoid cutting surface iroo-ts wherever ve;r 1po iilblle.. Sidewalks and 1paviling Ilevells shoulld The; contoured d sufficientIly to avoid such cutting.. Excavation Tiinvollvilinig root cuts sIhn ulld They doine ralplIdIly.. IMalke simoot1h, Hush cuts Bain tree roots,. f ackfiIIII before the repots Ihave a chaince to dry out, and water t1he tree iT rn imed iiate;lly.. Where imainy roots rust The removed, oved, 1prunine brainches out of the t 1p of the tree to restore a proper tolp to root Iballarnca.. 0 Iff trees area In fullll Ileaf during the a onstruuctiToin phase, skjlplplly suIG.nlpllerrn'nerntall irrigation Packet Pg. 118 Urban Forestry Management Plan l l:..:..:Xlstlling Ordinances IF the 11 aindscalpe Ordilinaince is cointallined liin the If evellolpirneint Oirdlinaince IFItIle 16.. I\Aost issues irellated to 1pllaintiiing and devellojpirnei it of undevelloped areas are addressed ih Sectiloin 16..50..120 of this ordlinaince lFlhe INAuinlicilpall Code 12..20..090 dealls with practices and procedures for the p1laintiling, imaliinteinaince and ireir-novall of exilstling trees linclludling ellinn trees linfected with If utch Ellirn If aind IEirneiralld Ash If oreir.. 1I::lro-tectiloin of ll:..:..:Xllstlling rirees AlIll devellopers with sites co rill[ ainy trees four (4) iiinches lin diarneter or greater, callilpered at four aind oine Ihallf feet (4 1/2') albove the Ihiighest ground Ilevell, slhallll 1pirelpaire a 1f ree Survey wlhllclh slhallll ceirtlify the Ilocatiloins of all such trees aind the speciles of eaclh,. Each tiree wlhllclh is requilred to The ceirtlifiled slhallll The tagged with ain iinveintoWnry inuinnIbeir, imapped on the Concept IPllain, and a wiltten evalluatloin aind iratiling of the tree's coindlibloin slhallll The sulbinniitted and s1halIll lincllude a descirillptiloin of the iratiiing systern aind 1piro cess used !!in t1he evalluatloin at the filirne of Concept Plan sulbinniittall.. A IFiree IPreservatiioin Plan slhallll The sulbimlitted showiling such exilstling "Key Frees" aind "Siginificant 1l irees" as ldentlified duirling the 1pirelparatiioin of tl[-ne IFiree Survey.. AlIll "Key Firees" and "Siginificairit . ....IFiree "" imust The clleairlly identified liin the irequniiired 1Firee Suirvey and shown oin all SUbdilvisiloin Einglineeirling and Site devellopirneirit p1lains.. All "Key 11 irees" and 80% of the "Significant Firees" willIll The 1pireseirved.. Fhe V11111age IFoniresteir slhallll relvik:)w the develloper's proposed irnetlhodollogy -for saviling or ireinnoviiing "Key 1l irees" aind "Siginificaint 11 irees".. IIf, !!in t1he olpilinloin of the V11111age IForester, the develloper Ihnas inot provided for necessary 1pirecauntiioins liin 1pireserviiino "Key 1f irees" aind "Sliginificaint 1f irees", the V11111age l::::`oresteir will advise the V11111age lfingliineeir that the develloper Ihas not provided for the 1pirotectiioin of "Key Frees" aind "Siginificaint. IFirees" aind recornimend that Pirellilirnlinary Plan approvall inot The grainted untlill such firne as the devellopeir satisfactorlilly arneinds Ihiis 1pllains for the preservation of suct-i exilstling trees,. IIf the develloper, V111111age ll::::"oiresteir and the V111111age IEinogiiineeir caininot agree oin a satisfactory p1lain, the devellopeir cairn appeall the decision to the Corporate Authorities. 1f3ased oin the review aind appirovall of the Corporate Authorities the V11111age l::::`oiresteir irnay graint irellilef frorn the 1pireservatiioin requirements for "Key IFirees" aind "Siginlificaint Firees". IFIhe develloper slhallll ii-nalke every 1possillblle effort to save aind protect all "Key 1f frees" and 80% of the "Siginificaint 1l rees".. All giradiling aind coinstiructloin equilpirTierit slhallll The forlbiddein frorn einciroachling wiff-flin t1he trees' 'cirlificall iroot zoirle' (dirlIp Iline).. Il ateirlalls de-tirlirneintall to trees survilvalbillilty slhallll inot The duirnlped or stored wilthiliri the trees' 'cilficall iroot zoine' (dirlIp Iline) or at ainy Ihiigheir Ilo catbin diraliiniling -toward the tire(,:os.. I Packet Pg. 119 1 Urban Forestry Management Plan Wheire tirees acre to The saved, 1piroviislioin slhallll The innade for eirectiloin of teirnlpoirairy feincling at the 1peidlplheiry of the 'ciriflicall ire zoine' (dirillp Illine) to Ikeelp coinstiructilm--i firoirn kIIIIIIIing the tiree or firoinn coir-n1pactiling solill and dairnagling slhallllow feeder iroots.. At a irnlinlirnuim, all 1piroviisiloins of Sectloin 201..05 of the "SSII::R & IBC", Ilatest edition, slhallll The followed. AH "Key Firees" and "Siginificaint IFirees" ireimoved wIlIll The irelpIlaeed at fi--ie foll1lowiling iratilo:: * IKey Firee slhallll The irelpllaeed with two (2) linches for eveiry iiirneh of ireirnovall Phe imilinlimuim siize fw-- irelpllaceimeint tirees slhallll The slix (6) linches lin calliilpeir.. * Significant Firee slhallll The irelpllaced wlt[-i two (2) linches for eveiry iiirnch of reirriovall.. Fhe imlinlinnuirn size irelpllaceimeint tirees slhallll The fouir (4) iinnellnes lin calliper. AH irelpllaceimeint tirees slhallll The guairainteed for a jpeir-died of tlhii°ee (3) years. A irelpllaceimeint p1lain slhallll The sulbimlitted to the VIIIIIIage IFoiresteir for irevilew aind appirovall 1piriioir to girainitling the irequested irellilef.. 11 in 11 IeLl of iiirnstalllliiirn irelpllaeeirnennt tiree(s), t1he devellopeir imay coirrilpeirlsate the V11111age of 1f3uffallo Girove with a caslh jpayir-neint at the irequlired irelpllaceinneint vallue„ ..Flhe irequilired relpIlaceinneint vallue slhallll The call cullated usiling the foll1lowiling ir-nietlhod:: o Phe V11111age wIlIll callcullate the suirn of linch dilainneteir of "Key 1f irees" ar-id "Siginlificaint Firees" ireinnieved irnUllt.11plIlled lby 2.. o Phe V11111age wIlIll obtalin three (3) 1piriices firoirn Ilocall Ilaindscalpeirs for the Ipuirclhase airn 1p1laintlirng of the suirn of iiirnelrn dlainneteir of "Key 11 irees" and "SlIginificaint 11 irees" ireirnoved imulltillplIlled lby 2.. o lFlhe V11111age wIlIll ilinvolice the devellopeir for the callcullated irelpllaceimeint vallue.. o lFlhe funds collected slhallll The allocated to t1he VIIIIIIage 1f iree IRelpllaceirneirit ll::::Iirogirairn and u..nsed sollelly for the Ipuirpose of 1puirchasling aind 1pllairntiiirng inew and irelpllaceirrieint tirees withilin the V11111age of If uffallo Girove.. If he caire aind 1pirotectiloin of all 1pllairnt irrrnateiriialls specified to The 1pireseirved slhallll, at a iniliniiinuim, foll1low the irequiiireirneirnts of Section 201.06 of the "SSIR & IBC".. I Packet Pg. 120 1 GUrban Forestry Management Plan Ihurmniiialll AllpIpIllicatiloin Staunoiros 1Flhe 11::::"oirestiry Section has airn iiinte irated II:::Iest IlViairna eirneint II::::Io Iliicyy„ Seinsiifiiviity to einviiirornirrnernt.all !Issues and awaireiness of the iiirn pact ar-nod iriislks of 1pestiieilde Use its t1he ecfilwi's gireatest eeirneeirirn„ 1Fhe II::::-onirestiry Seetiiorn innaiiintaiiirns ireeoirds of allll 1pesticide use Iby vIIIIlla e c:irews„ Il lhese irecoirds eointaiiin iiinfonirinnatiiorn o i n t1he tylpe of 1pesticide used, Ilo catiioin„ ireasoin and weatheir eoindliflorns„ Weatlheir conditions acre essernfiall whein a coincoeirrn alboau t 1pesticide o it°iift or 1phyto to xiieiity arose wind its inonted cairn the irelponi[-t.. State aind teo eirall re ulla,tiioinis regairdling the use aind diislposall of pesticides wIIIIII irnrneire tharn Iliilkelly Ibecoinne irnncnire stiriiirn eirnt ii a ry Section irrnu�st continue to inno�irniito�ir the costs .... in the u��u�ire„ ....Il...lhe IC�eira�.,��i of 1pestiieiidE) use iiin house aind evalluahe the irnnost sustaiirnalblle cost effective 1pir eedu.uire to eo inhiiirnue airn iirn house 1piroa iraim or ouatsou.airce the activity. Whern alplplliiealblle aind 1piraetiiealblle„ cheimiicall o~erntiroll for cornninnoin 1patlho Berns or 1pests irnnay Ibe u tiilliiz.ed as a cuiratiive or preventative innetlho„ Ilir°n geineirall, ireirrrno vall of the tiree innay cost sii ir°niif cairntlly Iless Chain to chw-n~niiealllly tireat a tiree„ Ilin iraire cl� ircu im stain ces, the Viilllla e irrnay decide to elheinn !!calllly tireat tirees„ Il:Resiideirnts irnnust it°no tlfy the Viillllao e Airboirlst. Ibefcaire they atteinnlpt to tireat theiiir 1pairlkway tirees„ CIheinniicall tireatimernt imay Ibe alllloed Iby iresildernts at tl[-n aiiir oa irn exlpeinse, if tireatinneints acre 1peirfoirinned Iby a Ceirfiifiied Arlboiriist or staff imeimbeir° wiitlh am Illllliiirno l� s II::::Iestiiciide Iplplliicatoir Iliieeinse„ lFlhe foll1lowiling slpeclitiicdatiioins 1peirtaliirn to the slpiray alplplliieatiioin of feirkiilliizeir°s or 1pesficeildes to the albonve oironu.urn' 1poirtiioins of tirees„ 1FIhe 1pesfiicilde appllIcatoir slhowuulld Ikinow and understand the clhairacteiriisfuo;s of those slpiray irnnateiriialls used Iby eiitlheir Ihiiirnnsellt or Ihiis eirnnlplloyees and The a mire of those irecoirnnnnernda.tiiorns stIlIpullated Iby the irnnarnuu actuireir„ Viilllla, e of If a ffallo it°o ve iresidents innay 1peirfoirrrn elheimli all alplplliicatiio erns oin 1pairlkway tirees, such as tireatimeirnt for IC I „ DIED, AlplpIle Sealb or o their conirrnirtrnorn irnnalladiies with 1piriioir 1peir°irrniissiioirn firoinn the Viilllla e„ 1f he Viillllage Will not Ibeair ainy flinairnciiall ireslpoirnsiilbiilliity asso>cn it ... y aate withthe costs of su�ao,, tiroatirnneints„ aind tireatirnneints irnu�st 1poiro�ir°irnno.; e eirfiifiied Airboirlist who Ihollds airn Illllliirno lis II:::'estiieiide AppIllicatoirs Iliicernse„ Addiidornalllly, tirees Ibeiiirno tireate ' Iby iresildernts irnnay stiillll Ibe ireirnno ved at the diisciretiioarn of the Viillllao e four ainy of the ireasoins stated alto ve„ Il the Viillllage innay derny or irevo,nike 1peirrnniissiiorn foar eli'neirnrniicall tireatinneint of 1pairlkway tirees if am uarnquallifled co:aintiractoair its a tlilliized, if 1po teicntiialllly IhazairdOu.us elheinrniicalls acre iiirnvollved or for ainy otheir ireascarn at the o iisciretiiorn of the Viillllaoge„ Ilineffectuall c;orntiroll, dairn~nao e, iiirnpuiry or death to 1pllarnts, «::arniiirunalls or 1peirsoarns iresullflin firoinn the use of slpiray in nateiriiaslls exceeding the Iliiirmniitatiioarn of the niainufaetuaureir"s o uaairarntee slhallll Ibe coinsildeired the ireslpoinsiilbiilliity of the Iliieeinsed onlpeiratoir„ Packet Pg. 121 GUrban Forestry Management Plan 'Ipiray irnachiiirnea s1houlld 1pirovilde a spiray coverage to all poirtions of the iiirnfe te or !!infected tiree lbeliing tireated or lit. slhallll Ibe considered iiirnadequate to 1peirfoirirn~n such alpeiratiicnirn„ Spray e uiilpirn irnt sIhaIIII Ibe Ikelpt cNeain and iiirn good warkling oirddeir„ Phe VIIIIlla e If:"oire teir or Ihis irelpireseirntafive it ily iron »lp(:;ct sairne at any tiiirnne and talke swnjplleS of slpiray irnnateiriialls lbeliing alplplliied„ 0 1peirafio n wilth d1lirty tainlks or equipment or uirn airniitairy, unsafe irnethods of washing out or d iraii irn ii irncg of saim e ii irn 1p u lbll ii e seweirs and utte irs its 1pirolh ii lbiite „ IlNo spiray alpplliicatlioirn shallll Ibe eaiririied oull: wlheirn theire its sufficleint wlind to irrrnalke 1pe tiicailde co ntirell iiirneffeetu.uall or cireate a Ihazaird to 1peir eirn , p1laints or 1pircnlpeirty„ Il o spiraylling of 1pe tiicii ea alhallll Ibe doine whein allir teirnnlpeiratuire is Iles thairn 4.0 de irees IFalhireirnlheiit„ I celptiio n„ Ceirtallin girowtlh ire ullateirs irnna.y The alplplliied at Iloweir teirn 1peiratu ire„ • AH slpiray ir'naclhllines otheir thairn 1puwuunlp-ulp Ihairnd spirayeirs irrnunat Ihave aglitatoirs calpalblle of allwa.ys rrrnaiiirntaiiirniiirng a. uo.uirniifeirirnn spiray suspeinsloin w1hein spiray alplplliieafleirn its iiirn 1piro ire „ • Adequate pirecaubloins slhallll Ibe talkeun iiirn all p1hases of alpiray alplplliicahiiain aeinc>eirirniiirn fa-ctoirs of toxicity, 1plhytotoxiiciity, elheirniieall ireaetiieirn or ire ii(Juall action peilalirilling to any 1piray irnateiriialla used.. • AppIllcatoirs appIlyling c1heirnniicaall l�.,)e tii iides to 1puulblliic: tirees shallll a lheire to all fedeirall and state Ilaws airnd ire ullatiieirns 1peirtaiiirniiirn to 1pesticides airnd fineiiir alpplliic;afloirn„ Packet Pg. 122 Urban Forestry Management Plan 1l311..Affallo Grove was designated a IFir(:,,e Clity USA lby the Nafioinall Arbor )ay l::::"oil..Aindatloin for the it consecutive year liin 2021 Fhe V11111age has acfivelly participated liin thel Free City USA prograirn to limprove the irecoginlitloin of the limportaince of trees to the residents of IC uffallo Grove.. A Growth Award, allso glivein lby the INahiiionall Airlbor 11"')ay Foundation (INN )IF) was presented to the V11111age three fiirnes !!in -1992, 2001 and 2002 1l Ihils awaird irecoginlizes coinslisteint urlbain -forestry Iprograirn lirnjpiroveirneints. I Packet Pg. 123 1 VILLAGE OF UrbanForestry c Management lFlhe; V11111age IFoire ste:,ir/lFoire stiry and Grounds IMainageir its a rrnedirnilbepir Of lh Ee' Ilirnteirrn fiorn all Society of AirlboirlicuIftuir , Illllliiirnoiis Airlb irii t AssoclatIlorn„ aind Society of Il uaurniiciilp ll Airlboirii t and its allso ain IISA Ceir-fified Airlboirlst, IIMuWuirniiciilpa ll Specliallli t, and 11 ireoeo 11:RI lk Asses imedrn't QUalliffied ( FI )„ MBER', IS IFoirestiry staff Ihna vex adequate en venuem to Ipuirsue addlifloinall e uca floinall olplpoirtuwuinRiles IFiraiiirniiirn its availlalbIle for lirnpiroviling s1killIls irellated to airlboirliculltuire, such as ceor#:iifiicentii im 1pirogiraims, tir-iiirrnimiirn , riggling, and iiirnten it he d 1pe st irnainageirneint c1lasses.. Rives otlhn it V11111age eeimlplloyee , three of wlh oirrn aire iirn IFoire stiry enireA II SA Certified Airlboirlsts FIhnes IISA Ceirtlifiled Airboirists iiirn IFoirestiry wire allallso IlM u.n irn ii ii 1p ll Speciallists aind seine of tlhn e irn its allso ..11 ire �e R1 a lk Assessirneint Jolb slklllllls for use iirn otlheir aireas of If°In,jlblliic Woirks wire allso a v iilla lbll such as t1he 1111111iriolls Il oa d Schollair If°Tiro it im aind Illllliirnoiis PulbIllic Seirvilce Ilrn fiitute .. 