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2022-08-01 - Village Board Committee of the Whole - Agenda Packet2. Special Business A. Code Review Title 8 (Trustee Weidenfeld) (Staff Contact: Nicole Woods) B. FY 2022 Budget — Six Month Status Update (Trustee Weidenfeld) (Staff Contact: Chris Black) C. Non -Represented General Wage Increase and Merit Pool Recommendation (Trustee Ottenheimer) (Staff Contact: Arthur Malinowski) D. Review of 2023 Capital Improvement Plan Requests (Trustee Smith) (Staff Contact: Darren Monico) E. General Fee/Fine Discussion (Trustee Weidenfeld) (Staff Contact: Jessie Brown) F. Sunset Home Rule and Utility Taxes (Trustee Weidenfeld) (Staff Contact: Chris Black) G. Discussion of Preliminary 2023 Property Tax Levy (Trustee Weidenfeld) (Staff Contact: Chris Black) 3. Questions From the Audience Questions from the audience are limited to items that are not on the regular agenda. In accordance with Section 2.02.070 of the Municipal Code, discussion on questions from the audience will be limited to 5 minutes and should be limited to concerns or comments regarding issues that are relevant to Village business. All members of the public addressing the Village Board shall maintain proper decorum and refrain from making disrespectful remarks or comments relating to individuals. Speakers shall use every attempt to not be repetitive of points that have been made by others. The Village Board may refer any matter of public comment to the Village Manager, Village staff or an appropriate agency for review. 4. Executive Session A. Executive Session - Section 2(C)(11) of the Illinois Open Meetings Act: Litigation, When an Action Against, Affecting or on Behalf of the Particular Public Body Has Been Filed and is Pending Before a Court or Administrative Tribunal, or When the Public Body Finds that an Action is Probable or Imminent, in Which Case the Basis for the Finding Shall be Recorded and Entered into the Minutes of the Closed Meeting. (President Sussman) (Staff Contact: Dane Bragg) 5. Adjournment The Village Board will make every effort to accommodate all items on the agenda by 10:30 p.m. The Board, does, however, reserve the right to defer consideration of matters to another meeting should the discussion run past 10:30 p.m. The Village of Buffalo Grove, in compliance with the Americans with Disabilities Act, requests that persons with disabilities, who require certain accommodations to allow them to observe and/or participate in this meeting or have questions about the accessibility of the meeting or facilities, contact the ADA Coordinator at 459-2525 to allow the Village to make reasonable accommodations for those persons. 2.A Information Item : Code Review Title 8 ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, Staff recommends discussion. Staff will provide an overview of the proposed changes to Title 8 of the Buffalo Grove Municipal Code. ATTACHMENTS: • CR Title 8 Memo 2022(DOCX) • Title 8- HEALTH AND SAFETY Final (PDF) • Title 8- HEALTH AND SAFETY- Redline (PDF) Trustee Liaison Weidenfeld Monday, August 1, 2022 Staff Contact Nicole Woods, Community Development Updated: 7/27/2022 10:19 AM Page 1 Packet Pg. 3 2.A.a VILLAGI,,"I" OF BUFTALO GROVE IiY",° DATE: July 22, 2022 TO: Dane Bragg, Village Manager FROM: Brett Robinson, Administrative Services Director Jessie Brown, Administrative Services Manager RE: Code Review Title 8 Is Background Information Staff have completed the first pass through of the review process of Title 8. "Health and Safety" Overview of Changes to Title 8: Global Changes Changed gender specific terms to gender neutral terms. Consistent with Title 1, where practical, fee information was moved from this Title and moved to a new Appendix A. This move will allow for ease in locating and updating this information. Many Chapters were updated to align with the 2017 FDA Food Code Chapter 8.04 — Control of Disease This chapter was altered to reflect the actual practices the Village took during Covid-19 Chapter 8.08 — Food Establishments 8.08.030Inspection -Authorized This section was updated to align with actual inspection practices based on FDA recommendations. Chapter 8.16 — Food Vending Vehicle 8.16.020 — License for Food Vending Vehicle The entirety of the Chapter was moved to Title 5 "Business Taxes, Licenses and Regulations" and is now Chapter 5.50 License for Food Vending Vehicle. The annual license requirements were simplified to just one license that will include both the vehicle and owner, rather than licensing each separately. It also defines the temporary food service permit, which is sometimes issued in lieu of an annual license. These changes were made in an effort to simplify the code, make it more understandable, and align with actual practice. 8.16.080 - Parking and stopping. Staff reworded the language in 8.16.080 to make it more understandable and to align this chapter with enforcement language in Title 10 Article XIII. — "Stopping, Standing or Parking" Page 1 of 2 Packet Pg. 4 2.A.a 8.16.130 Suspension, revocation and appeal The section was deleted. With the move of 8.16.020 to Title 5 this language is no longer needed. Chapter 8.20 — Refuse 8.20.060 - Containers —Storage, placement. Language was added to the Code regarding the storage of refuse and recycling containers on single family residential, single family attached, and multi -family residential properties. These regulations are in -line with those of other similar communities, and will not require property owners to make any physical improvements in order to comply. 8.20.160 — License — Private disposal The entirety of the Chapter was moved to Title 5 "Business Taxes, Licenses and Regulations" and is now Chapter 5.55 Refuse Haulers. Insurance requirements were updated to match the Waste Contract. These changes were made in an effort to simplify the code, make it more understandable, and align with actual practice. FO Chapter 8.44 — Public Swimming Pools' Licensing and inspection requirements were removed as this is handled exclusively through ~ 3 the Department of Public Health per state statute. °1 a� a� Next Steps U Staff requests the Board contact Brett Robinson with any concerns regarding the proposed N changes to these two titles. N Staff will begin a review of Title 9 "Public Peace and Welfare" in the near future. The review of Title 9 is expected to take about eight weeks, at which time a redline version of the title and chapter of the code showing proposed changes will be brought back to the Village Board for review and comment. Once the entire code has been reviewed and presented to the board, staff will come before the Board with a final draft of the code for review and approval. Page 2 of 2 Packet Pg. 5 2.A.b .fii d e 8 - 1....1 E L.TI....I A IN D SA IF::: E.TY Chapter 8.04 .. CONTI�01.. OF DISEASE. 8.04.010 - Communicable diseases —Definitions For the purposes of this Title, the following words and phrases shall have the meanings respectively ascribed to them by this section: A. "Communicable disease" means an illness due to a specific infectious agent or its toxic products which arises through transmission of that agent or its products from an infected person, animal, or inanimate reservoir to a susceptible host, either directly or indirectly through an intermediate plant or animal host, vector, or the inanimate environment. B. "Health Officer" means the Village Health Officer or an authorized representative. 8.04.070 - Emergency measures. d When a communicable disease exists in or near the Village to the extent that an epidemic exists or may develop, the Health Officer shall inform the general public as to the appropriate steps to be taken as 3 directed by the Centers for Disease Control. Chapter 8.08 — FOOD ESTABLISl IMENT.S a� � 8.08.010 — Adoption by reference. as c The 2017 FDA Food Code latest editions, as amended are adopted by reference. 0 8.08.020 — License —Suspension and revocation. c A. Notwithstanding the other provisions of this Code, whenever the Health Officer finds unsanitary or U_ other conditions in the operation of a food establishment which constitutes a substantial hazard to the public health, the Health Officer may without notice of a hearing issue a notice to the licensee or U_ operator citing such conditions, specifying the time period within which such action shall be taken. If y deemed necessary, such notice shall state that the license is immediately suspended, and all food o establishment operations are to be immediately discontinued. Any person to whom such notice is a issued shall comply immediately therewith, but upon written petition to the Village Manager shall be = afforded a hearing as soon as possible. J B. Upon receipt of a request, including a statement signed by the licensee that the conditions causing w suspension of the license have been corrected, the Village shall cause a reinspection.00 _ C. In all other respects the procedures of Chapter 1.12 shall apply. 8.08.030 - Inspection —Authorized. Food establishments in the Village are inspected routinely and unannounced depending on the risk c assessment classification (Category I, II, or III) assigned to each food establishment. Risk assessments E are based on the 2017 FDA Food Code. ca The general yearly inspection schedule is as follows: a A. Category I Establishments - 3 inspections B. Category II Establishments - 2 inspections C. Category III Establishments - 1 inspection 8.08.040 - Inspection —Access to establishments. The Health Officer shall be permitted to enter, at any reasonable time, any food establishment within the Village for the purpose of making inspections to determine compliance with this Chapter. The licensee or operator shall supply such information, data and records as may be necessary to determine the sources of foods suspected of adulteration or of being unwholesome and regarding the health status of employees. Packet Pg. 6 2.A.b 8.08.050 - Inspection —Records and notices. A. Whenever the Health Officer makes an inspection of a food establishment, an inspection report shall be completed and a copy thereof shall be furnished to the licensee or operator. Such inspection report shall indicate specific violations found and shall establish a specific and reasonable period of time for the correction of the violations which shall be accomplished within the period specified. B. If an imminent health hazard exists, such as may be created by an extended loss of water supply, an extended power outage, a sewage backup into the establishment, or inadequate refrigeration, the establishment shall immediately cease operations. Such operations shall not be resumed until authorized by the Health Officer. C. In the case of temporary food establishments, all violations shall be corrected within twenty-four hours. If violations are not corrected within twenty-four hours, the establishment shall immediately cease operations until authorized to resume by the Health Officer. 8.08.060 - Inspection —Service of notices. Notices provided for under this Chapter shall be deemed to have been properly served when the original of the inspection report form or other notice has been delivered personally to the licensee or person in charge, or such inspection report or notice has been sent by registered or certified mail, to the last known address of the licensee. 8.08.070 - Examination and condemnation of food. Food may be examined or sampled by the Health Officer as often as may be necessary to determine freedom from adulteration or misbranding. The Health Officer may, upon written notice to the licensee or operator, place a hold order on any food which has been determined or has shown probable cause to be unwholesome or otherwise adulterated, or misbranded. Under a hold order, food shall be permitted to be suitably stored, but not sold. It is unlawful for any person to remove or alter a hold order, notice of tag placed on food by the Health Officer, and neither such food nor the containers thereof shall be relabeled, repacked, reprocessed, altered, disposed of, or destroyed without permission of the Health Officer. After the licensee or operator has had a hearing as provided for in this Chapter and on the basis of evidence produced at such hearing, or on the basis of examination in the event a written request for a hearing is not received within ten days, the Health Officer may vacate the hold order, or may by written order direct the licensee or operator to denature or destroy such food or to bring it into compliance with the provisions of this Chapter. 8.08.080 - Review of plans —Submission of plans. Whenever a food establishment is constructed or extensively remodeled and whenever an existing structure is converted to use as a food establishment, properly prepared plans and specifications for such construction, remodeling, or conversion shall be submitted to the Village for review before construction, remodeling or conversion of an existing structure to a food establishment. 8.08.090 - Procedure when infection is suspected. When the Health Officer has reasonable cause to suspect possible disease transmission by an employee of a food establishment, it may secure a morbidity history of the suspected employee or make any other investigation as indicated and shall take appropriate action. The Health Officer may require any or all of the following measures: A. The immediate exclusion of the employee from employment in the facility; B. The immediate closing of the facility concerned until, in the opinion of the Health Officer, no further danger of disease outbreak exists; C. Restriction of the employee's services to some area of the facility where there would be no danger of transmitting the disease; D. Adequate medical and laboratory examination of the employee and of other employees. Packet Pg. 7 2.A.b 8.08.100- Food establishments in other jurisdictions. Food from food establishments outside the jurisdiction of the Village may be sold within the Village if such facilities conform to the provisions of this Chapter or to substantially equivalent provisions. To determine the extent of compliance with such provisions, the Health Officer may accept reports from the responsible authority in other jurisdictions where such facilities are located. 8.08.110 - Violation —Penalty. Any person violating the provisions of this Chapter shall be punished according to the provisions of Chapter 1.08, General Penalty. Chapter 8.1..6 .. FOOD -VENDING VE 11ICI...E:. 8.16.010 - Definitions. Whenever in this Chapter, the following terms are used, they shall have the meanings respectively ascribed to them in this section: "Food -vending vehicle" means a food -vending vehicle or mobile cart from which any food or beverage product is sold, given away, displayed, or offered for sale at retail or wholesale. A food -vending vehicle shall not include: 3 a� 1. A temporary fixed food facility; 2. A food -vending -vehicle deployed during a disaster or an emergency situation; or 3. A prearranged delivery. v "Health Department" means the Health Department of the Village of Buffalo Grove. c 8.16.060 - Vehicle identification. U_ No person shall operate or cause to be operated a food -vending vehicle that does not display on each exterior side of the vehicle, in letters not less than four inches high, the name of the owner or the U_ assumed name under which the owner operates, the business address and telephone number of the Q owner, and the distinctive identifying number or symbol assigned to that vehicle. Such lettering shall be o permanently affixed to the vehicle by painting, decal, or other method approved by the Health Officer. Z a 8.16.070 - Vehicle inspection. _ H A. The food -vending vehicle shall be subject to inspection by the Village at any time while in operation. J Q B. The interior and the exterior of every food -vending vehicle and all equipment therein shall have smooth w x washable surfaces and shall be maintained in good repair and in a sanitary manner. 8.16.080 - Parking and stopping. No person shall stop or park a food vending vehicle on private property without permission of the property owner. The operator of a food -vending vehicle must abide by all Stopping, Standing, or Parking restrictions as defined in Title 10 Article XIII. — "Stopping, Standing or Parking". At no time shall a food - vending vehicle park on any public street other than when serving the immediate needs of customers present. 8.16.090 - Refrigeration. No person shall operate or cause to be operated a food -vending vehicle that displays or offers for sale any potentially hazardous foods that require refrigeration unless it is furnished with mechanical refrigeration equipment in good working order sufficient to maintain perishable food and beverage products at a temperature not in excess of forty one degrees Fahrenheit. Refrigeration compartments shall be kept clean, shall be constructed of tile, metal or other approved materials, and shall have no seams or cracks. Wet refrigeration is prohibited. 8.16.100 - Food protection. All food, while being stored, prepared, displayed, served or sold, or during transport shall be protected from contamination. Perishable foods shall be stored such that spoilage will be minimized. All potentially hazardous foods shall be maintained at a safe temperature forty one degrees Fahrenheit or Packet Pg. 8 2.A.b below, or one hundred thirty five degrees Fahrenheit or above), except during necessary periods of preparation and service. 8.16.110 - Food -vending vehicles. No person shall operate or cause to be operated a food -vending vehicle without complying with all of the following requirements. A. Such persons shall establish a service room, which meets all of the requirements of Chapter 8.08 applicable to food establishments. The service room shall be used for the preparation and/or temporary storage, at temperatures as required by Chapter 8.08, of food and beverage products prior to the delivery thereof to a food -vending vehicle. Unless written authorization from the Health Officer to do otherwise is first obtained, food -vending vehicles shall be stocked only at and with food and beverage products prepared or stored at the service room. No food or beverage product shall be sold or otherwise distributed from a food -vending vehicle unless such product was prepared in a service room or in a food establishment, for either of which a valid permit is held, or in some other sanitary location appropriate for such preparation, which is regularly inspected by some recognized Health Department inspection service or as approved by the Director of Public Health of the State. Food and beverage products not prepared in such a service room or ~ establishment shall be stored at a service room prior to delivery to the prepared food -vending vehicle. a� B. All potentially hazardous hot foods shall be rapidly heated to one hundred thirty five degrees Fahrenheit or above, or if being reheated the foods shall be reheated to one hundred sixty-five v degrees Fahrenheit or above, prior to being placed within the hot holding unit of the food -vending ,- vehicle. All potentially hazardous cold foods shall be rapidly cooled to forty degrees Fahrenheit or below prior to being placed within the cold holding unit of the food -vending vehicle. 8.16.120 - Restriction on vehicle use. Food -vending vehicles shall be used for no purpose other than those purposes permitted by this Chapter. 8.16.140 - Violation —Penalties. Any person violating the provisions of this Chapter shall be punished according to the provisions of Chapter 1.08. Chapter 8.20 .. RE:.FUSE:. 8.20.010 - Definitions. The following definitions shall apply in the interpretation and enforcement of this Chapter: A. "Customer" means any premises receiving service from a disposal contractor or firm. B. "Disposal contractor" means any contractor with whom the Village has licensed and contracted for the removal of refuse from within the Village. C. "Disposal firm" means any person, firm or corporation engaged in the business of removal and disposal of refuse. D. "Dumpster" means any container approved by the Village's Health Officer and used for institutional, multi -family housing, commercial or industrial refuse. E. "Dwelling" means a building or portion thereof, but not including a house trailer or mobile home, designed or used exclusively for residential occupancy, including one -family dwelling units, two- family dwelling units, and multiple -family dwelling units, but not including hotels, boardinghouses, or lodginghouses. The units can be considered attached, detached or semi-detached. F. "Garbage" means wastes resulting from the handling, preparation, cooking and consumption of food; wastes from handling, storage and sale of produce. G. "Person" includes owner, occupant or lessee of any dwelling, and firm, corporation or organization of any kind. Packet Pg. 9 2.A.b H. "Premises" means any dwelling, along with commercial or industrial establishments, hotels, motels, boardinghouses, lodginghouses, church, school, hospital, club building or meeting hall or other usable structures. I. "Recyclable materials container" means a container provided by the Village or its refuse contractor for the placement of recyclable materials within. J. "Refuse" means combustible trash, including but not limited to, ashes (residue from fires used for cooking and for heating buildings), paper, cartons, boxes, barrels, wood, excelsior, tree branches, yard trimming, grass, leaves, wood furniture, bedding; noncombustible trash, including, but not limited to metals, tin cans, plastics, metal furniture, dirt, small quantities of rock and pieces of concrete, glass, crockery, other mineral waste; street rubbish, including, but not limited to, street sweepings, dirt, leaves, catch -basin dirt, contents of litter receptacles, but refuse does not mean earth and wastes from building operations, nor shall it include solid wastes resulting from industrial processes and manufacturing operations such as food processing wastes, boiler -house cinders, lumber, scraps and shavings. 00 d K. "Refuse container" means a container with close -fitting cover of galvanized iron or noncorrodible metal or material that is rodentproof and flyproof, nonabsorbent, durable and leakproof, of the 3 type commonly sold as a garbage can of a suitable gauge and construction to ensure durability, with suitable handles on can and lid or a uniform, sealable container of plastic, metal or paper of sufficient strength to hold the weight of refuse placed in them, commonly referred to and sold as garbage bags, and of a capacity of not less than ten gallons and not more than thirty gallons, 0 paper kraft bags authorized to be used for the disposal of materials collected as part of the �? Village's yard waste/composting program, or approved plastic bin for the disposal of acceptable recyclable materials collected as part of the Village's recycling program. c L. "Waste" means garbage and refuse as defined in this section. ii 8.20.020 - Disposal requirement. A. The occupancy of any premises shall be prima facie evidence that waste is being produced and accumulated on such premises, and pickups must be made. All waste shall be called for and disposed of by a disposal firm or contractor duly licensed by the Village except that building or other construction contractors may remove construction, remodeling and demolition debris, tree trunks, bush and shrubs. B. If the owner fails to remove any waste twenty-four hours after notice, setting forth that the condition of the premises which creates a health hazard as determined by the Health Officer or other Village employee, agent or officer, the Village may cause removal of waste from the property, and the cost of removal shall become a lien on the real estate involved, and the Village may recover the cost thereof by appropriate legal action. 8.20.030 -Accumulation prohibited. Waste accumulation on any premises within the Village shall be enclosed in covered refuse containers. Waste shall be removed from the premises, and every person shall keep his premises at all times free and clean of same. Except as set forth in this Chapter, it is unlawful to dispose of or place any waste in any public place in the Village. 8.20.040 - Containers required. Every customer in possession of any premises in the Village shall provide for, and at all times maintain in good order and repair, a sufficient number of refuse containers for a weekly accumulation of normal waste. Every customer in possession of any premises shall cause to be deposited in such refuse containers all refuse produced in or on such premises as soon as practicable after same is produced, except as otherwise provided in this Chapter. 8.20.050 - Containers —Standards. All refuse/recyclable materials containers shall be as previously defined and no other type of container or containers shall be acceptable. Filthy, leaking or defective refuse containers shall be cleaned, repaired or replaced by the person in possession of the premises serviced, and at his expense, as directed by the Village's Health Officer, or other Village employee, agent or officer. Evidence of neglect Packet Pg. 10 2.A.b of these requirements or unsafe containers shall be determined by the Village Health Officer. Containers that are in violation of this Chapter will be identified by a violation notice from the Health Authority and must be replaced or repaired within forty-eight hours. 8.20.060 - Containers —Storage, placement. Institutional, multifamily housing, commercial and industrial refuse containers shall be mounted on wheels and shall be specifically designed for use with collection vehicles. Container's wheels must elevate the base of the container a distance of at least six inches off the storage surface. The storage surface must have an impervious, easily cleanable surface. Compactor box and refuse containers which are mechanically raised or dumped are also permitted for institutional, multifamily housing, commercial and industrial use. All dumpsters which contain garbage shall be covered and be maintained as specified in Section 8.20.050. Single-family residential and attached single-family residential refuse and recycling storage containers shall be stored within the interior of a building or in the interior side or rear yard of the property. Multi -family residential refuse and recycling storage containers shall be screened from public view, either within the interior of a building or within an approved exterior refuse enclosure. 8.20.070 - Containers —Location. It shall be the duty of every person in possession of any premises in the Village for which a refuse/recyclable materials container or containers shall be provided to place the same at ground level, in sight, at a location that may be conveniently and economically serviced; provided, however, it shall be the duty of every person in possession of any detached single-family, duplex, townhouse and attached single-family dwelling unit in the Village (other than that collected from common units such as dumpsters) to place the same in the parkway at the curb in front of such dwelling where it can be seen from the road on scheduled pickup days. Refuse/recyclable materials containers, or any other materials as set forth in this Chapter shall be set out not earlier than five p.m. the night before collection. All containers shall be removed from the parkway within twenty-four hours after collection. All service routes shall start at seven a.m.; refuse set out too late for collection shall be removed from the parkway no later than six p.m. of the pickup day missed. 8.20.080 - Containers —Inspection. All refuse containers and/or dumpsters shall be subject to inspection by the Village Health Officer or other Village personnel selected by the Village Manager or designee. 8.20.090 - Preparation— Deposit in container. It shall be the duty of every customer in possession of any premises to cause all waste produced on the premises to be securely wrapped as may be necessary to prevent the same from being scattered, spilled or blown away. All waste of a size or nature which renders it unsuitable for deposit in containers shall be placed on the ground adjacent to the containers in neat and orderly bundles or stacks not to exceed seventy pounds in weight and four feet in length, except as otherwise provided in this Chapter. 8.20.100 - Burning, dumping, scattering prohibited. No waste shall be burned, dumped, scattered or buried within the Village. 8.20.110 - Disposal within closed building. Waste may be disposed of within the building where it is accumulated or within a closed building accessory thereto situated on the same premises by means of closed compaction type equipment approved by the National Solid Waste Management Association, or by grinding or shredding such waste finely and disposing of it through pipes leading to a public sanitary sewer; provided, that all waste so disposed of in such pipes shall have been ground or shredded to such a degree that all particles are carried freely under the flow conditions normally prevailing in the sewers into which same is deposited. Any closed compaction type equipment, incinerator, grinder or shredder shall be in compliance with the State of Illinois Environmental Protection Agency standards and regulations. 8.20.120 - Incinerator. No incinerator will be allowed within two hundred fifty feet of a residential district, said distance being measured from property line to property line. This restriction shall not apply to other governmental agencies. Packet Pg. 11 2.A.b 8.20.130 - Building/construction debris —Identification of disposal agent. Any dumpster, drop box, dump truck or other container for the collection and/or removal of building debris from new construction or remodeling projects or demolition debris shall have the name and phone number of the disposal firm or builder/contractor/owner plainly displayed on said container. 8.20.140 - Collection —Sanitation requirements. A. Unless hauling recyclable materials to a recycling center, no person, firm, company or corporation shall transport waste over the streets or public ways in the Village unless such waste being transported over or along the streets of the Village or other public property thereof is contained in a leakproof, compaction -type body commonly referred to as a packer -type refuse body, or a vehicle approved and licensed by the Village. Such equipment shall be clean and shall be maintained in good condition and repair. The disposal contractor or disposal firm shall immediately clean up any waste that disposal workers may have caused to spill on private premises, parkways, streets, alleys or other public places. Containers which may be damaged by the contractor's employees shall be replaced free of charge by the contractor. B. This section does not apply to private, individually contracted haulers who transport within their own vehicles, yard waste and other landscape debris or construction and/or remodeling materials only. Such debris shall be generated as the result of work contracted for within the Village and such exemption shall not allow any hauler to dispose of such materials from properties other than where specifically contracted. All other sanitation requirements of this section will remain in effect as to any contracted debris hauling. 