8.K.c Packet Pg. 124 GUrban Forestry Management Plan y Il aiiiint inain e INeeds aind Costs If;; u ffallo Grove its gradualllly liincireasiling its 1parkway tiree 1pcnpu llatilo n„ As pllai nted trees imatuire, addlifuornall Ibuud et !!increases w111111 Ibe ineeded to imaliintallin the Ilair er tiree Ipcmlpull«.nfuorn h est of the current tiree 1pelpuullatiloi n iiirn If u ffallo Grave its youing and vigorous Il llne Ile ireirmnovall irate and Ilow cost of iretall-Joirnall tree 1prujiniirna its 1pairtlly dine to the young Ipelpu.0 Ilatiloin IFIhe hnazard evallunatloi n and ireirmn vall 1pro rairmn w11111 produce a slhcairt terrmn increase !!in funds ineeded far ireirmn vall of these trees„ Ilincireased irmnaiiirnteirnairnce casts (lpirurniirn , reiin`ncmvall, service requests, Ihnairdscalpe darnage etc.) w11111 occur limn the rnext 10 to 20 years as B:Ihne current tiree 1pcmlpullatiloin irnrnaturres„ III oing reururnn Goallls IFIrniree loing teirrrn goalls that w11111 coin lirnuue to iralise the quallilty of the Urban Forestry IPro rairmn !!in If a ffallo Grove are presented iirn the talblle lbellow.. Specific objectives develloped iirn this rmnarna ermnernt 1pllarn that w111111 Ihnelllp achieve these goalls are given„ I51irnl~ne tirainrnes and reed for addlituernall Ibu d et iirnlpUt beyond m:auirirernt Ilevells its projected. IMany of YLlhne objectives cmutfli ned iirn this talblle aind irelC. ort acre 1p«airt of aetliviitues alliready cmrn cmiirn !!in the Urban Forestry IPre rairmn liin IBiuffallo Grove,. alll carnfilinuyue to increase publIlic education corn the eeerna mniic aind ernvilrcarnrmnerntall Ibernefiits of trees aind !!increase 1pulblliie support aind iirnvollvermneint limn the Urlbarn 11::::"oirestry, IPrcm rare. 0 f:°'rovilde edu.0 atloinall irmnaterliall to the f:°'u.ulblliie aind Schooll age chillIdrern oin the eirnvilir rnirmnerntall aind ec o noirmniie Ibernefiits of trees„ Il Nis Cain Ibe ctcmrne Arlber. I1:::My events, IPu Iblliic Works Open II...louse, IFairryner's Il airlket IBooth, INae:iionall IN11ght Out, and vaidous other rarndoirnn events that eerrne u.ulp through the year rhniis its ain ongoing, arnrnu.uall goall for Il::::"oireatiryStaff:.. Conflrnue to alplplly for, cnlbtallin aind 1pu.ulblliicdiize IFiree Clity USA, the Growth Award aind other rellated a airds„ 11 his its am corn olin , arnrnuall goall foir Forestry Staff.. Packet Pg. 125 VILLAGE OF UrbanForestry c Management III Coritiriue to iilncr arson the safety, the llth airid stodkirig Il v ll of V.,JIrlb lri IForest through the Iprotectloin alrn ' irrialinteriarice of Ipalrlkw y trees with cost a:ptt-onpctiiv , Ir'rrnoderri Irlb lrii uMulltuball practices. 8.K.c 0 Iricirease species diversity of parlkwarny tirees Iby Illimitling of overstocked species. � • Cointilinue aininuall survey of traffic colrntroll sii lrn c1learaince.. a l Update lri Into ilrrte ralph Asset l ariageinrlrt Software Il lr 4, a• tir l iilr�t will t as we Ilrs ect-trees prior to our cyo" e tirlirnii-ning pro lr ,lr'n„ � Appro Ar n telly, 0% of the trees are linveintorled a,,adh year on a 'fibre year cyclle C tlrllrn'nrn'nlllnl pro graim. • Cointilinue five year cyclle pruiniing prograim. • IMallintallin Inrn stelr tree Ip1lalrntlllrn Ip1l lrn -for t1he Village. �i • Update tlree ordlinaince as Irieede . � • Review aind update l::::Iertolrinrn lr'nca": Stardard Irrnalnauall to Irr"tiect Il test IIIridustlry � staIrndairds„ Ln • Cori-tiriue the hazard survey for high Irn slk, lags diarneter tlree species. N • Col ntlllrnu e to participate lllrfl Iresearch aind prof ssllo lrn ll uIrlbai n R.)restry activities.. O • IMLlllclh all trees:: C C o olrn Village IPI�°olp lrtii s (Irnot within a Irnaturalliized area) ) by the ernd of 2023 a Hill ll::::Ia ce arid Metlra Hill IFire St tii lrn s Hill li t lrntlolrn/l to ntlorns as C oalrn IROW's all Irr'na ulrn Iro�a:.� Irrno*o�lla�Irns d�lrn IpIrlkways throughout l�o�u�t the Village Iby � the amid of 2024. Hill A.rlllllrn to. in II°°lell0t'nts I o N c Hill Alpta lkllsllc I d _ Hill 1l3u tta; llo Grove Il.R � Hill [Deerfielld lRd N Hill [Duindee IR d N N Hill I1,,,,,l all t IDay I rk C Hill Millwaulkee IRd E Hill Ilan' I cll°°leinry IRd eiill rnd lied a Packet Pg. 126 GUrban Forestry Management Plan I1:::)evellelp a irrniiirnii tratiive su.Alpport far the Ipreteetii rn aired it naiiirnternarnce of uirlbairn trees, amid budget eirnlhairiceirmnerit to irnrneet fu ture derrnairnds earn the Uirlbairn Forestry IPre rain. IMaiiirntaiiirn f irmall agireeimeirits for imaiirnteiriairnee of tirees Iloeated eirn state arnd eeu i my right t,,,,,way„ Ilirncirease awarerne for the Iprotea tloi n of threes durling coillstructbin.. u.ulbstairnfu«ale future budgetary rieedsto irneet iirncirea ed irnrnaiirnteirnamnce rneeds„ Iplplly for arnd obtaiiirn federall arnd state giraints arid other imethods for fuindiling to imaiirntaiiirn urlbain irefore tatiiairn„ Update the Urlbarn Il::::"orestiry. I Taira eirnneint If:°IIlairn as irieeded. C M a C d E d a� ca C ca L N d L O LL C ca L N N O N C O E L V t6 r� r� Q Packet Pg. 127 GUrban Forestry Management Plan Ilirxnlpiroveirn"neirnts iiirn the 1piroteetiloin of tirees duiriling eoirnstiruduetiloirn, tiree speciles sellectloin, 1pllairntiiirn practices, piruinling techirnii ,use , iiirn eet and dilsease unrnairna eimeirnt airnd evalluatbirn of the safety aspects of irnainagling the uWuirlbairn fairest Ir•nave coirmne albou t iiirn the 1past thiree decades.. IMairny of these lirnpirovelffients have Ibeeun iiirnlplleirnernhie ' t1hirauh the uirlbairn faire airy 1pira iraim iiirn the Viillllae„ 1p ro-fessloinall, cost ,,,e feafuve uirlbairn taire try 1pira irwnrn its fuincfioinling h n the Viilllla e„ II:::::uirtlheir irefirneirnneirnt of the 1pira irairrrn lbased ulpairn the auyuirreirnt ire auirce coindifiloins and piroJectloins of fu tuire tireinds, techniques and practices irnust The ireviie ed ire uwullairlly„ A aamirrniitirn"neint to the iiiinIplleirnrneirntatiiairn of the defined goallsand albpeatilves Will The irnee ed .ta aairnflirnu.ne to irurnaiiirntaiiirn, l expand y rn If uu��alla ireve„ �ireeirve, «�irn� aac airn B:I�ne �a u�ualb e u,�irlbairn �aire��ir„ ireSOLAirae iii Packet Pg. 128 GUrban Forestry Management Plan "Firees Ilrn Uirlbain I[ esii ° rn"Airrnoll'" II°°°II„T„ 1980, Vain INostirairnd" IRellinlholld Coirnlpainy, INew Yoirlk„ "°Corntaiirneir ""11 free IPIlaintiirn s iirn the iity", Celrvellllll, S.A., 1984, Jouirirnall of AirlbOIrICUIltuire 1 O(): 83,,,,, 6„ " t rbain IFoiresll:iry", Second Edition, II:::)ernelke, (":,,, 1986, INew Yoirlk, Johan W111ley aind Soins `°u,..Jirbain IFoirestiry"y, IIM1111lleir, R.W., 1988, I1::::1ireintiice 11°°liallll, Ilino„ IEin llewood C111iffs, INew Jersey "IMuiniiciilpall ""11 free IlMiairnuall", IlVnuirniiciilpall Airboiriists airnd Urban Foresters Society, Ali mill, 1990 Ilirnteirinatiioiriall Society of Arlboiriiculltuire„ "aIPIRArniirn . .... IFIriiirrrniMiiin , 11:Relpaiiriirn , IMaiiirntaiiin!lin , arnd Il eir noviiirn0 ""IFirees, arnd C"uttling f iruslrn Safety Il equniiireirrneints", AINSII Z1 1 2017, iinrneiriioain Il atiiornall Staindairds Ilirnlstiitute, 2017, INew `fork„ "Natiioinall Airboidst Association Staindairds for Il iruirniirn " Guylling, Feirtillilziling and Il,,,,,,ii htiirn Protection 11install llatiioin " ysteims for Shade "'1Firees airnd Staindaird for II°°liy iraulliic Spirayeir Calliilbiratiiorn", IlNatiiornall Airlbc rll st Assooiiatiiorn, 1985, , New II°°°Ilaimpshiiire„ "Viilllla e of IlBuffallo drove, 11:::)evelloltairrnernt Oirdlinaince 10„00„120", Viilllla e of If uffallo drove, 2016 as airnernde ', If;; uffallo Grove, 1111,,,,,,,, "IMainuall for Il llaint Appiraiiseirs", Couincill of "'Firee aind II.....arndscal e Appiraiiseirs, 1986, Washington, 11'.I. .. "°'Tiree IPIlarnflirn0 Second Edition" Gairy Watson, 2014, Ilrnteirrnatiioirnall Sociiety of Airboiriiou.n Iltu.0 ire " N III A300 (1l:::Iairt 0)"" ....FCIIA 2012, t iree Caire Ilindustiry Association "Airrrneiriioairn Staindaird for INuirseiry Stock, AINS11 Z60A,,,,,2004., Anneirlicain INuirseiry 11.....arndscalpe Association. "a11°°liiistoiry of IC uffallo drove", l uffallo drove IPairlk I[ iistiriiot, in. . https://www.bgparks.org/buffalo-qrove-histo[y-2/ Packet Pg. 129 8.L Resolution No. R-2022-16 : Resolution Relating to the Semi -Annual Review of Closed Session Minutes ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Staff recommends approval. SUMMARY: The Corporate Authorities of the Village determine that the need for confidentiality still exists with regard to the following approved minutes: March 21, 2022; April 4, 2022; April 18, 2022; May 16, 2022; June 6, 2022; July 18, 2022; August 1, 2022; August 8, 2022; August 15, 2022; September 19, 2022; October 3, 2022; October 11, 2022. ATTACHMENTS: • RESOLUTION - 110722 (DOC) Trustee Liaison Ms. Sirabian Monday, November 7, 2022 Staff Contact Jessie Brown, Community Development Updated: 11/3/2022 10:26 AM Page 1 Packet Pg. 130 8.L.a RESOLUTION No. 2022- RESOLUTION RELATING TO THE SEMI-ANNUAL REVIEW OF CLOSED SESSION MINUTES BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, pursuant to Section 2.06 of the Open Meetings Act: SECTION ONE: On October 17, 2022, the Corporate Authorities of the Village voted to approve the following Closed Session minutes: March 21, 2022 April 4, 2022 April 18, 2022 May 16, 2022 June 6, 2022 July 18, 2022 August 1, 2022 August 8, 2022 August 15, 2022 September 19, 2022 October 3, 2022 October 11, 2022 SECTION TWO: The Corporate Authorities of the Village determine that the need for confidentiality still exists with regard to the approved minutes listed in Section One. SECTION THREE: This Resolution shall be in full force and effect from and after its passage and approval. AYES: NAYS: ABSENT: PASSED AND APPROVED this 7th day of ATTEST: Janet Sirabian, Village Cleric November 2022 Beverly Sussman, Village President 1 Packet Pg. 131 8.M Resolution No. R-2022-17 : Resolution Approving the 2022-2023 Snow & Ice Control Plan ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Staff recommends approval. SUMMARY: Annual resolution for Snow & Ice Control Plan to give Public Works the authority to remove snow and ice from Village streets and sidewalks during the winter season. ATTACHMENTS: • 2022-23 Snow and Ice Control Plan Memo (DOCX) • 2022-2023 Snow & Ice Control Plan Res (DOCX) • SNOW and ICE PLAN 2022-2023 (PDF) Trustee Liaison Smith Monday, November 7, 2022 Staff Contact Jim Warnstedt, Public Works Updated: 11/3/2022 10:27 AM Page 1 Packet Pg. 132 8.M.a FILLA"_ E OF BUFFALO C'ROVE MEMORANDUM DATE: November 3, 2022 TO: Dane Bragg, Village Manager FROM: James Warnstedt, Assistant Director of Public Works SUBJECT: 2022-23 Snow & Ice Control Plan Staff Recommendation Staff recommends approval of the 2022-23 Snow & Ice Control Plan. Overview The Department of Public Works has updated the Snow & Ice Control Plan for 2022-23. This updated plan is a continuation of efforts that will guide our staff to most efficiently and effectively keep our roads safe during a snow and ice event. The topics covered in this plan are the Village's Anti -Icing Program, Route Assignments and Material Application Rates, Winter Maintenance Response Levels, Performance Goals and Objectives, Pace/Metra and Municipal Campus, Snow Fighting Equipment, Sidewalk Snow Removal, Staffing and Assignments, Municipal Codes and Village Ordinances. The plan has no material changes, and the codified authority allows the Department of Public Works to remove snow and ice from Village streets, parking lots and sidewalks during the winter season. N N 0 N W Packet Pg. 133 8.M.b RESOLUTION NO. 2022 — A RESOLUTION ADOPTING THE 2022-2023 SNOW & ICE CONTROL PLAN OF THE VILLAGE OF BUFFALO GROVE, ILLINOIS 0 0 0 WHEREAS, the Village of Buffalo Grove, Illinois (the "Village") is a home rule unit under subsection W (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and c� IL WHEREAS, the Illinois Constitution of 1970 provides that a Home Rule Unit may exercise any o power and perform any function pertaining to its government and affairs, including but not limited to the c power to regulate for the protection of the public health, safety, morals and welfare; to license, to tax; and v to incur debt; and U 08 NOW, THEREFORE, BE IT RESOLVED by the President and Board of Trustees of the Village of Buffalo 0 Grove, Cook and Lake Counties, Illinois that the plan attached hereto as Exhibit A is hereby adopted as the N Village's official Snow & Ice Control Plan. ti AYES: NAYS: ABSENT: PASSED: APPROVED: ATTEST: Village Clerk N N O N SECTION ONE: The Corporate Authorities of the Village adopt the 2022-2023 Snow & Ice Control & Plan. (n SECTION TWO: This Resolution shall be in full force and effect from and after its passage and approval. APPROVED: Beverly Sussman, Village President Packet Pg. 134 8.M.b EXHIBIT A 2022-2023 Snow & Ice Control Plan ti N N O N m Packet Pg. 135 8.M.c Village of Buffalo Grove SNOW & ICE CONTROL PLAN Public Works Department Operation Division 2022 — 2023 Packet Pg. 136 8.M.c Chapter 1 Anti -Icing Program The goal of the anti -icing program is to apply liquid blend on all Village streets prior to a snow event to prevent the bonding of the snow to the pavement. This process will allow time to call in our crews and have them out on their routes salting and plowing before the bonding of the snow to the pavement takes place. In some instances, it could save us from having to call out our salt crew for a light snow event. The liquid blend will be applied on the road in lines and has an effective range of 7-10 days. We have two anti -icing methods that are in place, and they are determined by how soon the storm event will begin. When the storm is days away or when we are anti icing to stay pro- active, we will use two staff members and two trucks to anti ice all village streets on regular working hours. This usually takes up to three 8-hour regular working days. The other method is when the storm is two days out or less, in this case we would use four staff members and two anti -icing trucks to anti ice all village streets for consecutive hours until complete, working overtime as needed. This process usually takes 24 consecutive hours. The Village has three (3) anti -icing vehicles and two (2) anti -icing tanks. Truck 43496 has a 1300- gallon liquid tank with a two-lane sprayer system. This tank stays on this truck throughout the winter maintenance season. Trucks 432 and 416 have the capability to carry and spray with our other anti -icing liquid tank. This tank is a 1050-gallon liquid tank with a three -lane sprayer configuration. On a regular basis this tank will be installed on 432 and will remain on this truck unless there is a need for a third back up truck during any given storm event. Our Anti -icing program will cover all Village streets, including cul-de-sacs and blowouts. When anti -icing, we will be applying material at a rate of 30 gallons per lane mile with a blend rate of 80% brine and 20% Beet Heet. Truck 43496 with the 1300-gallon tank will complete all main roads first, while truck 432 with the 1050-gallon tank will start on the south end of town and work toward the north. Once truck 43496 has completed the main roads this truck will join 432 in anti -icing all Village streets from north to south. An anti -icing task should be made and attached to the current anti -icing work order. Information that should be noted on the task is temperatures (road & surface), wind speed, current weather, gallons used (of BG blend or for each product) and miles driven. After each anti -icing task, both tanks will be drained, and all systems cleaned. -2- Packet Pg. 137 8.M.c Chapter 2 Program Route Assignments and Material Application Rates The Village of Buffalo Grove Public Works Department is responsible for the removal of snow and ice from 125 centerline miles of public streets, including 372 cul-de-sacs and Village parking lots. There are also 27.02 miles of additional roads within the municipal boundaries that are not part of this program and are maintained by a variety of State, County, and Township agencies. The goal of the Snow and Ice Control Program is to maintain pavement surfaces on village owned and maintained streets. Maintenance will be accomplished with resources available and assigned, with efforts always focused on safety and ability of emergency vehicles to traverse the village during winter storm events. After an event ends, the goal will be to clear streets "curb to curb" as soon as possible, with an understanding that differing levels of snow and ice accumulation will affect overall maintenance time. With the staff and route reductions in 2020- 21, an average goal time is 12 hours after the end of an event. Public Works is using this goal as a marker to improve service under the new resource limitations. The Village of Buffalo Grove Public Works Department Snow and Ice Control program is supported by all Sections that comprise the Public Works Department and all full-time staff members will be trained in our program goals and operational procedures. Route Assignments The Public Works Department has divided the Village roads into 8 clearly defined route assignments. Of these 8 routes 2 routes will have trucks with 12' front blades & 10' wing blades, 3 routes will have trucks with 12' front blades & 8' wing blades and 3 routes will have trucks with 11' front blades and 10' undercarriage blades. In addition to 8 route assignments assigned to Village roads, additional staff members are assigned to various other areas that are covered under our snow plan. These include: ➢ Supervisor to oversee all snow and ice operations. ➢ Floater Driver. ➢ Mechanic. ➢ Campus route. ➢ Pace/Metra route. ➢ Pace/Metra parking lot route. ➢ Additional Crew 1 and Crew 2 staff. A total of 23 staff members will be available for any given winter storm event. The Public Works Department has established 2 Winter Maintenance Crews, who will each be responsible for snow and ice activities, as well as other winter emergency activities during a 12- hour period each day. -3- Packet Pg. 138 8.M.c One crew will be responsible for snow and ice activities between 12:00 am — 12:00 pm, while the second crew will be responsible for snow and ice activities between 12:00 pm —12:00 am. On a bi-weekly basis, these crews will rotate between the AM and PM responsibilities. In the event of a prolonged snow event, these crews will work successively in a "12 hours on —12 hours off" sequence to maintain the service level on all roads. During regular business hours, (when a trigger point has been activated) the salt or plow crew that is not on shift call will be available to tandem plow with the front-line drivers as needed or to help plow designated court routes in 1 ton and pick-up trucks. If determined by the Deputy Director of Public Works or designee, these support staff members that are assigned to specific routes will also be available to plow areas of greatest need during a storm event. The utilization of support personnel will be determined by the Deputy Director of Public Works or designee (using the trigger point process) if prolonged, or severely heavy snow is forecast, or as other factors affecting Public Works staff levels are encountered. Support personnel includes but is not limited to administrative staff, off duty sworn Village personnel, and Engineering staff. In the event of a major storm event, back up personnel, along with the front-line staff members, will tandem plow their assigned routes. These two trucks will plow the route together staying in view of each other, so that our GPS system can continue to track our progress. For the 2021 winter season we have moved to the Garmin GPS system, which is operator friendly and gives us the opportunity to control our own GPS program and affords us the option to change routes as needed at any time. Each of our 9 routes are uploaded on all Garmin's, which include the plow and salt routes. Any driver will be able to pass through any route using this new system. Salt and liquid application rates 300 lbs. of salt per lane mile and 30 gallons of liquid per ton of salt is our standard application rate while salting. 300 lbs. of salt per lane mile and 30 gallons of liquid per ton of salt is our standard application rate while plowing our wing routes. 300 lbs. of salt per lane mile and 20 gallons of liquid per ton of salt is our standard application rate while plowing our "A" lap (salting on the second pass). 200 lbs. of salt per lane mile and 30 gallons of liquid per ton of salt is our standard application rate while plowing our "B" lap. -4- Packet Pg. 139 8.M.c 20% blend will be our starting point when making liquids to pre -wet salt. This percentage can and will change as weather conditions change. Anti -Icing liquid rates - 20% liquid blend (80% of brine and 20% of Beet Heet) is our standard application rate while Anti -Icing our roads. All these rates can and will be adjusted as needed when the road temperatures or storm event move up or down from the standard. 10 Salt application settings — 200, 250, 275, 300, 350, 400, 450, 500, 600, and 700. 10 Liquid application settings — 5, 10, 15, 20, 25, 30, 35, 40, 45, and 50. Chapter 3 Winter Maintenance Response Levels Generally, when our new WX Horizon weather system website sends us alerts that there is "snow possible" we will have our Crew Manager on call review the reports and evaluate the road conditions either on site or off site and communicate with the snow command team (which consist of Senior Public Works staff) to determine the next course of action. The on -call crew manager will either call in his crew or continue to evaluate the road and air temperatures along with the road conditions, calling in the snow fighting crew when needed. Definitions and descriptions The Public Works Department has multiple response levels suited to meet the needs of our community and plan. Management staff will evaluate the present and projected conditions of every snow event and determine which response level is appropriate to battle the storm. Below is a description of each of the response levels and an explanation of how the staffing will adjust to meet the challenges of each response. Level #1 Response Level #1 Storm Event — this is defined by the Public Works Department as an event that should not require more than a standard application of Road Salt treated with a blend of liquid deicer. Typically, this event will vary from wet roads that ice over up to an inch and a half of snow, with weather and road temperatures that are suitable for simply melting the snow from the pavement. The Crew Manager will have the option to plow the crown of the roads as they salt if the snow accumulation or the road temperature warrants this process. The 8' wing trucks will have to remember to adjust their spinner when moving from salting to plowing and vice versa. When the salt crews drop plows, they will be making 1 additional pass down each street and salting on the second pass as they go. However, they will not be curbing the streets. The -5- Packet Pg. 140 8.M.c additional pass is to clear the snow from the center of the road and the combination of salt, liquids, and traffic will melt the three feet of snow that is left on the curb line. Note — It is important to remember that road salt and liquid deicer requires a combination of time, traffic, and sunlight to achieve a full melt off any accumulated snow. The application of road salt will not achieve immediate bare pavement conditions. Level #2 Response Level #2 Storm Event —this is defined as a plowable snow event, not requiring more than the standard 8 5-Ton plow trucks plowing snow and applying road salt with liquid deicer once the road has been plowed. This response level is appropriate for steady, moderately accumulating snow events that do not typically exceed 24 hours in duration. A trigger point can be activated during this event, and we will respond accordingly. When predicted snow fall is 3" or more all snow and ice equipment should be activated. Level #3 Response Level #3 Storm Events — this is defined as a plowable snow event, with larger and faster accumulating snow totals. This is a fast-moving winter event not typically exceeding 24 hours in duration. For this response level, the Public Works Department would "overlap" the winter maintenance crews and assign extra personnel and equipment during the normal working hours of 7:00 am — 3:30 pm, with the expectation that the largest part of the event was behind us when the original crew leaves work at 3:30 pm. Cul-de-sac vehicles or tandem plowing may be deployed during this type of storm event. Level #4 Response Level #4 Storm Events — this is defined as a plowable snow event that is expected to last for 36 hours or longer. The Public Works Department would initiate the 12 hours ON / 12 hours OFF call back procedure with split crews working from midnight — noon and noon — midnight for the duration of the event. This response level is appropriate for steady, moderately accumulating snow events that will persist for quite a while, and ultimately depositing a significant total amount of snow on the ground. Level #5 Response Level #5 Storm Events — this is defined the same way as a Level #4 with crew assignments similar. What differentiates a Level #5 response will be the rate of accumulation, the difficulty of pushing the snow due to the weight of the snow, and other storm related challenges that slow down the overall process for the program. If Management staff determines that storm conditions warrant a Level #5 response the following will be added to the existing Level #4 response: -6- Packet Pg. 141 8.M.c - Additional staff and equipment assigned to each residential Route; to work in tandem with the primary 5-Ton plow unit. • 7:00 am — 3:30 pm • 7:00 am — 7:00 pm (depending on the conditions and available manpower) - Rotating Winter Maintenance Supervisors working in 12 hour shifts along with split primary crews. Level #6 Response Level #6 Storm Events — this is defined by the Public Works Department as an event that cannot be completed during our standard plowing cycle time goal. This would be a blizzard or large ice storm event, which would require us to change from our standard cycle times and general service level to an emergency service level. • Focus on arterial routes o The three 8' wing routes and three belly blade routes would be supported by a secondary truck that can maintain court openings. o The two 10' wing routes would be supported by a secondary 5-ton truck to work in tandem in this route. o All trucks would be in A lap mode only, making a single pass in each direction including cul-de-sacs. o Blowouts and hammer heads will be addressed at the end of the event. o Plow trucks at the ready to assist with plowing in areas that have not been designated for scheduled plowing. • Floater for EMA assist • Floater for stuck vehicles in our way • No campus or Metra sidewalk effort o Minimal effort on PD & PW Lots • No immediate response to resident complaints on driveways or other issues • Public Works Superintendent and Admin staff will be present to take calls and answer questions. • Public Works open to the Public. • Public Works staff responding to other emergencies like downed trees/limbs or power outages. The current storm event response level will be posted in the front office during any given snow event. This is done so all staff are aware of the conditions, aware of all assignments, or any changes to assignments throughout the event. The winter maintenance supervisor will send out emails to management staff when any response level changes are made during an event. Chapter 4 -7- Packet Pg. 142 8.M.c Performance Goals and Objectives The Snow and Ice Control Plan have divided the streets maintained by the Public Works Department according to center line miles and anticipated plowable lane miles, as well as travel time. The Public Works Department has assigned equipment for these routes targeted towards the anticipated plowable lane miles, the targeted needs of any given route, and the challenges of each. Although routes do vary in time and total miles, drivers are instructed to help each other until all routes are completed and all Village streets are cleared of snow. During a Snow Event The Public Works Department has established a pattern where each street will be plowed in each route once before plowing any one street a second time. In the case of our 5 wing trucks each street will be plowed from the center of the road to the curb during the first run through the route. In the case of our 3 undercarriage trucks, we will make a center lane pass in each direction on the first run through the route and then make a curb pass on the second run through the route. These route runs include passes in and around cul-de-sacs as vehicles proceed through their assigned Route. As route runs are completed, operators and equipment will start over and proceed through their assigned routes again, as needed. This pattern will continue for the duration of any snow event until the snow has stopped and clean up procedures can begin. During a snow event, staff will utilize road salt and liquid deicer as instructed by the Crew Manager. In a prolonged snow event, the use of materials will be adjusted to the appropriate application rate to prevent snow from bounding to the surface of the road. The Crew Manager will evaluate road conditions throughout the snow event and communicate instructions and application rates, as needed. When plowing Cul-De-Sacs all trucks will work in a clockwise rotation making sure to clear the court as quickly as possible without burying driveways. The goal is to clear the