8.20.150 - Village contractors for refuse disposal. Only one license shall be issued by the Village for the collection of garbage and refuse from all residential dwelling units in the Village. The scope of work and specific premises serviced by the licensee shall be established within a residential scavenger service contract between the Village and disposal contractor or firm. The disposal contractor or firm shall meet all of the requirements of the service contract. 8.20.230 - Violation —Penalties. Any person violating the provisions of this Chapter shall be punished according to the provisions of Chapter 1.08. 8.20.300 - Municipal waste system —Definitions. A. "Agency" means the Solid Waste Agency of Northern Cook County. B. "Municipal waste system" means the waste collection, transportation and disposal system of the municipality, pursuant to this Chapter, including all physical assets of the municipality and licensee used for the collection, transportation and disposal of system waste, all amounts on deposit in the municipal waste system fund and all amounts collected on account of rates and charges imposed under this Chapter. C. "Municipality" means the Village of Buffalo Grove, Illinois. D. "Person" means any natural individual, firm, trust, estate, partnership, association, joint stock company, joint venture or corporation, or a receiver, trustee, conservator or other representative appointed by order of any court. E. "Project use agreement" means the 1992 project use agreement by and between the municipality and the agency, as amended from time to time. F. "System waste" means garbage and general household waste from a residential dwelling discarded by persons within the corporate limits of the municipality. System waste does not include (1) institutional waste, (2) commercial and office waste, (3) industrial lunchroom waste, (4) construction and demolition waste or (5) garbage and household waste from a mixed use premises. 8.20.310 - Municipal waste system —Findings. The municipality finds as follows: Packet Pg. 12 2.A.b A. It is necessary for and in the best interests of the municipality to regulate and control the collection, transportation and disposal of municipal waste in the exercise of its police power in order to protect the health, safety and welfare of its residents; and B. The municipality is authorized pursuant to Article VII, Section 6 of the Illinois Constitution and Section 11-19-1 et seq. of the Illinois Municipal Code, (Ch. 65, Act 5, Section 11-19-1 III. Comp. Stat.) and Section 3.2 of the Intergovernmental Cooperation Act, (Ch. 5, Act. 220, Section 3.2 III. Comp. Stat.) to provide for the method or methods of collection, transportation and disposal of municipal waste within its corporate limits and to provide that the method chosen may be the exclusive method to be used within the corporate limits; and C. The municipality acting pursuant to Article VII, Section 10 of the Illinois Constitution and Section 3.2 of the Intergovernmental Cooperation Act has entered into an intergovernmental agreement with other north and northwest suburban Cook County municipalities, thereby creating the agency to provide an efficient and environmentally sound municipal waste disposal system; and D. The municipality intends to enter into a project use agreement by which the agency will acquire, construct, operate, equip and improve a municipal solid waste project to provide for the disposal of system waste of the municipality and other members of the agency; and E. Under the project use agreement, the municipality is obligated to establish a municipal waste disposal system, to cause system waste collected within its corporate limits to be delivered to the agency and to make certain payments to the agency, all as described in the project use agreement; and F. It is necessary and in the best interests of the municipality to provide for the environmentally sound and efficient collection, transportation and disposal of system waste by creating a municipal waste system, by providing for the disposal of system waste by delivery to the agency and to impose the rates and charges provided for herein. 8.20.320 - Municipal waste system —Use required. A. All persons owning or occupying residential real estate within the corporate limits of the municipality shall dispose of system waste through the municipal waste system. All system waste shall be collected by or on behalf of the municipality pursuant to the terms of this Chapter and shall be delivered to a transfer station as directed by the agency and the municipality or as otherwise agreed to by the agency and the municipality under the project use agreement. B. No person shall dispose of system waste through the municipal waste system unless the system waste complies with all rules and regulations applicable thereto and established from time to time by either the municipality or the agency. C. Any person disposing of system waste through the municipal waste system shall pay the rates and charges established by the municipality. 8.20.330 - Municipal waste system —Private collectors and haulers. A. No person shall collect, transport or dispose of system waste without a license issued pursuant to Chapter 5.55. B. Any person holding a license to collect, transport or dispose of system waste shall comply with the following obligations as a condition of that license: 1. Comply with all the laws, ordinances, rules and regulations pertaining to the collection, transportation and disposal of system waste as may be enacted from time to time by any lawful authority, including the State of Illinois, this municipality and the agency; 2. Deliver all system waste to the transfer station designated by the agency and the municipality and at the direction of the municipality; 3. Maintain all equipment used to collect, transport and dispose of system waste in good repair and working order and operate it efficiently and effectively; Packet Pg. 13 2.A.b 4. Collect as agent for and promptly pay to the municipality all rates and charges imposed by the municipality or agency on persons using the municipal waste system; 5. Maintain accurate books and records and make them available to the municipality upon demand; 6. Identify, pursuant to agency rules, vehicles used to transport system waste; 7. Deposit with the municipality sufficient security as determined by the municipality, to guarantee performance pursuant to the terms of this Chapter and to guarantee remittance of the rates and charges imposed by the municipality; 8. To operate in a safe manner assuring to the greatest extent possible safety to the lives and property of all municipal residents. C. At time of application for any license issued under Chapter 5.55, the applicant shall provide to the municipality a listing of all residential customers to be served ("customer list") and projected annualized waste volume for the customers. If any residential customer is added to or deleted from the customer list, the licensee shall so notify the municipality in writing within ten days of such change. 8.20.340 - Municipal waste system fund —Imposition of rates and charges. A. There is created and established an enterprise fund of the municipality known as the municipal waste system fund, which shall be separate and apart from all other funds and accounts of the municipality as provided below in subsection G. B. Before the beginning of each fiscal year, the Village Manager shall recommend and the municipality shall adopt a budget for the municipal waste system. The budget shall estimate the revenue required to (1) pay all operating and maintenance expenses of the municipal waste system, including all obligations to the agency under the project use agreement; (2) pay as they become due interest on and principal of any revenue bonds or other obligations payable from the revenues of the municipal waste system; (3) provide for all unpaid claims; and (4) maintain appropriate depreciation and reserve funds, including reserves for uncollected charges. The budget shall estimate the amounts available to pay those obligations from (1) taxes levied and anticipated to be collected pursuant to law; (2) other amounts deposited in the municipal waste system fund; and (3) rates and charges to be imposed on persons disposing of system waste through the municipal waste system. C. The rates and charges imposed for use of the municipal waste system shall be sufficient, after taking into account moneys then on hand in the municipal waste system fund and the proceeds of taxes levied and to be collected which have been assigned and pledged to the municipal waste system fund, (1) to pay all operation and maintenance expenses of the municipal waste system, including all obligations to the agency under the terms of the project use agreement, (2) to pay as they become due interest on and principal of any revenue bonds or other obligations payable from revenues of the municipal waste system, (3) to provide for all unpaid claims, and (4) to provide adequate depreciation and reserve funds for the municipal waste system, including reserves for uncollected charges. D. The municipality shall prepare and deliver a monthly bill setting forth the estimated or actual amount of charges for use of the municipal waste system. The bill for each month shall be paid no later than twenty days from the date of such bill. A late charge of three percent shall be paid on all amounts due and unpaid on the due date. In the event all amounts due, including any late charges, are not paid by the end of the month in which they are due, interest shall be charged on all such unpaid amounts at the rate of one percent per month or portion of a month, which interest shall accrue beginning with the first day of the calendar month after the date due. E. In addition to the right to receive a late charge and interest, the municipality reserves all other rights and remedies it may have at law or in equity, including but not by way of limitation, revocation of license. Election of any remedy shall not be a waiver of any other remedy. F. The owners and occupants of residential real estate within the municipality served by the municipal waste system shall be jointly and severally liable to pay all rates and charges imposed by the municipality pursuant to the provisions of this Chapter. Packet Pg. 14 2.A.b G. All amounts collected from rates and charges imposed under this section shall be deposited in the municipal waste system fund, and together with all other amounts deposited in the municipal waste system fund, shall be separate and apart from all other moneys of the municipality, except amounts deposited in the municipal waste system fund may be invested together with other funds of the municipality. Chapter 8.24 .. NUISANCES AND MISCE:.I...I...ANEOUS 11E:.AI...T[1 I._AWS 8.24.010 - Watercourses. A. The obstruction or pollution of any watercourse or source of water supply in the Village is a nuisance. It is unlawful for any person to obstruct or pollute any such watercourse or source of water supply. B. The owner of the property upon which the watercourse is located shall keep the watercourse free of trash, debris, excessive vegetation and other obstacles that would pollute, contaminate or restrict the flow of water through the watercourse. 8.24.020 - Stagnant pools. 00 d Any stagnant pool of water in the Village is a nuisance. It is unlawful for any person to permit any such stagnant pool of water to exist or remain on any property under their control or ownership. 3 a� 8.24.030 - Drinking cups. It is unlawful for any person to maintain any common drinking cup or cups, dipper, or other similar utensil for the use of more than one person in any public hall, theater, store or other place frequented by the public. v 0 8.24.050 - Sewage. Any method for the disposal of human excrement other than by depositing in the public sanitary sewer is designated as hazardous to the public health. No person shall build or maintain or allow to exist on any premises any device for the disposal of human excrement which is hazardous to the public health, except by written permission of the Corporate Authority, which permission may be rescinded at the discretion of the Corporate Authority; except, that such permission shall be rescinded by the Corporate Authorities whenever a public sanitary sewer connecting point is four hundred feet or less distance from any part of a premises whereon disposal of human excrement is by a hazardous method. 8.24.060 - Insects. It is unlawful to permit any premises or vacant areas in the Village to become a breeding site for flies or other insects or to become infested with flies or other insects in such a way as to endanger health or permit the spread of such flies or other insects to other premises or vacant areas. 8.24.070 - Rodents. It is unlawful to permit any premises or vacant areas in the Village to become a breeding site for rodents or to become infested with rodents in such a way as to endanger health or permit the spread of such rodents to other premises or vacant areas. 8.24.080 - Dangerous structure. Any structure, building, place or vacant area in such condition as to be dangerous to the public health in any way is a nuisance. It is unlawful for the owner or occupant thereof or any person to permit any such structure, building, place or vacant area under his, hers or its ownership or control to exist or remain in such condition. 8.24.085 - Minimum standards for heat. No owner or operator shall lease or rent for occupancy any dwelling or dwelling unit for the purpose of living therein which does not comply with the following minimum requirements: A. Heat must be maintained at sixty-eight degrees Fahrenheit from six thirty a.m. to ten thirty p.m., and at sixty-five degrees Fahrenheit at all other times, in all habitable rooms, bathrooms and toilet -rooms. Packet Pg. 15 2.A.b B. Failure to furnish required heat shall not constitute an offense where it is due to a breakdown due to mechanical failure, provided diligence is used to have such repaired; or to any causes beyond the control of the lessor. 8.24.090 - Endangering public health. It is unlawful for any person to commit or do any act which endangers the public health. 8.24.100 - Jurisdiction. In all cases where no provision is made in Sections 8.24.100 through 8.24.170 defining what are nuisances and how the same may be removed, abated or prevented, in addition to what may be declared such in Sections 8.24.100 through 8.24.170 those offenses which are known to the common law of the land and the statutes of the state as nuisances may, in case the same exist within the Village limits or within one mile thereof, be treated as such and proceeded against as is provided in Sections 8.24.100 through 8.24.170 or in accordance with any other provision of law. 8.24.110 - Use constituting nuisance. No building, vehicle, structure, receptacle, yard, lot, premises or part thereof shall be made, used, maintained or operated in the Village if such use, maintaining or operating shall be the occasion of any nuisance or shall be dangerous or detrimental to health. 8.24.120 - Dangerous substance in connection with business. No substance, matter or thing of any kind whatsoever dangerous or detrimental to health shall be allowed to exist in connection with any business or be used therein, or be used in any work or labor performed in the Village. No nuisance shall be permitted to exist in connection with any business or in connection with any such work or labor. 8.24.130 - Business —Operation as nuisance. No business, whether licensed or not, shall be so conducted or operated as to amount to a nuisance. 8.24.140 - Abatement —Required —Owner responsibility. Whenever any public nuisance affecting health is found by the Village to exist on any private or public property in violation of Sections 8.24.100 through 8.24.170, which violation injuriously affects or may affect the health of the residents, the Village Manager shall have the power and authority to order in writing the owner or occupant or user thereof, by appropriate action, at the expense of such owner, occupant or user, to correct and remove such nuisance within twenty-four hours or within such reasonable time as the Village Manager may order; provided, that it shall not be necessary in any case for the Village Manager to specify in such notice the manner in which the nuisance shall be abated. 8.24.150 - Abatement —Village action —Owner refusal. If the person referred to in Section 8.24.140, notified accordingly, refuses or neglects to comply with such order within the time and in the manner specified, the Village Manager shall cause the summary abatement of such nuisance at the expense of the party responsible for or permitting the same, and he shall be subject to the penalties provided for violations of the provisions of Sections 8.24.100 through 8.24.170. 8.24.160 - Abatement —Village action —Unknown owner. Whenever the owner, occupant, agent or person in possession, charge or control of premises in or upon which any nuisance may be found, is unknown or cannot be found, the Village Manager shall proceed to abate such nuisance without notice. 8.24.170 - Designation. The following are nuisances affecting the health, peace and comfort of the Village, as well as and in addition to any other act, omission of act, occupation or use of property or premises, equipment or structure deemed to be a menace to the health, peace and comfort of inhabitants of the Village, as declared in Sections 8.24.100 through 8.24.170: A. To conduct any business or use any premises so negligently as to create such an offensive smell as may taint the air and render it unwholesome or disagreeable to the neighborhood; Packet Pg. 16 2.A.b B. To cause or allow the carcass of any animal or vegetable matter, slops, swill, suds, garbage, filth or offal or noisome substance of any kind to be collected, deposited or to remain in any place in the village to the prejudice of others; C. To deposit any manure, dead animal or other filthy, offensive or noisome substance upon any lot, street, alley or other place; D. To keep or allow to be kept, in a foul, offensive, nauseous or filthy condition any cellar, vault, drain, pool, privy, sewer or sink upon any premises belonging to or occupied by any inhabitant of the Village, or any railroad car, building yards, grounds or premises belonging to or occupied by any person; E. To cause or permit the emission of dense smoke from any fire, chimney, engine, oil burner or any other device so as to cause annoyance or discomfort to the residents thereof; F. To construct or maintain any building or structure in violation of any of the provisions of the zoning, _ subdivision, plumbing, building or electrical ordinances of the Village, or any building which is in 00 an unsanitary condition or in an unsafe or dangerous condition, or which in any manner endangers the health or safety of any person. Every building or part thereof which is in an unsanitary condition by reason of the basement or cellar being damp or wet or by reason of the floor of such basement or cellar being covered with stagnant water, or by reason of the building being infected with disease or being unfit for human habitation, or which by reason of any other a unsanitary condition is a source of sickness or which endangers the public health, is a public nuisance; G U G. To bring into the Village or keep therein, for sale or otherwise, either for food or for any other �a purpose, any dead or live animal or any matter, substance or thing which is a nuisance or which r- occasions a nuisance in the Village or which may or shall be dangerous or detrimental to health; H. To permit the growth upon any premises of any noxious weeds, such as jimson, burdock, w ragweed, thistles, cockleburs and other like weeds. a I. To cause or allow a violation of Subsections 17.36.030.H.3 or HA of the Buffalo Grove Municipal o Code. ? 8.24.190 - Violation —Penalty. Any person violating any provision of this Chapter shall be punished according to the provisions of Chapter 1.08. Chapter 8.28 - FOOD AND BE:.VERAGE:. VE:.NDING MAC[-iINE:. ORDINANCE:. 8.28.010 - Adoption by reference. The Vending of Food and Beverages-2017 FDA Model Food Code, as modified in this chapter, is adopted by reference. 8.28.020 - Amendments. The Vending of Food and Beverages —FDA Model Food Code is amended as follows= A. Whenever an inspection of food vending machines is made, a copy of the completed inspection form provided by the Regulatory Authority shall be furnished to the operator. B. Whenever the Regulatory Authority discovers a violation of any provision of this ordinance, it shall notify the operator concerned either by the inspection report form or by other written notice. Such form or notice, which is a public document shall: (1) Describe the condition found; (2) Provide a specific and reasonable period of time for the correction of the condition; and (3) State that an opportunity for a hearing on inspection findings will be provided if a written request for such hearing is filed with the Regulatory Authority within 10 days of receipt of the notice. The Regulatory Authority may also advise the operator in writing that unless the violations are corrected within the specified period of time, any permit issued under the provisions of this ordinance Packet Pg. 17 2.A.b may be suspended or revoked in accordance with the provisions of Chapter- 4 or court action may be initiated. Section 6-204 Inspection Report Form FD 3078-See Appendix B is hereby deleted. Section 6-601 Penalties. Any person violating the provisions of this chapter shall be punished according to the provisions of Chapter 1.08, GENERAL PENALTY. Section 6-602 Injunctions is hereby deleted. Chapter 8.32 .. WEEDS, GRASS, RE:.FUSE:. AND JUNK 8.32.010 - Weeds and grass —Abatement —Required. A. It shall be the duty of every owner and also every person, firm or corporation in possession or control of any land, including any public right of way immediately adjacent to any property, in the Village other than land actually being used for and devoted to agricultural purposes and land designated by the Village Manager as nature preserves, to keep all weeds thereon cut so that no weeds are allowed to reach a height of more than twelve inches, and it is unlawful for any owner, and for any person, firm or corporation in possession or control of such land to fail to do so. For the purposes of this section the public right of way immediately adjacent to any property shall include the areas of land located 3 between the property line and the curb, edge of roadway or shoulder and the area located ten feet outside the property line where there is no curb, edge of roadway or shoulder. B. It shall be the duty of every owner, and also every person, firm or corporation in possession or control of any land in the Village which is within fifty yards of any occupied residence in the Village, other than o U land actually being used for and devoted to agricultural purposes and land designated by the Village Manager as nature preserves or golf courses to keep all the grass thereon cut so that no grass is c allowed to reach a height of more than six inches. It is unlawful for any owner and for any person, firm U- or corporation in possession or control of such land to fail to do so. C. For purposes of this Chapter, "weeds" means all plants generally recognized as weeds within this a State and included, but not by way of limitation, noxious weeds as determined by the Illinois y Department of Agriculture. o 8.32.020 - Weeds and grass —Abatement —Village action. The Village Manager may provide for the cutting of weeds and grass in the Village as required by this Chapter, when the owners of the real estate on which the weeds are located refuse or neglect to cut them and may collect from the owners the reasonable cost thereof. This cost is a lien upon the real estate affected, superior to all other liens and encumbrances, except tax liens; provided, that within sixty days after such cost and expense is incurred, the Village or person performing the service by authority of the Village, shall file notice of lien in the office of the recorder of deeds in the county in which such real estate is located. The notice shall consist of a sworn statement setting out: A. A description of the real estate sufficient for identification thereof; B. The amount of money representing the cost and expense incurred or payable for the service; and C. The date or dates when such cost and expense was incurred by the Village. The lien of the Village, however, shall not be valid as to any purchaser whose rights in and to such real estate have arisen subsequent to the weed cutting and prior to the filing of such notice, and the lien of the Village shall not be valid as to any mortgagee, judgment creditor or other lienor whose rights in and to such real estate have arisen prior to the filing of such notice. Upon payment of the cost and expense by the owner of or persons interested in such property after notice of lien has been filed, the lien shall be released by the Village or person in whose name the lien has been filed and the release may be filed of record as in the case of filing notice of lien. 8.32.030 - Refuse and junk. It is unlawful for any owner, and also any person, firm or corporation in possession or control of any land in the Village, to deposit or to permit or maintain the existence thereon of any uncovered piles of Packet Pg. 18 2.A.b refuse, or garbage, or any junk, including but not limited to abandoned automobiles and barbed wire, or to permit such land to become or remain in such a condition as to be dangerous to public health in any way. 8.32.040 - Violation —Penalty. Any person violating the provisions of this Chapter shall be punished according to the provisions of this Chapter 1.08, General Penalty. Chapter 8.44 .. PUBI...IC SWIMMING POOI....S It shall be unlawful for any person to open, establish, maintain or operate a swimming facility without first obtaining a license therefor from the Department of Public Health, State of Illinois, as required by 210 I LCS 125/. Chapter 8.52 - 11AZARDOUS SUBSTANCES [�E:.MOVAI._ AND ABATEMENT COSTS 8.52.010 - Definitions. For the purposes of this Chapter, the following words and phrases shall have the meanings respectively ascribed to them by this section: A. "Abandonment" means the act of leaving a thing with the intent not to retain possession of or 3 assert ownership or control over it. The intent need not coincide with the act of leaving. It is prima d facie evidence of the necessary intent to abandon a vehicle(s), vessel(s), and/or container(s) containing a hazardous substance that: 1. The vehicle(s), vessel(s), and/or container(s) has been left for more than two days G V unattended and unmoved; or 2. License plates or other identifying marks have been removed from the vehicle(s), vessel(s), c and/or container(s); or U_ 3. The vehicle(s), vessel(s), and/or container(s) has been damaged or is deteriorated so w extensively that it has value only for junk or salvage; or Q 4. The owner or operator has been notified by a law enforcement agent to remove the o vehicle(s), vessel(s), and/or container(s) and it has not been removed within twenty-four Z Q hours after notification. x B. "Container" means a receptacle used for the shipment of goods that meets one or more of the a following: w x 1. Of permanent character and strong enough for repeated use; 00 2. A cargo container used to transport small quantities of materials (e.g. box, drum, carboy); d 3. Specifically designed to facilitate the carriage of goods by one or more modes of transport without intermediate reloading. _ a� C. "Fire Chief' means the Fire Chief of the Village of Buffalo Grove, or his authorized representative. s D. "Hazardous substances" means: Q 1. Any material as designated pursuant to the federal "Comprehensive Environmental Response, Compensation, and Liability Act of 1980," 42 USC 9601(14), as amended; or 2. Any substance, material, waste, or mixture designated as a hazardous material, waste, or substance according to 49 Code of Federal Regulations (CFR) or according to Illinois Revised Statutes, Chapter 111-1/2 paragraphs 1300.14 and 1300.15, as amended, excluding highway route -controlled quantities of radioactive materials as defined in 49 CFR 173,403(1), excluding ores, the products from mining, milling, smelting, and similar processing of ores, and the wastes and tailings therefrom, and excluding special fireworks as defined in 49 CFR 173.88(d) when the aggregate amount of flash powder does not exceed fifty pounds; or 3. Any material which is listed on the list of Environmental Protection Agency pollutants, 40 CFR 401.15, as amended; or Packet Pg. 19 2.A.b 4. Any material which is classified by the National Fire Protection Association (NFPA) as either a flammable liquid, a Class II combustible liquid, or a Class III A combustible liquid; or 5. Any material which has been determined by the party storing it, or having control of it, through testing or other objective means, to be likely to create a significant potential or actual hazard to public health, safety, or welfare or to the environment. This definition shall not establish a requirement to test for the purposes of this Chapter; or 6. Any material which has been determined by the Fire Chief, through information based on appraisal and assessment from reliable resources, to be likely to create a significant potential or actual hazard to public health, safety, or welfare or to the environment. The fact that the material in question is not designated as a hazardous substance pursuant to subdivisions (1) through (5) of this definition or is excluded by the legislation of NFPA classifications of subdivisions 1 through 4 does not preclude the Fire Chief from determining that the material is a hazard, given the totality of the particular facts and circumstances. E. "Hazardous substance incident" means any emergency circumstance involving the sudden d release or threatened release of a hazardous substance which, in the judgment of an emergency response authority, whether said emergency response authority be the Village, a MABAS 3 agreement member unit, or a federal or state agency or other local agency, threatens immediate 2 and irreparable harm to the environment or the health, safety, or welfare of any individual other than individuals exposed to the risks associated with hazardous substances in the normal course of their employment. "Hazardous substance incident" includes those incidents of releasing or 0 abandoning of a hazardous substance, whether or not such releasing or abandoning is found to 0 threaten immediate and irreparable harm, but such term does not include any release of a 'R hazardous substance authorized pursuant to any federal, state, or local law or regulation. c F. "Person" means any individual, public or private corporation, partnership, association, firm, trust, ii or estate, the state or any department, institution, or agency thereof, any municipal corporation, w county, city and county, or other political subdivision of the state, or any other legal entity Q whatsoever which is recognized by law as the subject of rights and duties. y G. "Release" means any actual or threatened spilling, leaking, pumping, pouring, emitting, emptying, discharging, injecting, escaping, leaching, dumping, vaporizing, evaporating or disposing into the environment, but excludes (1) any release which results in exposure to persons solely within a workplace, with respect to a claim which such persons may assert against the employer of such persons; (2) emissions from the engine exhaust of a motor vehicle, rolling stock, aircraft, vessel, or pipeline pumping station engine; (3) release of source, by-product, or special nuclear material from a nuclear incident, as those terms are defined in Atomic Energy Act of 1954, if such release is subject to requirements with respect to financial protection established by the Nuclear Regulatory Commission under Section 1870 of such Act; (4) the normal application of fertilizer; and (5) a release authorized pursuant to any federal, state or local law or regulation. H. "Remove or removal' means the cleanup, containment, or removal of released hazardous substances from the environment, such actions as may be necessary to be taken in the event of the threat of release of hazardous substances into the environment, such actions as may be necessary to monitor, assess, and evaluate the release or threat of release of hazardous substances, the disposal of removed material, or the taking of such other actions as may be necessary to prevent, minimize, or mitigate damage to the public health or welfare or the environment, which may otherwise result from a release or threat of release. The term includes, in addition, without being limited to, security fencing or other measures to limit access, provision of alternative water suppliers, temporary evacuation and housing of threatened individuals, and any emergency assistance which may be provided under The Illinois Emergency Services and Disaster Agency Act of 1975, (Illinois Revised Statutes, Chapter 127, par. 1101 et seq.), as amended, pursuant to the MABAS agreement. I. "Vehicle" means any device which is capable of moving itself, or of being moved, from place to place upon wheels or endless tracks. The term includes, but is not limited to, any motor vehicle, trailer, or semi -trailer. Packet Pg. 20 2.A.b J. "Vessel" means a ship or other craft used in navigation; any structure which is made to float upon the water or which does float upon the water. 