cul-de-sac as quickly and best as possible without putting excessive snow in any one driveway and limiting backup, as well as clearing the court for easy passage. When there is a need to push snow up into the center island or into the parkway where there aren't any center islands, the driver should make as few pushups as possible, and moving on through the route. Clean up of courts will take place when your route is done, and we are in clean up mode, but courts should still be cleared for easy passage as we pass through the route. Clean uD Procedures Clean up procedures will begin when routes have successfully been cleared curb to curb. Clean up consist of clearing snow from various areas like intersections, cul-de-sacs, and any other areas that snow has built up due to accumulation. -8- Packet Pg. 143 8.M.c During clean up despite the stacking of snow in the parkways, it is reasonable that cul-de-sac driveway aprons will receive similar quantities of deposited snow as the aprons along the streets. Cul-de-sac driveway aprons will not be plowed by staff as part of routine snow and ice control maintenance. As always staff will not apply materials to melt snow. Staff will plow off accumulating snow and apply materials to prevent refreezing of the pavement. This includes sidewalk and parking lot plowing Chapter 5 Pace / Metra and Municipal Campus Winter Maintenance PACE / METRA The Pace and Metra parking lots and sidewalks will be maintained throughout the winter season and during snow and ice events. The Public Works Department will assign seasonal staff to perform ongoing winter maintenance in conjunction with the train schedule for all sidewalks, entrances & dog park path, along with full time staff to clear all lots of snow. The schedule for winter maintenance is as follows: Monday — Friday When it becomes necessary, the Public Works Department will have full time staff arrive to work at 5:00 am to inspect the walks and lots and perform salting on icy surfaces as needed During a snow and ice event, seasonal staff is assigned to the maintenance of walks, entrances & dog park path as part of the afterhours call back. The seasonal staff will report to work to clear snow from walks, entrances & dog park path. The seasonal staff will apply salt as needed or as instructed by the crew manager. If it becomes necessary to plow accumulated snow, the seasonal staff will clear snow from the walks, entrances & dog park path, including the main entrances to both the Pace and Metra drop off locations. The seasonal staff will continue to keep open passes on all walks and main driveway until the final train has arrived and all passengers have been dropped off and depart the facility (10:00 PM). The seasonal staff will either continue to clear all sidewalks and salt as needed after hours while snow is still accumulating at pace/metra, or they may be moved to campus to help clear sidewalks and lots there. The full-time staff will plow all parking lots after hours. This shift will start based on the snow accumulation, keeping in mind all lots need to be cleared by 5:00 AM the next morning. -9- Packet Pg. 144 8.M.c Weekends The weekend schedule for winter maintenance at Pace/Metra goes into effect every Friday at 10:00 pm. In most cases we will be addressing the pace/metra walks and lot through the weekend as storm events occur with our regular snow and ice crew. However, winter maintenance activities at pace/metra will not necessarily be performed during the weekends. If plowable snow has accumulated over the weekend, we will report to work early the following Monday to clear all snow from walks and lots. We will maintain access to the Park District dog park at the rear of the lots until the end of the snow event. (Note: When necessary, a weekend crew will be called in to clear and salt snow and ice. Temperatures and accumulation will determine these needs. MUNICIPAL CAMPUS WINTER MAINTENANCE The seasonal staff is responsible for the winter maintenance activities for the following list of municipal parking lots and sidewalks: - Public Service Center - Village Hall - Police Department During snow and ice events, the seasonal staff will maintain these identified parking lots and sidewalks completing salting and snow removal based on priority and greatest need. The schedule for winter maintenance is as follows: Light Snow — Salting Application During a typical salt call out, the seasonal staff on call will sensibly salt all identified campus parking lots and sidewalks. The Crew Manager will inspect the municipal campus during and at the end of each event. Accumulating Snow — Plowing Application When snow starts to accumulate the seasonal staff will alternate from plowing the walks to plowing the parking lots. The Crew Manager will inspect the municipal campus during and at the end of each event. Normal business hours: Monday — Friday (7:00 am — 3:30 pm) The seasonal staff will keep all driving lanes open with clearing passes in each parking lot. Seasonal staff will attempt to clear parking stalls and piles of snow as time permits. Police lots -10- Packet Pg. 145 8.M.c will depend on the availability of staff to shuttle vehicles between lots. Seasonal staff will maintain clearance of campus sidewalks. After hours and weekends: Following normal business hours, snow and ice maintenance will be completed by a seasonal staff. The seasonal staff will plow all identified parking lots and sidewalks on the campus. All sidewalks leading up to the Police Station, Village Hall, and Public Service Center will be cleared using walk behind snow blowers or hand shovels only. seasonal staff will coordinate with Police staff to shuttle cars between lots so that both lots can be cleared. Other Municipal Locations Maintained by BGPW - 3 Fire Station parking lots (SALTING ONLY) - Buffalo Grove Golf Course parking lots (SALTING ONLY) - Arboretum Golf Course parking lot (SALTING ONLY) These locations will be maintained by our Floater Mechanic and truck 416 will be used for this process. Additional Procedures ➢ When changing shifts, the goal is to keep the truck on the route as much as possible having the current driver return to the shop at 11:45 and the on -shift driver returning to the route at 12:00, after meeting with his partner driver and manager. ➢ Snow Buddies need to work together and communicate on a regular basis for shift change, call coverage and any other issue that effects your route responsibilities. ➢ No one can park in the shop during any type of snow event. ➢ When parking in our lot please park in groups, so that we can plow as big of areas as we can during the event. ➢ Our liquid Farm needs to be kept at full capacity. Ordering Beet Heet ahead of time and keeping our brine tank full is a priority. ➢ When trucks go down the mechanics need to give the manager a solid, "will be back up in 15 minutes or less" if they can't guarantee that, the driver takes the first backup truck. ➢ The backup truck order should be as follows: 42202 first out, this truck will always be loaded with salt and liquid. 416 second out and will need to be loaded. When our second backup truck hits the road 432, our third backup truck needs to be prepared for battle. That means the anti -icing tank needs to be removed from this unit. ➢ Benching needs to occurs on a regular basis, along with court cleanout when snow accumulates on the parkway. -11- Packet Pg. 146 8.M.c Chapter 6 Snow Fighting Equipment Primary Snow Fighting Equipment (6) 5 — ton units with nose plow, undercarriage plow, salt spreader, and 150-gallon liquid tank to prewet the salt. UNIT# YEAR MANUFACTURER PLOW TYPE 432 2011 International 11 ft. Bonnell nose plow 10 ft. Bonnell undercarriage 150 gal. rear liquid tank 416 2011 International 11 ft. Bonnell nose plow 10 ft. Bonnell undercarriage 150 gal. rear liquid tank 424 2007 International 11 ft. Bonnell nose plow 10 ft. Bonnell undercarriage 150 Gal. Rear Liquid Tank 426 2007 International 11 ft. Bonnell nose plow 10 ft. Bonnell undercarriage 150 Gal. Rear Liquid Tank 428 2007 International 11 ft. Bonnell nose plow 10 ft. Bonnell undercarriage 150 Gal. Rear Liquid Tank 42202 2002 International 11 ft. Monroe nose plow 10 ft. Monroe undercarriage 100 Gal. Rear Liquid Tank (5) 5 — ton wing units with nose plow, wing plow, salt spreader, and 300-gallon liquid tank to prewet the salt. UNIT# YEAR MANUFACTURER PLOW TYPE 414 2015 Freightliner 12 ft. Bonnell nose blade 10 ft. Bonnell wing blade (2) 150 gal. side liquid tanks 418 2017 Peterbilt 12 ft. Bonnell nose blade 8 ft. Bonnell wing blade (2) 150 gal. side liquid tank 434 2015 Freightliner 12 ft. Bonnell nose blade 10 ft. Bonnell wing blade -12- Packet Pg. 147 8.M.c (2) 150 gal. side liquid tanks 422 2019 Peterbilt 12 ft. Bonnell nose blade 8 ft. Bonnell wing blade (2) 150 gal. side liquid tanks 439 2019 Peterbilt 12 ft. Bonnell nose blade 8 ft. Bonnell wing blade (2) 150 gal. side liquid tanks (2) Anti -Icing liquid tanks. 43496 1996 International (1) 1300 gal. liquid tank 416/432 2011 International (1) 1050 gal. liquid tank Secondary Snow Fighting Equipment (4) 1.5 Ton Dump Trucks with nose plows and dry material spreaders UNIT# YEAR MANUFACTURER PLOW TYPE 415 2011 Ford F450 9 ft. Western nose plow 420 2011 Ford F450 9 ft. Western nose plow 417 2011 Ford F450 9 ft. Western Pro V plow 419 2011 Ford F450 9 ft. Western Pro V plow (4) 1 Ton Pick-up Trucks with nose plow UNIT# YEAR MANUFACTURER PLOW TYPE 460 2018 Ford F350 8 ft. Western nose plow 461 2018 Ford F350 8 ft. Western nose plow 470 2018 Ford F350 8 ft. Western nose plow 472 2008 Ford F350 8 ft. Western nose plow (3) % Ton Pick-up Trucks with nose plow UNIT# YEAR MANUFACTURER 450 2018 Ford F350 457 2002 Chevrolet 2500 441 2002 Chevrolet 2500 Specialty Snow Fighting Equipment UNIT# YEAR MANUFACTURER 453 2008 Ford F350 Utility Body -13- PLOW TYPE 8 ft. Western nose plow 8 ft. Western nose plow 8 ft. Western nose plow PLOW TYPE 8 ft. Western with crane c 0 0 U) m c �a a 0 c 0 U as 06 3 0 _ N N 0 N M N O N N N 0 N z J a w U _ c� O z E s Q Packet Pg. 148 8.M.c Additional Snow Fighting Equipment UNIT YEAR TRACTOR TYPE FEL 1 2008 Atlas Bobcat 5300 FEL 2 2005 Caterpillar fel/backhoe FEL 3 1998 Volvo L 90 FEL 6 2016 Caterpillar fel/backhoe FEL 5 2008 Atlas Bobcat S70 MT T1 2014 Trackless Snow Blower BUCKET CAPACITY cu.yds. 3 cu.yds. /5 cu.yds. cu.yds Chapter 7 Sidewalk Snow Removal The Village Board of Trustees has directed staff to remove snow on certain sidewalks in the Village. Sidewalks located near multi -family areas housing senior citizens and retail areas have been identified as sidewalks the Village will maintain during the snow season, as well as all properties owned by the Village. In addition to the sidewalks near multi -family housing, the Village will also perform snow removal on sidewalks identified as school routes for children walking to/from school, or sidewalks leading to/from areas of mass transportation. These walks will be cleared when accumulated snow requires plowing. Sidewalk snow removal activities will be completed after all Village -maintained streets have been completed. Maintenance on the sidewalks will take place on regular working hours after a storm event or on the rare occasion that the storm event ends on the beginning of a weekend or holiday a crew will work on overtime to complete sidewalk plowing. The Deputy Director or his designee will make that call. The Public Works Department utilizes a combination of 2 pieces of equipment to complete the 27 miles of identified sidewalks. 1 Bobcat skid loaders (fitted with snow brooms, blowers, or plow blades) and 1 MT Trackless tractor (fitted with a snow blower, broom, or plow blade). This activity will take 2 employees approximately 1- 2 business days to complete. Additional staff and equipment can be used when needed. Certain areas may be suspended from snow removal due to higher -than -normal accumulation levels. Staff will advise the Office of the Village Manager if this becomes necessary. -14- Packet Pg. 149 8.M.c Chapter 8 Public Works Front Line Staffing And Winter Maintenance Assignments The Public Works Department is comprised of 41 full time staff members and 10 seasonal staff members that will be included in the Snow and Ice Control Plan. Staff members will be assigned either a primary or secondary responsibility for winter maintenance activities based on program needs, as well as departmental responsibilities outside of the snow and ice control program. 2022-2023 OPERATIONS WINTER MAINTENANCE CREW ASSIGNMENTS -is- Packet Pg. 150 8.M.c The Public Works Department will staff 2 Winter Maintenance Crews; each of which will cover 12 hours of the 24-hour day. As employees assigned to primary winter maintenance activities are away from work on leave, employees from the secondary winter maintenance pool will be moved to the primary assignments. Each of the crews will be supported by two 2 mechanics that will be responsible for repairs and other floater task. Alternate Winter Maintenance Assignments —Staffing Additional support staff comprising of administrative staff, Engineering staff, and off duty sworn Village personnel may be utilized during the winter season. Many factors contribute to the unique characteristics of every winter storm event that could result in this level of staffing. If determined by the Deputy Director of Public Works or his designee, this additional support staff may be called upon to assist with winter maintenance activities. County and State Agencies Responsibilities In addition to the streets maintained by the Buffalo Grove Public Works Department, there are multiple County and State agencies that perform snow and ice control maintenance on streets throughout the Village of Buffalo Grove. The Buffalo Grove Public Works Department does not perform snow and ice control maintenance on any of these streets. All snow and ice related questions, comments, or concerns should be directly communicated with the agencies responsible for snow and ice control maintenance on the given streets. Agency Contact Information Illinois Department of Transportation 847-705-4226 Lake County Highway Department 847-377-7498 Cook County Highway Department — District 1 847-397-4145 Cook County Highway Department — District 2 847-827-1164 Village of Wheeling 847-279-6900 Village of Arlington Heights 847-368-5800 Vernon Township 847-634-4600 County and State Roads not maintained by Village of Buffalo Grove Buffalo Grove Rd Rt. 22 (Half Day Rd) Aptakisic Rd Deerfield Pkwy Lake -Cook Rd Arlington Heights Rd Rt. 68 (Dundee Rd) Rt. 21 (Milwaukee Ave) Rt. 83 (McHenry Rd) -16- Packet Pg. 151 8.M.c Chapter 9 Municipal Codes - Village Ordinances Mailbox Damage Policy Village of Buffalo Grove Municipal Code Chapter 2.08.040 Duties The Village Manager shall be the chief administrative officer of the Village and shall be responsible to the Corporate Authorities for the proper administration of the affairs of the Village. The power and duties of the Village Manager shall be to: - E. Exercise control of all departments and divisions thereof now in existence, or that may hereafter be: The Public Works Department operates under the authority and approval of the Village Manager. The Village Manager or his of her designee authorizes the Public Works Department to administer the snow & ice control plan on an annual basis. Chapter 10.08.010 Parking Restrictions It is unlawful to park any vehicle on any public highway for a period of three minutes at any time after snow begins to fall and for a period of twenty-four hours after snow stops falling if the snow on the street exceeds two inches in depth; provided, that said twenty -four-hour parking restriction shall continue during snow removal operations until completed. As an exception to the provisions of this Chapter, any vehicle may park for a period not to exceed thirty minutes while engaged in loading and unloading property. (Ord. 95-35 $ 3 (part), 1995: Ord. 66-1 $ 25, 1966). Chapter 10.08.020 Deposit of snow upon public highway It is unlawful to plow or remove or cause to be plowed or removed ice or snow from any shopping center, parking lot, commercial or institutional service area or driveway or any other public or private service area or driveway and deposits such ice or snow upon a public highway or along the shoulder or edge of a public highway. Such prohibition shall also pertain to a residential driveway or sidewalk. (Ord. 95-35 $ 3 (part), 1995). Mailbox Replacement Policy It shall be the policy of the Public Works Department to repair all mailboxes that have been damaged by DIRECT CONTACT WITH THE SNOWPLOW during snow removal operations. Before the snow season begins, plow operators will drive their assigned routes and make note of those -17- Packet Pg. 152 8.M.c mailboxes that may be a hazard. The driver will also note those mailboxes that are already in state of disrepair for future consideration if contact is made with snowplow. Residences identified as having mailboxes in disrepair will be notified with a deficient mailbox door tag explaining the mailbox replacement policy. Occasionally during winter plowing when snow has accumulated at the curb to a height greater than three feet, the windrow of snow coming off the snowplow blade will have a wave effect across the top of the snow. This wave effect will dislodge mailboxes from the post. If this occurs, it shall be the responsibility of the resident to replace his/her mailbox. If a mailbox and/or post are damaged by direct contact by the snowplow blade and is beyond repair, it is standard Village policy for the mailbox and/or post to be replaced by the Village with the Village of Buffalo Grove standard mailbox and wooden wolmanized 4" x 4" post as illustrated on the attached installation document. If a decorator mailbox and/or post are damaged by direct contact by the snowplow blade and is beyond repair, the standard procedure is that the Village will replace the mailbox and/or post with the approved standard mailbox and/or post. If the resident chooses to have the decorator or standard mailbox and/or post replaced, the Village will reimburse the resident the cost of materials for the approved standard mailbox and/or post up to the amount of $50.00 and it shall be the responsibility of the resident to purchase and install the decorator or standard mailbox and/or post. The following procedure is required for reimbursement ➢ The resident will call the Public Works Department to report the damage within 1 working day of the end of a plowable snow event. ➢ The Public Works will send staff to inspect the damage for a direct plow blade strike ➢ Once the damage has been investigated Public Works staff will respond to the resident and inform them of the Public Works response. If the damage is due to a direct plow blade strike the resident will have the option to buy and install a new mailbox and/or post and submit for reimbursement up to $50.00. The resident will also have the option to have the Public Works Department install the standard mailbox and/or post. If the damage is not due to a direct plow blade strike, the resident will be informed that any repairs or replacement will be done at the resident's expense. ➢ Mailbox repairs that can be completed prior to the springtime snow melt and thaw will be completed as soon as possible. Mailbox post replacements will take place following the winter season when snow melt and thaw allows for new post installations. ➢ Residents that have mailbox and/or post damage that choose to repair/replace themselves are responsible to submit receipts for materials to the Public Works Department. Once the repairs and/or replacements have been completed, Public Works staff will inspect the completed work to make sure the installation was done properly. Pending proper installation confirmation, reimbursement will be made to the residents for materials purchased to make the repair up to $50.00. -18- Packet Pg. 153 8.M.c Reimbursement checks will be processed as a purchase order and will follow the same purchase order procedures as an invoice. Proper Installation of mailbox and/or post Installation requirements for mailboxes and/or mailbox posts have been established by the Village of Buffalo Grove Engineer. Any reimbursement for mailbox repairs or replacements must follow the established installation requirements. The installation of the post and box must be mounted so the face of the box is 12 inches behind the back of curb and set to a height of 42 inches from the top of the curb to the bottom of the box. The post should be set in a hole 10 inches in diameter and 30 inches deep. Concrete should be placed around the post and up to 6 inches from the finished surface. The remaining 6 inches should be back filled with dirt once the concrete has hardened. The material used for the post shall be a 4" x 4" pressure treated post of 1-1/2" I.D. minimum to a 2" I.D. maximum steel or aluminum post, maximum wall thickness 0.154". -19- Packet Pg. 154 8.M.c 12' �- THE INSTALLATION OF THE POST AND BOX MUST BE MOUNTED SO q THE THE FACE OF THE BOX IS 12 INCHES BEHIND THE BACK OF 10, CURB AND SET TO A HEIGHT OF 42 INCHES FROM THE TOP OF THE CURB TO THE BOTTOM OF THE BOX, THE POST SHOULD BE SET IN A HOLE 10 INCHES IN DIAMETER AND BO INCHES DEEP, CONCRETE SHOULD BE PLACED AROUND THE POST AND UP TO 6 INCHES FROM THE FINISHED SURFACE, THE MATERIAL USED FOR THE POST SHALL BE A 4' X 4' PRESSURE TREATED POST OR 1 112' I.D. MINIMUM TO A 2' I,D, MAXIMUM STEEL OR ALUMINUM POST, MAXIMUM WALL THICKNESS 0,154', -20- Packet Pg. 155 8.N Resolution No. R-2022-18 : Resolution Ceding the 2022 Unused Private Activity Bond Volume Cap ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Staff recommends approval. SUMMARY: Buffalo Grove is the host of the Lake County Partners Private Activity Bond Clearinghouse. The resolution is required annually so that unused funds can be transferred over to the next year and used in the future. ATTACHMENTS: Buffalo Grove Resolution Ceding 2022 PABC (PDF) Trustee Liaison Pike Monday, November 7, 2022 Staff Contact Nicole Woods, Community Development Updated: 11/2/2022 4:13 PM Page 1 Packet Pg. 156 8.N.a `fWING0001%, RESOLUTION NO. 2022- A RESOLUTION CEDING THE 2022 UNUSED PRIVATE ACTIVITY BOND VOLUME CAP OF THE VILLAGE OF BUFFALO GROVE (INCLUDING VOLUME CAP TRANSFERRED FROM OTHER LAKE COUNTY HOME RULE UNITS) TO LAKE COUNTY. WHEREAS, the Village of Buffalo Grove, Cook and Lake Counties, Illinois (the "Village") is a municipality and a home rule unit of government duly organized and validly existing under Section 6(a) of Article VII of the 1970 Constitution and laws of the State of Illinois; and WHEREAS, in order to facilitate economic development both in the Village of Buffalo Grove and in Lake County, Illinois, the Village has received Volume Cap from the Lake County Home Rule Municipalities in the amounts identified in Exhibit A to consolidate management under control of a single Home Rule entity in cooperation with Lake County Partners Private Activity Bond Clearinghouse (the "PABC"); and WHEREAS, tax exempt private activity bonds provide for opportunities to increase business and commerce and relieve conditions of unemployment; and WHEREAS, the PABC has $40,075,970 of calendar year 2022 unused Volume Cap available from Lake County Home Rule Units; and WHEREAS, the PABC has recommended that it is in the best interest of the Village of Buffalo Grove to transfer $40,075,970 of unused Volume Cap to Lake County, Illinois and thereby permit Lake County to issue tax-exempt private activity bonds to finance multi -family projects; and WHEREAS, it is in the best interest of the Village, Lake County Home Rule Municipalities, and Lake County Partners to collect the anticipated 1.0% Volume Cap fee as soon as possible; and WHEREAS, the Village will report this transfer of $40,075,970 of unused Volume Cap to Lake County, Illinois to the State of Illinois Bureau of the Budget as soon as reasonably possible; and NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE: Section 1. That the Village of Buffalo Grove hereby transfers $40,075,970 of unused Volume Cap to Lake County, Illinois. Section 2. The PABC and the Village shall both retain a copy of this Resolution in their records for a minimum of 30 years. Notice of this Resolution together with a copy of this Resolution shall be given in writing by the Village after passage and approval hereof. Section 3. That the officials of the Village are hereby authorized, empowered, and directed to take all necessary or advisable actions concerning the execution and implementation of this Resolution. Section 4. That this Resolution shall be in full force and effect from and after its passage and approval according to law. Passed and approved this day of , 2022. Packet Pg. 157 8.N.a AYES: NAYES: ABSENT: ADOPTED: 12022. APPROVED: .2022. 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U), U31 of ER ot) oil U It EH _ E (O r N 00 ti r O� M r LO O CO 'ItO LO CO CD O CD O NG1 M (D CO (D N O It N Ll- M It CO N CO r N Lf) O O O O O L- r L) (") OO L) M OD O7 CO "zt Lf Cl!� Lf) O O Lf) v O r O 00 O O LO V) Or-- O M ti CO (O (O L!) 00 LO f— O r CO N r CO N N N 00 M N 0) co d LC O r L` O E j 0) CO O (fl 0 Ln r- O M `y N cf) Ef}Ef?H} C{) ' r r O Efl N N r O N U 00 Q a N O N Q V Z d � V L) E O O O O L QL > O0 7 0 c0 a �- ii O L 0) U rn ) � _ N O000J — U Q% 22 rL� �+ O L N .O Q) p m J= O O N L N L N L L1 p 0 N O m m Ll O V U � Y N >>> J 3 L L N N N L) O O O C m=1 0) N:3 2)).� O O O N O 0 o o 00 U>oo oo�C�22JJ O7 O (6 JJ�zaa'��>H >� Ha' 9.A Ordinance No. 0-2022-119 : Authorization to Purchase Road Salt for the 2022-2023 Winter Season (State of Illinois Joint Bid) ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Staff recommends approval. Staff requests authorization for the Village Manager to purchase no less than 1,400 tons and no more than 2,100 tons of bulk rock salt from Compass Minerals America, Inc at a price not to exceed $169,197.00 in accordance with the Illinois Governmental Joint Purchasing Act (30 ILCS 525/0.01 et seq.) pending review and approval by the Village Attorney. ATTACHMENTS: • Road Salt 2022-2023 - Compass (DOCX) • Road Salt Ordinance Compass (DOCX) Trustee Liaison Staff Contact Smith Tom C. Wisniewski, Village Board Monday, November 7, 2022 Updated: 11/2/2022 4:08 PM Page 1 Packet Pg. 160 9.A.a VILLACE OF BUFFALO C'ROVE MEMORANDUM DATE: November 3, 2022 TO: Dane Bragg, Village Manager FROM: Tom Wisniewski, Buyer SUBJECT: Road Salt 2022-2023 Recommendation IN Staff requests authorization for the Village Manager to purchase no less than 1,400 tons and no more than 2,100 tons of bulk rock salt from Compass Minerals America, Inc. at a price not to exceed $169,197.00 in accordance with the Illinois Governmental Joint Purchasing Act (30 ILCS 525/0.01 et seq.) pending review and approval by the Village attorney. Background The State of Illinois led a joint bid for road salt for the 2022-2023 snow season. Staff requested an order quantity of a minimum of 1,400 tons and maximum of 2,100 tons for the 2022-2023 snow season. There were three companies that bid: Compass Minerals America, Cargill, and Morton Salt. The salt contract was awarded to Compass Minerals America Inc and is priced at $80.57 per ton, up from $58.77 per ton which reflects a 37% increase. This contract has no available extensions, and the State will rebid this contract next year. The primary driver of the price increase was largely due to transportation & administrative costs. Bidder iCostPerTonj 1400Tons I 2100Tons Compass Minerals America, Inc.1 $80.57 $112,798.00 $169,197.00 In an effort to mitigate cost increases caused by uncertain demand throughout the region and provide supply chain security, staff has continued to multi -source suppliers through the Lake County Joint Bid and The State of Illinois Joint Bid for rock salt. Both contracts allow for a minimum order of 80% and a maximum of 120% of the base tonnage (1,750 tons), as such, the Village can achieve savings by blending the orders to take advantage of the lower priced contract. Company Tonnage Unit Price Total Cost Compass Minerals America (minimum) 1400 $80.57 $112,798.00 Morton (minimum) 1400 $78.87 $110,418.00 Compass Minerals America (maximum) 2100 $80.57 $169,197.00 Morton (maximum) 2100 $78.87 $165,627.00 Minimum Order 2800 $79.72 $223,216.00 Optimum Order 3500 $79.55 $278,425.00 Maximum Order 4200 $79.72 $334,824.00 Packet Pg. 161 ORDINANCE 2022- 9.A.b AN ORDINANCE AUTHORIZING EXECUTION OF A CONTRACT WITH COMPASS MINERALS AMERICA FOR ROAD SALT WHEREAS, the Village of Buffalo Grove is a home rule unit pursuant to the Illinois Constitution of 1970; and WHEREAS, the Village sought out companies qualified to provide the requested services and materials; and WHEREAS, the Village engaged in a competitive procurement process to obtain the best value for money. NOW THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, as follows: SECTION 1. The foregoing recitals are hereby adopted and incorporated and made a part of this Ordinance as if fully set forth herein. SECTION 2. The Village Manager is authorized to purchase no more than 2100 tons of road salt from Compass Minerals America Inc at a price not to exceed $169,197.00 in accordance with the Illinois Governmental Joint Purchasing Act (30 