8.52.020 - Liability for hazardous substance incident removal or abatement costs. A. The Fire Department is authorized to remove or abate the effects of any hazardous substance incident involving the actual or threatened release of hazardous material (1) upon or into property or facilities in the Village, (2) pursuant to any mutual aid box alarm system (MABAS) agreement in effect, it being understood that such aid will be rendered outside the Village limits, or (3) outside the corporate and/or response limits where the health, welfare, and/or property of the Village and/or those people within its protection are endangered. B. The following described persons shall be jointly and severally liable (1) to the Village for the payment of all costs direct or indirect incurred by the Village as a result of such removal and/or abatement activity, and (2) to any member unit of the MABAS agreement rendering aid to the Village pursuant to said agreement. 1. The person or persons whose negligent, reckless, or willful act or omission proximately caused °1 such release; and 2. The person or persons who owned or had custody or control of the hazardous substance at the 2 time of such release, without regard to fault or proximate cause; and 3. The person or persons who owned or had custody or control of the container, transport vehicle, or transport vessel which held such hazardous substance at the time of, or immediately prior to, v such release, without regard to fault or proximate cause; -- 4. Any person owning or in control of any real property from which a hazardous substance is or may c be released. iz C. In the event that any person undertakes voluntarily or upon order of the Fire Chief, to remove or abate the effects of any actual or threatened hazardous substance release upon or into any property or facility in the Village, the Fire Chief may take such action as is necessary to supervise or verify the adequacy of the removal or abatement. The person(s) described in subsections (B)(1) through (B)(4) shall be liable to the Village for all costs direct or indirect incurred as a result of such supervision or verification. 8.52.030 - Removal or abatement costs. A. For purposes of this Chapter, costs incurred by the Village shall include, but shall not be limited to, the following, whether incurred within the Village, or outside the Village limits as a result of rendering mutual aid pursuant to the MABAS agreement: actual labor costs of Village personnel, including benefits and administrative overhead; costs of consultants whose expertise is required to remove or abate the incident or to assess the nature and extent of damage done; cost of equipment operation; replacement cost of vehicles or equipment which, in the determination of the Fire Chief, is contaminated beyond reuse or repair; laboratory costs; costs of materials or equipment obtained directly by the Village; cost of any contract or mutual aid labor and materials; attorneys' fees incurred in collecting moneys owed to the Village by liable parties. B. When the action to remove or abate the effects of a hazardous substance includes extinguishing a fire, the costs may only include the expenses, such as those set forth in Section 8.48.030(A), related to the hazardous substance and not any expense related to extinguishing the fire. C. Nothing contained in this Chapter shall be construed to change or impair any right of recovery of subrogation arising under any mutual aid agreement or any other ordinance, statute, or provision of law. No criminal or quasi -criminal remedy for any wrongful action shall be excluded or impaired by this Chapter. D. The Director of Finance shall allow for a reasonable time for payment of the reimbursement amount and shall consider any written objections on the type and amount of expense. In the event that no payment or response to the request for reimbursement has been received within thirty days from the date of the invoice, the Director of Finance is authorized to direct the Village Attorney to take appropriate legal action. Packet Pg. 21 2.A.b E. A MABAS member unit rendering aid to the Village in a hazardous substances incident pursuant to the MABAS agreement shall have its own right of action under this Chapter for recovery of costs. 8.52.040 - Liberal construction. This Chapter shall be liberally construed to give effect to its purpose, which is to shift the burden of liability for the aforesaid removal or abatement costs from the citizens of Buffalo Grove to those responsible for the incident. Packet Pg. 22 2.A.c .fii d e 8 - 1....1 E L.TI....I A IN D SA IF::: E.TY Chapter 8.04 .. CONTROL.. OF DISE:.ASE:. 8.04.010 - Communicable diseases —Definitions. For the purposes of this Title, the following words and phrases shall have the meanings respectively ascribed to them by this section: A. "Communicable disease" means an illness due to a specific infectious agent or its toxic products which arises through transmission of that agent or its products from an infected person, animal, or inanimate reservoir to a susceptible host, either directly or indirectly through an intermediate plant or animal host, vector, or the inanimate environment. B. "Health Officer" means the Village Health Officer or an authorized representative. 00 d 3 a� m m M 0 U When a communicable disease exists in or near the Village to the extent that an epidemic exists or may develop, the Health Officer shall inform the general public as to the appropriate steps to be taken as directed by the Centers for Disease Control ,and the Corporate Authorities deems the situation an I it may provide that persons whO Gannet previde evidenne Af efferlh e immunity naturally e emergeRGY aFtifieially 'RdLiGed against sueh disease shall Pet he-pe p.m.. tted te I Packet Pg. 23 2.A.c to to the immunizations peFSons who aFe unable employ a PFivate physician and expedite of all peFSon-s Chapter 8.08 FOOD E:.STABI...ISFiME:.NT.S 8.08.010-Adoption bv reference. The " 2017 FDA Food Cod RegulatiGRs latest editions, as amended are adopted by reference. 8.08.020- License —Suspension and revocation. A. Notwithstanding the other provisions of this Code, whenever the Health Officer finds unsanitary or other conditions in the operation of a food establishment which constitutes a substantial hazard to the public health, the Health Officer may without notice of a hearing issue a notice to the licensee or operator citing such conditions, specifying the time period within which such action shall be taken. If deemed necessary, such notice shall state that the license is immediately suspended, and all food establishment operations are to be immediately discontinued. Any person to whom such notice is issued shall comply immediately therewith, but upon written petition to the Village Manager shall be afforded a hearing as soon as possible. B. Upon receipt of a request, including a statement signed by the licensee that the conditions causing m suspension of the license have been corrected, the Village shall cause a reinspection. M C. In all other respects the procedures of Chapter 1.12 shall apply. 0 �? 8.08.030 - Inspection —Authorized. At least EveFy food is basis a once every sox months, sewice establishment nspeeted on a FegulaF -by a� the Health QffiGeF. fe-e-P-1 :rl.- 1 !--it! shall eaGh serviee establi-shment . -ffmp-.P-.r Shall Make as many inspections deemed fe. the this Chapter. additional an s as aFe necessaFy r6ement of H Food establishments in the Village are inspected routinely and unannounced depending on the risk w U_ assessment classification (Category I, II, or III) assigned to each food establishment. Risk assessments are based on the 2017 FDA Food Code. p The general yearly inspection schedule is as follows: z a A. Category I Establishments - 3 inspections x B. Category II Establishments - 2 inspections Q w C. Category III Establishments - 1 inspection x 8.08.040 - Inspection —Access to establishments. The Health Officer shall be permitted to enter, at any reasonable time, any food establishment within 0 the Village for the purpose of making inspections to determine compliance with this Chapter. The licensee s or operator shall supply such information, data and records as may be necessary to determine the U sources of foods suspected of adulteration or of being unwholesome and regarding the health status of a employees. 8.08.050 - Inspection —Records and notices. A. Whenever the Health Officer makes an inspection of a food establishment, an inspection report shall be completed and a copy thereof shall be furnished to the licensee or operator. Such inspection report shall indicate specific violations found and shall establish a specific and reasonable period of time for the correction of the violations which shall be accomplished within the period specified. B. If an imminent health hazard exists, such as may be created by an extended loss of water supply, an extended power outage, a sewage backup into the establishment, or inadequate refrigeration, the establishment shall immediately cease operations. Such operations shall not be resumed until authorized by the Health Officer. Packet Pg. 24 2.A.c C. In the case of temporary food establishments, all violations shall be corrected within twenty-four hours. If violations are not corrected within twenty-four hours, the establishment shall immediately cease operations until authorized to resume by the Health Officer. 8.08.060 - Inspection —Service of notices. Notices provided for under this Chapter shall be deemed to have been properly served when the original of the inspection report form or other notice has been delivered personally to the licensee or person in charge, or such inspection report or notice has been sent by registered or certified mail, to the last known address of the licensee. 8.08.070 - Examination and condemnation of food. Food may be examined or sampled by the Health Officer as often as may be necessary to determine freedom from adulteration or misbranding. The Health Officer may, upon written notice to the licensee or operator, place a hold order on any food which has been determined or has shown probable cause to be unwholesome or otherwise adulterated, or misbranded. Under a hold order, food shall be permitted to be suitably stored, but not sold. It is unlawful for any person to remove or alter a hold order, notice of tag placed on food by the Health Officer, and neither such food nor the containers thereof shall be relabeled, repacked, reprocessed, altered, disposed of, or destroyed without permission of the Health Officer. After the licensee or operator has had a hearing as provided for in this Chapter and on the basis of evidence produced at such hearing, or on the basis of examination in the event a written request for a hearing is not received within ten days, the Health Officer may vacate the hold order, or may by written order direct the licensee or operator to denature or destroy such food or to bring it into compliance with the provisions of this Chapter. 8.08.080 - Review of plans —Submission of plans. Whenever a food establishment is constructed or extensively remodeled and whenever an existing structure is converted to use as a food establishment, properly prepared plans and specifications for such construction, remodeling, or conversion shall be submitted to the Village for review before construction, remodeling or conversion of an existing structure to a food establishment. 8.08.090 - Procedure when infection is suspected. When the Health Officer has reasonable cause to suspect possible disease transmission by an employee of a food establishment, it may secure a morbidity history of the suspected employee or make any other investigation as indicated and shall take appropriate action. The Health Officer may require any or all of the following measures: A. The immediate exclusion of the employee from employment in the facility; B. The immediate closing of the facility concerned until, in the opinion of the Health Officer, no further danger of disease outbreak exists; C. Restriction of the employee's services to some area of the facility where there would be no danger of transmitting the disease; D. Adequate medical and laboratory examination of the employee and of other employees. 8.08.100- Food establishments in other jurisdictions. Food from food establishments outside the jurisdiction of the Village may be sold within the Village if such facilities conform to the provisions of this Chapter or to substantially equivalent provisions. To determine the extent of compliance with such provisions, the Health Officer may accept reports from the responsible authority in other jurisdictions where such facilities are located. 8.08.110 - Violation —Penalty. Any person violating the provisions of this Chapter shall be punished according to the provisions of Chapter 1.08, General Penalty. Chapter 8.1.6 .-FOOD .-VENDING VE[11CI...E. 00 d P 3 m M 0 U Packet Pg. 25 2.A.c 8.16.010 - Definitions. Whenever in this Chapter, the following terms are used, they shall have the meanings respectively ascribed to them in this section: "Food -vending vehicle" means a food -vending vehicle or mobile cart from which any food or beverage product is sold, given away, displayed, or offered for sale at retail or wholesale. A food -vending vehicle shall not include: 1. A temporary fixed food facility; 2. A food -vending -vehicle deployed during a disaster or an emergency situation; or 3. A prearranged delivery. "Health Department" means the Health Department of the Village of Buffalo Grove. 8.16.060 - Vehicle identification. °0 d No person shall operate or cause to be operated a food -vending vehicle that does not display on each exterior side of the vehicle, in letters not less than four inches high, the name of the owner or the assumed name under which the owner operates, the business address and telephone number of the 2 owner, and the distinctive identifying number or symbol assigned to that vehicle. Such lettering shall be permanently affixed to the vehicle by painting, decal, or other method approved by the Health Officer. 8.16.070 - Vehicle inspection. U A. The food -vending vehicle shall be subject to inspection by the Village at any time while in operation. B. The interior and the exterior of every food -vending vehicle and all equipment therein shall have smooth m washable surfaces and shall be maintained in good repair and in a sanitary manner. 8.16.080 - Parking and stopping. No person shall stop or park a food vending vehicle on private property without permission of the property owner. i j The operator of a food -vending vehicle must abide by all Stopping, Standing, or Parking restrictions as defined in LL Q Title 10 Article XIII. — "Stopping, Standing or Parking". At no time shall a food -vending vehicle park on any public street other than when serving the immediate needs of customers present. Z a w selling, giViRg away, disp ayiRg, er offering fer sale any feed er beverage preduGt eXGept fer a peried e toMe 6.4for-'Mept te r_,A_Rs,_,PAPA_Ate An 0PAPAP-d-i-ate sale er sales. Ne perseR shall step, park, GF Ga6ise aRyfeed- 00 d any feed or beverage prc)dUGt frern a f hip�.le �.Aihile en publiG property ether than a publi thoroughfaFe. NE) peFsE)n shall step, paFk, OF eaus� a feed vending vehicle tE) Fernain en any PFOperty fo of making emergeRGY repairs te the vehirUle. In ne event shall any ersen sell er give awa the purpose of selling, giving away, displaying, OF offeFing fE)F sale, any feed OF beveFage pFoduct to aR! 7 E person otheF than the E)wneF of sueh PFE)peFty OF the owneF's agents, eusterneFS, OF employe , and then s U .,I,. fora od of tome s ,ffi..ient to G ate immediate sal ram+ rr Q 8.16.090 - Refrigeration. No person shall operate or cause to be operated a food -vending vehicle that displays or offers for sale any potentially hazardous foods that require refrigeration unless it is furnished with mechanical refrigeration equipment in good working order sufficient to maintain perishable food and beverage products at a temperature not in excess of #erty-five- forty one degrees Fahrenheit. Refrigeration compartments shall be kept clean, shall be constructed of tile, metal or other approved materials, and shall have no seams or cracks. Wet refrigeration is prohibited. 8.16.100 - Food protection. All food, while being stored, prepared, displayed, served or sold, or during transport shall be protected from contamination. Perishable foods shall be stored such that spoilage will be minimized. All potentially hazardous foods shall be maintained at a safe temperature (forty five forty one degrees Packet Pg. 26 2.A.c Fahrenheit or below, or ane hundFeed one hundred thirty fiveferfy degrees Fahrenheit or above), except during necessary periods of preparation and service. 8.16.110 - Food -vending vehicles. No person shall operate or cause to be operated a food -vending vehicle without complying with all of the following requirements. A. Such persons shall establish a service room, which meets all of the requirements of Chapter 8.08 applicable to food establishments. The service room shall be used for the preparation and/or temporary storage, at temperatures as required by Chapter 8.08, of food and beverage products prior to the delivery thereof to a food -vending vehicle. Unless written authorization from the Health Officer to do otherwise is first obtained, food -vending vehicles shall be stocked only at and with food and beverage products prepared or stored at the service room. No food or beverage product shall be sold or otherwise distributed from a food -vending vehicle unless such product was prepared in a service room or in a food establishment, for either of which a valid permit is held, or in some other sanitary location appropriate for such preparation, which is regularly inspected by some recognized Health Department inspection service or as approved by the Director of Public Health of the State. Food and beverage products not prepared in such a service room or establishment shall be stored at a service room prior to delivery to the prepared food -vending vehicle. B. All potentially hazardous hot foods shall be rapidly heated to ^^^ hundr d " one hundred thirty fivedegrees Fahrenheit or above, or if being reheated the foods shall be reheated to one hundred sixty-five degrees Fahrenheit or above, prior to being placed within the hot holding unit of the food -vending vehicle. All potentially hazardous cold foods shall be rapidly cooled to forty degrees Fahrenheit or below prior to being placed within the cold holding unit of the food -vending vehicle. 8.16.120 - Restriction on vehicle use. Food -vending vehicles shall be used for no purpose other than those purposes permitted by this Chapter. 8.16.140 - Violation —Penalties. Any person violating the provisions of this Chapter shall be punished according to the provisions of Chapter 1.08. Chapter 8.20 .. RE:.FUSE:. 8.20.010 - Definitions. The following definitions shall apply in the interpretation and enforcement of this Chapter: A. "Customer" means any premises receiving service from a disposal contractor or firm. B. "Disposal contractor" means any contractor with whom the Village has licensed and contracted for the removal of refuse from within the Village. C. "Disposal firm" means any person, firm or corporation engaged in the business of removal and disposal of refuse. D. "Dumpster" means any container approved by the Village's Health Officer and used for institutional, multi -family housing, commercial or industrial refuse. E. "Dwelling" means a building or portion thereof, but not including a house trailer or mobile home, designed or used exclusively for residential occupancy, including one -family dwelling units, two- family dwelling units, and multiple -family dwelling units, but not including hotels, boardinghouses, or lodginghouses. The units can be considered attached, detached or semi-detached. F. "Garbage" means wastes resulting from the handling, preparation, cooking and consumption of food; wastes from handling, storage and sale of produce. G. "Person" includes owner, occupant or lessee of any dwelling, and firm, corporation or organization of any kind. Packet Pg. 27 2.A.c H. "Premises" means any dwelling, along with commercial or industrial establishments, hotels, motels, boardinghouses, lodginghouses, church, school, hospital, club building or meeting hall or other usable structures. I. "Recyclable materials container" means a container provided by the Village or its refuse contractor for the placement of recyclable materials within. J. "Refuse" means combustible trash, including but not limited to, ashes (residue from fires used for cooking and for heating buildings), paper, cartons, boxes, barrels, wood, excelsior, tree branches, yard trimming, grass, leaves, wood furniture, bedding; noncombustible trash, including, but not limited to metals, tin cans, plastics, metal furniture, dirt, small quantities of rock and pieces of concrete, glass, crockery, other mineral waste; street rubbish, including, but not limited to, street sweepings, dirt, leaves, catch -basin dirt, contents of litter receptacles, but refuse does not mean earth and wastes from building operations, nor shall it include solid wastes resulting from industrial processes and manufacturing operations such as food processing wastes, boiler -house eo cinders, lumber, scraps and shavings. 2 K. "Refuse container" means a container with close -fitting cover of galvanized iron or noncorrodible metal or material that is rodentproof and flyproof, nonabsorbent, durable and leakproof, of the 2 type commonly sold as a garbage can of a suitable gauge and construction to ensure durability, with suitable handles on can and lid or a uniform, sealable container of plastic, metal or paper of sufficient strength to hold the weight of refuse placed in them, commonly referred to and sold as c garbage bags, and of a capacity of not less than ten gallons and not more than thirty gallons, c� paper kraft bags authorized to be used for the disposal of materials collected as part of the Village's yard waste/composting program, or approved plastic bin for the disposal of acceptable S recyclable materials collected as part of the Village's recycling program. M L. "Waste" means garbage and refuse as defined in this section. 8.20.020 - Disposal requirement. A. The occupancy of any premises shall be prima facie evidence that waste is being produced and accumulated on such premises, and pickups must be made. All waste shall be called for and disposed of by a disposal firm or contractor duly licensed by the Village except that building or other construction contractors may remove construction, remodeling and demolition debris, tree trunks, bush and shrubs. B. If the owner fails to remove any waste twenty-four hours after notice, setting forth that the condition of the premises which creates a health hazard as determined by the Health Officer or other Village employee, agent or officer, the Village may cause removal of waste from the property, and the cost of removal shall become a lien on the real estate involved, and the Village may recover the cost thereof by appropriate legal action. 8.20.030 -Accumulation prohibited. H Waste accumulation on any premises within the Village shall be enclosed in covered refuse c containers. Waste shall be removed from the premises, and every person shall keep his premises at all times free and clean of same. Except as set forth in this Chapter, it is unlawful to dispose of or place any M waste in any public place in the Village. 8.20.040 - Containers required. Q Every customer in possession of any premises in the Village shall provide for, and at all times maintain in good order and repair, a sufficient number of refuse containers for a weekly accumulation of normal waste. Every customer in possession of any premises shall cause to be deposited in such refuse containers all refuse produced in or on such premises as soon as practicable after same is produced, except as otherwise provided in this Chapter. 8.20.050 - Containers —Standards. All refuse/recyclable materials containers shall be as previously defined and no other type of container or containers shall be acceptable. Filthy, leaking or defective refuse containers shall be cleaned, repaired or replaced by the person in possession of the premises serviced, and at his expense, as directed by the Village's Health Officer, or other Village employee, agent or officer. Evidence of neglect Packet Pg. 28 2.A.c of these requirements or unsafe containers shall be determined by the Village Health Officer. Containers that are in violation of this Chapter will be identified by a violation notice from the Health Authority and must be replaced or repaired within forty-eight hours. 8.20.060 - Containers —Storage, placement. Institutional, multifamily housing, commercial and industrial refuse containers shall be mounted on wheels and shall be specifically designed for use with collection vehicles. Container's wheels must elevate the base of the container a distance of at least six inches off the storage surface. The storage surface must have an impervious, easily cleanable surface. Compactor box and refuse containers which are mechanically raised or dumped are also permitted for institutional, multifamily housing, commercial and industrial use. All dumpsters which contain garbage shall be covered and be maintained as specified in Section 8.20.050. Single-family residential and attached single-family residential refuse and recycling storage containers shall be stored within the interior of a building or in the interior side or rear yard of the property. Multi -family residential refuse and recycling storage containers shall be screened from public view, either within the interior of a building or within an approved exterior refuse enclosure. 8.20.070 - Containers —Location. It shall be the duty of every person in possession of any premises in the Village for which a refuse/recyclable materials container or containers shall be provided to place the same at ground level, in sight, at a location that may be conveniently and economically serviced; provided, however, it shall be the duty of every person in possession of any detached single-family, duplex, townhouse and attached single-family dwelling unit in the Village (other than that collected from common units such as dumpsters) to place the same in the parkway at the curb in front of such dwelling where it can be seen from the road on scheduled pickup days. Refuse/recyclable materials containers, or any other materials as set forth in this Chapter shall be set out not earlier than five p.m. the night before collection. All containers shall be removed from the parkway within twenty-four hours after collection. All service routes shall start at seven a.m.; refuse set out too late for collection shall be removed from the parkway no later than six p.m. of the pickup day missed. 8.20.080 - Containers —Inspection. All refuse containers and/or dumpsters shall be subject to inspection by the Village Health Officer or other Village personnel selected by the Village Manager or designee. 8.20.090 - Preparation— Deposit in container. It shall be the duty of every customer in possession of any premises to cause all waste produced on the premises to be securely wrapped as may be necessary to prevent the same from being scattered, spilled or blown away. All waste of a size or nature which renders it unsuitable for deposit in containers shall be placed on the ground adjacent to the containers in neat and orderly bundles or stacks not to exceed seventy pounds in weight and four feet in length, except as otherwise provided in this Chapter. 8.20.100 - Burning, dumping, scattering prohibited. No waste shall be burned, dumped, scattered or buried within the Village. 8.20.110 - Disposal within closed building. Waste may be disposed of within the building where it is accumulated or within a closed building accessory thereto situated on the same premises by means of closed compaction type equipment approved by the National Solid Waste Management Association, or by grinding or shredding such waste finely and disposing of it through pipes leading to a public sanitary sewer; provided, that all waste so disposed of in such pipes shall have been ground or shredded to such a degree that all particles are carried freely under the flow conditions normally prevailing in the sewers into which same is deposited. Any closed compaction type equipment, incinerator, grinder or shredder shall be in compliance with the State of Illinois Environmental Protection Agency standards and regulations. 8.20.120 - Incinerator. No incinerator will be allowed within two hundred fifty feet of a residential district, said distance being measured from property line to property line. This restriction shall not apply to other governmental agencies. d 3 m M 0 U Packet Pg. 29 2.A.c 8.20.130 - Building/construction debris —Identification of disposal agent. Any dumpster, drop box, dump truck or other container for the collection and/or removal of building debris from new construction or remodeling projects or demolition debris shall have the name and phone number of the disposal firm or builder/contractor/owner plainly displayed on said container. 8.20.140 - Collection —Sanitation requirements. A. Unless hauling recyclable materials to a recycling center, no person, firm, company or corporation shall transport waste over the streets or public ways in the Village unless such waste being transported over or along the streets of the Village or other public property thereof is contained in a leakproof, compaction -type body commonly referred to as a packer -type refuse body, or a vehicle approved and licensed by the Village. Such equipment shall be clean and shall be maintained in good condition and repair. The disposal contractor or disposal firm shall immediately clean up any waste that disposal workers may have caused to spill on private premises, parkways, streets, alleys or other public places. Containers which may be damaged by the contractor's employees shall be replaced free of charge by the contractor. d B. This section does not apply to private, individually contracted haulers who transport within their own ~ 3 vehicles, yard waste and other landscape debris or construction and/or remodeling materials only. Such debris shall be generated as the result of work contracted for within the Village and such exemption shall not allow any hauler to dispose of such materials from properties other than where specifically contracted. All other sanitation requirements of this section will remain in effect as to any c contracted debris hauling. 0 8.20.150 - Village contractors for refuse disposal. Only one license shall be issued by the Village for the collection of garbage and refuse from all residential dwelling units in the Village. The scope of work and specific premises serviced by the licensee shall be established within a residential scavenger service contract between the Village and disposal contractor or firm. The disposal contractor or firm shall meet all of the requirements of the service contract. 8.20.230 - Violation —Penalties. Cn Any person violating the provisions of this Chapter shall be punished according to the provisions of z Chapter 1.08. a x 8.20.300 - Municipal waste system —Definitions. _J A. "Agency" means the Solid Waste Agency of Northern Cook County. w x B. "Municipal waste system" means the waste collection, transportation and disposal system of the 00 municipality, pursuant to this Chapter, including all physical assets of the municipality and licensee used for the collection, transportation and disposal of system waste, all amounts on deposit in the municipal waste system fund and all amounts collected on account of rates and charges imposed; under this Chapter. C. "Municipality" means the Village of Buffalo Grove, Illinois. D. "Person" means any natural individual, firm, trust, estate, partnership, association, joint stock company, joint venture or corporation, or a receiver, trustee, conservator or other representative a appointed by order of any court. E. "Project use agreement" means the 1992 project use agreement by and between the municipality and the agency, as amended from time to time. F. "System waste" means garbage and general household waste from a residential dwelling discarded by persons within the corporate limits of the municipality. System waste does not include (1) institutional waste, (2) commercial and office waste, (3) industrial lunchroom waste, (4) construction and demolition waste or (5) garbage and household waste from a mixed use premises. 8.20.310 - Municipal waste system —Findings The municipality finds as follows: Packet Pg. 30 2.A.c A. It is necessary for and in the best interests of the municipality to regulate and control the collection, transportation and disposal of municipal waste in the exercise of its police power in order to protect the health, safety and welfare of its residents; and B. The municipality is authorized pursuant to Article VII, Section 6 of the Illinois Constitution and Section 11-19-1 et seq. of the Illinois Municipal Code, (Ch. 65, Act 5, Section 11-19-1 III. Comp. Stat.) and Section 3.2 of the Intergovernmental Cooperation Act, (Ch. 5, Act. 220, Section 3.2 III. Comp. Stat.) to provide for the method or methods of collection, transportation and disposal of municipal waste within its corporate limits and to provide that the method chosen may be the exclusive method to be used within the corporate limits; and C. The municipality acting pursuant to Article VII, Section 10 of the Illinois Constitution and Section 3.2 of the Intergovernmental Cooperation Act has entered into an intergovernmental agreement with other north and northwest suburban Cook County municipalities, thereby creating the agency to provide an efficient and environmentally sound municipal waste disposal system; and D. The municipality intends to enter into a project use agreement by which the agency will acquire, construct, operate, equip and improve a municipal solid waste project to provide for the disposal of system waste of the municipality and other members of the agency; and E. Under the project use agreement, the municipality is obligated to establish a municipal waste disposal system, to cause system waste collected within its corporate limits to be delivered to the agency and to make certain payments to the agency, all as described in the project use agreement; and F. It is necessary and in the best interests of the municipality to provide for the environmentally sound and efficient collection, transportation and disposal of system waste by creating a municipal waste system, by providing for the disposal of system waste by delivery to the agency and to impose the rates and charges provided for herein. 8.20.320 - Municipal waste system —Use required. A. All persons owning or occupying residential real estate within the corporate limits of the municipality shall dispose of system waste through the municipal waste system. All system waste shall be collected by or on behalf of the municipality pursuant to the terms of this Chapter and shall be delivered to a transfer station as directed by the agency and the municipality or as otherwise agreed to by the agency and the municipality under the project use agreement. B. No person shall dispose of system waste through the municipal waste system unless the system waste complies with all rules and regulations applicable thereto and established from time to time by either the municipality or the agency. C. Any person disposing of system waste through the municipal waste system shall pay the rates and charges established by the municipality. 8.20.330 - Municipal waste system —Private collectors and haulers. A. No person shall collect, transport or dispose of system waste without a license issued pursuant to Chapter 5.55. B. Any person holding a license to collect, transport or dispose of system waste shall comply with the following obligations as a condition of that license: 1. Comply with all the laws, ordinances, rules and regulations pertaining to the collection, transportation and disposal of system waste as may be enacted from time to time by any lawful authority, including the State of Illinois, this municipality and the agency; 2. Deliver all system waste to the transfer station designated by the agency and the municipality and at the direction of the municipality; 3. Maintain all equipment used to collect, transport and dispose of system waste in good repair and working order and operate it efficiently and effectively; Packet Pg. 31 2.A.c 4. Collect as agent for and promptly pay to the municipality all rates and charges imposed by the municipality or agency on persons using the municipal waste system; 5. Maintain accurate books and records and make them available to the municipality upon demand; 6. Identify, pursuant to agency rules, vehicles used to transport system waste; 7. Deposit with the municipality sufficient security as determined by the municipality, to guarantee performance pursuant to the terms of this Chapter and to guarantee remittance of the rates and charges imposed by the municipality; 8. To operate in a safe manner assuring to the greatest extent possible safety to the lives and property of all municipal residents. C. At time of application for any license issued under Chapter 5.55, the applicant shall provide to the municipality a listing of all residential customers to be served ("customer list") and projected annualized 00 waste volume for the customers. If any residential customer is added to or deleted from the customer list, the licensee shall so notify the municipality in writing within ten days of such change. 8.20.340 - Municipal waste system fund —Imposition of rates and charges. A. There is created and established an enterprise fund of the municipality known as the municipal waste m system fund, which shall be separate and apart from all other funds and accounts of the municipality as provided below in subsection G. B. Before the beginning of each fiscal year, the Village Manager shall recommend and the municipality 0 �? shall adopt a budget for the municipal waste system. The budget shall estimate the revenue required to (1) pay all operating and maintenance expenses of the municipal waste system, including all - obligations to the agency under the project use agreement; (2) pay as they become due interest on and principal of any revenue bonds or other obligations payable from the revenues of the municipal , waste system; (3) provide for all unpaid claims; and (4) maintain appropriate depreciation and reserve funds, including reserves for uncollected charges. The budget shall estimate the amounts available to w pay those obligations from (1) taxes levied and anticipated to be collected pursuant to law; (2) other LL Q amounts deposited in the municipal waste system fund; and (3) rates and charges to be imposed on persons disposing of system waste through the municipal waste system. C. The rates and charges imposed for use of the municipal waste system shall be sufficient, after taking = into account moneys then on hand in the municipal waste system fund and the proceeds of taxes J levied and to be collected which have been assigned and pledged to the municipal waste system fund, w (1) to pay all operation and maintenance expenses of the municipal waste system, including all = obligations to the agency under the terms of the project use agreement, (2) to pay as they become 00 due interest on and principal of any revenue bonds or other obligations payable from revenues of the municipal waste system, (3) to provide for all unpaid claims, and (4) to provide adequate depreciation and reserve funds for the municipal waste system, including reserves for uncollected charges. c D. The municipality shall prepare and deliver a monthly bill setting forth the estimated or actual amount 0 of charges for use of the municipal waste system. The bill for each month shall be paid no later than s twenty days from the date of such bill. A late charge of three percent shall be paid on all amounts due U and unpaid on the due date. In the event all amounts due, including any late charges, are not paid by a the end of the month in which they are due, interest shall be charged on all such unpaid amounts at the rate of one percent per month or portion of a month, which interest shall accrue beginning with the first day of the calendar month after the date due. E. In addition to the right to receive a late charge and interest, the municipality reserves all other rights and remedies it may have at law or in equity, including but not by way of limitation, revocation of license. Election of any remedy shall not be a waiver of any other remedy. F. The owners and occupants of residential real estate within the municipality served by the municipal waste system shall be jointly and severally liable to pay all rates and charges imposed by the municipality pursuant to the provisions of this Chapter. Packet Pg. 32 2.A.c G. All amounts collected from rates and charges imposed under this section shall be deposited in the municipal waste system fund, and together with all other amounts deposited in the municipal waste system fund, shall be separate and apart from all other moneys of the municipality, except amounts deposited in the municipal waste system fund may be invested together with other funds of the municipality. Chapter 8.24 .. NUISANCES AND MISCE:.I...I...ANEOUS 11E:.AI...T[1 I._AWS 8.24.010 - Watercourses. A. The obstruction or pollution of any watercourse or source of water supply in the Village is a nuisance. It is unlawful for any person to obstruct or pollute any such watercourse or source of water supply. B. The owner of the property upon which the watercourse is located shall keep the watercourse free of trash, debris, excessive vegetation and other obstacles that would pollute, contaminate or restrict the flow of water through the watercourse. 8.24.020 - Stagnant pools. Any stagnant pool of water in the Village is a nuisance. It is unlawful for any person to permit any such stagnant pool of water to exist or remain on any property under their control or ownership. 8.24.030 - Drinking cups. It is unlawful for any person to maintain any common drinking cup or cups, dipper, or other similar utensil for the use of more than one person in any public hall, theater, store or other place frequented by the public. 8.24.050 - Sewage. Any method for the disposal of human excrement other than by depositing in the public sanitary sewer is designated as hazardous to the public health. No person shall build or maintain or allow to exist on any premises any device for the disposal of human excrement which is hazardous to the public health, except by written permission of the Corporate Authority, which permission may be rescinded at the discretion of the Corporate Authority; except, that such permission shall be rescinded by the Corporate Authorities whenever a public sanitary sewer connecting point is four hundred feet or less distance from any part of a premises whereon disposal of human excrement is by a hazardous method. 8.24.060 - Insects. It is unlawful to permit any premises or vacant areas in the Village to become a breeding site for flies or other insects or to become infested with flies or other insects in such a way as to endanger health or permit the spread of such flies or other insects to other premises or vacant areas. 8.24.070 - Rodents. It is unlawful to permit any premises or vacant areas in the Village to become a breeding site for rodents or to become infested with rodents in such a way as to endanger health or permit the spread of such rodents to other premises or vacant areas. 8.24.080 - Dangerous structure. Any structure, building, place or vacant area in such condition as to be dangerous to the public health in any way is a nuisance. It is unlawful for the owner or occupant thereof or any person to permit any such structure, building, place or vacant area under his, hers or its ownership or control to exist or remain in such condition. 8.24.085 - Minimum standards for heat. No owner or operator shall lease or rent for occupancy any dwelling or dwelling unit for the purpose of living therein which does not comply with the following minimum requirements: A. Heat must be maintained at sixty-eight degrees Fahrenheit from six thirty a.m. to ten thirty p.m., and at sixty-five degrees Fahrenheit at all other times, in all habitable rooms, bathrooms and toilet -rooms. Packet Pg. 33 2.A.c B. Failure to furnish required heat shall not constitute an offense where it is due to a breakdown due to mechanical failure, provided diligence is used to have such repaired; or to any causes beyond the control of the lessor. 8.24.090 - Endangering public health. It is unlawful for any person to commit or do any act which endangers the public health. 8.24.100 - Jurisdiction. In all cases where no provision is made in Sections 8.24.100 through 8.24.170 defining what are nuisances and how the same may be removed, abated or prevented, in addition to what may be declared such in Sections 8.24.100 through 8.24.170 those offenses which are known to the common law of the land and the statutes of the state as nuisances may, in case the same exist within the Village limits or within one mile thereof, be treated as such and proceeded against as is provided in Sections 8.24.100 through 8.24.170 or in accordance with any other provision of law. 00 8.24.110 - Use constituting nuisance. .2 No building, vehicle, structure, receptacle, yard, lot, premises or part thereof shall be made, used, ~ maintained or operated in the Village if such use, maintaining or operating shall be the occasion of any nuisance or shall be dangerous or detrimental to health. m 8.24.120 - Dangerous substance in connection with business. � No substance, matter or thing of any kind whatsoever dangerous or detrimental to health shall be G v allowed to exist in connection with any business or be used therein, or be used in any work or labor performed in the Village. No nuisance shall be permitted to exist in connection with any business or in c connection with any such work or labor. 8.24.130 - Business —Operation as nuisance. CD W No business, whether licensed or not, shall be so conducted or operated as to amount to a nuisance. 8.24.140 - Abatement —Required —Owner responsibility. Whenever any public nuisance affecting health is found by the Village to exist on any private or public property in violation of Sections 8.24.100 through 8.24.170, which violation injuriously affects or may affect the health of the residents, the Village Manager shall have the power and authority to order in writing the owner or occupant or user thereof, by appropriate action, at the expense of such owner, occupant or user, to correct and remove such nuisance within twenty-four hours or within such reasonable time as the Village Manager may order; provided, that it shall not be necessary in any case for the Village Manager to specify in such notice the manner in which the nuisance shall be abated. 8.24.150 - Abatement —Village action —Owner refusal. If the person referred to in Section 8.24.140, notified accordingly, refuses or neglects to comply with such order within the time and in the manner specified, the Village Manager shall cause the summary; abatement of such nuisance at the expense of the party responsible for or permitting the same, and he shall be subject to the penalties provided for violations of the provisions of Sections 8.24.100 through s 8.24.170. U M 8.24.160 - Abatement —Village action —Unknown owner. Q Whenever the owner, occupant, agent or person in possession, charge or control of premises in or upon which any nuisance may be found, is unknown or cannot be found, the Village Manager shall proceed to abate such nuisance without notice. 8.24.170 - Designation. The following are nuisances affecting the health, peace and comfort of the Village, as well as and in addition to any other act, omission of act, occupation or use of property or premises, equipment or structure deemed to be a menace to the health, peace and comfort of inhabitants of the Village, as declared in Sections 8.24.100 through 8.24.170: A. To conduct any business or use any premises so negligently as to create such an offensive smell as may taint the air and render it unwholesome or disagreeable to the neighborhood; Packet Pg. 34 2.A.c B. To cause or allow the carcass of any animal or vegetable matter, slops, swill, suds, garbage, filth or offal or noisome substance of any kind to be collected, deposited or to remain in any place in the village to the prejudice of others; C. To deposit any manure, dead animal or other filthy, offensive or noisome substance upon any lot, street, alley or other place; D. To keep or allow to be kept, in a foul, offensive, nauseous or filthy condition any cellar, vault, drain, pool, privy, sewer or sink upon any premises belonging to or occupied by any inhabitant of the Village, or any railroad car, building yards, grounds or premises belonging to or occupied by any person; E. To cause or permit the emission of dense smoke from any fire, chimney, engine, oil burner or any other device so as to cause annoyance or discomfort to the residents thereof; F. To construct or maintain any building or structure in violation of any of the provisions of the zoning, G subdivision, plumbing, building or electrical ordinances of the Village, or any building which is in 2 an unsanitary condition or in an unsafe or dangerous condition, or which in any manner endangers the health or safety of any person. Every building or part thereof which is in an unsanitary condition by reason of the basement or cellar being damp or wet or by reason of the floor of such basement or cellar being covered with stagnant water, or by reason of the building W being infected with disease or being unfit for human habitation, or which by reason of any other unsanitary condition is a source of sickness or which endangers the public health, is a public nuisance; 0 G. To bring into the Village or keep therein, for sale or otherwise, either for food or for any other purpose, any dead or live animal or any matter, substance or thing which is a nuisance or which occasions a nuisance in the Village or which may or shall be dangerous or detrimental to health; H. To permit the growth upon any premises of any noxious weeds, such as jimson, burdock, ragweed, thistles, cockleburs and other like weeds. I. To cause or allow a violation of Subsections 17.36.030.H.3 or HA of the Buffalo Grove Municipal Code. 8.24.190 - Violation —Penalty. Any person violating any provision of this Chapter shall be punished according to the provisions of Chapter 1.08. Chapter 8.28 - FOOD AND BE:.VERAGE:. VE:.NDING MAC[-iINE:. ORDINANCE:. 8.28.010 - Adoption by reference. The Vending of Food and Beverages-2017 FDA Model Food Code, as modified in this chapter, is adopted by reference. c 8.28.020 - Amendments. The Vending of Food and Beverages 1978 c.,.- .,thee 0Fdi.-..,.-.,.,. and Gedl , of the U.S. e Feed and U DFUg AdMiRiStFatie20117 FDA Model Food Code is amended as follows, A. Whenever an inspection of food vending machines is made, a copy of the completed inspection form provided by the Regulatory Authority shall be furnished to the operator. B. Whenever the Regulatory Authority discovers a violation of any provision of this ordinance, it shall notify the operator concerned either by the inspection report form or by other written notice. Such form or notice, which is a public document shall: (1) Describe the condition found; (2) Provide a specific and reasonable period of time for the correction of the condition; and Packet Pg. 35 2.A.c (3) State that an opportunity for a hearing on inspection findings will be provided if a written request for such hearing is filed with the Regulatory Authority within 10 days of receipt of the notice. The Regulatory Authority may also advise the operator in writing that unless the violations are corrected within the specified period of time, any permit issued under the provisions of this ordinance may be suspended or revoked in accordance with the provisions of Chapter- 4 or court action may be initiated. Section 6-204 Inspection Report Form FD 3078-See Appendix B is hereby deleted. Section 6-601 Penalties. Any person violating the provisions of this chapter shall be punished according to the provisions of Chapter 1.08, GENERAL PENALTY. Section 6-602 Injunctions is hereby deleted. Chapter 8.32 - WEEDS, GRASS, RE:.FUSE:. AND JUNK 8.32.010 - Weeds and grass —Abatement —Required. A. It shall be the duty of every owner and also every person, firm or corporation in possession or control of any land, including any public right of way immediately adjacent to any property, in the Village other than land actually being used for and devoted to agricultural purposes and land designated by the Village Manager as nature preserves, to keep all weeds thereon cut so that no weeds are allowed to reach a height of more than twelve inches, and it is unlawful for any owner, and for any person, firm or corporation in possession or control of such land to fail to do so. For the purposes of this section the public right of way immediately adjacent to any property shall include the areas of land located between the property line and the curb, edge of roadway or shoulder and the area located ten feet outside the property line where there is no curb, edge of roadway or shoulder. B. It shall be the duty of every owner, and also every person, firm or corporation in possession or control of any land in the Village which is within fifty yards of any occupied residence in the Village, other than land actually being used for and devoted to agricultural purposes and land designated by the Village Manager as nature preserves or golf courses to keep all the grass thereon cut so that no grass is allowed to reach a height of more than six inches. It is unlawful for any owner and for any person, firm or corporation in possession or control of such land to fail to do so. C. For purposes of this Chapter, "weeds" means all plants generally recognized as weeds within this State and included, but not by way of limitation, noxious weeds as determined by the Illinois Department of Agriculture. 