ILCS 525/0.01 et seq.) pending review and approval by the Village attorney. SECTION 3. If any section, paragraph, clause or provision of this Ordinance shall be held invalid, the invalidity thereof shall not affect any other provision of this Ordinance. SECTION 4. This Ordinance shall be in full force and effect from and after its passage and approval and not be codified. AYES: NAYES: ABSENT: PASSED: 12022 APPROVED: , 2022 APPROVED: Beverly Sussman, Village President ATTEST: Janet Sirabian, Village Clerk Packet Pg. 162 9.B Ordinance No. 0-2022-120 : Ordinance Authorizing the Village Manager to Enter into a Brokerage Listing Agreement with Colliers Bennett & Kahnweiler LLC for a Portion of 1650 Leider Lane ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action Staff recommends approval, subject to the final review and approval of the Village Attorney On September 23, 2022, the Village acquired a 173,000 square foot industrial building located at 1650 Leider Lane for a new Public Works facility. While staff is still in the final stages of designing the remodel of the building to accommodate Public Works, staff believes that approximately 40,000-43,000 square feet of space can be leased to a separate user. For the Board consideration is a listing agreement with Colliers to market and list the available space. ATTACHMENTS: • 1650 Leider Lane Listing Agreement Memo (DOCX) List Agreement Ord (DOCX) • Exclusive Lease Agreement_1650 Leider BG 10.27.22(PDF) Trustee Liaison Smith Monday, November 7, 2022 Staff Contact Chris Stilling, Community Development Updated: 10/31/2022 9:53 AM Page 1 Packet Pg. 163 9.B.a VILLACE OF BUFFALO C'ROVE MEMORANDUM DATE: October 31, 2022 TO: Dane Bragg, Village Manager FROM: Christopher Stilling, Deputy Village Manager SUBJECT: 1650 Leider Lane Listing Agreement Staff recommends that the Village Board approve an Ordinance authorizing the Village Manager to execute a listing agreement with Colliers International (Colliers) for the marketing and listing of the space at 1650 Leider Lane, subject to the final approval of the Village Attorney. Staff has worked with Colliers in the past and have found them to have extensive experience successfully listing industrial properties throughout the north and northwest suburbs. IIIIIIIIII °� IIIIII iiiiii°°° iiiiii° On September 23, 2022, the Village acquired a 173,000 square foot industrial building located at 1650 Leider Lane for a new Public Works facility. While staff is still in the final stages of designing the remodel of the building to accommodate Public Works, staff believes that approximately 40,000-43,000 square feet of space can be leased to a separate user. For the Board consideration is a listing agreement with Colliers to market and list the available space. The listing agreement will have a term of 12-months from the date of execution. Once the agreement is executed, Colliers will be responsible for: • Actively marketing the property (draft brochure attached) • Publishing the space on nationally recognized online listing sites • Facilitating tours • Assisting with offers, counteroffers, term sheets and final lease negotiations Colliers would only be compensated should the Village successfully execute a lease with a tenant and that tenant takes possession of the property. Colliers would not receive a commission in the event the Village shares the space with certain other local government agencies. Based on the Packet Pg. 164 9.B.a agreement, 50% of the commission would be paid once the tenant executes a lease. The remaining 50% would be paid once the tenant take possession of the space and waives all contingencies. The commission owed by the Village is a factor of the lease terms (length) and price. While the final commission may vary based on those terms, it will generally be 5%-6% of the total rent received by the Village. If the prospective tenant is also represented by another broker, Colliers would be responsible for sharing the commission with the cooperating broker. Once the Village receives an offer, any future lease will require Village Board approval. Packet Pg. 165 ORDINANCE 2022- 9.B.b AN ORDINANCE AUTHORIZING THE VILLAGE MANAGER TO EXECUTE A LISTING AGREEMENT RELATED TO 1650 LEIDER LANE WHEREAS, the Village of Buffalo Grove is a home rule unit pursuant to the Illinois Constitution of 1970; and WHEREAS, the Village of Buffalo Grove has purchased an existing 173,000 square foot industrial building located at 1650 Leider Lane (the "Building") for a new Public Works facility; and WHEREAS, the Village of Buffalo Grove has determined that approximately 43,000 square feet (the "Leasable Space") of the existing Building may be suitable for an additional user; and WHEREAS, the Village of Buffalo Grove wishes to engage the services of Colliers International ("Colliers") in connection with marketing and listing of the Leasable Space at 1650 Leider Lane. NOW THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, as follows: SECTION 1. The foregoing recitals are hereby adopted and incorporated and made a part of this Ordinance as if fully set forth herein. SECTION 2. The Village Manager is authorized to execute the Listing Agreement, attached hereto as Exhibit A, for the marketing and listing of the Leasable Space at 1650 Leider Lane, subject to the final approval of the Village Attorney. SECTION 3. If any section, paragraph, clause or provision of this Ordinance shall be held invalid, the invalidity thereof shall not affect any other provision of this Ordinance. SECTION 4. This Ordinance shall be in full force and effect from and after its passage and approval and not be codified. AYES: NAYES: ABSENT: PASSED: 12022 APPROVED: , 2022 APPROVED: Beverly Sussman, Village President ATTEST: Janet Sirabian, Village Clerk Packet Pg. 166 9.B.b Exhibit A Listing Agreement with Colliers International for 1650 Leider Lane Q N N N O N 0 L 0 E L OY Q N J C 0 E L V a Packet Pg. 167 Colliers Bennett & Kahnweiler LLC dba Colliers International EXCLUSIVE RIGHT TO LEASE AGREEMENT THIS EXCLUSIVE LEASE LISTING AGREEMENT (`Agreement') is entered into on October 3, 2022 ("Effective Dale"). by and between Colliers Bennett & Kahnweiler LLC dba Colliers International ("Agent") and The Village of Buffalo Grove (`Principal"). 1. Exclusive Agent/ Representation by Salesperson(s) and Broker(s). Commencing on the Effective Date and continuing through Twchc (12) months (`Term"), for and in consideration of the covenants and conditions contained herein, the receipt and sufficiency of which are hereby acknowledged, the Principal does hereby appoint Agent as its exclusive agent with the exclusive right to lease the following described real estate and the improvements located thereon with the common address of 1650 Leider Lana Buffalo Grove. IL and described as an approximately 43,600 square feet Premises located in a 173,553 square foot building on approximately 9.50 acres and legally described on Exhibit "A" attached hereto (collectively "Property"). The salesperson(s)/broker(s) of Agent who are authorized to represent Principal as its designated agent(s) and otherwise act on Principal's behalf in connection with the Property is/are Steven Tick and Reed Adler (`Designated Agents") to the exclusion of all other licenses affiliated with Agent; and Principal agrees that tenants for the Property procured by other salesperson(s)/broker(s) of Agent shall not result in a dual agency, and Principal hereby consents to same. 2. Terms of Lease. Agent agrees to use commercially reasonable efforts to procure a prospective lessee (`Lessen;") for the Property, and Principal agrees to lease the Property at lease rate of $8.00per SF Gross, or any lesser rate in Principal's sole and exclusive judgment and discretion, and upon such terms which Principal may accept. Principal agrees tc deliver possession of the Property on or before Lease commencement. The remainig terms, covenants, conditions and obligations of the lease of the Property shall be determined by Principal, in Principal's sole and exclusive judgment and discretion. m 3. Negotiations and Cooperation. All negotiations or dealings relating to the lease of the Property shall be conducted by Principal with and through Agent, and Principal agrees to immediately refer all inquiries relating to the Property to Agent, provide Agent access to the Property at all reasonable times and to fully cooperate with Agent in the lease of the Property. In the event the Property or any portion thereof is teased during the term of this Agreement or any extensions thereof, Principal agrees to furnish satisfactory evidence of good title and such documentation as may be necessary to consummate the transaction. Principal shall provide Agent with such documents relating to the transaction, including but not limited to drafts and executed copies of an executed lease of the Properly, as Agent may reasonably request. 4. Advertising. Unless expressly agreed otherwise in writing, Agent is authorized to publish this listing with online listing sites such as CoStar, MLS, etc., "O.L.S" and otherwise advertise the Property and prepare and/or secure plans of the Property, subject to Principal's approval and at Principal's expenses. Principal shall not reimburse Agent for its marketing expenses. Agent shall have the right to place signs advertising the Property for lease on the Property at Agent's expense. Agent shall provide, among other services, the following: (1) Accept delivery of and present to the Principal offers and counteroffers to sell or lease the Principal's property or, (2) Assist the Principal in devclophng, communicating, negotiating, and presenting offers and counteroffers until a lease is signed and all contingencies are satisfied or waived; and (3) Answer the Principal's questions relating to the offers, counteroffer, requests for proposals, notices, and contingencies. Principal understands and agrees that the information contained in this Agreement or otherwise given to O.L.S becomes O.L.S' property, is not confidential, and will be available to third parties, including prospective purchasers, other members of O.L.S who do not represent Principal and who may represent prospective purchasers, and other parties granted access to O.L.S' listing information. 5. Commissions. With respect to a lease, Principal hereby agrees to pay a commission or commissions in accordance with the Schedule of Commissions attached to this Agreement and by this reference made a part hereof. With regard to a lease, Principal shall pay a commission to Agent upon the occurrence of the following events: (a) presentation of an invoice by Agent; (b) a fully executed Lease is delivered to Tenant and Landlord; (c) any and all contingencies that bemefit Tenant have been satisfied oer waived in writing; (d) Tenant has accepted possession of the Premises. . It is further agreed that in the event the Property is leased or otherwise disposed of, or negotiations for lease either commence or resume within one hundred eighty (180) days from the termination date of the Agreement, or any extension thereof, and thereafter continue leading to a lease of the Property to a prospect to whom it was submitted during the term of this Agreement, and whose name has been submitted in writing to Principal within fifteen (15) business days after the termination hereof, or to a prospect to whom it was submitted whose name has been disclosed to Principal or to anyone with whom Principal has dealt during the term of this Agreement, then in such event, Principal agrees to pay Agent a broker's commission as stipulated above after satisfaction of all the events set forth above. Broker acknowledges and agrees that Principal has contacted and discussed the lease of all or any portion of the Properrty with the following prospective governmental tenants for the Property (collectively "Governamental Tenants") prior to entering into this Agreement. Notwithstanding anything contained herein to the contrary, the following prospective Govemamental Tenants for the Property shall not be subject to this Agreement. In the event Principal leases, licenses or grants any rights of occupancy to any one or more of the Governmental Tenants to all or any portion of the Property, no commission shall be due and owing to Broker by Principal. The terms, covenants, conditions and oblgations of any lease, license or occupancy of all or any portion of the Property to any one or more of the Governmental Tenants shall be in the Principal's sole and exclusive judgment and discretion. The following entities are the prospective Governmentsal Tenants: 1. Buffalo Grove Park District; 2. Village ofLincohtshire; 3. School Districts W and 4. School Districts 102. 6. Payment of Commissions. Any commission due pursuant to Section 5 shall be payable on or before the (a) satisfaction of the items set forth in Section 5 (b) the date upon which Principal withdraws the Property from the market, makes the Property unmarketable or fails to cooperate with Agent pursuant to Section 3 of this Agreement, or otherwise prevents Agent from selling the Property, or (c) the date upon which Principal transfers or contracts to transfer any portion of the Property to any other person or entity, other than by sale, exchange or lease. 7. Cooperation With Other Brokers. Inn further consideration of Principal's appointment of Agent as its exclusive agent, Principal understands and agrees that Agent may, when appropriate, list the Property with those organizations which Agent deems reasonable and solicit the active cooperation of other real estate brokers in the lease of the Properly from such organizations. In the event a tenant is procured by any licensee other than the Designated Agent(s), Agent is authorized to share any commissions paid by Principal as agreed between Agent and such licensee as Agent may deem reasonable. 8. Disclosure; Hazardous Substances. Principal agrees to promptly disclose to Agent, and to permit Agent to disclose to prospective lessees, any and all information Principal has or is aware of regarding the condition of the Property, including without limitation engineering reports, envimnmcntal reports and other information regarding the existence of underground storage tanks or the presence of asbestos, petroleum products, PCB's and other toxic or hazardous substances at, on, or under the Property. Principal acknowledges and agrees that Agent has not made investigation regarding underground storage tanks or such hazardous substances concerning the Property. Principal further acknowledges and agrees that Agent shall not be required to make any such investigation. Principal shall indemnify and hold harmless Agent any cooperating brokers to the same extent set forth in Section 11 of this Agreement in the event Principal fails to make arty required material disclosure or makes any material misrepresentation about the Property or its condition. 9. Responsibility for Maintenance. Agent is not an owner or operator of the Property and is not responsible for the activities at any time prior to closing conducted at or upon the Property, and Agent shall not be responsible for the management, maintenance, repair, upkeep, operation or for danhages of any kind to the Property or its contents, including by not limited to, vandalism and theft, unless Agent caused such damage by its gross negligence. Principal hereby releases and waives all rights, claims and causes of action against Agent, except claims based on its gross negligence, for damages to the Property or its contents. 10. Deposits. If applicable, Agent is authorized to accept deposits for die lease of the Property from any prospective lessee and to deliver such deposits to Principal .. 11. Indemnification. Principal agrees to indemnify, defend, and save harmless Agent, its parent, subsidiaries, affiliates, shareholders, officers, inaliagc1s, directors, employees and agents of, from and against any and all claims, lawsuits, harm, losses, costs, settlements, judgments, expenses, liabilities, actions, claims or demands, including without limitation reasonable attorneys' fees and other costs of litigation (collectively, "Liabilities") brought by third parties, incurred by or asserted or claimed against Agent and relating to or arising out of: (i) any lease of the Property pursuant to this Agreement, (ii) the use of, or access to, the Property by any person pursuant to this Agreement, (iii) Agent's good faith performance of its obligations under this Agreement, (iv) damage or injury to persons or property resulting from or occurring on the Property or any appurtenances or improvements thereon; (v) the existence of any underground storage tanks or other hazardous substances at, on or under the Property; or (vi) the breach of, or failure to perform, any provision of this Agreement by Principal. Principal shall not be responsible for indemnification for Liabilities to the extent caused by Agent's negligence or willfid misconduct in performing its obligations under this Agreement. Agent hereby indemnifies and agrees to defend and hold Principal and its respective officers, directors, shareholders, partners, member, beneficiaries, trustees, managers, employees and representatives harmless from and against any and all Liabilities brought by a third party to the extent caused by Agent's negligence or willful misconduct in performing its obligations under this Agreement. 12. Extension. If during the Term of this Agreement, an escrow is opened or negotiations involving the leasing of the Property have commenced or are continuing, then the Term of this Agreement shall be extended through the temtination of such negotiations or consummation of such transaction. In the event that the Property is removed from the market due to the execution of an agreement to lease the Property, and such lease is not consummated for any reason, then, in such event, the term hereof shall be automatically extended for a period of time equal to the time that the Property was removed from the market. The terms and conditions contained in the Commission Schedule attached hereof are expressly incorporated and made a part of this Agreement. 13. Entire Agreement. This Agreement constitutes the full and entire agreement between Principal and Agent and shall supersede any prior agreements, negotiations, and/or discussions, be they oral, written, or both. No amendment to this Agreement shall be valid or binding upon the parties unless such amendment is made in writing and signed by both Principal and Agent. 14. Attorneys' Fees. fit the event of any dispute between Owner and Agent relating in any way to this Agreement, the Property, or Owner's or Agent's performance hereunder, Owner and Agent agree that such dispute shall be resolved by means of binding arbitration conducted in accordance with the commercial arbitration rules ofthe American Arbitration Association, and judgment on the award rendered by the arbitrator (s) may be entered in any court of competent jurisdiction. Depositions may be taken and other discovery may be sought and obtained during the arbitration proceedings as authorized and permitted in civil proceedings in the State of Illinois. The arbitrator(s) shall be limited to awarding compensatory damages and shall have no authority to award punitive, exemplary, or other similar type of damages. The prevailing party in the arbitration proceeding shall be entitled to recover its expenses, including without limitation the cost of the arbitration proceedings, and reasonable attorneys' tees. 15. Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the State of Illinois. 16. No Discrimination. It is illegal for either the owner or the broker to refuse to display or sell to any person because of one's membership in a protected class, e.g.: race, color, religion, national origin, sex, ancestry, age, martial status, physical or mental handicap, familial status, or any other class protected by Article 3 of the Illinois IIuman Rights Act. 17. Warranty. The Parties executing this contract are authorized to do so by Principal or Agent; and by so doing, bind their respective parties to all the provisions ofthis Agreement. IN WITNESS WHEREOF, the parties hereto have reviewed and executed this Agreement and it is effective as of the Effective Date, PRINCIPAL: The Village of Buffalo Grove By: Its: (Address) (Phone) AGENT: Colliers Bennettbe oKahnwni er C db Colliers International �� Its: Chief Operating Officer J 6250 N. River Road Suite 11-100 (Address) Rosemont, II 60018 847-698-8444 (Phone) Date: 10/27/22 m Colliers Bennett & Kahnweiler LLC dba Colliers International COMMISSION SCHEDULE LEASE COMMISSION Unless otherwise set forth herein, in the event of a lease, the commission set forth below shall be based upon the full rental and the full amount of any renewal, expansion, or purchase option. On GROSS LEASES (leases wherein Lessor is responsible for paying all or a major portion of the costs of maintaining and operating the property): When the tens of the lease is; 1 YEAR OR LESS: Commission is 7% of the total gross rental reserved in the lease; MORE THAN 1 YEAR: Commission is 7% of the average annual gross rental, plus 2% of the remaining gross rental reserved in the lease. On NET LEASES: (leases wherein the Lessee is responsible for paying all or a major portion of [he costs of maintaining and operating the property): When the term ofthe lease is: 1 YEAR OR LESS: Commission is 8% of the total rental reserved in the lease; MORE THAN 1YEAR: Commission is 4% of the total annual net rental. COOPERATING BROKER LEASE COMMISSION If a cooperating broker (including without limitation any agent of Colliers Bennett & Kahnwciler other than designated agents of Broker identified as such in this agreement) represents the tenant, then such cooperating broker will be paid a full commission based upon the above commission schedule, and Colliers Bennett & Kahnweiler will be paid ahalf ('�) commission. RENEWAL OPTION If a lease or separate instrument or agreement gives the lessee an option to renewal or extend the lease, a commission is due for the term of the lease, exclusive of the period covered by the renewal or extension option. In the event Lessee should renew the lease or extend its term, whether by exercise of such option or otherwise, an additional commission will be due based upon the extended or additional period. Additionally, in the event the Lessee remains in the premises for an additional period of time under a new lease, or an amendment to the original lease, a commission shall be due for such additional period based upon the rental to be paid for such additional period. In each of the cases described above, the additional commission due will be computed as 3.5% of the total rental reserved in the lease for the renewal or extended term. Any such commissions shall be due and payable upon the exercise of the renewal or extension, or upon the execution of the new lease or amendment to the original lease. All of the aforesaid commnissions shall be payable by Principal whether or not the property is conveyed or the lease assigned prior to the cxercisc of any such renewal or extension. ADDITIONAL SPACE OPTION If a lease or a separate instrument or agreement gives Lessee an option to either expand the leased premises or lease additional space and Lessee should lease additional space or expand the leased premises, or, if at any time during the original term of the lease in question Lessee enters into a new lease for such additional space, whether or not the lease or agreement for such additional space shall be upon the same terms and conditions as set forth in the original lease or otherwise, then additional commnission is due as if a lease for such additional space had been consummated with a new Lessee, based on the term and rental provided for in the additional space option, lease amendment, or in the new least. The additional commission shall be due and payable at the time the option is exercised, or the lease amendment or the now lease is executed. All of the aforesaid commissions shall be payable by Principal whcthcr or not the property is conveyed or the lease assigned prior to the exercise of a ry such option or the execution of a new lease. ADDITIONAL SPACE When the original lease, or an option provided for in the original lease that has been exercised, does not grant the lessee the option to acquire space in addition to that leased, but nevertheless Lessee, after consummation of said original lease or after said option has been exercised, leases additional space, then an additional commission is due and shall be computed as if a lease for such additional space had been consummated with a new lessee, based upon the term and rental of the lease for such additional space to a new tenant. The additional commission shall be due and payable at the time the new lease amendment or lease is executed. The aforesaid commission shalt be payable by Principal whether carrion the property is conveyed or the lease assigned prior to the lease of additional space. TIME OF PAYMENT All commissions are earned upon procurement of a ready, willing and able lessee (or at the conclusion of eminent domain proceedings or threat thereof) and are payable 50% upon lease execution and 50% upon Tenant accepting possession of the Premises: (a) presentation of an invoice by Agent; (b) a fully executed Lease is delivered to Tenant and Landlord; (c) any and all contingencies that bemefit Tenant have been satisfied nor waived in writing. Notwithstanding the foregoing, in the event Owner agrees to accelerate payment with Cooperating Broker, then Agent's portion of the commission shall also be accelerated, due and payable inconjunction with Cooperating Broker's portion. . After 30 clays, unpaid invoices will accrue interest charges at the rate 1.5% per month. Nothing herein, however, shall preclude the Agent from pursuing claims for a commission where legal right to collect such commission exists. This agreement shall be binding upon and inure to the benefit of the Principal and Agent and their respective successors and assigns. 5/2012 9125 m 9.0 Ordinance No. 0-2022-122 : Award of Bid Coarse Aggregate Material ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Staff recommends approval. Staff recommends that the Village Board authorize the Village Manager to execute an agreement with Vulcan Construction Materials, LLC for Coarse Aggregate Material services in the amount of $100,658.00 pending review and approval by the Village attorney. ATTACHMENTS: • Aggregate Memo (DOCX) • Aggregate Ordinance (DOCX) • Aggregate Final Bid Tab 2022 (PDF) Trustee Liaison Smith Monday, November 7, 2022 Staff Contact Tom C. Wisniewski, Village Board Updated: 11/2/2022 4:21 PM Page 1 Packet Pg. 171 9.C.a FILLA"_ E OF BUFFALO C'ROVE MEMORANDUM DATE: November 3, 2022 TO: Dane Bragg, Village Manager FROM: Tom Wisniewski, Buyer SUBJECT: Coarse Aggregate Material Recommendation Staff recommends that the Village Board authorize the Village Manager to execute an agreement with Vulcan Construction Materials, LLC for Coarse Aggregate Material services in the amount of $100,658.00 pending review and approval by the Village attorney. Background Staff led a MPI bid for the delivery of Coarse Aggregate Material for the communities of Glenview, Evanston, and Buffalo Grove. Bids were received from the following companies: Vulcan Construction Materials, LLC and G&M Trucking Inc. The contract is for one year with the possibility of a one-year extension. A copy of the bid tab is attached for reference. Vulcan Construction Materials, LLC is the lowest responsive and responsible bidder. Vulcan Construction Materials has performed this type of service for the Village in the past and staff has deemed their performance to be good. The material quantities in the bid are estimates only and it may be that the Village does not expend the requested funds based upon actual usage. Packet Pg. 172 ORDINANCE 2022- 9.C.b AN ORDINANCE AUTHORIZING EXECUTION OF A CONTRACT WITH VULCAN CONSTRUCTION MATERIALS FOR AGGREGATE MATERIALS WHEREAS, the Village of Buffalo Grove is a home rule unit pursuant to the Illinois Constitution of 1970; and WHEREAS, the Village released notifications and sought out companies qualified to provide the requested materials; and WHEREAS, the Village engaged in a competitive procurement process to obtain the best value for money. NOW THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, as follows: SECTION 1. The foregoing recitals are hereby adopted and incorporated and made a part of this Ordinance as if fully set forth herein. SECTION 2. The Village Manager is authorized to execute a contract with Vulcan Construction Materials LLC at a price not to exceed $100,658.00 per year pending review and approval by the Village Attorney SECTION 3. If any section, paragraph, clause or provision of this Ordinance shall be held invalid, the invalidity thereof shall not affect any other provision of this Ordinance. SECTION 4. This Ordinance shall be in full force and effect from and after its passage and approval and not be codified. AYES: NAYES: ABSENT: PASSED: 12022 APPROVED: , 2022 APPROVED: Beverly Sussman, Village President ATTEST: Janet Sirabian, Village Clerk Packet Pg. 173 9.C.c Village of Buffalo Grove