8.32.020 - Weeds and grass —Abatement —Village action. The Village Manager may provide for the cutting of weeds and grass in the Village as required by this Chapter, when the owners of the real estate on which the weeds are located refuse or neglect to cut them and may collect from the owners the reasonable cost thereof. This cost is a lien upon the real estate affected, superior to all other liens and encumbrances, except tax liens; provided, that within sixty days after such cost and expense is incurred, the Village or person performing the service by authority of the Village, shall file notice of lien in the office of the recorder of deeds in the county in which such real estate is located. The notice shall consist of a sworn statement setting out: A. A description of the real estate sufficient for identification thereof; B. The amount of money representing the cost and expense incurred or payable for the service; and C. The date or dates when such cost and expense was incurred by the Village. The lien of the Village, however, shall not be valid as to any purchaser whose rights in and to such real estate have arisen subsequent to the weed cutting and prior to the filing of such notice, and the lien of the Village shall not be valid as to any mortgagee, judgment creditor or other lienor whose rights in and to such real estate have arisen prior to the filing of such notice. Upon payment of the cost and expense by the owner of or persons interested in such property after notice of lien has been filed, the lien shall be released by the Village or person in whose name the lien has been filed and the release may be filed of record as in the case of filing notice of lien. d 3 m M 0 U Packet Pg. 36 2.A.c 8.32.030 - Refuse and junk. It is unlawful for any owner, and also any person, firm or corporation in possession or control of any land in the Village, to deposit or to permit or maintain the existence thereon of any uncovered piles of refuse, or garbage, or any junk, including but not limited to abandoned automobiles and barbed wire, or to permit such land to become or remain in such a condition as to be dangerous to public health in any way. 8.32.040 - Violation —Penalty. Any person violating the provisions of this Chapter shall be punished according to the provisions of this Chapter 1.08, General Penalty. Chapter 8.44 .. PUBI...IC SWIMMING POOI....S It shall be unlawful for any person to open, establish, maintain or operate a swimming facility without first obtaining a license therefor from the Department of Public Health, State of Illinois, as required by 210 ILCS 125/. Chapter 8.52 - 11AZARDOU.S SUBSTANCES RE:.MOVAI... AND ABATEMENT COSTS 8.52.010 - Definitions. For the purposes of this Chapter, the following words and phrases shall have the meanings respectively ascribed to them by this section: A. "Abandonment" means the act of leaving a thing with the intent not to retain possession of or assert ownership or control over it. The intent need not coincide with the act of leaving. It is prima facie evidence of the necessary intent to abandon a vehicle(s), vessel(s), and/or container(s) containing a hazardous substance that: 1. The vehicle(s), vessel(s), and/or container(s) has been left for more than two days unattended and unmoved; or 2. License plates or other identifying marks have been removed from the vehicle(s), vessel(s), and/or container(s); or 3. The vehicle(s), vessel(s), and/or container(s) has been damaged or is deteriorated so extensively that it has value only for junk or salvage; or 4. The owner or operator has been notified by a law enforcement agent to remove the vehicle(s), vessel(s), and/or container(s) and it has not been removed within twenty-four hours after notification. B. "Container" means a receptacle used for the shipment of goods that meets one or more of the following: 1. Of permanent character and strong enough for repeated use; 2. A cargo container used to transport small quantities of materials (e.g. box, drum, carboy); 3. Specifically designed to facilitate the carriage of goods by one or more modes of transport without intermediate reloading. C. "Fire Chief' means the Fire Chief of the Village of Buffalo Grove, or his authorized representative. D. "Hazardous substances" means: 1. Any material as designated pursuant to the federal "Comprehensive Environmental Response, Compensation, and Liability Act of 1980," 42 USC 9601(14), as amended; or 2. Any substance, material, waste, or mixture designated as a hazardous material, waste, or substance according to 49 Code of Federal Regulations (CFR) or according to Illinois Revised Statutes, Chapter 111-1/2 paragraphs 1300.14 and 1300.15, as amended, excluding highway route -controlled quantities of radioactive materials as defined in 49 CFR 173,403(1), excluding ores, the products from mining, milling, smelting, and similar processing of ores, and the wastes and tailings therefrom, and excluding special fireworks as defined in 49 CFR 173.88(d) when the aggregate amount of flash powder does not exceed fifty pounds; or Packet Pg. 37 2.A.c 3. Any material which is listed on the list of Environmental Protection Agency pollutants, 40 CFR 401.15, as amended; or 4. Any material which is classified by the National Fire Protection Association (NFPA) as either a flammable liquid, a Class II combustible liquid, or a Class III A combustible liquid; or 5. Any material which has been determined by the party storing it, or having control of it, through testing or other objective means, to be likely to create a significant potential or actual hazard to public health, safety, or welfare or to the environment. This definition shall not establish a requirement to test for the purposes of this Chapter; or 6. Any material which has been determined by the Fire Chief, through information based on appraisal and assessment from reliable resources, to be likely to create a significant potential or actual hazard to public health, safety, or welfare or to the environment. The fact that the material in question is not designated as a hazardous substance pursuant to subdivisions (1) through (5) of this definition or is excluded by the legislation of NFPA classifications of subdivisions 1 through 4 does not preclude the Fire Chief from determining that the material is a hazard, given the totality of the particular facts and circumstances. E. "Hazardous substance incident" means any emergency circumstance involving the sudden release or threatened release of a hazardous substance which, in the judgment of an emergency response authority, whether said emergency response authority be the Village, a MABAS agreement member unit, or a federal or state agency or other local agency, threatens immediate and irreparable harm to the environment or the health, safety, or welfare of any individual other than individuals exposed to the risks associated with hazardous substances in the normal course of their employment. "Hazardous substance incident" includes those incidents of releasing or abandoning of a hazardous substance, whether or not such releasing or abandoning is found to threaten immediate and irreparable harm, but such term does not include any release of a hazardous substance authorized pursuant to any federal, state, or local law or regulation. F. "Person" means any individual, public or private corporation, partnership, association, firm, trust, or estate, the state or any department, institution, or agency thereof, any municipal corporation, county, city and county, or other political subdivision of the state, or any other legal entity whatsoever which is recognized by law as the subject of rights and duties. G. "Release" means any actual or threatened spilling, leaking, pumping, pouring, emitting, emptying, discharging, injecting, escaping, leaching, dumping, vaporizing, evaporating or disposing into the environment, but excludes (1) any release which results in exposure to persons solely within a workplace, with respect to a claim which such persons may assert against the employer of such persons; (2) emissions from the engine exhaust of a motor vehicle, rolling stock, aircraft, vessel, or pipeline pumping station engine; (3) release of source, by-product, or special nuclear material from a nuclear incident, as those terms are defined in Atomic Energy Act of 1954, if such release is subject to requirements with respect to financial protection established by the Nuclear Regulatory Commission under Section 1870 of such Act; (4) the normal application of fertilizer; and (5) a release authorized pursuant to any federal, state or local law or regulation. H. "Remove or removal' means the cleanup, containment, or removal of released hazardous substances from the environment, such actions as may be necessary to be taken in the event of the threat of release of hazardous substances into the environment, such actions as may be necessary to monitor, assess, and evaluate the release or threat of release of hazardous substances, the disposal of removed material, or the taking of such other actions as may be necessary to prevent, minimize, or mitigate damage to the public health or welfare or the environment, which may otherwise result from a release or threat of release. The term includes, in addition, without being limited to, security fencing or other measures to limit access, provision of alternative water suppliers, temporary evacuation and housing of threatened individuals, and any emergency assistance which may be provided under The Illinois Emergency Services and Disaster Agency Act of 1975, (Illinois Revised Statutes, Chapter 127, par. 1101 et seq.), as amended, pursuant to the MABAS agreement. Packet Pg. 38 2.A.c "Vehicle" means any device which is capable of moving itself, or of being moved, from place to place upon wheels or endless tracks. The term includes, but is not limited to, any motor vehicle, trailer, or semi -trailer. J. "Vessel" means a ship or other craft used in navigation; any structure which is made to float upon the water or which does float upon the water. 8.52.020 - Liability for hazardous substance incident removal or abatement costs. A. The Fire Department is authorized to remove or abate the effects of any hazardous substance incident involving the actual or threatened release of hazardous material (1) upon or into property or facilities in the Village, (2) pursuant to any mutual aid box alarm system (MABAS) agreement in effect, it being understood that such aid will be rendered outside the Village limits, or (3) outside the corporate and/or response limits where the health, welfare, and/or property of the Village and/or those people within its protection are endangered. B. The following described persons shall be jointly and severally liable (1) to the Village for the payment of all costs direct or indirect incurred by the Village as a result of such removal and/or abatement activity, and (2) to any member unit of the MABAS agreement rendering aid to the Village pursuant to said agreement. 1. The person or persons whose negligent, reckless, or willful act or omission proximately caused such release; and The person or persons who owned or had custody or control of the hazardous substance at the time of such release, without regard to fault or proximate cause; and The person or persons who owned or had custody or control of the container, transport vehicle, or transport vessel which held such hazardous substance at the time of, or immediately prior to, such release, without regard to fault or proximate cause; 4. Any person owning or in control of any real property from which a hazardous substance is or may be released. C. In the event that any person undertakes voluntarily or upon order of the Fire Chief, to remove or abate the effects of any actual or threatened hazardous substance release upon or into any property or facility in the Village, the Fire Chief may take such action as is necessary to supervise or verify the adequacy of the removal or abatement. The person(s) described in subsections (13)(1) through (13)(4) shall be liable to the Village for all costs direct or indirect incurred as a result of such supervision or verification. 8.52.030 - Removal or abatement costs. A. For purposes of this Chapter, costs incurred by the Village shall include, but shall not be limited to, the following, whether incurred within the Village, or outside the Village limits as a result of rendering mutual aid pursuant to the MABAS agreement: actual labor costs of Village personnel, including benefits and administrative overhead; costs of consultants whose expertise is required to remove or abate the incident or to assess the nature and extent of damage done; cost of equipment operation; replacement cost of vehicles or equipment which, in the determination of the Fire Chief, is contaminated beyond reuse or repair; laboratory costs; costs of materials or equipment obtained directly by the Village; cost of any contract or mutual aid labor and materials; attorneys' fees incurred in collecting moneys owed to the Village by liable parties. B. When the action to remove or abate the effects of a hazardous substance includes extinguishing a fire, the costs may only include the expenses, such as those set forth in Section 8.48.030(A), related to the hazardous substance and not any expense related to extinguishing the fire. C. Nothing contained in this Chapter shall be construed to change or impair any right of recovery of subrogation arising under any mutual aid agreement or any other ordinance, statute, or provision of law. No criminal or quasi -criminal remedy for any wrongful action shall be excluded or impaired by this Chapter. 00 d m m M 0 U Packet Pg. 39 2.A.c D. The Director of Finance shall allow for a reasonable time for payment of the reimbursement amount and shall consider any written objections on the type and amount of expense. In the event that no payment or response to the request for reimbursement has been received within thirty days from the date of the invoice, the Director of Finance is authorized to direct the Village Attorney to take appropriate legal action. E. A MABAS member unit rendering aid to the Village in a hazardous substances incident pursuant to the MABAS agreement shall have its own right of action under this Chapter for recovery of costs. 8.52.040 - Liberal construction. This Chapter shall be liberally construed to give effect to its purpose, which is to shift the burden of liability for the aforesaid removal or abatement costs from the citizens of Buffalo Grove to those responsible for the incident. Packet Pg. 40 2.B Information Item : FY 2022 Budget — Six Month Status Update ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, Staff recommends discussion. The six-month revenue and expenditure report provides an overview of current year performance measured against the 2022 Budget and the prior year's six-month totals. The six-month report provides information to make any necessary adjustments in spending and service delivery to respond to an unanticipated revenue decline or unforeseen expenditures. The Village's 2022 budget consists of $106,102,761 in forecasted total revenue and $118,384,488 in planned expenses. It is important to note that expenditures planned to exceed revenues include $15.1 million in capital outlays from fund reserves and 2020 bond proceeds. The budget includes a planned surplus in the pension funds ($3.4 million). ATTACHMENTS: • BOT Memo_8.1.22 6 Month Report rev (DOCX) Trustee Liaison Staff Contact Weidenfeld Chris Black, Finance Monday, August 1, 2022 Updated: 7/28/2022 11:46 AM Page 1 Packet Pg. 41 2.B.a FROM: Chris Black, Director of Finance DATE: August 1, 2022 RE: FY 2022 Budget — Six Month Status Update The six-month revenue and expenditure report provides an overview of current year performance measured against the 2022 Budget and the prior year's six-month totals. The six-month report provides information to make any necessary adjustments in spending and service delivery to respond to an unanticipated revenue decline or unforeseen expenditures. The Village's 2022 budget consists of $106,102,761 in forecasted total revenue and $118,384,488 in planned expenses. It is important to note that expenditures planned to exceed revenues include $15.1 million in capital outlays from fund reserves and 2020 bond proceeds. The budget includes a planned surplus in the pension funds ($3.4 million). In a typical year, revenues and expenses would be approximately 50 percent of the annual budget. Some major revenue sources have seasonal variations that could lead to a variance from the expected amount. Expenses traditionally will be less than 50 percent due to the timing of payroll, debt service payments, and construction and equipment purchases. General Fund ea �qhis Nearly 81 percent of the General Fund's revenues are comprised of five sources of revenue including property tax, sales tax, use tax, income tax and excise taxes. Provided below is a chart of total General Fund Revenue collected to date and a description of the major revenues. Packet Pg. 42 2.B.a Property Taxes 16 780 272 7 850 849, 47% 8235,983 49% 5% �385 134 Base Sales Tax 7,442,300 4 706 630 63% 3 967 499 57% 199 739 131 Home Rule Sales Taxes mmmm mmmm mmmm mmmm mm, 5 502 000 r, , ,r 3 615 880 ,,� r„nnn 66%0 2 892 105, r ,x 57% 25% 723 775 . Income Taxes 4,852,000 4 095 511 84%b 3 047 783 80% 34% 1 047 728 Use Tax Local ....,.,,...................................r,,,,,r„ 1 6,27242 ,,,,,,,,,,,,,r,,,,, 887 389 ,,,,,,,,, 55%r, ,,,,,,,,,,,,,,,,o„ 952 872 59% ,7.% @5 483, ,,,,,,,,,r,,,,..,. Use Taxes Electricity 1 600 0,010 752 717 47%b 735 267 4,6% 2% 17,450 Use Taxes Natural Gas 1�10,0000 882r235, 80%r, 7717160 70% 14% 111r075 Telecramm/Excise Taxes 720 000 347299, 48%b 362 045 38% 4% (14,7443 Fineand Fees 1 702 700 „...................................r,,,,,r,,,,,,,,a,,,,r,,,,, 1 550 938 914 867 416 56% 79% 683 522 Real Estate Transfer Tax 990 000 874 851 88% 746 933 81 % 17% 127,918 Food and Beverage Tax ,mmmm ,mmmm ,mmmm ,mmmm mm,n, 750000 ,r ,,,, 470,431 63%� 366 206 r, 61 % 28% 10�4 225 H�o-teI11N1otel Tax 58 000 40 736 70% 18 403 32% 121 % 22 333 Development Fees & Permits ,,mmmm ,,mmmm ,,mmmm ,,mmmm ,, m �.,..........?.......................................... 1 222 800 819 185, ,s 67% 883 815, 77% 7% 64 630 � ,,,,.�,,,,,,,,, FBusiness & Liquor Licensing 355430,0 200 851 56%b 197 436 56% 2% 3,415 Interest 58r600 24r315 41% 187200 13% 34% 6�115 Operating Transfers 999 600 _499 800 50%b 890 000 50% 44% 390 200 All Other Revenue 3,141,526 1,570,130 501% 1,101,142 40% 43% 468,988 Total 48 902.640 29.189.747 60% 26 054.265 55% 12% 3.135.482 General Fund revenues are trending at 60.0 percent of the 2022 budget. Collections have increased 12.0 percent, or $3,135,482 from the first six months of 2021. The following is a review of all major sources of revenue. • Property Taxes - 46.8% Revenue to date represents the first installments of the 2021 levy extensions for both Lake and Cook Counties. Receipts are typical of historical levels. Historically, 98.8 percent of taxes levied are collected so budget estimates will likely be realized by year-end. Of note is the fact that Cook County will not be sending out the second installment tax bill until December 2022, resulting in a delay in property tax revenues as the bills are normally due August 1st of each year. • Combined Sales Taxes (Base/Home Rule) — 64.291% Base Sales Tax and Home Rule net receipts are significantly over budget. Retail sales have continued due to the economic recovery and inflation. Receipts are approximately 21.3 percent more than the prior year. The largest generators of sales tax are grocery stores and building and electrical supplies. • Income Tax - 84.4% Income tax revenues are performing significantly above budget expectations. The Village anticipates, based on the most recent Illinois Municipal League estimate, to outperform the $4.85 million budget by approximately $1.15 million in 2022. Total receipts are $1,047,728 more than the first six months of 2021. d to >Z N 3 �6 t C 0 a K I d m N N 0 N LL �L+ L 0 a a� 0 a to N N 7 00 I 0 a) 0 m E s a Packet Pg. 43 2.B.a • Use and Utility Taxes (Local Use/Electricity/Natural Gas) — 54.5%/47.0%/80.2% Local Use Tax is applicable to purchases made where Illinois sales tax has not been charged and the purchase will be used or consumed in Illinois. The primary example is non -taxed internet sales. The Local Use Tax is expected to end the year at approximately the budgeted amount. A state law change effective January 1, 2021, requires some out of state remote retailers to remit state and local sales tax to Illinois. The law change has resulted in a decrease in the Local Use Tax receipts offset by an increase in state and local sales tax receipts. Electricity Use Tax is at the benchmark with higher usage in summer months in the second half of the year. Typically, 75 percent of the annual budget of Natural Gas Use Tax revenues are received during the first six months of the year because usage is highest during the winter months. Both revenue sources will likely meet the annual budget target. • Real Estate Transfer Tax — 88.4% Receipts from the Real Estate Transfer Tax have increased 17.1 percent from last year. The real estate market continues to be strong in 2022. We anticipate the revenue source will end the year well above the budget amount. • Telecommunications Tax — 48.2% Telecommunications Excise Tax is levied at a rate of 6 percent collected by the retailer and submitted to the State of Illinois. The revenue is down $14,746 from the previous year. The revenue source continues to decline for many municipalities as telecommunication providers receipts decrease due to many factors, including the switch from landlines to mobile phones and data packages not being subject to the tax. • Prepared Food and Beverage Tax — 62.7% Revenue to date generated from the Village's 1 percent Prepared Food and Beverage Tax is $471,431 or $104,225 more than the previous year. Tax receipts have increased because of the decrease in COVID-19 cases and the strong economic recovery. Annual revenues are expected to exceed pre -pandemic levels. • Development Fees/ Permits — 67.0% Construction and development related fees and licenses is a strong indicator of the development occurring in Buffalo Grove. Revenue is generated from permits, inspections, and associated development and engineering fees. Total revenue is 7.3 percent less than the first six months of 2021 but are still expected to end the year over budget. The revenue source was $1.03 million over budget in FY 2021. Packet Pg. 44 2.B.a • All Other Revenue This line is comprised of cable franchise, medical marijuana, storm water, sale of assets and other fees. These are all expected to meet the annual budget target for fiscal year 2022. N(ater & Sewer Fund RevenueHighlights The following chart is the distribution of Water & Sewer Fund revenue and performance to date. Sales ofWater 15 343,1719 ,..,............ ..._ ._ ...,,.._ ._ .,.._ am,e 1C11 52 46%�, 6.9 5.149 48% 2% 13� 377� ,,, Development Fees and Permits 116, 251 % 229 935 198% 243% 6G 677 All other Revenue 49,194 230,498 468° 120,680 202% 91 % 109,418 Total 15.508.372 7.622.236 49% 7.315.764 50% 4 19% 306.472 • Sales of Water/ Development Fees — 46.28% Revenue is typically less than 50 percent of the annual budget for the first six months of the year. Billing of residential users is two months in arrears and for commercial and multi -family customers the lag is one month. Revenue is approximately 4 percent greater than last year. Golf Enterprise Revenue Buffalo Grove Golf Club Through June 30, 2022, a total of $578,373 or 42.6 percent of the annual budget was generated in revenue. Revenues are 16.5 percent lower than the same time period the prior year as the weather was colder in May and rainier in June than last year. Greens Fees 776,200 300 78 39% 385,471 57% 22% 89 Power cart Rental 193 200 52 819 33°1b 80.733 48% 17 914 Driving Range 110� 00 6C1�938 55%, 57 517�0 81% 6% 3 438 Memberships 70 900 73 405 104%b 70.855 120% 4% 2,550 I rchandise dales 67 00 ..,n..n�, 21 489 31 ° _„�„....................... 28„t�27 42% 25�� 6 938 Q,�,,....,. Rent & Utility Reimbursement 9k 000 38 094 40% 44 032 46% 13% 5 938 All other Revenue 44,440 21,246 48° 25,645 58A 17A Q4,399 Total 1.,357.700 578,373 43% 692.,263 59% -16% (113,890 Revenues at the golf course typically are less than the 50 percent benchmark as the highest number of rounds are played in July and August. Through the midpoint of the year 13,422 rounds have been played as compared to 16,123 a year ago, a decrease of 16.7%. Packet Pg. 45 2.B.a Arboretum Golf Club: Arboretum Golf Club six-month operating revenue totaled $590,938 or 43.7 percent of annual budget compared to the previous year's revenue of $630,047, or 49.2 percent of the budget amount. Greens Fees 829 125 me, W 333 538 ��o�n, 407 ��e„a------a,.,��„m 347 295 r, . 46° .. 4° 13 757 Power cask Rental 220.600 89 893 41 % 104 784 55% 14% 14 891 Memberships 106,, �, . ,,m,,,, 114 873 108°�, m,,, 195 ., 1�1 °� 8°� 6,94t1 P lerchandise Sales 5U 400 2.2 468 40% 25 994 50% 14% 3 525 Rent & UtiIity Reimb�ursement ^ 77,500 ......„. 10�250, ,....., 13% 3„ ., „..... 22 273 ,,,,,P, e.., ,.A. 9e, 35% 54% 12 023 Operating Transfer 0 0 0% 0 Ddr%V9 - All other Revenue 03,210 19,910 32% 23,708; 831% 16% (3,852. Total 1.353,035 590,938 44% 630.047 49% _6% (39.109 To date, 11,634 rounds have been played, a decrease of 9.2 percent from the previous year. At the same point last year 12,806 rounds were played. The remaining funds revenues are listed below: 20100 nnnn, 1�3 2b7 9°� 874 0% 1992% 17 413 2 51100 1 21�5 701 50°1° 1 535 987 61 % 18% ( 271 221� 445 i1C10 297 625 07°, 2211�x834 46% 35°Y 76,791„ 1 031J' 200 ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,J,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,.,,,,,,,,,,,,,,,,,,,,. 518 100' S0©/° 1871750 50% 1713°;� 330 350 5 437 870 2 718 935 50° p9q, a010 501% 2400 1 918 935 3 kr7 772 1 832 552 50©>° 223 021 4% 72.2% 1 509 531 1 890 5113 939 772 51 % 818 559 50% 15°Y� 121 216 , 1 b28 581 814 341 50°!0 75;2 401 50% 7% 51,940 1 75 624 878�412 50j% 892,458 5,01% 2% C� 899 527 5 450 705 79°!° 6 092 433, 79% 11 % 6.41 728 „5�85 11$5 4, 2� 307 79°�,..., 5r212,725 79°Y 11 °Y .10% . 416 1180,400 4B6,211 41%. 540.,399� .51du�„ (54,188 Total 32.,490.562 19,847,007 61 % 17,288.,438 56% 15% 2,558,5,69 The largest variances year over year are: • While the Parking Lot Fund revenues are $17,413 more than the prior year due to a large increase in daily fee revenue, revenues are only 9% of budget and will be monitored throughout the year to determine the year-end subsidy from the General Fund. a N 7 M kn t C O IIK^ v/ I d m N N O N LL G1 0 a m a t c 0 N N T_ 061 O E 0 H 0 m C d s v to Q Packet Pg. 46 2.B.a • Police Pension Fund and Fire Pension Fund increases are market -based, and investments are not performing as well as the prior year. Year-end revenue reported for 2022 could be less than the current position as these amounts fluctuate in the same manner as the equities and bond markets. • Capital Projects are funded through operating transfers and at this point half of those funds have been allocated to streets even though the projects may not have begun at this point in the year. The dollar change is based on the amount budgeted to complete capital projects in each fiscal year. General Fund Expenditure Review Expenditures to date total $24,852,416 or 47.7 percent of the approved budget. This compares to $23,283,968 or 47.4 percent in FY 2021. General Fund expenses will be likely be slightly less than the 2022 budget at year end. The following chart depicts expenditure performance: Personal Services 22 9 10 1115 10' 85 271 47° 1V1389 205 49% 4 5% 467 10 6, Personal Benefits 11,730,737 5 022,527 50% 5,174,111 46% 13% Operating Expenses �—m��—���.,,�m���m,„�,,,,, 3�370n92C1 1p501 E25 m,, 45°, 1 4 b3 i135 m „n„n 43° 7° 985 f Insurance 949 732 852 095 91°1b 719.750 94% 20% 142 34 Legal Services 423, 3, 41 fim 241,8 55% „.... 2 'a ,w � j844 Committees & Commissions 13d� 500 19 �11 14°1b 21 728 19°� 10°� 2 117 Ccrm cadities „sl, ,,,,,,,,, ,,,,,,,,, ,,,,,,,,, 390�45C 27 710 ll"" ,_„�.. °, 1,11 �nI.,�� 240„571 A,,,,,, 77% 13% 30145 Maintenance & Repair Facilities 1,707,094 594,283 35% 707 475 44% 16% 113,193 Maintenance & Repair -Other------- m.n,.,.mm.,,...........,, .,mm.n ,,....nmm. ................................................. 61, .,,m,, ,.,r, :. 18 964 31 °k 380 1 % 102% 9 578 P laintenance & Repair -vehicle 1,421 828 710 914 50% 565 982 50% 7% 44,932 Capital Improvement Facilities nn .,n,,n„ ... . ,nnn.. ,,,,,,,,, m„n.................................................... , , ,,.,,,, 0 C1 ,,,n„ . ,,,n,n, ..,,,n,,,,n,,,,,,,,,,.,... C1©�� 72 257 ... nnnn000000nnonn,,,om,.................................. 103% 100% 72' 257 Capital Equipment 39'i3 749 17 184 4% 0 0% 0% 17,184 Capital Rroaect5 70 00 35990' 517j% 0 0% 100% 35,00^0 Operating Transfer 5 190 803 2 595 402 50°1b 2 283 078 50°� 14°� 312 324 All Lather Expenses ............. ..,....... ...... ,. ..,... 3,322,3100 1„373,471 41 % 1,355,494 41% 1% 17,577 Total 52.136,718 24,852,716 48% 23,283.968 47% 7% 1.568,748 Personal Services / Personal Benefits — 47.20/b/49.6% Personal Services is the single largest expense account category budgeted by the Village. Personal Services and Benefits account for 66.5 percent of budgeted expenditures. Salary typically trends just below the 50 percent benchmark due to the timing of payroll and the accrual of the first payroll of the year. Wage and benefit expenditures are approximately 7.2 percent more than the prior year, which is expected because 2022 budget increased from the prior year. Packet Pg. 47 2.B.a Most spending categories are below or at expected levels through the first six months of the year. Operating expenses are 7.0 percent more than the prior year amount. Operating transfers are $0.31 million more than the prior year as the budget amount for transfers increased to fund capital equipment and improvements. Commodities are slightly above expected levels, which is the expected, as the majority of road salt purchases are made to replenish supplies. during the first quarter of the year. Capital Projects includes drainage projects completed during the year. Finally, nearly the entire budget for insurance is expended because the general liability and worker compensation insurance premium is paid annually in January. As of June 30, 2022, the Water and Sewer fund has expended 28.6 percent of its budget Personal Services 1�08Bn072 518�030� 48°�, 407188 46% 4% 21442 Personal Benefits 42 4 47% 210 290 52% 5% 4 10 4943 Operating Expenses tape m_ ,„mm 2 080 749 1 032 r dm.m.m. 49°fin 1r014070 me.m.me 53% ,,..we,e 2% 18,3,25 Insurance 117,093 253 0%b 0 0% 0% 253 ommcrdities 4087500 1g217�424 30j°, -25% 415112 Maintenance & Repair 29%b 175 683 40% 72% 121i,21 Capital Prajew:t NMater 12 9,q?,,408 2�330 754 18°, A..e. 2 88„347 � 3 ° .,. 13° _,,.,, 357 503 .......A..a,„,_ Capital Equipment 0 0 0%b 0 0% - fJebt Service 2 0 0 452 1g035 780 50j° 730,975 ., ., 50% 42% 3014 814 Operating Transfer 900 000 490 000 50%_ 59.0 000 0°.. 17a 100 000 All Other Expenses 157 ,�5,00 330, 0j9 0 ()% ()% 330 Total 24.968.920 7,127,265 29% 7,539.089 44% -5% (411,824 Capital Projects —Water has decreased because a lower volume of capital project work has been completed to date in 2022 as compared to the prior year. Goff Enterprise E.vpense Review The Buffalo Grove Golf Club and Arboretum Club combined have expended 52.9 percent of the annual budget in the first six months of fiscal year 2022. The most significant change is for capital improvements. Total expenditures are $639,419, most of which is related to the WJ Golf project at the Arboretum Club. Packet Pg. 48 2.B.a Personal Services 307 745 140 374 , ,,, 46% ,,.,.,,,, .,n...., 143 205 ,,,,,i,,, ,,,_,n„_ 48% ,,.e,n„ 2% ,,,.,,,,. �2 831 ,,,,,,,,,,,,,,.. Personal Benefits 66244 36 890 56% 33 323 46% 11% 3,567 Ope-rating Expenses m , m m 595 887 268127 45 %� 2 25 029, 40% 1912% 43 188 Insurance 17,605 0 0% 0 0% Commodities 0 01 01%R 0 SJ'pi"q] INAaintenance & Rep Facilities 134 293 60 930 45%b 65 896 48% 8% (4,966 Maintenance & Rep. - Other 0 01 01% 0 - - Mlaintenance & Rep Vehicles 7 000 3,754 54%b 2069 30% 81 % 1,685 Capital Project Facilities 100000 16�828 17%r, ,......,, m,,,_„ 0 ,,.,.,n.... .,.....,,,. �°� „�._ 100% ,,,,,,,,. 16826 z,,,,.,.. Capital Equipment 0 0 0%b 0 0% Operating Transfer 0 01 01% 0 0% All Other Expenses 0 51 0%b 0 0% 100% 51 Total 1,228 774 527 954 43% 470 422 43% 12% 57 532 IIIIIII � mu m �, III � j Personal Services 182.676 90�265 49% 82 ,49 47% 0% 7716, Personal Benefits 26,837 17,902 67% 12 879 58% 39% 5,023 Ope-rating Expenses ..... ,, nm .,,.,,, 948 896 424 146 45%� 355 835 30% 10% 68' 211 Insurance 384 0 0% 0 0% 0% Commodities 0 01 01%R 0 SJ'pi"q] - INAaintenance & Rep Facilities 12.5 987 58 388 46%b 70 872 55% 48% (12,484 Uaintenance & Rep. - Other ,, .... ,.,,,,.,., ...................... ,,,,,, .......,,, ....,,.,.................................. 0 ... ..................................................... .,,,,,.... 01 ..,.......,, ..,,.,,.,,.,,, 01% ............................... 0 ...,.,,., ........,,,, . ,....,, - .....,..... - . , ..,,,,,,,,,.,, Mlaintenance & Rep. -Vehicles 0 0 0% 0 0% - - Capital Project„ Facilities 315, 000 ,,,., 202r 539 64%� .,.,.. ....... 