Public Works Department Coarse Aggregate Material Tabulation Bid Opening: October 20, 2022 G&M Trucking 8811 Kathy Ln DesPlaines, IL 60016 Vulcan Materials 100 E. Warrenville Rd # 100 Naperville, IL 60563 Bid Bond: Check Yes Signed Bid Form Yes Yes Qty. Buffalo Grove 400 CA-6 Aggregate $8,860.00 $8,380.00 ton $22.15 $20.95 3000 CA-11 Aggregate $89,400.00 $87,750.00 ton $29.80 $29.25 100 CA-16 Aggregate $3,985.00 $4,528.00 ton $39.85 $45.28 Total Evanston 2000 CA-6 Aggregate $50,800.00 $53,440.00 ton $25.40 $26.72 50 CA-11 Aggregate $1,652.50 $1,751.00 ton $33.05 $35.02 30 CA-16 Aggregate $1,233.00 $1,388.10 ton $41.10 $46.27 200 FA-2 Torpedo Sand $5,980.00 $8,204.00 ton $29.90 $41.02 Total Packet Pg. 174 9.D Resolution No. R-2022-19 : Resolution Declaring Surplus Property and Authorizing the Village Manager for Its Sale ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Staff recommends approval. The Village currently owns property located at the southwest corner of LaSalle Lane and Buffalo Grove Road. The site is approximately 1.1 acres and has been used as staging and storage for Public Works operations. Given that Public Works will relocate into a larger facility, staff has determined that the property is surplus and is no longer needed. Therefore, staff is recommending that the Village Board approve the attached resolution declaring the property as surplus and directing the Village Manager to pursue offers for the site. ATTACHMENTS: • BOT Memo (DOCX) • Resolution (DOC) Trustee Liaison Johnson Monday, November 7, 2022 Staff Contact Chris Stilling, Community Development Updated: 11/2/2022 4:09 PM Page 1 Packet Pg. 175 9.D.a BU FFA I.. ON` MEMORANDUM DATE: November 3, 2022 TO: President Beverly Sussman and Trustees FROM: Christopher Stilling, Deputy Village Manager SUBJECT: LaSalle Lane- Resolution Declaring Surplus Property 11113ACKGROUIN111D The Village currently owns property located at the southwest corner of LaSalle Lane and Buffalo Grove Road. The site is approximately 1.1 acres and has been used as staging and storage for Public Works operations. Given that Public Works will relocate into a larger facility, staff has determined that the property is surplus and is no longer needed. Therefore, staff is recommending that the Village Board approve the attached resolution declaring the property as surplus and directing the Village Manager to pursue offers for the site. Is The surplus property is located on the south side of LaSalle Lane and is currently zoned R-1. Surrounding land uses include R-5A (single-family detached) to the south, R-7 (attached duplexes) to the west, R-1 (public works well house and tennis courts) to the north and R-1 (vacant open space) and R-3 (single-family detached) to the east. Page 1 of 2 Packet Pg. 176 9.D.a Pursuant to State Statute, the Village may, through a resolution, direct staff to sell surplus land. Furthermore, the resolution announcing the sale must be published in the newspaper. Prior to the Village finalizing a sale, an appraisal will be required. The Village can sell the property for any amount, provided that it is not less than 80% of the appraised value. Once approves Staff has already completed an appraisal for the property which is on file with the Village Clerk's office. The appraised values were determined based on the existing and potential future uses. Currently, the property is zoned R1 which would allow for up to 2 single family homes. Should the Village consider a denser zoning classification as part of an offer, the value could increase. III[ Illf;;;; III III ]II[OIN Staff recommends that the Village Board approve the attached resolution declaring the vacant 1.1 acre property as surplus and directing the Village Manager to pursue offers for the site. Once approved, staff will solicit offers from the development community. We expect those offers to have contingencies based on the final approved zoning. Any contract would still need to be approved by the Village Board. 0 E m O m c aD E s U Q Page 2 of 2 Packet Pg. 177 9.D.b VILLAGE OF BUFFALO GROVE, ILLINOIS RESOLUTION DECLARING CERTAIN PROPERTY AS SURPLUS PROPERTY AND AUTHORIZING THE VILLAGE MANAGER FOR ITS SALE WHEREAS, the Village of Buffalo Grove, Illinois (the "Village") is a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health safety, morals, and welfare; and WHEREAS, the Village owns a vacant parcel that is approximately 1.1 acres located at the southwest corner of Buffalo Grove Road and LaSalle Lane (the "Property"); and WHEREAS, information concerning the size, use and zoning of the Property is set forth on Exhibit A, attached hereto and incorporated herein; and WHEREAS, the Village has the power to authorize the sale of surplus real estate pursuant to 65 ILCS 5/11-76-4.1 of the Illinois Municipal Code; and WHEREAS, pursuant to 65 ILCS 5/11-76-4.1 of the Illinois Municipal Code, the Village had the value of the Property determined by a written appraisal, which appraisal is available in the Village Clerk's office for public inspection during regular Village business hours; and WHEREAS, the Village finds and determines that the Village no longer needs to retain ownership of the Property and that the Property is surplus to the Village's needs and therefore directs the Village Manager to pursue offers to purchase the Property. NOW, THEREFORE, BE IT RESOLVED by the Village Board of Trustees of the Village of Buffalo Grove that Section 1. That the above recitals and legislative findings are found to be true and correct and are hereby incorporated herein and made a part hereof, as if fully set forth in their entirety. c Section 2. The Property, as herein described, is hereby determined, and ° declared to be surplus real estate of the Village and therefore directs the Village Manager to 0 advertise for offers to purchase the Property pursuant to 65 ILCS 5/11-76-4.1 of the Illinois Municipal Code.; c 1= s �a a Packet Pg. 178 9.D.b PASSED AND APPROVED THIS _ DAY OF NOVEMBER 2022 AYES NAYS ABSENT VILLAGE OF BUFFALO GROVE By: Village President ATTEST: _ Village Clerk Packet Pg. 179 9.D.b Exhibit A Common Address: Portion of 400 LaSalle Lane, Buffalo Grove, IL 60089 PIN: Portion of 15-29-200-012 Size of the Property: Approximately 1.1 acres or 49,900 square feet Use of the Property: Vacant Zoning of the Property: R-1 One -Family Dwelling Depiction of the Property: Packet Pg. 180 Action Item : Truth in Taxation Determination ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, Staff recommends approval. Staff recommends the Village Board approve the determination that it will not be necessary to publish for and hold a public hearing as required by the Truth in Taxation Act and authorizing the Village President to execute the required Certificate of Compliance. ATTACHMENTS: • BOT Truth In Tax Memo 11.7.22 (PDF) • BOT Truth in Taxation Cert 11.7.22 (PDF) Trustee Liaison Weidenfeld Monday, November 7, 2022 Staff Contact Chris Black, Finance Updated: 10/28/2022 3:46 PM Page 1 Packet Pg. 181 11.A.a V11,1AGE OF BUFFAID GROVE MEMORANDUM DATE: November 7, 2022 TO: Dane Bragg, Village Manager FROM: Chris Black, Finance Director SUBJECT: Proposed 2022 Tax Levy STA TUTOR Y REQUIREMENT N1 The Truth in Taxation Act, (the "Act") Chapter 35, ILCS Section 200/18-55 through 200/18-100 requires that staff determine whether the proposed tax levy exceeds the 2021 levy (collected in 2022) by five percent. For determination purposes, only corporate, special purpose, and pension levies are compared. Debt service levies are exempt from the calculation but are required to be disclosed in the public notice. Abatements are added back to the levies for the comparison. The determination must be made not less than 20 days prior to the adoption of the 2022 property tax levy. The proposed tax levy will be discussed in its entirety during both the budget hearing on November 14t' and ordinance presentation on December 5t", The proposed tax levy for purposes of truth in taxation reporting is as follows: Proposed 2022 Tax Levy (all levies other than debt service) $16,780,272 2021 Tax Levy Extension (all levies other than debt service) $16,780,272 Annual Levy Increase 0.0% Based on the above calculation, it will not be necessary to publish for and hold a public hearing as required by the Truth in Taxation Act. A notice certifying that the Village has complied with all of the requirements of the Act shall be provided at the time the Tax Levy is filed in both Cook and Lake Counties. TAX LEVYSUMMARY The following are the component of the levy and the proposed change (including abatements). ........... Only the first three are included in the determination Below is an historic Truth -in -Taxation review since tax year 2013 with the percentage change of levy over extension for each individual levy. The table provides a review of the components of the tax levy (net of debt service) over the last ten years. Page 1 of 3 Packet Pg. 182 11.A.a The amount requested of $9,171,988, an increase of 0.0% from the prior year for the Corporate Levy which is used to support public safety operations. The Village's corporate levy has not increased in each of the last four years. Corporate Levy Growth by Year o�lll�ii 2019 2020 2021 2022 The total aggregate levy that will be presented in December will have a tax rate based on an estimate of equalized assessed value for the upcoming year. The following is a five-year history of the Village tax rate. 1.0000 0„8000 M000 0„4000 0.2000 M000 Rate Per $1,00 fin Equalized Assessed Value 201.7 201.9 201.9 2020 2021. Page 2 of 3 Packet Pg. 183 11.A.a STAFF RECOMMENDATION Staff recommends the Village Board approve the determination that it will not be necessary to publish for and hold a public hearing as required by the Truth in Taxation Act and authorizing the Village President to execute the required Certificate of Compliance. Page 3 of 3 Packet Pg. 184 11.A.b .:T hGROVE ) MEMORANDUM DATE: November 7, 2022 TO: Dane Bragg, Village Manager FROM: Chris Black, Finance Director SUBJECT: Proposed 2022 Tax Levy Section 200/18-90 of the Truth In Taxation Act (the "Act") requires that "the presiding officer of the corporate authority" shall certify that the Village has complied with certain provisions of the Act. The provisions that must be complied with (Sections 200/18-60 through 200/18-85 of the Act) are summarized as follows: Section 200/18-60. Sets forth the requirements of the corporate authorities to determine the amount of funds to be raised by taxation for the particular tax year under consideration. This must be done no less than twenty (20) days prior to the adoption of the levy. The Village Board was notified on November 7, 2022 as to the amount to be raised by taxation subject to the constraints of the Act. Section 200/18-65. States that until it has complied with the notice and hearing provisions of the Act, no taxing district shall levy an amount of property taxes which is more that 105% of the amount which was extended, or estimated to be extended, in the prior tax year. Section 200/18-70. States the requirements that must be followed if the estimate presented per Section 200/18-60 is 105% of the prior tax year's extension. In that case, the corporate authorities shall give public notice of, and hold a public hearing on, its intent to adopt a levy in the amount which is more than 105% of the prior year's extension. The requirements and specifics relative to the public notice and hearing called for under the Act are also noted. Section 200/18-75. Sets the public notice requirements if the final tax levy as adopted differs from what was originally proposed and published. Sections 200/18-80 and 18-85. These sections contain the form of notice and in part set forth certain public hearing disclosure requirements. The intent here is to provide for and publish a more realistic comparison of the levy proposed against the prior year's extension, which is grossed back up by the amount of levy abatements approved, in the immediate case, for tax year 2021. The Certificate of Compliance is attached for the Village President's signature to be affixed to the levy submittal after the tax levy is adopted. Packet Pg. 185 CERTIFICATE OF COMPLIANCE 11.A.b ILLINOIS TRUTH IN TAXATION ACT 1, Beverly Sussman, hereby certify that I am the presiding officer of the Village of Buffalo Grove, Cook and Lake Counties, Illinois, and as such presiding officer, I do hereby certify that the 2022 Tax Levy Ordinance of said Village of Buffalo Grove, a copy of which is attached, was adopted pursuant to, and in all respects in compliance with the provisions of Sections 200/18-60 through 200/18-85 of the Illinois Truth In Taxation Act, as amended. The Village published a notice as required and conducted a hearing meeting the requirements of the Truth in Taxation Act. X The Village's aggregate levy did not exceed a 5% increase over the prior year's extension. Therefore, a notice and hearing were not necessary. The proposed aggregate levy did not exceed a 5% increase over the prior year's extension and therefore a hearing was not held. The adopted aggregate tax levy exceeded 5% of the prior year's extension and notice was published within 15 days of its adoption in accordance with the Truth in Taxation Act. The adopted levy exceeded the amount stated in the published notice. A second notice was published within 15 days of the adoption in accordance with the Truth in Taxation Act. In Witness, Whereof, I have placed my official signature on this day of December, 2022. Beverly Sussman, Village President ATTEST: Janet M. Sirabian, Village Clerk Packet Pg. 186 13.A Information Item : Executive Session - Section 2(C)(1) of the Illinois Open Meetings Act: the Appointment, Employment, Compensation, Discipline, Performance, or Dismissal of Specific Employees, Specific Individuals who Serve as Independent Contractors in a Park, Recreational, or Educational Setting, or Specific Volunteers of the Public Body or Legal Counsel for the Public Body. ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, Recommendation of Action ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Staff recommends going into executive session. Executive Session - Section 2(C)(1) of the Illinois Open Meetings Act: The appointment, employment, compensation, discipline, performance, or dismissal of specific employees, specific individuals who serve as independent contractors in a park, recreational, or educational setting, or specific volunteers of the public body or legal counsel for the public body. Trustee Liaison Sussman Monday, November 7, 2022 Staff Contact Brett Robinson, Finance Updated: 11/3/2022 12:43 PM Page 1 Packet Pg. 187