0 0°� „�,.., 100% 2012530 Capital Equipment 0 0 0%b 0 0% Operating Transfer 0 01 01% 0 0° All Other Expenses 460,000 420,052 91 % 0 0% 100% 420,052 Total 2 059 780 1 213 292 59% 522 235 41 % 132% 691 057 All Other Pilillage Fund E,xpenditurL-s'lolo"'Ex,peiises I�u uu 111 Parking Lot 200 159 10 364 5% 7 105 4% 46% 3,259 Motor Fuel Tax 2�511 600 4000010 16% 4000100 19% 0°9� Local Motor Fuel Tax 441,950 220 975 50% 240 975 50% 0% (_2 -0 000 Capital Projects Facilities 1 036200, 217 9,30 21 % 6 163 4%3436%� 211 767 Capital Projects Streets 5 437 870 963 859 18% 1 989 732 26% 52% 1 025 873 Debt Service 3 676 772 551 341' 15% 6001257 16% 8%p �48 916 Intcrmation Technology 1 860 50'3 832 880 45%b 781,679 48% 7% 51 201 Central Garage 1�628a681 781�800 48% 741�907 41 %�, 5%�, 39 992 y Building Maintenance 1 756 824 683 260 39%b 649 643 43%� 5% 33,617 Police Pension280�200 2r646 100 50j% 2r552„925 601% 4% 92 176 Fire Pension 41021 000 2 010 500� 50%b y 2 102 261 � 50%�� 4% 91 7'l Refuse 1,272;415 497,281' 39% 471,.00'S 45% 5% 25,376 Total 29 134.174 9 815.389 34% 10.544.552 18% -7% (729.1,63 d O. N 3 �6 t c O a K I d 01 m N N O N LL L 1= O O t c O N N 7 00 I O d H O m C d E s v to Q Packet Pg. 49 2.B.a • The Parking lot fund annual major expense for the land lease payment to Com Ed is made in the second half of the year. • The timing of construction impacts the recognition of the Capital Project Fund's expenditures. These budgets are planned and spent in full. • MFT expenditures are charged to Public Works departments throughout the year and a reconciliation is completed before the end of the fiscal year to account for the qualifying expenditures which then are reclassed into the MFT Fund. • The Refuse Fund is billed in arrears by SWANCC, and the first quarterly payment is annually accrued back to the prior fiscal period. The following charts provide the snapshot of budget performance to date for all Village Funds. General 29 139 747 214 35 716 43,37 031 Water & Sewe,r 7 22 23 7 127,265, 49,49,71 B 57 373 527 954 41 AGC 59,093B 1 213 292 (622�3 4 Parking Lot 18,2187 10 304 7 923 Motor Fuel Tax 1 265,761 Local Motor Fuel Tax 297 625 220 975 7 6 0 Capita] Projects Facilities - - -"I'll-,- -- -- m"I'll----------- 518 100 217 030 ,,,,m,,,,� 300� 170 Capital Projects 'Streets 2117181935 0 3 859, 1 755076 Information Technology 3 772 832 B80 10168,92 central Garage 314 341 731 899, 3,2 442. Building M aintenance -- -mm, ,m„m 878 412 0 3 2�60 1 1 2 Debt Service 118321,552 551 3,41 1 281 211 Police, Pension 70 4 0 5, ",,,,,,, 7 2 4 100 2 805 �5, Fire Pension 4 6216307 2 010 500 2615807 Refuse, 4863 211 , 4917,281 11 070 „ , Total 57.323.301 43.5M616 14.291B35 Department directors will continue to monitor spending on a monthly basis. Staff may present a series of budget amendments in tandem with the development of the FY 2023 budget. Packet Pg. 50 2.0 Information Item : Non -Represented General Wage Increase and Merit Pool Recommendation ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Staff recommends discussion. Based on internal and external factors, including but not limited to external economic conditions and internal equity considerations, staff is proposing the following FY 2023 general wage increase and compensation pool for the Villages non -represented employees to maintain the Villages strategic pay structure and pay for performance program. With Board concurrence, staff anticipates incorporating the information contained herein into the FY 2023 budget which will be discussed with the Board on several occasions in the coming months. ATTACHMENTS: 2023 Comp Pool Memo (DOCX) Trustee Liaison Ottenheimer Monday, August 1, 2022 Staff Contact Arthur a Malinowski, Human Resources Updated: 7/27/2022 2:19 PM Page 1 Packet Pg. 51 VILLAGE OF BUFFALO GROVE Memorandum DATE: August 1, 2022 TO: Dane C. Bragg, Village Manager FROM: Arthur A. Malinowski, Director of Human Resources Kathryn A. Golbach, HR Management Analyst SUBJECT: 2023 General Wage Increase and Compensation Pool Background On an annual basis, staff evaluates general wage increase and merit pool data for non -represented employees to support the Village's compensation strategy. Staff's process includes, but is not limited to, a review of salary data by our comparable communities, an assessment of the Village's financial data and the external labor market. Based on these internal and external factors, staff has developed the following analysis and recommendations to aid in the development of the 2023 budget. Staff has developed several scenarios based on estimated employee totals and estimated general wage increase percentages. Currently, the Village has 120 non -represented employees (inclusive of full-time and permanent part-time employees) who will be eligible for a general wage increase in 2023. Non - Represented Employees Estimated Percent Increase Number of Employees Total Gross Salary 3.00% Difference 3.25% Difference 3.50% Difference 120 S 12,430,717.26 $ 12,803,638.78 $ 372,921 52 $ 12,834,715.57 $403,998,31 $ 12,865,792.36 $435,075A0 The above matrix presents estimated general wage totals based on the previously mentioned internal and external factors. Based on a recent general wage increase survey of our comparables as well as other relevant market data, the average estimated general wage increase for similar situated employers is forecasted between 3.0% and 3.5% for 2023; However, is it pertinent to note that this is a rough estimate in that many similar situated employers with a January 1 fiscal year budget, are still in the early stages of the budgeting process. A general wage increase of 3.25% would yield a net cost increase of $403,998.31. We should alse acknowledge that estimates for general wage increases for collective bargaining groups will also yield Page 1 of 3 IF ca c E 0 as 0 0 a m a� �o c �o a� a� c �a a 0 E m 0 0 a a E 0 V M N 0 N C G1 E L a Packet Pg. 52 2.C.a higher percentages in the coming year. The wage reopener for police will begin in late 2022 and early 2023 for firefighter/paramedics and fire lieutenants. Represented Employees Estimated Percent Increase Position Number of Employees Total Gross Salary 2.5% Difference 3% Difference 3.50% Difference Firefighter/Paramedic 41 $ 4,091,779.38 $ 4,194,073.86 $102,294.48 $ 4,214,532.76 $122,753.38 $ 4,234,991.66 $143,212.28 Fire Lieutenant 9 $ 1,188,639.66 $ 1,218,355.65 $ 29,715.99 $ 1,224,298.85 $ 35,659.19 $ 1,230,242.05 $ 41,602.39 Police Officer 44 $ 4,608,217.12 $ 4,723,422.55 $115,205.43 $ 4,746,463.63 $138,246.51 $ 4,769,504.72 $161,287.60 Although negotiations have not yet begun for 2023, the above matrix presents estimated general wage totals. These percentages are based on historical trends from previous collective bargaining agreements as well as agreements that were ratified this year. The general wage increase received this year for both firefighter/paramedic and fire lieutenant was 3.5%, and the police officer general wage increase was 2.5%. However, data from our comparables suggest higher increases for bargaining units in 2023. The village's compensation based on pay forperformance f fnon- represented our represented employees move through their range via a step plan negotiated through collective bargaining which is notbased on performance,fbased on their years of Step vs. Merit �ncreases Yarning flftrar Aftr,r Aft(,r After Af (,� flfrnm Aftrar Afton h,ft('i A tctr ',"d any Vo tat Y. Vo ,u 2 Ya',v .t Ye'dlf Y Y('Al' 5 Yr?,V 6 YPAI 7 Y.A.fr 8 YeAl '7 YPAI 10 Peat, of lwi vice 1X1X1X1X1X1X1X0n Po l f t o fA["Ct('YW p}-Fh('Ngh(m (4rq). (C,dk (YYY"'tli'ri M,,linwnant e`V1ifJkc,i 7. ik"YIf If'Y,� Page Z of 3 C O c0 C d E E 0 0 0 a m a� �o c 10 G1 a1 C a 0 d O O a a E O t� M N O N C G1 >_ L V Q Packet Pg. 53 employee as they progress through their pay range. Based on annual increases, it takes 3 years longer for a non -represented employee to reach their maximum pay within their pay range. The Village continues to use the same rating scale as in the past to determine awarded merit pay. For example, an employee who scores a 2 ("Needs Improvement") would receive no merit pay, however, an employee who scores a 3 ("Meets Expectations") would receive on average a 3% increase. The table below outlines the merit pool totals over the last three years including estimated totals for 2023. Merit Pool Totals ($) Fiscal Year Merit Pool Total Number of Eligible Employees Average Merit Increase months and are not at the top of their pay range. As employees achieve longer tenure with the organization, fewer employees are eligible for merit increases as merit increases are not awarded to pay range, the smaller their merit increase may be. Conversely, the closer an employee is to the minimum of their pay range, the larger their merit increase may be. since 2020. However, at that time the Village had many employees with tenure, who left us at the end of the year due to the Villages VSI program. This program left us with vacancies, while several employees become eligible for merit in the following year. Recommendation Based oninternal and external factors, staff recommends the Village Board budget ageneral wage increase of 3.5% for the Village's non -represented employees for 2023. Additionally, staff recommends the continuation of the pay for performance program for continued motivation of our outstanding workforce aswell as to maintain equity between out represented and non'representemp|nyees' including a 2023 estimated merit pool of $221,300 for these eligible non -represented employees. Page 3 of 3 2.D Information Item : Review of 2023 Capital Improvement Plan Requests ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Staff recommends discussion. Village Engineer, Darren Monico, will provide an overview of the Capital Improvement requests received for the 2023 budget cycle. ATTACHMENTS: • board memo draft CIP presentation 22-0726 (DOCX) 2023-2042 Draft Capital Improvement Program July 26, 2022 (PDF) Trustee Liaison Smith Monday, August 1, 2022 Staff Contact Darren Monico, Public Works Updated: 7/28/2022 10:24 AM Page 1 Packet Pg. 55 2.D.a rILLACE OF BUFFALO CROV'E MEMORANDUM DATE: July 26, 2022 TO: Dane Bragg, Village Manager FROM: Darren Monico, Village Engineer SUBJECT: 2023 Capital Improvement Program Requests IN Attached please find the initial presentation of the 2023 Capital Improvement Program (CIP) requests Staff will present the requests to the Village Board for discussion purposes only. Packet Pg. 56 8/1/22 COW 2.D.b 2023-2042 Capital Improvement Plan 2023 Budget Cycle Preliminary Requests VILLAGE OF BUFFALO GROVE Public Works Department Packet Pg. 57 Capital Improvement Request Summary 2.D.b The Capital Improvement Plan (CIP) is intended to be a decision -making tool for the Village Board and staff. The operational need for capital expenditures must be weighed against the ability of the Village to finance these projects. Capital improvement projects represent the equipment and infrastructure resources that all municipalities need to provide resident and business services and generally provide future benefits with long service life. A capital expenditure is incurred when the Village spends money to buy fixed assets or add value to an existing fixed asset. The Village Board's ultimate approval of the CIP does not authorize spending on the included projects. Each project must still be accepted for the current year's budget. Projects must then go through the procurement process including Board authorization to bid and Board award of bid. This insures that the project remains consistent with the budget and that identified funding is available at the time of award. Staff continues to review and evaluate each project as we lead into the 2023 budget cycle. Ongoing projects are revisited yearly and changes in priority are made as current conditions warrant. This document represents the formal requests that were received from all Village departments for inclusion in the 2023-2042 CIP, but this year, as in past years, not all projects presented here will ultimately receive funding within the proposed 2023 budget. Projects identified for FY 2023 total $43,333,650 and fall under six categories. The following chart illustrates each category's percentage as it relates to the capital requests received for FY 2023. 2023 Capital Project Requests by Category Trarhnn]nvv Stcrin7 Water Management I,'°a Irnprcverneints 1 .a,ter Buildings and Grounds $21,820,0d Golf Course Improvements $450,01C Street, Sidewalk & Bikepeth $18,170,0( Storm, Water Management $200,0I Technology $421,5C Water & Sanitary Sewer $2,272,0 $43,333,5( CPacket Pg. 58 2.D.b Village of Buffalo Grove FY 2023 CIP Project Request List By Priority Project # Priority Title 3005 1 Lake Cook Road Improvement $ 535,000 3006 1 Weiland/Prairie Road Improvements $ - 3008 1 Buffalo Grove Road Improvement $ 3009 1 Arlington Heights Road Improvement $ - 3010 1 Aptakisic Road Improvement $ 200,000 5005 1 Police Body, Fleet and Interview Cameras $ 150,000 6001 1 Capacity Management Operations and Maintenance $ 44,000 Priority 1 Subtotal $ 929,000 1005 kI " " iull2l HVAC Unit Replacements $ 255,000 1012 2 Public Works Facility $ 15,000,000 4001 2 Stormwater System Improvements $ 200,000 5006 2 Police Mobile Computers $ - 5007 2 Server Replacements $ 12,500 5010 2 Network & Security Improvements $ 165,000 5011 2 Fire External CPR Device Replacement $ 19,000 5012 2 Fire Cardiac Monitors $ - 5014 2 Fire SCBA Equipment $ 5015 2 Fire Extrication Equipment $ - 6002 2 Lift Station Repair and Rehabilitation $ 170,000 Priority 2 Subtotal $ 15,821,500 �Ii u� i o mu IIII III" uuo i a uiii i�6 i �6 �"� 1004 3 Fire Station #27 Remodel $ 55,000 1006 3 Roof Capital Replacement Projects $ 350,000 1007 3 Combined Area Fire Training Facility $ 80,000 1008 3 Electric Charging Stations $ 780,000 1011 3 Fire Station #26 Addition/Remodel $ 200,000 3001 3 Annual Sidewalk Maintenance $ 636,000 3002 3 Annual Bike Path Maintenance $ 200,000 3003 3 Annual Street Maintenance $ 15,725,000 3004 3 Collector Route Maintenance & Rehabilitation Projects $ 350,000 3007 3 Municipal Parking Facility Maintenance $ 244,000 5013 3 Fire Radio Replacement $ - 6003 3 Pump House Repairs and Upgrades $ 250,000 6004 3 Villagewide Sanitary Sewer Replacement $ 500,000 6005 3 Villagewide Water Main Replacement $ 1,000,000 6006 3 Water Loss Management $ 108,000 6007 3 SCADA Hardware and Software Updates $ 200,000 Priority 3 Subtotal $ 20,678,000 1001 4 Village Campus Long Range Planning $ - 1003 4 Flooring Capital Replacement Projects $ 165,000 1010 4 Police Headquarters $ 200,000 1013 4 Village Hall - Office Remodel $ - 1014 4 Fire Station #25 Rebuild $ 4,150,000 1015 4 Pace/Metra Facility $ 70,000 1019 4 Outdoor Warning Siren Upgrades/Replacements $ 30,000 1020 4 Water and Truck Weighing Station $ 485,000 2001 4 Buffalo Grove Golf Course Improvements $ 294,000 2002 4 Arboretum Golf Course Improvements $ 156,000 3011 4 Median and Street Scaping Improvements $ 40,000 3012 4 Street Light LED Conversion $ 240,000 5004 4 Service Delivery Communication Software $ 75,000 Priority 4 Subtotal $ 5,905,000 Total $ 43,333,500 Packet Pg. 59 ;uauaano.idwi le}ideo }jej(3 £ZOZ) ZZOZ 19Z AInr wea6oad;uauaanoidwi je}ideo }}eaa ZtiOZ-£ZOZ quauayaelIV 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O O O O O O o O O o 0 0 0 0 0 0 0 0 0 0 0 o O O O O O O O O O O O O o 0 0 0 0 0 0 0 0 o O O O o 0 o O O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O o 0 o m o o 0 o v o N o o io vi o 0 0 0 o o 0 0 w �o �o o vi o o N o o o o vi o N o o o� o v' o o N vi m N v o m m n^ o m o n a o m o N o o o a m om N a v�i v°�i O � h — - — h — - — �. o El 16 O 0': 0 0 0 O: O 0 0 ... : o O O b O 00 yy,OM ON : OQ mO Q O0 O8 ' Oo O O O'. 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In 2017, the Village used Wold Architects to begin a space needs assessment of the current buildings. In 2019 the Village began to evaluate solutions for facility options, with work continuing on an as needed basis. Project # 1001 Category 1-Buildings and Grounds Priority 4-Contributory Useful Life 10 years Origination Planning Tool User Department Community Development Coordinator Community Development Current Budget $ Initial Proposal Date 2017 Design Work 2020-2022 Project Work N/A Recurrence As Needed Asset Valuation N/A Last Deferred N/A Last Incurred 2022 Fund Capital Projects - Facilities Account Number 150.75.560.30 10 Year Financial Trend 15,000 (Estimated) 2018 2019 2020 2021 2022 Historical Historical $ $ 8,641 1 $ 9,000 1 $ $ 15,000 1 $ 32,641 2023 2024 2025 2026 2027 Short Term Short Term $ $ $ $ $ $ Year 6-10 Year 11-15 Year 16-20 Long Term Short Term Total 20 Year Long Term $ $ $ $ $ $ umum C� Packet Pg. 61 2.D.b Flooring Capital Replacement Projects Village Buildings On average, carpet is 4-6 years past the date it was scheduled to be replaced. 2023 proposed work includes carpet replacement at the Village Hall ($90k), Buffalo Grove Golf Course ($25k), and Fire Station #26 ($50k). Project # 1003 Category 1-Buildings and Grounds Priority 4-Contributory Useful Life 10 Years Origination Major Maintenance User Department PW Coordinator PW Current Budget $ Initial Proposal Date 2015 Design Work 2018 Project Work 2023 Recurrence Yearly Asset Valuation $ Last Deferred 2019-2022 Last Incurred 2022 108,000 1,200,000 Fund Capital Projects - Facilities Account Number 150.75.560.30 10 Year Financial Trend (Estimated) 2018 2019 2020 2021 2022 Historical Historical $ 82,768 $ 98,154 1 $ $ 45,000 1 $ 108,000 1 $ 333,922 2023 2024 2025 2026 2027 Short Term Short Term $ 165,000 1 $ 20,000 1 $ 20,000 1 $ 20,000 1 $ $ 225,000 Year 6-10 Year 11-15 Year 16-20 Long Term Short Term Total 20 Year Long Term $ $ $ $ $ 225,000 1 $ 225,000 C Packet Pg. 62 2.D.b Fire Station #27 Remodel Fire Station #27 Fire Station 27 was built in 1993 as a full time fire station and is the newest of the three fire stations. The 2017 space needs assessments identified the need for a space renovation and fire sprinklers for the first floor. Proposed 2023 projects include replacement windows ($30k) and a traffic signal loop for exiting onto Rt. 22 ($25k). A moderate renovation of the residential space is proposed with design in 2024 ($106k) and construction in 2025 ($1.06 million). Project # 1004 Category 1-Buildings and Grounds Priority 3-Sustaining Useful Life 20 Years Origination Major Maintenance User Department Fire Coordinator Fire Current Budget $ Initial Proposal Date 2016 Design Work 2024 Project Work 2025 Recurrence 2045 Asset Valuation $ Last Deferred 2018-2022 Last Incurred N/A 48,000 2,130,066 Fund Capital Projects - Facilities Account Number 150.75.560.30 10 Year Financial Trend $1,200,000 $1,000,000 $800,000 $600,000 $400,000 $200,000 0 0 0 0 0 0 0 0 0 0 N N N N N N N N N N (Estimated) 2018 2019 2020 2021 2022 Historical Historical $ $ $ $ $ 48,000 1 $ 48,000 2023 2024 2025 2026 2027 Short Term Short Term $ 55,000 1 $ 106,000 1 $ 1,060,000 1 $ $ $ 1,221,000 Year 6-10 Year 11-15 Year 16-20 Long Term Short Term Total 20 Year Long Term $ $ $ $ $ 1,221,000 1 $ 1,221,000 C Packet Pg. 63 2.D.b HVAC Unit Replacements Village Facilities The Village maintains 61 HVAC units in total and more than half are currently exceeding their 18 year life expectancy. 2023 Requests include HVAC for Well #2 ($65k), Well #7 ($35k), Police Department ($75k), and Buffalo Grove Golf Course ($80k) Project # 1005 Category 1-Buildings and Grounds Priority 2-Essential Useful Life 18 Years Origination Major Maintenance User Department PW Coordinator PW Current Budget $ Initial Proposal Date 2015 Design Work 2022 Project Work 2023 Recurrence 2041 Asset Valuation $ Last Deferred 2018-2022 Last Incurred 2022 55,000 1,580,038 Fund Capital Projects - Facilities Account Number 150.75.560.30 10 Year Financial Trend (Estimated) 2018 2019 2020 2021 2022 Historical Historical $ 263,541 1 $ $ $ 50,000 1 $ 55,000 1 $ 368,541 2023 2024 2025 2026 2027 Short Term Short Term $ 255,000 1 $ 150,000 1 $ 120,000 1 $ 120,000 1 $ 120,000 1 $ 765,000 Year 6-10 Year 11-15 Year 16-20 Long Term Short Term Total 20 Year Long Term $ $ $ $ $ 765,000 1 $ 765,000 C Packet Pg. 64 2.D.b Roof Capital Replacement Projects Village Facilities Roof replacement projects were identified during the 2018 roof inspection reports prepared by Industrial Roofing Services. For 2023, proposed roof projects include the Village Hall ($250k), Well #1 ($50k) and Well #2 ($50k). Project # 1006 Category 1-Buildings and Grounds Priority 3-Sustaining Useful Life 30 Years Origination Major Maintenance User Department PW Coordinator PW Current Budget $ Initial Proposal Date 2014 Design Work 2018 Project Work 2023 Recurrence 2052 Asset Valuation $ Last Deferred 2018-2022 Last Incurred 2022 354,000 2,000,000 Fund Capital Projects - Facilities Account Number 150.75.560.30 10 Year Financial Trend (Estimated) 2018 2019 2020 2021 2022 Historical Historical $ $ $ $ 30,000 1 $ 354,000 1 $ 384,000 2023 2024 2025 2026 2027 Short Term Short Term $ 350,000 1 $ $ $ $ $ 350,000 Year 6-10 Year 11-15 Year 16-20 Long Term Short Term Total 20 Year Long Term $ $ $ $ $ 350,000 1 $ 350,000 C Packet Pg. 65 2.D.b Combined Area Fire Training Facility Combined Area Fire Training Facility The CAFT was built in 1997 as a fire training location for area departments and was rebuilt in 2017. Maintenance is needed to keep the overall facility in good condition to be used for fire training. The cost is split between the member communities. Proposed 2023 work includes the pond bank stabilization ($80k). In 2024 the parking lot is proposed to be replaced ($200k). Project # 1007 Category 1-Buildings and Grounds Priority 3-Sustaining Useful Life 20 Years Origination Major Maintenance User Department Fire Coordinator Fire Current Budget $ Initial Proposal Date 2022 Design Work 2022 Project Work 2023 Recurrence 2042 Asset Valuation $ Last Deferred N/A Last Incurred N/A 500,000 Fund Capital Projects - Facilities Account Number 150.75.560.30 10 Year Financial Trend (Estimated) 2018 2019 2020 2021 2022 Historical Historical $ $ $ $ $ $ 2023 2024 2025 2026 2027 Short Term Short Term $ 80,000 1 $ 200,000 1 $ $ $ $ 280,000 Year 6-10 Year 11-15 Year 16-20 Long Term Short Term Total 20 Year Long Term $ $ $ $ $ 280,000 1 $ 280,000 Packet Pg. 66 2.D.b Electric Charging Stations Village Facilities Electric Charging Stations are being requested at six Village facilities. For 2023, a charging station is proposed at 6 Village facilties Grant funding is expected to pay for 80% of the project. Project # 1008 Category 1-Buildings and Grounds Priority 3-Sustaining Useful Life 30 Years Origination Major Maintenance User Department IT Coordinator IT Current Budget $ Initial Proposal Date 2023 Design Work 2023 Project Work 2023 Recurrence 2043 Asset Valuation $ Last Deferred 0 Last Incurred 0 Fund Capital Projects - Facilities Account Number 150.75.560.30 10 Year Financial Trend $1,000,000 $800,000 $600,000 $400,000 $200,000 $- ............................................................................. 'Ll 00 m o m a �0 CD C N N N N N N N N O O O O O O O O O N N N N N N N N N N (Estimated) 2018 2019 2020 2021 2022 Historical Historical $ $ $ $ $ $ 2023 2024 2025 2026 2027 Short Term Short Term $ 780,000 1 $ 10,000 1 $ 10,000 1 $ 10,000 1 $ 10,000 1 $ 820,000 Year 6-10 Year 11-15 Year 16-20 Long Term Short Term Total 20 Year Long Term $ 50,000 1 $ 50,000 1 $ 50,000 1 $ 150,000 1 $ 820,000 1 $ 970,000 Packet Pg. 67 2.D.b Police Headquarters Police Headquarters Police Headquarters was originally built in 1988, with the last major addition in 1997. Major maintenance and remodeling are needed but are frequently delayed. Proposed 2023 projects includes a second phase for the locker room remodel ($80k), replacing the outside patio concrete and adding a landscape wall to stop erosion ($55k), an area to provide motorcycle and bicycle parking in the parking lot ($351k), and a new entrance sign ($25k). The current sign is not lit and is poorly visible in poor weather or when residents are in a hurry to get into the building. A major renovation/building addition is proposed in 2026 ($9.5 million). Project # 1010 Category 1-Buildings and Grounds Priority 4-Contributory Useful Life 20 Years Origination Major Maintenance User Department Police Coordinator PW Current Budget $ Initial Proposal Date 2019 Design Work 2025 Project Work 2023 Recurrence 2043 Asset Valuation $ Last Deferred 2019-2021 Last Incurred 2022 50,000 8,542,704 Fund Capital Projects - Facilities Account Number 150.75.560.30 10 Year Financial Trend (Estimated) 2018 2019 2020 2021 2022 Historical Historical $ $ $ $ $ 50,000 1 $ 50,000 2023 2024 2025 2026 2027 Short Term Short Term $ 200,000 1 $ $ $ 9,540,000 1 $ $ 9,740,000 Year 6-10 Year 11-15 Year 16-20 Long Term Short Term Total 20 Year Long Term $ $ $ $ $ 9,740,000 1 $ 9,740,000 C Packet Pg. 68 2.D.b Fire Station #26 Addition/Remodel Fire Station 26 Fire Station 26 was built in 1980 and has been remodeled a number of times since 1993. Two space needs assessments defined the need for renovated and additional space. A new space needs assessment is warranted and a new remodel program needs to be redeveloped. A major renovation and addition is proposed for design in 2023 ($200k). $3.72 million is proposed for construction in 2024 including a new electronic message board sign for the station ($35k) Project # 1011 Category 1-Buildings and Grounds Priority 3-Sustaining Useful Life 20 Years Origination Major Maintenance User Department Fire Coordinator Fire Current Budget $ Initial Proposal Date 2019 Design Work 2022 Project Work 2023 Recurrence 2042 Asset Valuation $ 3,202,902 Last Deferred 2019-2021 Last Incurred N/A Fund Capital Projects - Facilities Account Number 150.75.560.30 10 Year Financial Trend $4,000,000 $3,000,000 $2,000,000 $1,000,000 00 Ol O c-I N M �t 0 10 r c-I c-I N N N N N N N N O O O O O O O O O O N N N N N N N N N N (Estimated) 2018 2019 2020 2021 2022 Historical Historical $ $ $ $ $ $ 2023 2024 2025 2026 2027 Short Term Short Term $ 200,000 1 $ 3,755,000 1 $ $ $ $ 3,955,000 Year 6-10 Year 11-15 Year 16-20 Long Term Short Term Total 20 Year Long Term $ $ $ 250,000 1 $ 250,000 1 $ 3,955,000 1 $ 4,205,000 C Packet Pg. 69 2.D.b IN Public Works Facility Leider Lane The Public Works Department has outgrown its existing facility and a new site was purchased in 2022. Design for the major facility remodel was started in 2022 and the building will be remodeled to fit the Public Works Department facility needs in 2023. Project # 1012 Category 1-Buildings and Grounds Priority 2-Essential Useful Life 40 Years Origination New User Department PW Coordinator PW Current Budget $ Initial Proposal Date 2007 Design Work 2023 Project Work 2023 Recurrence 2062 Asset Valuation $ Last Deferred 2007-2022 Last Incurred 2022 100,000 6,656,826 Fund Capital Projects - Facilities Account Number 150.75.560.30 10 Year Financial Trend (Estimated) 2018 2019 2020 2021 2022 Historical Historical $ $ $ $ $ 13,500,000 1 $ 13,500,000 2023 2024 2025 2026 2027 Short Term Short Term $ 15,000,000 1 $ $ $ $ $ 15,000,000 Year 6-10 Year 11-15 Year 16-20 Long Term Short Term Total 20 Year Long Term $ $ $ 250,000 1 $ 250,000 1 $ 15,000,000 1 $ 15,250,000 C Packet Pg. 70 2.D.b Village Hall - Office Remodel Village Hall Village Hall was built in 1970 and underwent major renovations in 1988 and 1993. A major renovation is needed in the near future. A major remodel is proposed in 2027 for $4.3 million Project # 1013 Category 1-Buildings and Grounds Priority 4-Contributory Useful Life 20 Years Origination Major Maintenance User Department OVM Coordinator PW Current Budget $ Initial Proposal Date 2019 Design Work 2022 Project Work 2023 Recurrence 2042 Asset Valuation $ 3,626,916 Last Deferred 2019-2021 Last Incurred N/A Fund Capital Projects - Facilities Account Number 150.75.560.30 10 Year Financial Trend $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 oo m O ci N m �t N LD N Oo O O O O O O O O N N N N N N N N N N (Estimated) 2018 2019 2020 2021 2022 Historical Historical $ $ $ $ $ $ 2023 2024 2025 2026 2027 Short Term Short Term $ $ $ $ $ 4,300,000 1 $ 4,300,000 Year 6-10 Year 11-15 Year 16-20 Long Term Short Term Total 20 Year Long Term $ $ $ $ $ 4,300,000 1 $ 4,300,000 C Packet Pg. 71 2.D.b Fire Station #25 Rebuild Fire Station 25 The station was built in 1972 and the surrounding infrastructure was built before that. It had major renovations in 1992, 1997, 2004 and is in need of a major remodel/renovation. The design of a major renovation to Fire Station 25 was started in 2022. Construction is proposed to start in 2023 ($4.1 million) including a new electronic message board sign for the building ($50k) Project # 1014 Category 1-Buildings and Grounds Priority 4-Contributory Useful Life 40 Years Origination Major Maintenance User Department Fire Coordinator Fire Current Budget $ Initial Proposal Date 2019 Design Work 2022 Project Work 2023 Recurrence 2063 Asset Valuation $ Last Deferred 2019-2021 Last Incurred N/A 186,000 1,813,050 Fund Capital Projects - Facilities Account Number 150.75.560.30 10 Year Financial Trend $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 O O O O O O O O O O N N N N N N N N N N (Estimated) 2018 2019 2020 2021 2022 Historical Historical $ $ $ $ $ 186,000 1 $ 186,000 2023 2024 2025 2026 2027 Short Term Short Term $ 4,150,000 1 $ $ $ $ $ 4,150,000 Year 6-10 Year 11-15 Year 16-20 Long Term Short Term Total 20 Year Long Term $ $ $ $ $ 4,150,000 1 $ 4,150,000 C Packet Pg. 72 2.D.b Pace/Metra Facility Metra Train Station Area Ongoing maintenance of the Pace/Metra facility is needed, including parking lots, grounds, and buildings. For 2023, funds are requested for the entrance sign replacement ($25k), landscaping repair ($10k), fence repairs ($15k) and a camera security system replacement ($20k) Project # 1015 Category 1-Buildings and Grounds Priority 4-Contributory Useful Life 15 Years Origination Major Maintenance User Department PW Coordinator PW Current Budget $ Initial Proposal Date 2020 Design Work 2022 Project Work 2023 Recurrence 2037 Asset Valuation $ Last Deferred 0 Last Incurred N/A Fund Metra Parking Fund Account Number 120.81.535.25 10 Year Financial Trend (Estimated) 2018 2019 2020 2021 2022 Historical Historical $ $ $ $ $ $ 2023 2024 2025 2026 2027 Short Term Short Term $ 70,000 1 $ $ $ $ $ 70,000 Year 6-10 Year 11-15 Year 16-20 Long Term Short Term Total 20 Year Long Term $ $ $ $ $ 70,000 1 $ 70,000 C Packet Pg. 73 2.D.b Outdoor Warning Siren Upgrades/Replacements Various Locations The Village has 7 outdoor warning sirens that are reaching the end of their expected thirty year life cycles. A multi -year plan to replace/upgrade started in 2022 to replace them at a 30 year service life cycle. The siren at Fire Station 27 needs to be replaced in 2023 ($30K) Project # 1019 Category 1-Buildings and Grounds Priority 4-Contributory Useful Life 30 Years Origination Major Maintenance User Department Fire Coordinator Fire Current Budget $ Initial Proposal Date 2021 Design Work 0 Project Work 2023 Recurrence 2053 Asset Valuation $ Last Deferred N/A Last Incurred N/A 25,000 250,000 Fund Capital Projects - Facilities Account Number 150.75.560.30 10 Year Financial Trend (Estimated) 2018 2019 2020 2021 2022 Historical Historical $ $ $ $ $ 12,500 1 $ 12,500 2023 2024 2025 2026 2027 Short Term Short Term $ 30,000 1 $ $ 25,000 1 $ $ 50,000 1 $ 105,000 Year 6-10 Year 11-15 Year 16-20 Long Term Short Term Total 20 Year Long Term $ $ 90,000 1 $ $ 90,000 1 $ 105,000 1 $ 195,000 C Packet Pg. 74 2.D.b Water and Truck Weighing Station Deerfield Parkway and Busch Parkway Right of Way Police and Public Works are proposing a central location for truck weight checks and water filling. The permanent scales will allow Police to weigh trucks quicker and safe, while potentially selling this service to other municipalities as well. It also allows Public Works to have an efficient and easy to use water filline station to sell water in bulk to contractors. The design for the truck weighing station and water filling station was started in 2022. In 2023 the design ($5k) will be finished and the construction ($480k) is proposed to be completed. Project # 1020 Category 1-Buildings and Grounds Priority 4-Contributory Useful Life 30 Years Origination Major Maintenance User Department PW/PD Coordinator PW Current Budget $ Initial Proposal Date 2021 Design Work 2022 Project Work 2023 Recurrence 2053 Asset Valuation N/A Last Deferred N/A Last Incurred N/A Fund Capital Projects - Facilities Account Number 150.75.560.30 10 Year Financial Trend 35,000 (Estimated) 2018 2019 2020 2021 2022 Historical Historical $ $ $ $ $ 35,000 1 $ 35,000 2023 2024 2025 2026 2027 Short Term Short Term $ 485,000 1 $ $ $ $ $ 485,000 Year 6-10 Year 11-15 Year 16-20 Long Term Short Term Total 20 Year Long Term $ $ $ $ $ 485,000 1 $ 485,000 C Packet Pg. 75 2.D.b Buffalo Grove Golf Course Improvements Buffalo Grove Golf Course At the Buffalo Grove Golf Course, the major infrastucture needing upgrades includes cart paths, parking lot repairs and HVAC system replacement. Proposed 2023 projects are an HVAC makeup air handler replacement ($80K), the irrigation pump house filling station replacement ($120k) and parking lot improvements ($44k). Cart path repairs are proposed in 2023 ($50k) and in 2024 ($50k). Project # 2001 Category 1-Buildings and Grounds Priority 4-Contributory Useful Life 20 Years Origination Major Maintenance User Department Golf Coordinator Golf Current Budget $ Initial Proposal Date 2018 Design Work 0 Project Work 2023 Recurrence 2042 Asset Valuation N/A Last Deferred N/A Last Incurred 2022 Fund Golf Fund Account Number 190.84.535.40 10 Year Financial Trend (Estimated) 2018 2019 2020 2021 2022 Historical Historical $ $ $ $ 10,270 1 $ 115,000 1 $ 125,270 2023 2024 2025 2026 2027 Short Term Short Term $ 294,000 1 $ 50,000 1 $ $ $ $ 344,000 Year 6-10 Year 11-15 Year 16-20 Long Term Short Term Total 20 Year Long Term $ $ 385,000 1 $ $ 385,000 1 $ 344,000 1 $ 729,000 C Packet Pg. 76 2.D.b Arboretum Golf Course Improvements Arboretum Golf Course At Arboretum Golf Course, the major infrastructure needs include irrigation work, sand trap reconstruction, and dredging of waterways. In 2023, work includes replacement/repair of cart paths ($100k), irrigation nozzle replacement ($11k), and 3 controller sattelite replacement ($45k). Proposed 2024 projects include bunker, hole and tee restoration and/or redesign ($180k). This is also proposed in 2025 ($95k), 2026 ($85k) and 2027 ($85k). Project # 2002 Category 1-Buildings and Grounds Priority 4-Contributory Useful Life 20 Years Origination Major Maintenance User Department Golf Coordinator Golf Current Budget $ Initial Proposal Date 2018 Design Work 0 Project Work 2023 Recurrence 2042 Asset Valuation N/A Last Deferred N/A Last Incurred 2022 Fund Golf Fund Account Number 190.84.535.40 10 Year Financial Trend $1,000,000 $800,000 $600,000 $400,000 $200,000 0 0 N N N N N N N N 0 o O O o N N N N N N N N N N (Estimated) 2018 2019 2020 2021 2022 Historical Historical $ $ $ $ 17,000 1 $ 795,000 1 $ 812,000 2023 2024 2025 2026 2027 Short Term Short Term $ 156,000 1 $ 180,000 1 $ 95,000 1 $ 85,000 1 $ 85,000 1 $ 601,000 Year 6-10 Year 11-15 Year 16-20 Long Term Short Term Total 20 Year Long Term $ 250,000 1 $ 250,000 1 $ 250,000 1 $ 750,000 1 $ 601,000 1 $ 1,351,000 C Packet Pg. 77 2.D.b Annual Sidewalk Maintenance Road Right of Ways The Village maintains a large sidewalk system that promotes safe and accesible passage around town for our residents. A maintenance program helps keep these facilities in compliance with ADA accessible guidelines. The Village's policy is to replace or repair as many sidewalks as funding, time and manpower permits at its own discretion every year ($325k). A new crosswalk is proposed near Mike Rylko Park on Deerfield Road ($70k). The Village has received $241k in sidewalk grants for 2023. Project # 3001 Category 3-Street, Sidewalk & Bikepath Priority 3-Sustaining Useful Life 30 Years Origination Major Maintenance User Department Engineering Coordinator Engineering Current Budget $ 115,000 Initial Proposal Date Ongoing Design Work Yearly Project Work Yearly Recurrence Yearly Asset Valuation $ 18,000,000 Last Deferred 2022 Last Incurred 2022 Fund Capital Projects -Streets Account Number 160.75.560.20 Fund Code MFT Eliglbe 10 Year Financial Trend iEstimated) 2018 2019 2020 2021 2022 Historical Historical $ 187,015 1 $ 186,798 1 $ 198,030 1 $ 175,300 1 $ 350,000 1 $ 1,097,143 2023 2024 2025 2026 2027 Short Term Short Term $ 636,000 1 $ 300,000 1 $ 300,000 1 $ 300,000 1 $ 300,000 1 $ 1,836,000 Year 6-10 Year 11-15 Year 16-20 Long Term Short Term Total 20 Year Long Term 1 $ 1,500,000 1 $ 1,500,000 1 $ 1,500,000 1 $ 4,500,000 1 $ 1,836,000 1 $ 6,336,000 Category: Sidewalks and Bike Paths Notes: * The Village has an extensive pedestrian/biking system that requires constant maintenance * Grant funding may be available to help reduce Village funds needed to maintain the sidewalk and bike paths * Maintaining these facilities will help keep the Village's facility rating at a consistant level Packet Pg. 78 2.D.b Annual Bike Path Maintenance Village Right of Way The Village has a large bikepath system that requires maintenance to provide safe and accesible facilities throughout Buffalo Grove. A maintenance program helps maintain compliance with ADA accessible guidelines and provides a safe and passable system for Village residents. The Village's policy is to replace or repair as many bikepaths as funding, time and manpower permits at its own discretion ($150k). A bike path study was started in 2022 and will finish in 2023 ($50k) Project # 3002 Category 3-Street, Sidewalk & Bikepath Priority 3-Sustaining Useful Life 30 Years Origination Major Maintenance User Department Engineering Coordinator Engineering Current Budget $ 25,860 Initial Proposal Date Ongoing Design Work Yearly Project Work Yearly Recurrence Yearly Asset Valuation $ 9,000,000 Last Deferred 2021 Last Incurred 2022 Fund Capital Projects - Streets Account Number 160.75.560.20 10 Year Financial Trend (Estimated) 2018 2019 2020 2021 2022 Historical Historical $ $ $ $ $ 25,000 1 $ 25,000 2023 2024 2025 2026 2027 Short Term Short Term $ 200,000 1 $ 100,000 1 $ 100,000 1 $ 100,000 1 $ 100,000 1 $ 600,000 Year 6-10 Year 11-15 Year 16-20 Long Term Short Term Total 20 Year Long Term $ 500,000 1 $ 500,000 1 $ 500,000 1 $ 1,500,000 1 $ 600,000 1 $ 2,100,000 Category: Sidewalks and Bike Paths Notes: * The Village has an extensive pedestrian/biking system that requires constant maintenance * Grant funding may be available to help reduce Village funds needed to maintain the sidewalk and bike paths * Maintaining these facilities will help keep the Village's facility rating at a consistant level C Packet Pg. 79 2.D.b IN Annual Street Maintenance , o rrt. n G 41'¢a tl YY � N✓"d If atr w Y t ro mn x NA 04btt l: EM ax^,w mre mo-� I /i 1Y L aR �-' I sro¢,aa ..po00/rD $] h wr wwY tr�infro rieti�,tta.di ot+.r Village Right of Way Maintenance of the Villages streets is a core function of the Public Works Department. Maintaining the roads in a timely manner helps the Village be fiscally responsible by repairing roads with the right treatment at the right time. The annual street maintenance and rehabilitation program is a central piece of the annual CIP. Streets are reviewed annually and evaluated for several strategies of maintenance or improvement. Patching ($200k), pavement striping ($75k), crack sealing ($50k), and design for the Northwood Improvement project ($400k) is proposed for 2023. There is approximately $75 million in backlogged street work which is proposed at $15 million per year for 5 years. Project # 3003 Category 3-Street, Sidewalk & Bikepath Priority 3-Sustaining Useful Life 20 Years Origination Major Maintenance User Department Engineering Coordinator Engineering Current Budget $ 1,167,000 Initial Proposal Date Ongoing Design Work Yearly Project Work Yearly Recurrence Yearly Asset Valuation $ 190,080,000 Last Deferred 2022 Last Incurred 2022 Fund Capital Projects - Streets Account Number 160.75.560.20 Fund Code 2020 GO FY22 STIR 10 Year Financial Trend (Estimated) 2018 2019 2020 2021 2022 Historical Historical $ 1,000,000 1 $ 1,000,000 1 $ 4,753,000 1 $ 3,500,000 1 $ 1,167,000 1 $ 11,420,000 2023 2024 2025 2026 2027 Short Term Short Term $ 15,725,000 1 $ 19,000,000 1 $ 15,000,000 1 $ 15,000,000 1 $ 15,000,000 1 $ 79,725,000 Year 6-10 Year 11-15 Year 16-20 Long Term Short Term Total 20 Year Long Term 1 $ 22,500,000 1 $ 22,500,000 1 $ 22,500,000 1 $ 67,500,000 1 $ 79,725,000 1 $ 147,225,000 Category: Roads Notes: * The Village invests significantly in the roads every year as funding is available * The Village has been able to successfully leverage significant grant funding to help maintain the Village's roads * Significant funding over time can maintain the rating while additional funding can improve this score Packet Pg. 80 2.D.b Collector Route Maintenance & Rehabilitation Projects Village Right of Way The Villages streets need to be maintained on a reoccuring basis. These collector routes have the possibility of receiving federal funding. The Village has several collector routes that are eligible for Federal reimbursement for design and construction. Bernard Drive began the Phase II process in 2021 with $350k in grant funding. The first two Thompson/Brandywyn contracts still have $1.93 million outstanding which will be paid from MFT reserves. Project # 3004 Category 3-Street, Sidewalk & Bikepath Priority 3-Sustaining Useful Life 20 Years Origination Major Maintenance User Department Engineering Coordinator Engineering Current Budget $ Initial Proposal Date 2017 Design Work 2022 Project Work 2022-2025 Recurrence Yearly Asset Valuation N/A Last Deferred N/A Last Incurred 2022 2,650,000 Fund Capital Projects - Streets Account Number 160.75.560.20 Fund Code MFT Eliglbe 10 Year Financial Trend (Estimated) 2018 2019 2020 2021 2022 Historical Historical $ 300,000 $ 145,000 1 $ 1,800,000 1 $ 3,350,000 1 $ 3,300,000 1 $ 8,895,000 2023 2024 2025 2026 2027 Short Term Short Term $ 350,000 1 $ 250,000 1 $ 2,750,000 1 $ 4,400,000 1 $ 700,000 1 $ 8,450,000 Year 6-10 Year 11-15 Year 16-20 Long Term Short Term Total 20 Year Long Term $ 5,150,000 1 $ 1,250,000 1 $ 1,250,000 1 $ 7,650,000 1 $ 8,450,000 1 $ 16,100,000 Category: Roads Notes: * The Village invests significantly in the roads every year as funding is available * The Village has been able to successfully leverage significant grant funding to help maintain the Village's roads * Significant funding over time can maintain the rating while additional funding can improve this score C Packet Pg. 81 2.D.b Lake Cook Road Improvement Cook County Right of Way The Cook County Highway Department is responsible for Lake Cook Road in the Village of Buffalo Grove. The Village is leading the Phase 1 Engineering Study of Lake Cook Road from Raupp Blvd. to Arlington Heights Road which will last for three to four years. Project # 3005 Category 3-Street, Sidewalk & Bikepath Priority 1-Mandatory Useful Life 20 Years Origination Major Maintenance User Department Engineering Coordinator Engineering Current Budget $ Initial Proposal Date 2022 Design Work 2022-2024 Project Work 2032 Recurrence 0 Asset Valuation N/A Last Deferred N/A Last Incurred 2022 Fund Capital Projects - Streets Account Number 160.75.560.20 Fund Code MFT Eliglbe The Village will have a closeout cost for the current $600,000 widening project for Village items such as sidewalks and $500,000 street lights. The Village has also received a $500k Invest in $400,000 Cook Grant to start the phase 1 for widening of Lake Cook $300,000 Road to the west of Raupp Blvd to Arlington Heights Road $200,000 ($1.61 millions split over three years). $100,000 282,000 10 Year Financial Trend O O O O O O O O O O N N N N N N N N N N (Estimated) 2018 2019 2020 2021 2022 Historical Historical $ 35,000 1 $ $ 370,000 1 $ 265,000 1 $ 282,000 1 $ 952,000 2023 2024 2025 2026 2027 Short Term Short Term $ 535,000 1 $ 535,000 1 $ 535,000 1 $ $ $ 1,605,000 Year 6-10 Year 11-15 Year 16-20 Long Term Short Term Total 20 Year Long Term $ $ $ $ $ 1,605,000 1 $ 1,605,000 C Packet Pg. 82 2.D.b Weiland/Prairie Road Improvements Lake County Right of Way The Lake County Department of Transportation has recently completed the Weiland Road widening project and is now proposing improvements to Prairie Road in 2024 The Village is responsible for a local share of the cost for such items as pedestrian facilities, street lights, and traffic signals. Prairie Road is proposed to be repaired in 2024 with the costs split over two years in 2024 and 2025 ($750k per year). Project # 3006 Category 3-Street, Sidewalk & Bikepath Priority 1-Mandatory Useful Life 20 Years Origination Major Maintenance User Department Engineering Coordinator Engineering Current Budget $ Initial Proposal Date 2008 Design Work 2008-2018 Project Work 2019-2022 Recurrence 0 Asset Valuation N/A Last Deferred N/A Last Incurred 2022 Fund Capital Projects - Streets Account Number 160.75.560.20 Fund Code MFT Eliglbe 10 Year Financial Trend 43,000 (Estimated) 2018 2019 2020 2021 2022 Historical Historical $ 300,000 $ 400,000 1 $ 400,000 1 $ $ 43,000 1 $ 1,143,000 2023 2024 2025 2026 2027 Short Term Short Term $ $ 750,000 1 $ 750,000 1 $ $ $ 1,500,000 Year 6-10 Year 11-15 Year 16-20 Long Term Short Term Total 20 Year Long Term $ $ $ $ $ 1,500,000 1 $ 1,500,000 C Packet Pg. 83 2.D.b Municipal Parking Facility Maintenance Village Parking Lots Routine maintenance of municipal parking facilities such as seal coating, patching, reconstruction and restriping is needed to maintain the Village's parking lots in a safe and economical way while extending their useful life cycle. Lots are inspected annually to determine each facilities needs. The 2023 planned improvements include lots at the Police Station ($95k), Village Hall ($66k), Fire Station #26 ($55k), Fire Station #27 ($22k) and crack sealing at Village water reservoir lots ($5k). Project # 3007 Category 3-Street, Sidewalk & Bikepath Priority 3-Sustaining Useful Life 20 Years Origination Major Maintenance User Department Engineering Coordinator Engineering Current Budget $ Initial Proposal Date Ongoing Design Work Yearly Project Work Yearly Recurrence Yearly Asset Valuation $ Last Deferred N/A Last Incurred 2019 Fund Capital Projects - Facilities Account Number 160.75.560.20 10 Year Financial Trend 20,000 (Estimated) 2018 2019 2020 2021 2022 Historical Historical $ 125,000 1 $ 129,187 1 $ 45,150 1 $ $ $ 299,337 2023 2024 2025 2026 2027 Short Term Short Term $ 244,000 1 $ 268,000 1 $ 125,000 1 $ 125,000 1 $ 125,000 1 $ 887,000 Year 6-10 Year 11-15 Year 16-20 Long Term Short Term Total 20 Year Long Term $ 625,000 1 $ 700,000 1 $ 750,000 1 $ 2,075,000 1 $ 887,000 1 $ 2,962,000 Category: Parking Lots Notes: * The Village parking lots are in slightly below average shape and are typically tied to the Village facilities * Replacing or major repairs of Village facilities will also include parking lot improvements * Maintaining these facilities will help keep the Village's facility rating at a consistent level C Packet Pg. 84 2.D.b Buffalo Grove Road Improvement County Right of Way The Lake County Highway Department recently completed the improvement of Buffalo Grove Road from Deerfield Parkway to Route 22 and is proposing widening from Route 22 to Route 45 in 2025-2026. The Village is responsible for a local share of the cost for such items as pedestrian facilities, street lights, and traffic signals. Project # 3008 Category 3-Street, Sidewalk & Bikepath Priority 1-Mandatory Useful Life 20 Years Origination Major Maintenance User Department Engineering Coordinator Engineering Current Budget $ Initial Proposal Date 2020 Design Work 2023 Project Work 2025-2026 Recurrence 0 Asset Valuation N/A Last Deferred N/A Last Incurred 2022 Fund Capital Projects - Streets Account Number 160.75.560.20 Fund Code MFT Eliglbe 10 Year Financial Trend 485,000 (Estimated) 2018 2019 2020 2021 2022 Historical Historical $ $ $ 479,600 1 $ 480,000 1 $ 485,000 1 $ 1,444,600 2023 2024 2025 2026 2027 Short Term Short Term $ $ $ 500,000 1 $ 500,000 1 $ $ 1,000,000 Year 6-10 Year 11-15 Year 16-20 Long Term Short Term Total 20 Year Long Term $ $ $ $ $ 1,000,000 1 $ 1,000,000 C Packet Pg. 85 2.D.b Arlington Heights Road Improvement County Right of Way The Lake County Highway Department is planning on improving Arlington Heights Road from Lake Cook Road to Route 83. The Village is responsible for a local share of the cost for such items as pedestrian facilities, street lights, and traffic signals. The local share is estimated to be $1.5 million and includes the local street reconstruction north of Route 83. Project # 3009 Category 3-Street, Sidewalk & Bikepath Priority 1-Mandatory Useful Life 20 Years Origination Major Maintenance User Department Engineering Coordinator Engineering Current Budget $ Initial Proposal Date 2021 Design Work 2023 Project Work 2024 Recurrence 0 Asset Valuation N/A Last Deferred 0 Last Incurred N/A Fund Capital Project - Facilities Account Number 160.75.560.20 10 Year Financial Trend (Estimated) 2018 2019 2020 2021 2022 Historical Historical $ $ $ $ $ $ 2023 2024 2025 2026 2027 Short Term Short Term $ $ 750,000 1 $ 750,000 1 $ $ $ 1,500,000 Year 6-10 Year 11-15 Year 16-20 Long Term Short Term Total 20 Year Long Term $ $ $ $ $ 1,500,000 1 $ 1,500,000 C Packet Pg. 86 2.D.b Lake County Right of Way The Lake County Highway Department is planning on improving Aptakisic Road from Route 83 to Buffalo Grove Road. The Village is responsible for a local share of the cost for such items as pedestrian facilities, street lights, and traffic signals. The local share is estimated to be approximately $400k to be split over two years. Project # 3010 Category 3-Street, Sidewalk & Bikepath Priority 1-Mandatory Useful Life 20 Years Origination Major Maintenance User Department Engineering Coordinator Engineering Current Budget $ Initial Proposal Date 2019 Design Work 2022 Project Work 2023 Recurrence 0 Asset Valuation N/A Last Deferred 0 Last Incurred N/A Fund Capital Project - Facilities Account Number 160.75.560.20 10 Year Financial Trend (Estimated) 2018 2019 2020 2021 2022 Historical Historical $ $ $ $ $ $ 2023 2024 2025 2026 2027 Short Term Short Term $ 200,000 1 $ 200,000 1 $ $ $ $ 400,000 Year 6-10 Year 11-15 Year 16-20 Long Term Short Term Total 20 Year Long Term $ $ $ $ $ 400,000 1 $ 400,000 C Packet Pg. 87 2.D.b Median and Street Scaping Improvements State, County or Village Right of Ways The medians and road right-of-ways need regular maintenance and beautification The Village is creating a native landscape vegetation management plan for improving and maintaining medians around the Village ($40k) in 2023 and 2024 ($30k). Project # 3011 Category 3-Street, Sidewalk & Bikepath Priority 4-Contributory Useful Life 20 Years Origination Major Maintenance User Department Engineering Coordinator Engineering Current Budget $ Initial Proposal Date 2021 Design Work 0 Project Work 2023 Recurrence Yearly Asset Valuation N/A Last Deferred 0 Last Incurred N/A Fund Capital Project - Facilities Account Number 160.75.560.20 10 Year Financial Trend 70,000 (Estimated) 2018 2019 2020 2021 2022 Historical Historical $ $ $ $ $ 80,000 1 $ 80,000 2023 2024 2025 2026 2027 Short Term Short Term $ 40,000 1 $ 30,000 1 $ $ $ $ 70,000 Year 6-10 Year 11-15 Year 16-20 Long Term Short Term Total 20 Year Long Term $ $ $ $ $ 70,000 1 $ 70,000 C Packet Pg. 88 2.D.b Street Light LED Conversion State or County Right of Ways The Village replaced all of the street lights on local streets previously. The street lights on other agency roads still need to be replaced with LED light bulbs which reduce energy and maintenance costs The Village is proposing to replace all of the High Pressure Sodium lights with LED lights on other agency roads within the next three years. Project # 3012 Category 3-Street, Sidewalk & Bikepath Priority 4-Contributory Useful Life 20 Years Origination Major Maintenance User Department Engineering Coordinator Engineering Current Budget $ Initial Proposal Date 2022 Design Work 0 Project Work 2023 Recurrence 2042 Asset Valuation $ 23,854,665 Last Deferred 2022 Last Incurred N/A Fund Capital Project - Facilities Account Number 160.75.560.20 10 Year Financial Trend (Estimated) 2018 2019 2020 2021 2022 Historical Historical $ $ $ $ $ $ 2023 2024 2025 2026 2027 Short Term Short Term $ 240,000 1 $ 65,000 1 $ 210,000 1 $ $ $ 515,000 Year 6-10 Year 11-15 Year 16-20 Long Term Short Term Total 20 Year Long Term $ $ $ $ $ 515,000 1 $ 515,000 Category: Street Lights Notes: * The Village street lights are an important aspect of the Buffalo Grove neighborhoods * All of the local streets and some of the larger roads' streetlights have been coverted to LED * Converting the remaining lights to LEDs and providing adequate maintenance will improve the rating C Packet Pg. 89 2.D.b IN Stormwater System Improvements Village Right of Way and easements The storm sewer system requires annual maintenance. This program provides for the annual televising inspection program, storm sewer lining, point repairs, and replacements at priority locations within the Village's storm sewer network ($100k) that includes rear yard storm sewer repairs, repairs associated with Village and other jurisdiction road improvement projects. $100k is proposed in 2023 for replacing the storm sewer on Main Street north of Route 22. Project # 4001 Category 4-Storm Water Management Priority 2-Essential Useful Life 50 Years Origination Major Maintenance User Department Engineering Coordinator Engineering Current Budget $ 500,000 Initial Proposal Date Ongoing Design Work Yearly Project Work Yearly Recurrence Yearly Asset Valuation $ 250,078,002 Last Deferred N/A Last Incurred 2021 Fund General Fund Account Number 160.75.560.20 Fund Code 2020 GO FY22 STIR 10 Year Financial Trend iEstimated) 2018 2019 2020 2021 2022 Historical Historical $ 349,660 1 $ 220,407 1 $ 260,600 1 $ 565,000 1 $ 500,000 1 $ 1,895,667 2023 2024 2025 2026 2027 Short Term Short Term $ 200,000 1 $ 655,000 1 $ 655,000 1 $ 100,000 1 $ 750,000 1 $ 2,360,000 Year 6-10 Year 11-15 Year 16-20 Long Term Short Term Total 20 Year Long Term 1 $ 2,450,000 1 $ 2,250,000 1 $ 2,250,000 1 $ 6,950,000 1 $ 2,360,000 1 $ 9,310,000 Category: Storm Sewer Notes: * The storm sewer and stormwater conveyance system in the Village is an important part of the infrastructure * The storm sewer maintenance fee provides additional funding to help maintain the system * Continuing to fund storm sewer improvements and maintain system will improve rating C Packet Pg. 90 2.D.b Service Delivery Communication Software ram, e. (A �j� IJ�J1J/. 1 ' d"rre Public Service Center The Public Works Department desires to purchase a program that improves communication for emergency service interruption that can also be used for all Village communication purposes. The Public Works Department is proposing to purchase a communication program that will meet the Village's communication needs. Project # 5004 Category 5-Technology Priority 4-Contributory Useful Life 20 Years Origination New User Department PW Coordinator IT Current Budget $ Initial Proposal Date 2021 Design Work 0 Project Work 2023 Recurrence Yearly Asset Valuation N/A Last Deferred N/A Last Incurred N/A Fund IT Fund Account Number 211.92.555.40 10 Year Financial Trend (Estimated) 2018 2019 2020 2021 2022 Historical Historical $ $ $ $ $ $ 2023 2024 2025 2026 2027 Short Term Short Term $ 75,000 1 $ 65,000 1 $ 65,000 1 $ 65,000 1 $ 65,000 1 $ 335,000 Year 6-10 Year 11-15 Year 16-20 Long Term Short Term Total 20 Year Long Term $ 325,000 1 $ 325,000 1 $ 325,000 1 $ 975,000 1 $ 335,000 1 $ 1,310,000 C Packet Pg. 91 2.D.b Police Body, Fleet and Interview Cameras Police Department and Officers Body worm cameras are required by the State before January 1, 2025 The Police Department is seeking funding for body worn cameras, patrol fleet cameras and three replacement investigative interview room cameras for recording of confessions, which is also a State mandate. Current IT infrastructure at the police department is insufficient for new fleet and body camera software and is scheduled to be upgraded before implementation. Project # 5005 Category 5-Technology Priority 1-Mandatory Useful Life 5 Years Origination New User Department Police Coordinator IT Current Budget $ Initial Proposal Date 2022 Design Work 0 Project Work 2023 Recurrence 2038 Asset Valuation $ Last Deferred N/A Last Incurred 0 Fund Supervision Fund Account Number 211.92.555.40 10 Year Financial Trend (Estimated) 2018 2019 2020 2021 2022 Historical Historical $ $ $ $ $ $ 750,000 2023 2024 2025 2026 2027 Short Term Short Term $ 150,000 1 $ 150,000 1 $ 150,000 1 $ 150,000 1 $ 150,000 1 $ 750,000 Year 6-10 Year 11-15 Year 16-20 Long Term Short Term Total 20 Year Long Term $ $ $ $ $ 750,000 1 $ 750,000 C Packet Pg. 92 2.D.b Police Mobile Computers Police Vehicles Rugged laptops in the Police vehicles are on a 5 year replacement schedule per the standards set by the GovIT Consortium. There are 22 mobile laptops in Police vehicles that were purchased in 2020 (with mostly grant funds) and are replaced on a 5 year schedule. Project # 5006 Category 5-Technology Priority 2-Essential Useful Life 5 Years Origination Scheduled Upgrades User Department Police Coordinator IT Current Budget $ Initial Proposal Date 2019 Design Work 0 Project Work 2020 Recurrence 2025 Asset Valuation $ Last Deferred N/A Last Incurred 2013 Fund Supervision Fund Account Number 211.92.555.40 10 Year Financial Trend 120,000 (Estimated) 2018 2019 2020 2021 2022 Historical Historical $ $ $ 114,000 1 $ $ $ 114,000 2023 2024 2025 2026 2027 Short Term Short Term $ $ $ 120,000 1 $ $ $ 120,000 Year 6-10 Year 11-15 Year 16-20 Long Term Short Term Total 20 Year Long Term $ 125,000 1 $ 125,000 1 $ 125,000 1 $ 375,000 1 $ 120,000 1 $ 495,000 C Packet Pg. 93 2.D.b Server Replacements Village Network Computer Server Rack Equipment are scheduled for replacement on a 5 year cycle. One Server was up for replacement in 2022 but was deferred to 2023 due to funding concerns. Two servers are up for replacement in 2024. Staff continues to evaluate cloud solutions to reduce onsite server presence. Project # 5007 Category 5-Technology Priority 2-Essential Useful Life 5 years Origination Scheduled Upgrades User Department IT Coordinator IT Current Budget $ Initial Proposal Date 2019 Design Work 0 Project Work 2024 Recurrence 2027 Asset Valuation $ Last Deferred N/A Last Incurred 2022 Fund IT Fund Account Number 211.92.555.40 10 Year Financial Trend (Estimated) 2018 2019 2020 2021 2022 Historical Historical $ $ $ $ $ $ 500,000 2023 2024 2025 2026 2027 Short Term Short Term $ 12,500 1 $ 25,000 1 $ $ $ 25,000 1 $ 62,500 Year 6-10 Year 11-15 Year 16-20 Long Term Short Term Total 20 Year Long Term $ $ 26,000 1 $ 36,000 1 $ 62,000 1 $ 62,500 1 $ 124,500 C Packet Pg. 94 2.D.b Network & Security Improvements Village Buildings The Village network needs to be upgraded to accommodate web based software at many facilities and for remote site access and to enable the Village's mobile workforce. Storage Area Network solutions with Cloud Storage are needed to provide basic disaster recovery for continuity of operations and expanded archival storage. For 2023 proposed projects include network upgrades ($137k) and network storage ($28k). Network upgrades are also proposed for 2024 ($35k). Project # 5010 Category 5-Technology Priority 2-Essential Useful Life 10 Years Origination Scheduled Upgrades User Department IT Coordinator IT Current Budget $ Initial Proposal Date 2021 Design Work 0 Project Work 2023 Recurrence 2031 Asset Valuation $ 1,000,000 Last Deferred N/A Last Incurred 0 Fund IT Fund Account Number 211.92.555.40 10 Year Financial Trend (Estimated) 2018 2019 2020 2021 2022 Historical Historical $ $ $ $ 150,000 1 $ 265,000 1 $ 415,000 2023 2024 2025 2026 2027 Short Term Short Term $ 165,000 1 $ 35,000 1 $ 25,000 1 $ $ 25,000 1 $ 250,000 Year 6-10 Year 11-15 Year 16-20 Long Term Short Term Total 20 Year Long Term $ 325,000 1 $ $ 360,000 1 $ 685,000 1 $ 250,000 1 $ 935,000 C Packet Pg. 95 2.D.b Fire External CPR Device Replacement BGFD Fire Apparatus Once the LUCAS device is applied to the patient, it stays with the patient until they arrive at the emergency department. A device is needed for the reserve ambulance and for emergencies. One LUCAS CPR Device is proposed for the reserve ambulance which staffs special events like parades, BG Days, and highschool football games. Project # 5011 Category 5-Technology Priority 2-Essential Useful Life 5 Years Origination Scheduled Upgrades User Department Fire Coordinator Fire Current Budget $ Initial Proposal Date 2022 Design Work 0 Project Work 0 Recurrence 2027 Asset Valuation $ Last Deferred N/A Last Incurred 2020 Fund General Fund Account Number 150.75.560.30 10 Year Financial Trend 60,000 (Estimated) 2018 2019 2020 2021 2022 Historical Historical $ 15,000 1 $ $ 29,000 1 $ $ $ 44,000 2023 2024 2025 2026 2027 Short Term Short Term $ 19,000 1 $ $ $ 20,000 1 $ $ 39,000 Year 6-10 Year 11-15 Year 16-20 Long Term Short Term Total 20 Year Long Term $ 45,000 1 $ $ $ 45,000 1 $ 39,000 1 $ 84,000 C Packet Pg. 96 2.D.b Fire Cardiac Monitors BGFD Fire Apparatus The cardiac monitors in use on the fire apparatus have a life cycle of approximately 8 to 10 years and need to be replaced to comply with changes in medical protocols and technology updates The Fire Department has 8 cardiac monitors for Advanced Life Support capabilities on the fire apparatus. They are anticipated to be replaced starting in 2024 to 2027 and repeating every 8 years. Project # 5012 Category 5-Technology Priority 2-Essential Useful Life 10 Years Origination Scheduled Upgrades User Department Fire Coordinator Fire Current Budget $ Initial Proposal Date 2019 Design Work 0 Project Work 2024 Recurrence 2032 Asset Valuation $ Last Deferred N/A Last Incurred 0 Fund General Fund Account Number 150.75.560.30 10 Year Financial Trend 320,000 (Estimated) 2018 2019 2020 2021 2022 Historical Historical $ $ 31,000 1 $ 31,000 1 $ 35,000 1 $ $ 97,000 2023 2024 2025 2026 2027 Short Term Short Term $ $ 120,000 1 $ 80,000 1 $ 80,000 1 $ 40,000 1 $ 320,000 Year 6-10 Year 11-15 Year 16-20 Long Term Short Term Total 20 Year Long Term $ $ 320,000 1 $ $ 320,000 1 $ 320,000 1 $ 640,000 C Packet Pg. 97 2.D.b Fire Radio Replacement BGFD Fire Apparatus Dependable radios are essential and are required for fire and safety operations. The BGFD portable radios were purchased in 2012 with just one spare. 6 additional portable radios were purchased in 2022. The original radios are proposed for replacement in 2024 and may be eligible for grant funding. Project # 5013 Category 5-Technology Priority 3-Sustaining Useful Life 8 Years Origination Scheduled Upgrade User Department Fire Coordinator Fire Current Budget $ Initial Proposal Date 2019 Design Work 0 Project Work 2022 Recurrence 2030 Asset Valuation $ Last Deferred 2020-2021 Last Incurred 2021 Fund General Fund Account Number 150.75.560.30 10 Year Financial Trend 54,000 150,000 (Estimated) 2018 2019 2020 2021 2022 Historical Historical $ $ $ $ $ 54,000 1 $ 54,000 2023 2024 2025 2026 2027 Short Term Short Term $ $ 108,000 1 $ $ $ $ 108,000 Year 6-10 Year 11-15 Year 16-20 Long Term Short Term Total 20 Year Long Term $ 56,000 1 $ $ 58,000 1 $ 114,000 1 $ 108,000 1 $ 222,000 C Packet Pg. 98 2.D.b Fire SCBA Equipment BGFD Fire Apparatus The Self Contained Breathing Apparatus (SCBA) are essential for fire and safety operations, they have a 9 year life cycle and can be replaced with FEMA grant funding. The SCBA air compressor was replaced in 2022 with a 15 year life cycle. The SCBA units are proposed for replacement in 2024 ($350k) to stay compliant with NFPA Standards. FEMA grant funding may be available to reduce costs. Project # 5014 Category 5-Technology Priority 2-Essential Useful Life 9 Years Origination Scheduled Upgrade User Department Fire Coordinator Fire Current Budget $ Initial Proposal Date 2020 Design Work 0 Project Work 2024 Recurrence 2033 Asset Valuation $ Last Deferred N/A Last Incurred 2022 Fund General Fund Account Number 150.75.560.30 10 Year Financial Trend 60,000 420,000 (Estimated) 2018 2019 2020 2021 2022 Historical Historical $ $ $ $ $ 60,000 1 $ 60,000 2023 2024 2025 2026 2027 Short Term Short Term $ $ 350,000 1 $ $ $ $ 350,000 Year 6-10 Year 11-15 Year 16-20 Long Term Short Term Total 20 Year Long Term $ $ 420,000 1 $ 350,000 1 $ 770,000 1 $ 350,000 1 $ 1,120,000 C Packet Pg. 99 2.D.b Fire Extrication Equipment BGFD Fire Apparatus The Fire Department's extrication equipment was purchased in 2005, it has a life cycle of 20 years and is in need of replacement in approximately 2025. One extrication unit is proposed for replacement in 2025. Project # 5015 Category 5-Technology Priority 2-Essential Useful Life 20 Years Origination New User Department Fire Coordinator Fire Current Budget $ Initial Proposal Date 2022 Design Work 0 Project Work 2025 Recurrence 2045 Asset Valuation $ Last Deferred N/A Last Incurred 2002 Fund General Fund Account Number 150.75.560.30 10 Year Financial Trend (Estimated) 2018 2019 2020 2021 2022 Historical Historical $ $ $ $ $ $ 40,000 2023 2024 2025 2026 2027 Short Term Short Term $ $ $ 40,000 1 $ $ $ 40,000 Year 6-10 Year 11-15 Year 16-20 Long Term Short Term Total 20 Year Long Term $ $ $ $ $ 40,000 1 $ 40,000 C Packet Pg. 100 2.D.b Capacity Management Operations and Maintenance Village Sanitary Sewer System The Watershed Management Ordinance (WMO) of the MWRD and the 2022 Lake County Sanitary Sewer Agreement, outlines the requirements of the Inflow/Infiltration Control Program (IICP) that applies to the Village's sanitary sewer system. The primary purpose of the CMOM is to reduce sanitary sewer overflows (SSOs) and The Village's capacity management operations and maintenance program is a joint effort between the Village's Public Works Department and a consulting engineer to run and administer the inflow/infiltration reduction program within the Village in accordance with the County's requirements. Project # 6001 Category 6-Water & Sanitary Sewer Priority 1-Mandatory Useful Life Ongoing Origination MWRD Requirement User Department PW Coordinator PW Current Budget $ Initial Proposal Date Ongoing Design Work Yearly Project Work Yearly Recurrence Yearly Asset Valuation N/A Last Deferred N/A Last Incurred 2022 Fund Water & Sewer Fund Account Number 170.55.36.560.70 Fund Code 2020 GO FY22 SWR 10 Year Financial Trend 19,000 (Estimated) 2018 2019 2020 2021 2022 Historical Historical $ $ 64,000 1 $ 7,000 1 $ 19,000 1 $ 39,000 1 $ 129,000 2023 2024 2025 2026 2027 Short Term Short Term $ 44,000 1 $ 51,000 1 $ 47,000 1 $ 54,000 1 $ 50,000 1 $ 196,000 Year 6-10 Year 11-15 Year 16-20 Long Term Short Term Total 20 Year Long Term 1 $ 250,000 1 $ 250,000 1 $ 250,000 1 $ 750,000 1 $ 196,000 1 $ 946,000 m %P :,aN, Packet Pg. 101 2.D.b Lift Station Repair and Rehabilitation Twelve Lift Station Sites Lift Stations require rehabilitation or replacement every 15 to 25 years. Routine Maintenance helps reduce costly repairs, equipment failures, and extends the useful life of the facility. This program manages the Village's lift stations. In 2022, a long term sanitary sewer and facility study was started and will be completed in 2023 ($100k). Flow meters ($70k) are proposed for 2023 and in 2024 the Cambridge Lift Station is proposed to be removed ($400k). Project # 6002 Category 6-Water & Sanitary Sewer Priority 2-Essential Useful Life 30 Years Origination Major Maintenance User Department PW Coordinator PW Current Budget $ Initial Proposal Date Ongoing Design Work Yearly Project Work Yearly Recurrence Yearly Asset Valuation $ 12,000,000 Last Deferred N/A Last Incurred 2022 Fund Water & Sewer Fund Account Number 170.55.35.560.70 Fund Code 2020 GO FY22 SWR 10 Year Financial Trend (Estimated) 2018 2019 2020 2021 2022 Historical Historical $ 12,000 1 $ 935,000 1 $ 1,320,000 1 $ 450,000 1 $ 3,750,000 1 $ 6,467,000 2023 2024 2025 2026 2027 Short Term Short Term $ 170,000 1 $ 270,000 1 $ 130,000 1 $ 1,270,000 1 $ 130,000 1 $ 1,970,000 Year 6-10 Year 11-15 Year 16-20 Long Term Short Term Total 20 Year Long Term 1 $ 4,610,000 1 $ 3,165,000 1 $ 1,555,000 1 $ 9,330,000 1 $ 1,970,000 1 $ 11,300,000 C Packet Pg. 102 2.D.b Pump House Repairs and Upgrades Four Water Pumping Stations Pump House repairs were identified by a required vulnerability study and a Comprehensive Water Study. Two back up deep aquifer wells will require maintenance in the next 5 years. Proposed in 2023 is a long term study ($100k) and a facility improvement design ($150k). Various structural, HVAC, electrical and process improvements are proposed from 2024 to 2027. In 2022 funds are proposed for a long term facilities plan ($300k) and for well maintenance ($200k). Project # 6003 Category 6-Water & Sanitary Sewer Priority 3-Sustaining Useful Life 50 Years Origination Major Maintenance User Department PW Coordinator PW Current Budget $ Initial Proposal Date Ongoing Design Work Yearly Project Work Yearly Recurrence Yearly Asset Valuation $ 30,000,000 Last Deferred N/A Last Incurred 2022 Fund Water & Sewer Fund Account Number 170.55.35.560.60 Fund Code 2020 GO FY22 WTR 10 Year Financial Trend (Estimated) 2018 2019 2020 2021 2022 Historical Historical $ 50,000 1 $ 50,000 1 $ $ $ 500,000 1 $ 600,000 2023 2024 2025 2026 2027 Short Term Short Term $ 250,000 1 $ 70,000 1 $ 70,000 1 $ 85,000 I $ 85,000 1 $ 560,000 Year 6-10 Year 11-15 Year 16-20 Long Term Short Term Total 20 Year Long Term $ 85,000 1 $ 1,500,000 1 $ 2,000,000 1 $ 3,585,000 1 $ 560,000 1 $ 4,145,000 C Packet Pg. 103 2.D.b Villagewide Sanitary Sewer Replacement Village Right of Way and easements A program is needed to maintain sanitary sewer systems which have a projected life of 60 years. This program provides for sanitary sewer lining, point repairs, or replacements as identified by the Village. Funding is being requested for sanitary sewer televising ($150k), sanitary sewer lining ($200k), manhole repair and lining ($150k). Project # 6004 Category 6-Water & Sanitary Sewer Priority 3-Sustaining Useful Life 75 Years Origination Major Maintenance User Department PW Coordinator PW Current Budget $ Initial Proposal Date Ongoing Design Work Yearly Project Work Yearly Recurrence Yearly Asset Valuation $ 57,739,000 Last Deferred N/A Last Incurred 2022 Fund Water & Sewer Fund Account Number 170.55.35.560.70 Fund Code 2020 GO FY22 SWR 10 Year Financial Trend (Estimated) 2018 2019 2020 2021 2022 Historical Historical $ 797,000 $ 625,000 1 $ 600,000 1 $ 750,000 1 $ 680,000 1 $ 3,452,000 2023 2024 2025 2026 2027 Short Term Short Term $ 500,000 1 $ 500,000 1 $ 500,000 1 $ 500,000 1 $ 500,000 1 $ 2,500,000 Year 6-10 Year 11-15 Year 16-20 Long Term Short Term Total 20 Year Long Term $ 2,500,000 1 $ 2,700,000 1 $ 2,750,000 1 $ 7,950,000 1 $ 2,500,000 1 $ 10,450,000 Category: Sanitary Sewer and Distribution System Notes: * The sanitary sewer and distribution system in the Village is an important part of the Village's infrastructure * The Village has lined a large part of sanitary sewer pipe in the system * Continuing to line sanitary sewers helps maintain or improve the rating C Packet Pg. 104 2.D.b Villagewide Water Main Replacement Village Right of Way and easements A program is needed to maintain the Village's water main which have a projected life of 75 years. This program provides for replacing aging water main throughout the Village. In 2023 proposed work includes the design and replacement of aging water main infrastruction on Aptakisic Road ($500k). Project # 6005 Category 6-Water & Sanitary Sewer Priority 3-Sustaining Useful Life 60 Years Origination Major Maintenance User Department PW Coordinator PW Current Budget $ 6,466,860 Initial Proposal Date Ongoing Design Work Yearly Project Work Yearly Recurrence Yearly Asset Valuation $ 68,742,000 Last Deferred N/A Last Incurred 2022 Fund Water & Sewer Fund Account Number 170.55.35.560.60 Fund Code 2020 GO FY22 WTR 10 Year Financial Trend (Estimated) 2018 2019 2020 2021 2022 Historical Historical $ 1,190,000 1 $ 1,650,000 1 $ 3,791,000 1 $ 5,100,000 1 $ 8,200,000 1 $ 19,931,000 2023 2024 2025 2026 2027 Short Term Short Term 1 $ 1,000,000 1 $ 9,250,000 $ 6,801,000 1 $ 4,100,000 1 $ 4,100,000 1 $ 25,251,000 Year 6-10 Year 11-15 Year 16-20 Long Term Short Term Total 20 Year Long Term $ 43,331,400 1 $ 57,711,100 $ 27,285,000 1 $ 128,327,500 1 $ 25,251,000 1 $ 153,578,500 Category: Water Main and Distribution System Notes: * The water main and distribution system in the Village is an important part of the Village's infrastructure C+ * The Village has an active water main replacement strategy * Continuing to replace or repair water main witll help to maintain or improve the rating UP Packet Pg. 105 2.D.b Water Loss Management Village Right of Way and easements Receiving Lake Michigan water requires constant monitoring of the water distribution system to monitor water loss that wastes water and Village revenue. Funding is proposed to monitor the water system for water loss by using data, analytics, monitoring, maintenance and repair plans for the next 5 years. Project # 6006 Category 6-Water & Sanitary Sewer Priority 3-Sustaining Useful Life 60 Years Origination Major Maintenance User Department PW Coordinator PW Current Budget $ Initial Proposal Date 2022 Design Work Yearly Project Work Yearly Recurrence Yearly Asset Valuation $ Last Deferred N/A Last Incurred 2022 Fund Water & Sewer Fund Account Number 170.55.35.560.60 Fund Code 2020 GO FY22 WTR 10 Year Financial Trend (Estimated) 2018 2019 2020 2021 2022 Historical Historical $ $ $ $ $ 106,000 1 $ 106,000 2023 2024 2025 2026 2027 Short Term Short Term 1 $ 108,000 1 $ 117,000 $ 110,000 1 $ 130,000 1 $ 120,000 1 $ 585,000 Year 6-10 Year 11-15 Year 16-20 Long Term Short Term Total 20 Year Long Term $ $ $ $ $ 585,000 1 $ 585,000 UP Packet Pg. 106 2.D.b SCADA Hardware and Software Updates Village Lift Stations and the Public Works Department The components and software for the Supervisory Control And Data Acquisition (SCADA) for the Village's sanitary sewer system need to be maintain and upgraded on a regular basis. The current system is in need of repair and is not compatabile with current infrastructure. In tandem with the system and facility improvements, a long term plan is proposed to upgrade the system with new software and primary components ($200k) in 2023 and secondary components ($150k) in 2024 and 2025. Project # 6007 Category 6-Water & Sanitary Sewer Priority 3-Sustaining Useful Life 10 Years Origination Scheduled Upgrade User Department PW Coordinator PW Current Budget $ Initial Proposal Date 2022 Design Work 2023 Project Work 2023 Recurrence 2033 Asset Valuation $ Last Deferred N/A Last Incurred 0 Fund Water & Sewer Fund Account Number 170.55.35.560.70 Fund Code 2020 GO FY22 SWR 10 Year Financial Trend (Estimated) 2018 2019 2020 2021 2022 Historical Historical $ $ $ $ $ $ 2023 2024 2025 2026 2027 Short Term Short Term 1 $ 200,000 1 $ 150,000 $ 150,000 1 $ 50,000 1 $ 50,000 1 $ 600,000 Year 6-10 Year 11-15 Year 16-20 Long Term Short Term Total 20 Year Long Term $ $ $ $ $ 600,000 1 $ 600,000 UP Packet Pg. 107 2.E Information Item : General Fee/Fine Discussion ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, Staff recommends discussion As part of the annual budget development process, department directors submit recommendations to update current fees and/or fines that will impact the budget (FY 2023). The recommendations are consolidated and proposed at the same time to provide efficiency and continuity in the process. Further information can be found in the attached staff memorandum. ATTACHMENTS: Fees Fines Memo 080122 (DOCX) Trustee Liaison Weidenfeld Monday, August 1, 2022 Staff Contact Jessie Brown, Community Development Updated: 7/27/2022 12:41 PM Page 1 Packet Pg. 108 2.E.a BUFFALO GR(WE MEMORANDUM DATE: July 28, 2022 TO: Dane Bragg, Village Manager FROM: Jessie Brown, Administrative Services Manager / Deputy Village Clerk Kyle Johnson, Assistant Public Works Director SUBJECT: Fees & Fines Overview As part of the annual budget development process, department directors submit recommendations to update current fees and/or fines that will impact the budget (FY 2023). The recommendations are consolidated and proposed at the same time to provide efficiency and continuity in the process. There are several reasons for fees and/or fines to be changed: including existing rate does not adequately cover the cost of service, no fee/fine existed previously, the fine is no longer a deterrent to non-compliance, or the fee is not aligned with other municipal comparable for similar services. The Fire Department has evaluated the current EMS fees and have determined they are still within the target range after the most recent adjustment. They will reevaluate and adjust in 2023 as necessary. Public Works has several recommended changes related to water department fees and fines. Recommended changes to Chapter 1.16 — Fee Schedule and Chapter 2.62.015-1 Table of Offenses and Fines are listed in Table 1 below: Table 1 9.38.037 Construction Regulations— Hours of Work $75.00 $100.00/750.00 13.04.090 Unauthorized Use — Fire Hydrant $50.00 $1000.00 13.05.110.A.2 Inspection and Maintenance — Cross -Connection Control (1s' $50.00 $150.00 offence) 13.05.110.A.2 Inspection and Maintenance — Cross -Connection Control (2nd N/A $200.00 offence) 13.05.110.A.2 Inspection and Maintenance — Cross -Connection Control (3rd N/A $250.00 offence) 13.04.250 A Reconnection fee for delinquent payment $50.00 $100.00 13.04.250 A Reconnection fee for delinquent payment if reconnected after $100.00 $150.00 4:00 pm Monday through Friday or on Saturday or Sunday Chanter 9.38.037— Construction Regulations — Hours of Work Over the last several years the Village has experienced a large volume of construction work within its boundary that has been facilitated by the State or Counties. Contract provisions, and associated fines, are determined and administered by the governing agency on those projects. Differences in philosophy as how to manage contractors through these contract provisions has been widespread, as the Village aims to prioritize resident impacts while others prioritize cost reduction. One prevailing issue that has arisen is how to handle contractors who begin work well before Village Ordinance permits them to do so. Fines have been issued directly to contractors; however, they have not seen $75.00 as a deterrent to changing their practices. N N O O O 0 E d U) m c ii m d u- c a) E s U ca Q Packet Pg. 109 2.E.a Staff recommends raising the current fine for Construction Regulations — Hours of Work from $75.00 to $100.00 for property owners and from $75.00 to $750.00 for contractors or other non -property owners. As demonstrated in Table 2 below, this is in alignment with other comparable communities in the area. Chapter 13.04.090— Unauthorized Use — Fire Hydrant Note — The existing $50.00 fine is currently described in 13.04.090 but not listed in Chapter 2.62.015-1 Table of Offenses and Fines. The Village's water system is entirely pump driven which means there are no water tower or other hydraulic balancing point to help reduce sudden shocks to the system. As a results, misuse of fire hydrants can quickly correlate to a series of water main breaks that create Village costs and service disruptions to residents. While the Village will provide water to contractor at the same cost as our residents, they find the inconvenience of trucking it from the Public Service Center is more significant than the $50.00 fine imposed on them through Village ordinance. Village contracts carry a $1000.00 fine for unauthorized use of a fire hydrant, which would continue to coincide with this ordinance revision. While this fine is on the upper limit of the comparable communities below in Table 2, it is more essential for our community given the nature of our water system. Chapter 13.05.110.A.2 — Inspection and Maintenance — Cross -Connection Control E In recent years, IEPA has focused on increased compliance for Cross -Connection Control programs. Fortunately, the c Village had a well -established program before this time while many other communities still lag behind. The Village has N continued to increase protocols to align with the growing IEPA requirements. Additionally, our communication efforts to sprinkler system users have increased to explain, document, and remind them of the cross -connection requirements. N All these increased efforts have come without an increase to the Village's fines and fees pertaining to the program. d c Staff has proposed a tiered approach to compliance through fines, with the base -first offense value being equal to LL staff's time effort in working with these users. Continued non-compliance will result in higher fines in an effort to develop m consent with a critical point of water quality for the system. Table 2 below demonstrates a wide variety of approach to u_ the program compliance as well as the Village's alignment with a fine structure in those bounds. m Chapter 13.04.250— Reconnection fee for delinquent payment y Due to rising staff costs and an increased effort in up -front communication with customers with delinquent payments 0 our $50.00/$100.00 fee is insufficient to cover a reasonable percentage of Village costs. Each instance has a minimum N effort of multiple door tags, letter sent to the address of record and two visits (off and on). Afterhours accounts for N additional time from Police taking the calls to the Supervisor to the staff responsible. co 0 E d m c ii Packet Pg. 110 2.E.a 2 Code Fine Code Fine Code Fine Buffalo Grove 9.38.037 $ 75.00 13.04.090 $ 50.00 13.05.110.A.2 $ 50.00 (Current) Wheeling 1.01.035 $ 35-500.00 1.01.035 $ 35-500.00 16.2.050 Water Service Terminated Palatine 6.03.032 $ 200.00 19.02.025 $ 60-900.00 19.04.147 $ <750.00 Arlington Heights 23.01.107 $ 50-750.00 21.01.107 $ 50-750.00 N/A N/A Mundelein 16.04.114.5 $ 75-750.00 14.36.070 $ 50-500.00 N/A N/A Niles 18.17.193 $ <1,500.00 N/A N/A 102.03.237 Water Service Terminated Wilmette 1.01.031 $ 50-750.00 1.01.031 $ 50-750.00 26.13.213 Water Service O Terminated (n Glenview 18.12.747 $ 500-1,000.00 82.03.236 $ 100-1,000.00 82.03.410 $ 100-1,000.00 U) y Gurnee 1.01.011 $ <750.00 N/A N/A N/A N/A ❑ Morton Grove 01,04.01 $ 75-750.00 01.04.01 $ 75-750.00 07.04.10 Water Service d = Terminated u_ d m Park Ridge 9,02.23 $ 500.00 11.01.017 $ 50-500.00 N/A N/A u_ Mount Prospect 16.107 $ 200-1,000.00 9.406 $ >100.00 9.103 $ 200-1,000.00 y Hoffman Estates 11.11.01 $ 50 500.00 12.07.01 $ 50-500.00 12.07.01 $ 50 500.00 c Elmhurst 12.14 $ 25-500.00 7.183 $ 100-200.00 7.243 $ 100-1,000.00 N N V- O O O O E d (I1 d C U- (D d G1 LL C d E s U ca Q Packet Pg. 111 2.F Information Item : Sunset Home Rule and Utility Taxes ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, Staff recommends discussion. Staff recommends the continuation of the 0.5 percent Home Rule Sales Tax, Municipal Natural Gas Use Tax, and Municipal Electricity Use Tax for fiscal year 2022. The total of $5.45 million or 11.1 percent of the General Fund revenue budget is subject to sunset provisions. Based on the current service levels, lack of sustainable surpluses in other revenue streams, and no new sources of revenue, staff recommends no changes to Home Rule Sales Tax or the Electricity or Natural Gas Use Taxes. ATTACHMENTS: • BOT Memo 8.1.22 Sunset (DOCX) Trustee Liaison Weidenfeld Monday, August 1, 2022 Staff Contact Chris Black, Finance Updated: 7/27/2022 2:57 PM Page 1 Packet Pg. 112 2.F.a DATE: August 1, 2022 RE: Home Rule Sales and Utility Taxes — Sunset Provisions In 2004, the Village Board adopted Ordinance No. 2004-16 amending Chapter 3.40 of the Municipal Code to increase the Home Rule Sales Tax by 0.5 percent to 1.0 percent effective July 1, 2004. Within the recitals of the ordinance was a requirement that by January 2006 and each January thereafter, a review is to be undertaken to determine if the rate should remain at the current level. The 0.5 percent increase in the Home Rule Sales Tax is budgeted at approximately $2.75 million in the 2022 budget. In 2010 (effective 2011), the Village Board adopted ordinances for the collection of Utility Use taxes on electricity and natural gas. Within the recitals of the ordinances were requirements that a review is to be undertaken to determine if the rate should remain at the current level. The 2022 budget revenue for utility taxes totals $2.7 million. Staff recommends the continuation of the 0.5 percent Home Rule Sales Tax, Municipal Natural Gas Use Tax, and Municipal Electricity Use Tax for fiscal year 2022. The total of $5.45 million or 11.1 percent of the General Fund revenue budget is subject to sunset provisions. Based on the current service levels, lack of sustainable surpluses in other revenue streams, and no new sources of revenue, staff recommends no changes to Home Rule Sales Tax or the Electricity or Natural Gas Use Taxes. Packet Pg. 113 2.G Information Item : Discussion of Preliminary 2023 Property Tax Levy ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Staff recommends discussion. In conjunction with the development of the FY 2023 Village Budget, staff is developing a recommendation for the FY 2022 Property Tax Levy to be extended and collected in 2023. The current year?s initial levy proposal (2022 Tax Levy) is $21,586,238, minus abatements of $4,470,697, resulting in a net levy of $17,115,541. The net levy was at the same level as the prior year for an increase of 0.0 percent. This proposed tax levy request will be formally made at the November 7th board meeting as part of the truth -in -taxation resolution. The truth -in -taxation levy growth [which excludes debt service] is estimated to be 0.00 percent. A public hearing will not be required. ATTACHMENTS: • BOT 8.1.22 Pre Tax Levy (DOCX) Trustee Liaison Weidenfeld Monday, August 1, 2022 Staff Contact Chris Black, Finance Updated: 7/28/2022 2:56 PM Page 1 Packet Pg. 114 2.G.a rILLA"_ E OF BUFFALO C'ROVE MEMORANDUM DATE: August 1, 2022 TO: Dane Bragg, Village Manager FROM: Chris Black, Finance Director SUBJECT: Proposed 2022 Tax Levy In conjunction with the development of the FY 2023 Village Budget, staff is developing a recommendation for the FY 2022 Property Tax Levy to be extended and collected in 2023. The current year's initial levy proposal (2022 Tax Levy) is $21,586,238, minus abatements of $4,470,697, resulting in a net levy of $17,115,541. The net levy was at the same level as the prior year for an increase of 0.0 percent. The components of the change were the following: -2.1% The initial levy request as part of the budget process (prior to abatement consideration) is $21,586,238 or a 5.5 percent increase. The components of the change are as follows: The purpose of this preliminary report is to present the levy including the full debt service amount (principal and interest) prior to discussion about tax abatement. The final levy will be adjusted contingent upon capacity within the budget for a supplemental transfer of recurring revenues to lower the gross tax extension amount. Corporate (Levy The amount requested of $9,171,988 represents an increase of 0.0% from the prioryear for the Corporate Levy which is used to support public safety operations. The Village uses the Municipal Cost Index (MCI) to measure inflation. The MCI is a composite index that adjusts to the cost of materials and supplies, wages and contracted -for services. The composite index includes the Consumer Price Index, Producer Price Index, and a construction cost index. The MCI for the annual period ending May 2022 is — 12.2% percent. Packet Pg. 115 2.G.a Debt Service The current year's debt service requirement was $3,671,722. Next year's debt service is $4,805,966. The components of the debt payments are as follows: The Village will make debt service payments on four existing bond issues and one new bond issue in 2023. The Village plans to issue bonds in August 2022 to finance the purchase price for the building and costs to retrofit a new Public Works Facility. The 2022 Bond issue is expected to be $21.14 million. The amount of the bond issue is lower than initially planned since the Village anticipates using cash reserves to fund a portion of the project. The Village has committed a combination of general fund revenue and water/sewer revenue to service the debt. When factoring in these abatements, the Series 2022 bonds will have no net impact on the tax levy. IPensioris An independent actuary calculates the amount to be levied for both the Police and Fire pension funds on an annual basis. In the past, the Village has funded above the actuarily required contribution if financially feasible while maintaining a stable property tax levy. The Village's history of meeting its annual pension funding obligations and high funding levels is an important element to our AAA bond rating. Due to a combination of strong investment returns and one-time windfall due to an adjustment in a previous actuarial calculation, the combined required contribution for Police and Fire pension funds decreases $1.17 million from the previous year. For FY 2023, the proposed Firefighter Pension Levy is $2,424,085 and the Police Pension Levy is $3,394,077. These amounts are the same as the prior year. The additional contribution will allow the Village to lessen the impact of reduced investment returns projected in the upcoming years and possibly mitigate volatility in future police and fire pension contributions. The Village Board has successfully used this approach in the past to mitigate future tax levy spikes. The Illinois Municipal Retirement Fund (IMRF) calculates the employer portion of the pension. The IMRF and Social Security portion of the levy will remain the same as the prior year. Equalized Assessed Values (EAV) After five consecutive years of growth, the Village's EAV has decreased for the second consecutive year. The total EAV in Buffalo Grove is estimated at $1.77 billion. The change between the two counties was disproportionate as Lake County decreases by 0.5 percent and Cook County is expected to increase by 0.1 percent. Lake County properties are assigned 85 percent of the total property tax burden for the Village. EAV calculations reside with each county's assessor's office. The final percentage allocation is assigned by the Illinois Department of Revenue. Packet Pg. 116 Below is a graph depicting the growth of EAV over the last ten years. LA 2,000 0 PE:, OW III EM The tentative proposed levy, prior to abatement, of $21,586,238, or 5.5 percent growth. Atthis point in 2.G.a Considerations Staff recommends an abatement of $4,470,697 made up of $473,412 on the series 2012 bonds, $381,131 on the Series 2016 Bonds, $2,483,900 on the Series 2020 bonds, and $1,212,524 on the Series 2022 bonds. With the proposed abatements, the proposed net levy is $17,115,541, an increase of 0.0 percent year - over -year. It should be noted a percentage increase or decrease in the levy does not equal the change in a homeowner's tax bill, depending upon growth in EAV and redistribution of assessed values across different real estate types (residential, industrial, commercial, and agricultural). This proposed tax levy request will be formally made at the November 7t" board meeting as part of the truth -in -taxation resolution. The truth -in -taxation levy growth [which excludes debt service] is estimated to be 0.00 percent. A public hearing will not be required. Packet Pg. 118 4.A Information Item : Executive Session - Section 2(C)(11) of the Illinois Open Meetings Act: Litigation, When an Action Against, Affecting or on Behalf of the Particular Public Body Has Been Filed and is Pending Before a Court or Administrative Tribunal, or When the Public Body Finds that an Action is Probable or Imminent, in Which Case the Basis for the Finding Shall be Recorded and Entered into the Minutes of the Closed Meeting. ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action Executive Session - Section 2(C)(11) of the Illinois Open Meetings Act: Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting. Trustee Liaison Sussman Monday, August 1, 2022 Staff Contact Dane Bragg, Office of the Village Manager Updated: 7/28/2022 11:48 AM Page 1 Packet Pg. 119